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I hereby give notice that an Ordinary Meeting of Council will be held on:
Agenda
Ordinary Council Meeting 30 June 2020
Stewart Todd General Manager
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I hereby give notice that an Ordinary Meeting of Council will be held on:
Agenda
Ordinary Council Meeting 30 June 2020
Stewart Todd General Manager
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Ordinary Council Meeting Agenda 30 June 2020
PUBLIC FORUM (held outside formal Council Meeting)
The Council may hold a public forum prior to each Ordinary Meeting of the Council for the purpose of hearing oral submissions from members of the public on items of business to be considered at the meeting (listed on the Agenda).
Public forums may also be held prior to Extraordinary Council Meetings and meetings of committees of the Council.
Public forums are to be chaired by the mayor or their nominee.
Request to Speak in the Public Forum
To speak at a public forum, a person must first make an application to the Council in the approved form. Applications to speak at the public forum must be received by 5pm on the working day before the date on which the public forum is to be held and must identify the item of business on the agenda of the Council meeting the person wishes to speak on, and whether they wish to speak ‘for’ or ‘against’ the item.
Approved speakers at the public forum are to register with the Council any written, visual or audio material to be presented in support of their address to the Council, and to identify any equipment needs at 5pm on the working day before the Public Forum.
The General Manager or their delegate may refuse to allow such material to be presented.
A person may apply to speak on no more than 2 items of business on the agenda of the Council Meeting.
Legal representatives acting on behalf of others are not to be permitted to speak at a public forum unless they identify their status as a legal representative when applying to speak at the public forum.
The General Manager or their delegate may refuse an application to speak at a public forum.
No more than three (3) speakers are to be permitted to speak ‘for’ or ‘against’ each item of business on the agenda for the Council Meeting.
If more than the permitted number of speakers apply to speak ‘for’ or ‘against’ any item of business, the general manager or their delegate may, in consultation with the mayor or the mayor’s nominated chairperson, increase the number of speakers permitted to speak on an item of business, where they are satisfied that it is necessary to do so to allow the council to hear a fuller range of views on the relevant item of business.
Each speaker will be allowed three (3) minutes to address the Council. This time is to be strictly enforced by the Chairperson.
The Chairperson of the meeting can grant one extension of up to a maximum of two (2) minutes, should further information, be considered to be important to the Council. This is solely at the discretion of the Chair.
Speakers at public forums must not digress from their nominated item on the agenda. If a speaker digresses to irrelevant matters, the Chairperson is to direct the speaker not to do so. If a speaker fails to observe a direction from the chairperson, the speaker will not be further heard.
A councillor (including the chairperson) may, through the chairperson, ask questions of a speaker following their address at a Public Forum. Questions put to a speaker must be direct, succinct and without argument. Debate will not be permitted by the speaker, Councillors or staff.
Speakers are under no obligation to answer a question. Answers by the speaker, to each question are to be limited to three (3) minutes.
Speakers at public forums cannot ask questions of the Council, Councillors or Council staff.
The general manager or their nominee may, with the concurrence of the chairperson, address the council for up 5 minutes in response to an address to the council at a public forum after the address and any subsequent questions and answers have been finalised.
Where an address made at a public forum raises matters that require further consideration by council staff, the general manager may recommend that the council defer consideration of the matter pending the preparation of a further report on the matters.
The “Request to Speak in Public Forum”, at an Ordinary Council Meeting, can be obtained, from Council’s Administration Office, or by downloading it from Council’s website at:
http://www.narrabri.nsw.gov.au/speaking-at-public-forum-1232.html
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Use of mobile phones and
unauthorised recording of meetings
Councillors, council staff and members of the public must ensure that mobile phones are turned to silent during meetings of the council and committees of the council.
(Clause 15.20 Code of Meeting Practice)
A person must not live stream or use an audio recorder, video camera, mobile phone or any other device to make a recording of the proceedings of a meeting of the council or a committee of the council without the prior authorisation of the Council.
(Clause 15.21 Code of Meeting Practice)
AUDIO RECORDING NOTICE
Council advises that this Meeting will be recorded for the purpose of webcasting, and made available on the Internet. As such, all those present should refrain from making any defamatory statements. It is requested that Councillors within the duration of the Meeting, limit discussions to only the business on the agenda and what is permissible under our Code of Meeting Practice.
(Clause 5.2 Code of Meeting Practice)
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Mayor Cr Cathy Redding |
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Deputy Mayor Cr Cameron Staines |
Cr Maxine Booby |
Cr Ron Campbell |
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Cr Ron Campey |
Cr Lloyd Finlay |
Cr Robert Kneale |
Cr Annie McMahon |
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General Manager
Mr Stewart Todd |
Director Infrastructure Delivery Mr Darren Raeck |
Director Corporate and Community Services Mr Lindsay Mason |
Executive Manager Planning and Environment Mr Daniel Boyce |
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Ordinary Council Meeting Agenda 30 June 2020
1 Opening Prayer by a Member of the Narrabri Minister’s Fraternal
3 Apologies/Granting of Leave of Absences
4 Declaration of Pecuniary and Non- Pecuniary Interests
5 Items to be Considered in the Confidential (Public Excluded) Meeting
8.1 Mayoral Minute - Mayoral Appointments for May/June 2020
10.1 Modification of Tarrawonga Coal Mine
11.1 Safe & Secure Water Program (SSWP) – Risk Prioritisation Advice
12.1 Donation in Lieu of Ordinary Rates
12.2 Setting of Councillor Fees 2020/21
12.3 Delegates Report - Tarrawonga Community Consultative Committee Meeting - 13 May 2020
12.4 Delegates Report - Maules Creek Coal Community Consultative Committee Meeting - 13 May 2020
12.5 Delegates Report - Boggabri Coal Community Consultative Committee Meeting - 14 May 2020
12.7 Delegates Report - New England Joint Organisation Meeting - 6 April 2020
12.8 Investment Report - May 2020
12.10 Aquatic Facilities Management Plan
12.11 2020/2021 Operational Plan
12.12 Delegates Report - Leard's Forest Environmental Trust Inc Committee Meeting - May 2020
13 Confidential (Closed Council) Meeting
13.1 Contract 2020-21/06 - Bitumen Sealing
13.2 Narrabri CBD Maitland Street Road Surface Replacement
13.3 Minutes of the Narrabri Shire Floodplain Risk Management Committee
Members and officers are asked to be upstanding for the opening prayer.
I’d like to begin by acknowledging the Traditional Owners of country throughout Australia, and in particular the Gomeroi People of the Kamilaroi Nation, and recognise their continuing connection to land, waters and culture.
We pay our respects to their Elders past, present and emerging.
Councillors are reminded of their obligation to declare their interest in any matters listed before them.
In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.
Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.
Councillors must state their reasons in declaring any type of interest.
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Extract from Council’s Code of Meeting Practice: 14 CLOSURE OF COUNCIL MEETINGS TO THE PUBLIC Grounds on which meetings can be closed to the public 14.1 The council or a committee of the council may close to the public so much of its meeting as comprises the discussion or the receipt of any of the following types of matters: (a) personnel matters concerning particular individuals (other than councillors), (b) the personal hardship of any resident or ratepayer, (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business, (d) commercial information of a confidential nature that would, if disclosed: (i) prejudice the commercial position of the person who supplied it, or (ii) confer a commercial advantage on a competitor of the council, or (iii) reveal a trade secret, (e) information that would, if disclosed, prejudice the maintenance of law, (f) matters affecting the security of the council, councillors, council staff or council property, (g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege, (h) information concerning the nature and location of a place or an item of Aboriginal significance on community land, (i) alleged contraventions of the council’s code of conduct. Note: Clause 14.1 reflects section 10A(1) and (2) of the Act. 14.2 The council or a committee of the council may also close to the public so much of its meeting as comprises a motion to close another part of the meeting to the public. Note: Clause 14.2 reflects section 10A(3) of the Act. |
The following matters will be considered in the Closed (Public Excluded) Meeting:
13.1 Contract 2020-21/06 - Bitumen Sealing
13.2 Narrabri CBD Maitland Street Road Surface Replacement
13.3 Minutes of the Narrabri Shire Floodplain Risk Management Committee
Presentation requests received to date:
· Nil
Recommendation
That the minutes of the Ordinary Meeting of the Narrabri Shire Council held on 26 May 2020 comprising Minute Nos 074/2020 to 099/2020 as circularised be confirmed and signed as a correct record by the Mayor.
Ordinary Council Meeting Minutes 30 June 2020
MINUTES OF narrabri SHIRE council
Ordinary Council
Meeting
HELD AT THE Narrabri
Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON Tuesday, 26 May 2020
AT 1.04pm
PRESENT: Cr Catherine Redding (Mayor), Cr Cameron Staines (Deputy Mayor), Cr Maxine Booby, Cr Ron Campbell, Cr Ron Campey, Cr Lloyd Finlay, Cr Robert Kneale, Cr Annie McMahon
IN ATTENDANCE: Darren Raeck (Director Infrastructure Delivery), Daniel Boyce (Executive Manager Planning and Environment), Delece Hartnett (Minute Clerk).
Proceedings of the meeting commenced at 1.04pm.
1 Opening Prayer by a Member of the Narrabri Minister’s Fraternal
Members and officers were upstanding for the opening prayer by the Mayor, Cr Cathy Redding.
2 Acknowledgement of Country
The Mayor acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and the Council paid its respects to Elders past, present and emerging.
3 Apologies/Granting of Leave of Absences
Nil.
4 Declaration of Pecuniary and Non- Pecuniary Interests
Councillors are reminded of their obligation to declare their interest in any matters listed before them.
In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.
Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.
Councillors must state their reasons in declaring any type of interest.
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COUNCILLOR |
ITEM NUMBER |
PECUNIARY/ NON-PECUNIARY |
REASON |
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Cr Campbell |
8.2 – Mayoral Minute – Narrabri Gas Project Economic Benefits |
Pecuniary/Non-Significant |
Fieldwork contractor |
5 Items to be Considered in the Confidential (Public Excluded) Meeting
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Minute 074/2020 Moved: Cr Catherine Redding Seconded: Cr Cameron Staines That the following matters will be considered in the Closed (Public Excluded) Meeting: 13.1 Northern NSW Inland Port - Development Strategy
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
7 Confirmation of Minutes
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Minute 075/2020 Moved: Cr Robert Kneale Seconded: Cr Ron Campbell That the minutes of Ordinary Meeting of the Narrabri Shire Council held on 28 April 2020 comprising Minute Nos 051/2020 to 064/2020 as circularised be confirmed and signed as a correct record by the Mayor.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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Minute 076/2020 Moved: Cr Robert Kneale Seconded: Cr Ron Campbell That the minutes of Extraordinary Council Meeting of the Narrabri Shire Council held on 19 May 2020 comprising Minute Nos 065/2020 to 070/2020 as circularised be confirmed and signed as a correct record by the Mayor.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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Minute 077/2020 Moved: Cr Robert Kneale Seconded: Cr Ron Campbell That the minutes of Extraordinary Council Meeting of the Narrabri Shire Council held on 22 May 2020 comprising Minute Nos 071/2020 to 073/2020 as circularised be confirmed and signed as a correct record by the Mayor.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
8 Mayoral Minute
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8.1 Mayoral Minute - Mayoral Appointments for April/May 2020 |
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Minute 078/2020 Moved: Cr Catherine Redding That Council note the Mayoral Appointments for the period April/May 2020. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
Cr Campbell declared a pecuniary interest in relation to item 8.2, due to ownership of a business that has a waste contract with Santos, and was not present at or in sight of the meeting during the consideration of the item.
At 1:14 pm, Cr Ron Campbell left the meeting.
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8.2 Mayoral Minute - Narrabri Gas Project Economic Benefits |
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Minute 079/2020 Moved: Cr Catherine Redding 1. That Council endorse the economic benefits of the Narrabri Gas Project outlined in this report and make submissions and representations to the Independent Planning Commission and NSW Government in accordance with these agreed benefits during the Public Hearing and other Government processes. 2. That Council make submissions and representations to the Independent Planning Commission and NSW Government on environmental impact and management measures outlined in its previous submissions during the Public Hearing and other Government processes.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 7/0 |
At 1:32 pm, Cr Ron Campbell returned to the meeting.
9 Our Society
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9.1 Access and Inclusion Advisory Committee - Terms of Reference Review |
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Minute 080/2020 Moved: Cr Maxine Booby Seconded: Cr Cameron Staines That Council adopt the attached reviewed Terms of Reference for the Access and Inclusion Advisory Committee.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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9.2 Crime Prevention Advisory Committee - Terms of Reference Review |
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Minute 081/2020 Moved: Cr Robert Kneale Seconded: Cr Ron Campey That Council adopt the attached reviewed Terms of Reference for the Crime Prevention Advisory Committee.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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9.3 Boggabri Community Projects VPA - Project Expenditure Approval |
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Minute 082/2020 Moved: Cr Maxine Booby Seconded: Cr Lloyd Finlay 1. That Council approve the funding of the following projects: a. Boggabri Showground Pavilion, in the value of $300,000 and; b. Boggabri Public School Outdoor Seating, in the value of $22,000. 2. Projects to be funded from Maules Creek Mine Voluntary Planning Agreement.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
10 Our Environment
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10.1 Draft Local Strategic Planning Statement and Growth Management Strategy |
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Minute 083/2020 Moved: Cr Cameron Staines Seconded: Cr Maxine Booby 1. That Council endorses the final draft Local Strategic Planning Statement and adopts it as the Council’s Local Strategic Planning Statement pursuant to section 3.9(1) of the Environmental Planning & Assessment Act 1979. 2. That Council endorses the final draft Growth Management Strategy 2020 and adopts it as the Council’s Growth Management Strategy. 3. That Council note that both the Local Strategic Planning Statement and Growth Management Strategy 2020 will undergo corporate branding.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
11 Our Economy
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11.1 Deferral of 1st Rate Installment |
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Minute 084/2020 Moved: Cr Robert Kneale Seconded: Cr Maxine Booby That Council defer the payment of the 1st Instalment of rates for 2020/2021 financial year from 31 August 2020 to 30 September 2020.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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11.2 Council COVID-19 Response - Outdoor Dining and other commerical use of footpaths |
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Minute 085/2020 Moved: Cr Ron Campbell Seconded: Cr Ron Campey That Council waive the fees and charges associated with use of Council footpaths for outdoor dining and other commercial uses until 30 June 2021.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
12 Our Civic Leadership
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12.1 Delegates Report - Boggabri Coal Community Consultative Committee Meeting - 20 February 2020 |
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Minute 086/2020 Moved: Cr Robert Kneale Seconded: Cr Ron Campbell That Council note Cr Kneale’s Delegates Report from the Boggabri Coal Community Consultative Committee held on Thursday 20 February 2020.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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12.2 Delegates Report - Wee Waa Local Health Service Advisory Committee Meeting - 4 May 2020 |
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Minute 087/2020 Moved: Cr Maxine Booby Seconded: Cr Lloyd Finlay That Council note the Delegates Report from Cr Booby from the Wee Waa Local Area Health Service Advisory Committee Meeting held on Monday 4 May 2020.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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12.3 Delegates Report - Narrabri Gas Project Community Consultative Committee - 10 March 2020 |
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Minute 088/2020 Moved: Cr Robert Kneale Seconded: Cr Ron Campey That Council note Cr Kneale’s Delegates Report from the Narrabri Gas Project Community Consultative Committee Meeting held on Tuesday 10 March 2020.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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12.4 Minutes of the Audit, Risk and Improvement Committee |
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Minute 089/2020 Moved: Cr Cameron Staines Seconded: Cr Lloyd Finlay That Council note the Minutes of the Audit, Risk and Improvement Committee meeting held on 18 March 2020.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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12.5 Investment Report - April 2020 |
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Minute 090/2020 Moved: Cr Ron Campbell Seconded: Cr Maxine Booby That Council note the Investment Report for April 2020.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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12.6 Alcohol Free Zones - Renewal |
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Minute 091/2020 Moved: Cr Maxine Booby Seconded: Cr Ron Campey That the Council acknowledge the results of the Public Consultation process and re-establish the following Alcohol-Free Zones up until 1 July 2023. Alcohol Free Zones (Narrabri CBD and surrounds) to include all the public roads and public car-parks within the area described by the following streets: · Tibbereena Street - from Fitzroy Street to Killarney Street · Maitland Street - from 100m south of RSL Club to Killarney Street · Barwan Street - from Fitzroy Street to Killarney Street · Fitzroy Street - from Tibbereena Street to Barwan Street · Denison Street - from Tibbereena Street to Barwan Street · Bowen Street - from Tibbereena Street to Barwan Street · Dewhurst Street - from Tibbereena Street to Barwan Street · Doyle Street - from Tibbereena Street to Barwan Street · Lloyd Street - from Tibbereena Street to Barwan Street · Killarney Street - from Tibbereena Street to Barwan Street · Violet Street - from Tibbereena Street to Gibbons Street · Gibbons Street - from Violet Street to Grace Street · Selina Street - from the Newell Highway to the railway line · Cameron Street - from the Newell Highway to Narrabri Hospital · Buri Street - from Mooloobar Street to Goobar Street · Goobar Street - from Buri Street to Burigal Street · Narrabri Airport - Public Car Park and Airport Terminal
Alcohol Free Zones (Boggabri CBD and surrounds) to include all the public roads and public car parks within the area described by the following streets; · Wee Waa Street - from Dalton Street to Caxton Street · Merton Street - from Dalton Street to Caxton Street · Laidlaw Street - from Dalton Street to Caxton Street · Lynn Street - from Dalton Street to Caxton Street · Caxton Street - from Wee Waa Street to Lynn Street · Brent Street - from Wee Waa Street to Lynn Street · Dalton Street - from Wee Waa Street to Lynn Street
Alcohol Free Zones (Wee Waa CBD and surrounds) to include all the public roads and public car parks within the area described by the following streets; · Cowper Street - from Warrior Street to Rivers Street · Rose Street - from Warrior Street to Rivers Street · Alma Street - from Warrior Street to Rivers Street · Rivers Street - from Cowper Street to Alma Street · Nelson Street - from Cowper Street to Alma Street · George Street - from Cowper Street to Alma Street · Church Street - from Cowper Street to Alma Street · Charles Street - from Cowper Street to Alma Street · Warrior Street - from Cowper Street to Alma Street In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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12.7 Determination on a By-Election |
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Minute 092/2020 Moved: Cr Maxine Booby Seconded: Cr Robert Kneale That Council apply to the Minister for Local Government under section 294(2)(a) of the Local Government Act 1993, to dispense with a by-election to fill the casual vacancy as it has occurred within 18 months of an ordinary election of Councillors for the area under section 294.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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12.8 Sporting Wall of Fame Policy |
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Minute 093/2020 Moved: Cr Robert Kneale Seconded: Cr Ron Campbell 1. That Council endorse the draft Sporting Wall of Fame Policy for the purposes of exhibition. 2. That Council place the draft Sporting Wall of Fame Policy on public exhibition for a minimum of 28 days, during the exhibition period call for and accept submissions from the public on the draft Policy.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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12.9 Establishment of a 2019/2020 Narrabri Shire Small Business Grant Program |
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Minute 094/2020 Moved: Cr Ron Campbell Seconded: Cr Ron Campey That Council approve the development of the Narrabri Shire Business Assistance Grant, as detailed within this report.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
13 Confidential (Closed Council) Meeting
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Minute 095/2020 Moved: Cr Annie McMahon Seconded: Cr Maxine Booby That at 2.04pm Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items: 13.1 Northern NSW Inland Port - Development Strategy This matter is considered to be confidential under Section 10A(2) - (d)(ii) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a competitor of the council. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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Suspension of Standing Orders |
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Minute 096/2020 Moved: Cr Ron Campbell Seconded: Cr Cameron Staines That Council suspend standing orders to move into Committee of the Whole at 2.05pm. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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Resumption of Standing Orders |
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Minute 097/2020 Moved: Cr Annie McMahon Seconded: Cr Ron Campbell That Council move out of Committee of the Whole at 2.42pm. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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13.1 Northern NSW Inland Port - Development Strategy |
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Minute 098/2020 Moved: Cr Catherine Redding Seconded: Cr Cameron Staines That Council’s ongoing role is in the delivery of the following elements associated with the Northern NSW Inland Port: a. Plan and rezone; b. Landowner (core land); c. Delivering infrastructure to boundary; and d. Further consideration of the purchase of additional land, if and when required. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
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Minute 099/2020 Moved: Cr Ron Campey Seconded: Cr Ron Campbell That at 2.56pm Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out to those present by the General Manager or their nominee. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
14 Meeting Closed
The Meeting closed at 2.57pm.
The minutes of this meeting are scheduled to be confirmed at the Ordinary Council Meeting to be held on 30 June 2020.
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CHAIRPERSON
8.1 Mayoral Minute - Mayoral Appointments for May/June 2020
Responsible Officer: Catherine Redding, Mayor
Author: Delece Hartnett, Personal Assistant to GM & Mayor
Attachments: Nil
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That Council note the Mayoral Appointments for the period May/June 2020. |
MAYORAL MINUTE
For the information of Councillors, I provide details of my Mayoral appointments and attendances between the dates (onwards from last Council Meeting) as follows:
Monday 18 May 2020
· I participated within teleconference with sister-city Randwick City Council Mayor Danny Said.
Tuesday 19 May 2020
· Attended May 2020 Councillor Briefing/Workshop Day, with several Councillors attending via video conference, and remainder attending on site in Council Chambers.
Friday 22 May 2020
· Attended May 2020 Councillor Briefing for Budget Discussions prior to Extraordinary Council Meeting, with Councillors attending both in person and via video conferencing.
· Attended May 2020 Extraordinary Council Meeting with Councillors attending both in person and via video conferencing.
Monday 25 May 2020
· Attended video conferencing meeting with Council’s Executive Manager Planning & Environment, for technical referencing and report discussions.
Tuesday 26 May 2020
· Attended May 2020 Ordinary Council Meeting with Councillors attending both in person and via video conferencing.
Wednesday 27 May 2020
· Attended Zoom conferencing meeting with Whitehaven Coal representatives for them to provide an update/presentation regarding the Narrabri Underground Stage 3 developments that Whitehaven will be undertaking.
· Participated in NBN TV face-to-face media interview, regarding the recent Target Country closure announcement.
· Participated in Prime TV face-to-face media interview, regarding the recent Target Country closure announcement.
· Attended the first day of COVID19 general public testing by Ochre Health Mobile Respiratory Testing at Gately Field in Narrabri. Mark Coulton was also present at this opening/launch of testing.
· Hosted meeting with Mark Coulton in the Mayoral Office, with Economic Development Manager and Director Infrastructure Delivery also in attendance, for an update on regional issues including Inland Rail.
Thursday 28 May 2020
· Attended via video conferencing with North East NSW Public Library Full Zone AGM and Ordinary Meeting.
Tuesday 9 June 2020
· Attended June 2020 Councillor Briefing/Workshop Day, with several Councillors attending both in person and also via video conference.
· Attended meeting with Council’s Cultural Facilities Manager and Library Co-ordinator to discuss general Library services overview between Council and Central Northern Libraries, and the Public Library Association of NSW.
Wednesday 10 June 2020
· Attended Media photo request with Mrs Julie Dowleans, at the Visitor Information Centre, to congratulate her as recipient of the Queens Birthday June 2020 Order of Australia medal.
Thursday 11 June 2020
· Participated in Prime TV media interview, regarding a second update on the Target Country closure announcement.
· Invited to and attended the Office of Local Government/NSW Premier webinar – ‘COVID19 Pandemic Response & Recovery’, for all NSW Local Government bodies, with Cr Campbell in attendance.
Wednesday 17 June 2020
· Attended face-to-face discussions in Dubbo with representatives of Charles Sturt University regarding updates with the University day-to-day operations and processes going forward.
Friday 19 June 2020
· Attended ‘online conferencing’ meeting with Independent Planning Commission (IPC) panel for Vickery Mine.
Tuesday 23 June 2020
· Attended June 2020 Councillor Briefing for discussions regarding public submissions received for the draft Operational Plan, with Councillors attending both in person and via video conferencing.
THEME 1: OUR SOCIETY
STRATEGIC DIRECTION 1: SAFE, INCLUSIVE AND CONNECTED COMMUNITY
By 2027, we will provide a safe, supportive community where everyone feels welcomes, valued and connected.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several social priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Community development
§ Community health and safety
§ Community arts, events and entertainment
§ Community care services and transport
§ Parks, open spaces and sporting facilities
§ Children, youth and aged care services
§ Disability access services
§ Library services
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following social strategic outcomes:
§ Increased community arts, events and entertainment
§ Reduction in anti-social behaviour and public offences
§ Improved community accessibility and inclusiveness
§ Improved sport and recreational services and facilities
§ Improved educational services and learning pathways
§ Improved community health and support services
Responsible Officer: Darren Raeck, Director Infrastructure Delivery
Author: Evan Harris, Parks and Open Space Manager
Attachments: 1. Draft Bellata Recreation Precinct Plan ⇩
2. Bellata Recreation Precinct Plan Final Costs and Funding Scenarios ⇩
Delivery Program Alignment
|
1 Society |
|
|
Objective |
1.3 Our communities will be provided with facilities and services to increase social connectivity and accessibility |
|
Strategy |
1.3.3 All towns and villages have access to at least one quality meeting place to facilitate social gathering |
Executive Summary
Council’s Delivery Program includes the Strategy that; ‘all towns and villages have access to at least one quality meeting place to facilitate social gathering’.
In early 2019, Council engaged ROSS Planning to develop a consolidated Bellata Recreation Precinct Plan (“the Plan”) to guide future development within the township of Bellata. The Plan was to take into consideration supporting infrastructure, playground equipment needs, sheltered areas, picnic tables, access to public toilets and potential retail outlet opportunities with the intention of increasing usage and visitation.
During the development and planning of the Bellata precinct, a proposal was put forward to locate these new assets at the Bellata Golf club, adjacent to Bellata Primary school. A preliminary plan was drafted and provided to Council for comment. The Plan was placed on public exhibition. The Council received three (3) submissions and from this point held meetings to further discuss the submissions from the Bellata Golf Club, Bellata Tennis club and Gwydir Mobile preschool. The collaboration of the groups and their request were incorporated into the draft Bellata Recreation Precinct Plan and the cost of the works reworked and calculated as per Attachment 2 – Bellata Recreation Precinct Plan Final Costs and Funding Scenarios to the report.
The Final Costs and Funding Scenarios are divided into two sections this is to identify areas of financial responsibility for both the Community and Council to give direction on future funding. On adoption of a plan Council will negotiate with the Bellata Golf club and Bellata Tennis club future maintenance responsibilities.
|
1. That Council adopt Bellata Recreation Precinct Plan Option 1, with the following amendments to the revised costings as per Attachment 2: a. Council commence Maintenance Agreements consultation with the relevant parties. b. Council initiate grant funding applications to fund the Bellata Recreation Precinct Plan. |
Background
In 2008/2009 Council received a grant to construct a half basketball court at Bellata Park. Apart from this, investment in recreation or sport facilities in the village over the past decade has been limited.
In 2016/2017 Council developed a shire-wide Recreation, Sport and Open Space (“SROS”) Plan to proactively plan for the future provision of recreation, sport facilities and opportunities in towns and villages within the Shire. The SROS identified a need for a primitive campground primarily due to the closure of the Bellata Caravan Park.
Investigation of the primitive campground identified that there were also issues relating to the supply of recreation, sports and open space facilities in Bellata. Recognition of this resulted in further works being carried out to investigate options to consolidate facilities and provide an overall town masterplan. The result of this work is the draft Bellata Recreation Precinct Plan.
Since completing and adopting the SROS, Council has been systematically implementing identified projects with both Council and external grant funding across the Shire; this Plan is the foundation for work to commence in Bellata.
Current Situation
The current parks and open spaces areas in Bellata are inadequate, with old and outdated playground equipment. The demographics of the Bellata Village and surrounding farmlands has changed significantly since the installation of these playground areas and they are now in need of replacement. The request for a primitive campground also highlights that the village does not have any defined camping areas. The combination of these factors has resulted in a review of facilities with the intention to provide children with something to do and travellers somewhere safe and inviting to stay.
The current planning and capital works being undertaken in villages throughout the Shire has resulted in development of community ‘hubs’, this was a major driver behind development of the Bellata Recreation Precinct Plan. The Precinct Plan takes into consideration the population and demographic changes occurring in Bellata, current community, sport and recreation facilities, trends in recreation and sport, results of targeted Council and community consultation and identified recreation, sport and social connection needs of Bellata residents, as well as visitors.
The draft Bellata Recreation Precinct Plan was presented to Council in a workshop which resulted in further discussion and scope being added. The additional scope included investigating water activity playgrounds, shade shelter, potential works around the Bellata tennis courts and reinstatement of the Bellata Park playground. This became Option 3 in the draft Bellata Recreation Precinct Plan. This draft was then put on public exhibition for community feedback.
On closure of the public display period, Council had received three (3) submissions from the community. Additional community consultation undertaken has included the Bellata Primary School, Bellata Golf, Bellata Tennis Club and Gwydir mobile Pre-school. The preferred option was Option 1 with some minor modifications.
Option 1 included the installation of a playground area and a multisport court on the grounds of the Bellata Golf Club instead of resurfacing one court at the Tennis Club. This was to enable the future potential amalgamation of the Golf Club and Tennis Club to govern over the facility. Council included this amendment in the final version of the draft Plan with the intention to have work included in the community section of the funding scenario.
If Option 1 is adopted it would allow the development of the Tennis Club courts as a hard surface skate cycle play area and the club house as a potential site for a day care. This amended option also included retention of elements of the existing park which include the basketball, shot practice area and the sheltered picnic table.
As Council will have to maintain this site into the future, the amendments also include the addition of nature play which is a low maintenance style of playground allowing the children to work on skills which include balance and imagination play. Additional tree planting to encourage shade and aesthetics to the area.
Financial Implications
Implementation of the Precinct Plan is proposed to be staged over ten years. Individual components of the Plan have been prioritised into three stages:
· Short-term = 1-2 years
· Medium-term = 3-5 years
· Long-term = 6-10 years
Statutory and Policy Implications
The Bellata Oval is on land owned by Council and designated for community purposes under the Local Government Act 1993. The proposed Precinct Plan will conform with Council’s Plans of Management for community land to be updated and/or developed soon.
Council adopted the Narrabri Shire Recreation, Sport and Open Space Plan (“RSOS”) in 2017. The proposed Precinct Plan aligns with the strategic outcomes of the RSOS.
Relevant legislative requirements of proposed projects identified in the Precinct Plan have been considered and are detailed in the draft Plan attached to this report.
Consultation
The draft Plan was developed taking into consideration consultation with Councillors, Council staff, the Bellata Public School Principal, representatives of the Bellata Golf Club and a community member from Bellata specifically related to play opportunities for young children.
If the draft Plan is endorsed by Council for public exhibition, it is proposed to advertise the opportunity to provide feedback on the Plan to the broader community, existing community, sport and recreation groups and more particularly, residents of Bellata and the surrounding district.
External Consultation
· Bellata Golf Club.
· Bellata Tennis Club.
· Gwydir Mobile Pre School.
Internal Consultation
· Executive Manager Planning and Environment.
· Tourism Manager.
The draft Plan was presented to Councillors to provide an opportunity for Councillors to review the proposed plan and supply additional information and input to the draft Plan prior to public exhibition. As a result of the Councillors workshop, an alternate (option 2) for the Precinct Plan was developed showing the children’s play area located to the rear of the existing tennis courts, rather than the Golf Club.
THEME 2: OUR ENVIRONMENT
STRATEGIC DIRECTION 2: ENVIRONMENTALLY SUSTAINABLE AND PRODUCTIVE SHIRE
By 2027, we will maintain a healthy balance between our natural and built environments.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several environmental priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Waste management and recycling
§ Environmental planning
§ Planning and development
§ Parks and open spaces
§ Noxious weeds control
§ Floodplain management
§ Water and sewer management
§ Stormwater management
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following environmental strategic outcomes:
§ Improved air, water and soil quality
§ Reduction in domestic and industry waste
§ Management of potential impacts from extractive industries
§ Improved emergency service provision and resources
§ Maintenance of heritage sites for future generation
10.1 Modification of Tarrawonga Coal Mine
Responsible Officer: Daniel Boyce, Executive Manager Planning and Environment
Author: Daniel Boyce, Executive Manager Planning and Environment
Attachments: 1. Council submission on Modication 7 Tarrawonga Coal Mine ⇩
2. Plan of existing and proposed Tarrawonga Coal Mine ⇩
Delivery Program Alignment
|
2 Environment |
|
|
Objective |
2.4 The impacts of extractive industries on the environment will be minimised |
|
Strategy |
2.4.4 Potential environmental and community impacts are minimised through thorough assessment and independent monitoring |
Executive Summary
Council received notification from the Department of Planning, Industry and Environment (DPIE) of a proposal to modify the State Significant Development (SSD) Application (No. 11_0047) for the Tarrawonga Coal Mine. The modification proposes:
· ROM coal production rate increase from 3.0 to 3.5 million tonnes per annum (Mtpa);
· increase in ROM coal transported along the Northern Section of the Approved ROM Coal Transport Route from 3.0 to 3.5 Mtpa
· reduction of the open cut extent to avoid mining:
· the Upper Namoi alluvium; and
· Goonbri Creek.
· revision of the post-mining landform and land use;
· relocation of the ROM coal stockpile and associated infrastructure;
· construction of a new site access road and intersection to allow haulage of ROM coal along a section of Goonbri Road; and
· construction and use of a water transfer pipeline between the Tarrawonga Coal Mine and the proposed Vickery Extension Project (which is the subject of a separate Development Application for State Significant Development [SSD] 74801).
The submissions were due on 8 June 2020 and due to timing were not able to be reported to a Council meeting. Therefore, the submission (Attachment 1) is provided as an information report.
The Council submission requested further information be provided to Council on the impacts of the development including on its road infrastructure.
|
1. That Council note the submission made to the Department of Planning, Industry and Environment regarding Modification 7 to SSD 11_0047 Tarrawonga Coal Mine. |
Background
The Tarrawonga Coal Mine is located approximately 20 kilometres northeast of Boggabri and is owned and operated by TCPL, a wholly owned subsidiary of Whitehaven Coal Limited (“Whitehaven”).
The Tarrawonga Coal Mine is an open cut coal mine which has been in operation since 2006. Run-of-mine (“ROM”) coal is crushed and screened on-site, and the sized ROM coal is loaded onto on-highway trucks for transport via the Approved ROM Coal Transport Route to the Whitehaven Coal Handling and Preparation Plant near Gunnedah.
Current Situation
Council received notification from the Department of Planning, Industry and Environment (“DPIE”) of a proposal to modify the State Significant Development (“SSD”) Application (No. 11_0047) for the Tarrawonga Coal Mine. The submissions were due on 8 June 2020.
The modification proposes:
· ROM coal production rate increase from 3.0 to 3.5 million tonnes per annum (Mtpa);
· increase in ROM coal transported along the Northern Section of the Approved ROM Coal Transport Route from 3.0 to 3.5 Mtpa;
· reduction of the open cut extent to avoid mining:
· the Upper Namoi alluvium; and
· Goonbri Creek.
· revision of the post-mining landform and land use;
· relocation of the ROM coal stockpile and associated infrastructure;
· construction of a new site access road and intersection to allow haulage of ROM coal along a section of Goonbri Road; and
· construction and use of a water transfer pipeline between the Tarrawonga Coal Mine and the proposed Vickery Extension Project (which is the subject of a separate Development Application for State Significant Development [SSD] 74801).
The Modification would result in no change to the following elements of the approved Tarrawonga Coal Mine:
· mine life and operating hours;
· mining tenements;
· mining methods;
· employment; and
· domestic coal production.
The following table along with mine plan (Attachment 2) provide a comparison between the approved development and proposed modification.
|
Project Component |
Summary of Existing/Approved Tarrawonga Coal Mine |
Summary of the Modification |
|
Mining Method |
Conventional open cut mining of ROM coal. |
No change. |
|
ROM Coal Production |
ROM coal production of up to approximately 3.0 Mtpa. |
ROM coal production rate increase up to approximately 3.5 Mtpa |
|
Mine Life |
A 17 year mine life with operations until December 2030. |
No change. |
|
Open Cut Extent |
Open cut extent approximately 524 hectares (ha). |
Reduction of the open cut extent to approximately 424 ha to avoid mining: · the Upper Namoi alluvium; and · Goonbri Creek. |
|
ROM Coal Handling and Transport |
Use of the on-site coal crushing and screening facility and transport of sized ROM coal by road to the Whitehaven CHPP. ROM coal transported along the Northern Section of the Approved ROM Coal Transport Route up to 3.0 Mtpa (MOD 1). ROM coal transported along the Southern Section of the Approved ROM Coal Transport Route with a cumulative ROM coal haulage limit from the Tarrawonga Coal Mine, Rocglen Coal Mine and Vickery Coal Mine of up to 3.5 Mtpa (up to 4.5 Mtpa following the construction of the Kamilaroi Highway overpass). |
Relocation of the ROM coal stockpile area and associated infrastructure within the approved disturbance area (Figure 1-3) to improve ROM coal haulage efficiency and to allow for the increase in production rate. Haulage of ROM coal by road to the Vickery Extension Project CHPP for processing, once it is approved and constructed1. A new site access road and intersection would be constructed to allow for haulage of ROM coal along a section of Goonbri Road. Increase to ROM coal transported along the Northern Section of the haul road up to 3.5 Mtpa. No change to the cumulative ROM coal haulage limit on the Southern Section of the Approved ROM Coal Transport Route. |
|
Coal Processing and Product Coal Loadout |
At the Whitehaven CHPP, sized ROM coal is either directly loaded onto trains or processed in the CHPP prior to being loaded onto trains for transport on the Werris Creek Mungindi Line. |
Continue to process ROM coal at the Whitehaven CHPP until the Vickery Extension Project CHPP, train load-out and rail spur infrastructure is constructed and reaches full operational capacity. ROM coal processing would then transition to the Vickery Extension Project CHPP, prior to being loaded onto trains for transport to market1. |
|
Waste Rock Management |
Placement of mine waste rock to in-pit and out-of-pit waste rock emplacements including: · Northern Emplacement up to a maximum height of approximately 370 m AHD including full integration with the Boggabri Coal Mine final landform. · Southern Emplacement up to a maximum height of approximately 360 m AHD, with the final · landform reshaped to 330 m AHD. |
Height of Northern Emplacement generally unchanged with localised areas up to approximately 376 m AHD to introduce micro-relief. A revised final landform between the Boggabri Coal Mine and the Modification. Construction of part of the Southern Emplacement final landform up to a height of approximately 370 m AHD. |
|
Domestic Coal Production |
Use of a mobile crusher for the crushing and screening of up to 150,000 tpa of ROM coal to produce domestic specification coal. |
No change. |
|
Water Supply |
Mine water supply obtained from surface water and groundwater inflows to pit area, sediment basins and storage dams, and licensed groundwater extraction. An existing pipeline between the Tarrawonga Coal Mine and the Boggabri Coal Mine allows water transfer between the two mines. |
No change to existing water management system. Construction of a pipeline to the proposed Vickery Extension Project to facilitate contingency transfer of water between the proposed Vickery Extension Project and the Tarrawonga Coal Mine. |
|
Water Management |
On‐site water management system comprises water management storages and collection drains, runoff diversions, sediment control and open cut dewatering. Construction of the permanent Goonbri Creek alignment, low permeability barrier and permanent flood bund associated with the eastern extension of the open cut. Disposal of excess water via LDPs. |
No change to water management system principles. Permanent flood bund requirement for the revised open cut extent to be confirmed via 2‐dimensional flood modelling. Construction of the low permeability barrier and interception of Goonbri Creek no longer proposed as a result of the reduction in the open cut extent. |
|
Surface Development Extent and Relocation of Public Infrastructure |
The total approved surface development area is shown on Figure 1‐2. |
The Modification would result in an overall reduction in the total surface development area by approximately 87 ha. The approved realignment of a section of Goonbri Road and a section of the Electricity Transmission Line would no longer be required. |
|
Mine Facilities Area |
The existing Mine Facilities Area (comprising a crib hut, offices, hardstand, first aid building, maintenance workshop, toilets, wash bay and light vehicle parking area) is located south of the open cut. A relocation of the Mine Facilities Area is approved further south of the existing Mine Facilities Area but has not been constructed. |
No change. |
|
Mining Operation Hours |
24 hours per day, seven days per week. |
No change. |
|
Electricity Supply |
On‐site diesel‐powered generators. |
TCPL may seek to connect the Tarrawonga Coal Mine to mains power in the future, subject to relevant approvals being in place (i.e. the connection is not part of the Modification application). |
|
Employment |
The current operational workforce is approximately 211 on‐site personnel. Construction/development activities during the life of the Tarrawonga Coal Mine would require up to approximately 20 additional people for short periods. |
No change. |
|
Primary, Secondary and Ancillary Land Use |
Partially backfilled final void in the post‐mining landform. Post‐mining landform to be a combination of native woodland/forest and agricultural uses. |
General post‐mining landform concepts retained with minor changes to size/location to reflect modified open cut extent. Changes to post‐mining landform including some areas of agricultural land to be rehabilitated to woodland to reflect the change in soil resources available for the Modification. |
The submissions were due on 8 June 2020 and due to timing were not able to be reported to a Council meeting. Therefore, the submission (Attachment 1) is provided as an information report.
The Council submission requested further information be provided to Council on the impacts of the development including on its road infrastructure.
Financial Implications
Nil.
Statutory and Policy Implications
Nil.
Consultation
External Consultation
Nil.
Internal Consultation
· Manager Design Services.
THEME 3: OUR ECONOMY
STRATEGIC DIRECTION 3: PROGRESSIVE AND DIVERSE ECONOMY
By 2027, we will have developed a strong, diverse economy that attracts, retains and inspires business, industry and tourism growth.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several economic priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Economic development
§ Planning and development
§ Entertainment and conferences
§ Local and regional tourism and events
§ Saleyards
§ Airport
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following economic strategic outcomes:
§ Increased community events, conferences and entertainment
§ Increased employment through industry innovation, investment and value adding
§ Established freight hub for the Norther Inland Region
§ Increased housing availability and affordability
§ Broadened economic base
11.1 Safe & Secure Water Program (SSWP) – Risk Prioritisation Advice
Responsible Officer: Darren Raeck, Director Infrastructure Delivery
Author: Bilal Akhtar, Water Services Manager
Attachments: 1. Letter from DPIE regarding Safe & Secure Water Program (SSWP) – Risk Prioritisation Advice ⇩
2. Risk scores - Safe & Secure Water Program (SSWP) ⇩
3. Fact sheet on Safe & Secure Water Program (SSWP) – Risk Prioritisation Advice ⇩
Delivery Program Alignment
|
4 Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.1 Engage with the community to determine affordable and acceptable levels of service |
Executive Summary
A risk assessment of Council’s water and wastewater infrastructure has been completed by the Prioritisation Review Panel (PRP), established by the NSW Government. The primary categories assessed include water quality, water security, socio-economic and environmental component of wastewater management.
The aim of the project is to prioritise infrastructure projects to be funded by the Safe and Secure Water Program. The Safe and Secure Water Program was established by the NSW Government to address key risks to regional water safety and security in NSW, to provide safe, secure and sustainable water and wastewater services to regional NSW towns.
|
1. That Council notes the correspondence received from the Department of Planning, Industry and Environment (DPIE) in relation to Safe & Secure Water Program (SSWP). |
Background
The Safe and Secure Water Program was established by the NSW government to address key risks to regional water safety and security in NSW, to provide safe, secure and sustainable water and wastewater services to regional NSW towns. Subsequently, a Prioritisation Review Panel (PRP) was established to assess the risk and prioritisation of works based on the Australian Standards, AS 4360/AS ISO 31000 as they relate to Town water and sewerage services across the State.
The attached “Fact sheet on Safe & Secure Water Program (SSWP) – Risk Prioritisation Advice” details how the risk score for each category are calculated.
Current Situation
The NSW Government’s multi-agency Prioritisation Review Panel (PRP) has finalised their review of major risks and issues in Water Quality, Water Security and Environmental categories as they relate to Town water and sewerage services across the State.
The Prioritisation Review Panel is comprised of representatives from Department of Planning, Industry and Environment and NSW government stakeholders (including NSW Health and Environment Protection Authority). The Prioritisation Review Panel is also responsible for overseeing and approving the prioritisation database which catalogues over one thousand known major risks and issues and validating the allocation of risk impact scores (1-5) to each (1=low impact, 5= high impact). In addition, the Prioritisation Review Panel makes funding recommendations on risks to be prioritised under SSWP.
Council has already addressed many of the highest risks with major projects currently underway (Narrabri Water Supply Augmentation, Wee Waa and Boggabri Sewage Treatment Plant Upgrades).
Narrabri’s Sewage Treatment was identified as the highest risk (5) for the Shire with water treatment and water supply schemes also ranking highly in each of the major towns. Planning has already commenced as part of the Integrated Water Cycle Management plan on these schemes.
Upgrades Options report for the Narrabri Sewage Treatment Plant was completed separately as part of works required under the EPA licence. Security of supply in Wee Waa, Boggabri and Pilliga also ranked highly and will be finalised as part of the Integrated Water Cycle Management Planning process.
The reports will be provided to the NSW Public Works Advisory who have been engaged by Council to complete the Integrated Water Cycle Management Plan to ensure all risks are addressed in our future planning documents. Fifty percent of the Integrated Water Cycle Management Plan Consultancy was funded by the Safe and Secure Program and is expected to be completed in March 2021.
Financial Implications
There may be future funding opportunities available to the Council. To ensure the Council remains competitive in terms of applying for future funding opportunities, Council staff are in the process of preparing an Integrated Water Cycle Management Plan strategy. This strategy is being developed in partnership with the Public Works Advisory PWA through a funding agreement with the NSW government on a 50/50 cost sharing basis.
Statutory and Policy Implications
Nil.
Consultation
The scoring was undertaken by the DPIE. Council was not consulted in this process.
External Consultation
Council staff are in regular contact with DPIE Officers who expect to reissue this advice notice to all councils at least annually and to affected councils as material changes are made to the prioritisation database.
Internal Consultation
Nil.
THEME 4: OUR CIVIC LEADERSHIP
STRATEGIC DIRECTION 4: COLLABORATIVE AND PROACTIVE LEADERSHIP
By 2027, we will proactively together to achieve our shared vision with strong strategic direction.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several civic leadership priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Integrated strategic planning and reporting
§ Community engagement and consultation
§ Representation and governance
§ Human resource management
§ Customer services
§ Information services
§ Financial services
§ Risk management
§ Compliance and regulation
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following civic leadership strategic outcomes:
§ Improved community engagement and decision-making processes
§ Well established community, industry, government and non-government partnerships
§ Well maintained core infrastructure and service provision that delivers public value
§ Transparent and accountable planning and reporting
§ Financial efficiency and sustainability
12.1 Donation in Lieu of Ordinary Rates
Responsible Officer: Stewart Todd, General Manager
Author: Lindsay Mason, Director Corporate and Community Services
Attachments: 1. Donation in Lieu of Ordinary Rates Policy ⇩
Delivery Program Alignment
|
4 Leadership |
|
|
Objective |
4.3 Infrastructure and service delivery will provide public value for the community |
|
Strategy |
4.3.3 Service delivery is enhanced through innovation and continuous improvement |
Executive Summary
Annual Donation in Lieu of Ordinary Rates applications have been advertised and received.
|
1. That Council authorise the individual amounts totalling $46,176.46 to be donated to community organisations in accordance with the ‘Donations in Lieu of Ordinary Rates Policy’ |
Background
Section 356 of the Local Government Act states that Council may contribute money or otherwise grant financial assistance to organisations for the purpose of exercising its functions.
Council’s current Policy provides clear guidelines and transparent criteria by which Council will continue to make donations to the community.
Current Situation
Council recently advertised for applications for ‘Donations in Lieu of Ordinary Rates’, and as per its policy. In April 2020, it also wrote to previous applicants advising them that applications were being sought for this annual submission. A total of 28 applications were received by the due date.
Two (2) submitted applications were not eligible as they do not currently pay a general rates component.
Council has assessed the applications and the following organisations are eligible for a donation of their annual rates:
|
Name of Organisation |
Organisation Composition |
Amount |
|
1st Narrabri West Scout Group |
Community Group |
$ 2,935.73 |
|
Abbeyfield Narrabri Inc |
Community Group |
$ 1,815.20 |
|
Baan Baa Community Hall Incorporated |
Community Organisation |
$ 558.00 |
|
Baan Baa Tennis Club |
Sporting Club |
$ 737.05 |
|
Bellata War Memorial Hall |
Community Organisation |
$ 558.00 |
|
Boggabri & District Historical Society |
Community |
$ 2,003.71 |
|
Boggabri HACC Inc |
Community Organisation |
$ 2,077.64 |
|
Boggabri Home for the Aged Incorporation |
Community organisation |
$ 3,367.64 |
|
Galloping Gully Polocrosse Club Inc |
Sporting Club |
$ 494.73 |
|
Kogil Street Preschool |
Community Organisation |
$ 3,109.83 |
|
Life without Barriers |
Charity Organisation |
$ 2,670.14 |
|
Namoi Aero Club |
Sporting Club |
$ 385.18 |
|
Narrabri & District Citizens Boys Club |
Sporting Club |
$ 2,383.19 |
|
Narrabri Art & Craft Society Inc |
Community Organisation |
$ 3,181.51 |
|
WAY Church (Narrabri Christian Fellowship) |
Community Organisation |
$ 1,103.50 |
|
Narrabri Clay Target Club Inc |
Sporting Club |
$ 2,063.47 |
|
Narrabri Men's Shed Inc |
Community Organisation |
$ 1,508.33 |
|
Narrabri Pistol Club Inc |
Sporting Club |
$ 1,726.67 |
|
Narrabri Rifle Club |
Sporting Club |
$ 1,197.68 |
|
Narrabri Shire Community Radio Inc |
Community Organisation |
$ 3,112.20 |
|
Wee Waa CWA |
Community Organisation |
$ 2,532.16 |
|
Wee Waa Gym |
Sporting |
$ 529.70 |
|
Nurruby Childcare Centre |
Community Organisation |
$ 4,931.10 |
|
Pilliga Community Centre Inc |
Community Organisation |
$ 604.89 |
|
Pilliga Rural Transaction Centre |
Community Organisation |
$ 589.21 |
|
Total |
|
$ 46,176.46 |
Financial Implications
Applications range from $494.73 to $ 4,931.10
The total amount of all eligible applications is $ 46,176.46.
Statutory and Policy Implications
Within the ‘Donation in Lieu of Ordinary Rates Policy’ (4.4) there are not for profit organisations that receive donation of rates, for land which is used directly in association with the organisations activity.
Consultation
External Consultation
Contact was made with previous applicants under Council’s ‘Donations in Lieu of Rates Policy’.
Internal Consultation
12.2 Setting of Councillor Fees 2020/21
Responsible Officer: Lindsay Mason, Director Corporate and Community Services
Author: Lindsay Mason, Director Corporate and Community Services
Attachments: 1. LG Remuneration Tribunal Annual Report and Determination ⇩
Delivery Program Alignment
|
4 Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.2 Ensure effective and sound local governance practice |
Executive Summary
Council needs to set Councillors Fees each year, based on recommendations from the Local Government Remuneration Tribunal.
|
1. That Council adopt the maximum fee payable under the Local Government Remuneration Tribunal determination, in accordance with the Local Government Act 1993. |
Background
In accordance with Chapter 9 Part 2 Division 4 of the Local Government Act 1993 (“the Act”) the level of remuneration payable to councillors and mayors is reviewed annually by the Local Government Remuneration Tribunal. Such review sets the maximum and minimum amounts that councillors and mayors are to receive.
Section 248 of the Act outlines that Council may fix the annual fee payable to Councillors.
Current Situation
The Local Government Remuneration Tribunal determination for the 2020/2021 year was published in the Government Gazette No. 120 of the State of New South Wales on 12 June 2020. The Tribunal determined that the minimum and maximum fees applicable to each category will remain unchanged from 2019/2020 due to current economic and social circumstances.
Council is classified in the Category – Rural. The maximum and minimum remunerations as prescribed within the Determination are:
|
|
Minimum Annual Fee |
Maximum Annual Fee |
|
Councillor |
$9,190 |
$12,160 |
|
Mayor |
$9,780 |
$26,530 |
|
Total Mayor |
$18,970 |
$38,690 |
Financial Implications
An appropriate budget allocation has been made in the draft 2020/2021 budget.
Statutory and Policy Implications
If Council does not determine the annual fee(s) payable, the minimum annual fee will apply.
Consultation
External Consultation
· Local Government Remuneration Tribunal.
Internal Consultation
Nil.
12.3 Delegates Report - Tarrawonga Community Consultative Committee Meeting - 13 May 2020
Responsible Officer: Cameron Staines, Deputy Mayor
Author: Delece Hartnett, Personal Assistant to GM & Mayor
Attachments: 1. Tarrawonga Community Consultative Committee Meeting - 13 May 2020 ⇩
Delivery Program Alignment
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4 Leadership |
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Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.3 Report in a clear, concise manner that is easily understood |
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That Council note Deputy Mayor, Cr Staines Delegates Report from the Tarrawonga Community Consultative Committee Meeting held on Wednesday 13 May 2020. |
Delegates REPORT
Please find attached the Combined Tarrawonga Community Consultative Committee Meeting Minutes from the meeting that was held on Wednesday 13 May 2020.
12.4 Delegates Report - Maules Creek Coal Community Consultative Committee Meeting - 13 May 2020
Responsible Officer: Robert Kneale, Councillor
Author: Delece Hartnett, Personal Assistant
Attachments: 1. Meeting Minutes - Maules Creek Community Consultative Committee Meeting 13 May 2020 ⇩
Delivery Program Alignment
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4 Leadership |
|
|
Objective |
4.1 We will proactively engage and partner with the community and government to achieve our strategic goals |
|
Strategy |
4.1.2 Ensure the community is informed and involved in Council activities through implementing quality consultation |
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That Council note Cr Kneale’s Delegates Report from the Maules Creek Coal Community Consultative Committee Meeting held on Wednesday 13 May 2020. |
Delegates REPORT
The Maules Creek Coal Community Consultative Committee held a meeting on Wednesday 13 May 2020.
The Minutes from the meeting are attached.
12.5 Delegates Report - Boggabri Coal Community Consultative Committee Meeting - 14 May 2020
Responsible Officer: Robert Kneale, Councillor
Author: Delece Hartnett, Personal Assistant
Attachments: 1. Meeting Minutes - Boggabri Coal Community Consultative Committee - 14 May 2020 ⇩
Delivery Program Alignment
|
4 Leadership |
|
|
Objective |
4.1 We will proactively engage and partner with the community and government to achieve our strategic goals |
|
Strategy |
4.1.2 Ensure the community is informed and involved in Council activities through implementing quality consultation |
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That Council note Cr Kneale’s Delegates Report from the Boggabri Coal Community Consultative Committee held on Thursday 14 May 2020. |
Delegates REPORT
The Boggabri Coal Community Consultative Committee held a Meeting on Thursday 14 May 2020.
The Minutes from the meeting are attached.
12.6 Delegates Report - Boggabri-Tarrawonga-Maules Creek Community Consultative Committee Meeting - 14 May 2020
Responsible Officer: Robert Kneale, Councillor
Author: Delece Hartnett, Personal Assistant
Attachments: 1. Meeting Minutes - Boggabri/Tarrawonga/Maules Creek Community Consultative Committee Meeting - 14 May 2020 ⇩
Delivery Program Alignment
|
4 Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.2 Ensure effective and sound local governance practice |
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That Council note Cr Kneale’s Delegates Report from the combined Boggabri-Tarrawonga-Maules Creek Community Consultative Committee Meeting held on Thursday 14 May 2020. |
Delegates REPORT
The Boggabri-Tarrawonga-Maules Creek Community Consultative Committee held a Meeting on 14 May 2020.
The Minutes from the meeting are attached.
12.7 Delegates Report - New England Joint Organisation Meeting - 6 April 2020
Responsible Officer: Catherine Redding, Mayor
Author: Delece Hartnett, Personal Assistant
Attachments: 1. NEJO Board Meeting Minutes - 6 April 2020 ⇩
Delivery Program Alignment
|
4 Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.2 Ensure effective and sound local governance practice |
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That Council note Mayor Redding’s Delegates Report on the New England Joint Organisation (NEJO) Meeting held on Monday 6 April 2020. |
Delegates REPORT
The New England Joint Organisation held a Meeting on Monday 6 April 2020.
The Minutes from the meeting are attached.
12.8 Investment Report - May 2020
Responsible Officer: Tim McClellan, Financial Services Manager
Author: Samantha Ratley, Senior Finance Officer
Attachments: Nil
Delivery Program Alignment
|
4 Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.3 Report in a clear, concise manner that is easily understood |
Executive Summary
Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.
During the month:
· Three (3) investments matured, totalling $5 million.
· Five (5) new investment were placed, totalling $10 million.
Council’s Responsible Accounting Officer has certified that Council’s investments are in accordance with requirements.
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That Council note the Investment Report for May 2020. |
Background
Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.
Current Situation
The following is a summary of investment movements for May 2020.
Investments maturing during the month:
· 06/05/2020 BOQ $1,000,000 219 days @ 1.63%
· 13/05/2020 AMP $2,000,000 181 days @ 1.90%
· 27/05/2020 AMP $2,000,000 189 days @ 1.90%
New investments secured during the month:
· 06/05/2020 BOQ $1,000,000 174 days @ 1.48%
· 13/05/2020 AMP $2,000,000 266 days @ 1.60%
· 27/05/2020 BOQ $2,000,000 119 days @ 1.08%
· 27/05/2020 AMP $2,000,000 182 days @ 1.65%
· 27/05/2020 ME Bank $3,000,000 210 days @ 1.23%
Investment Rate Summary for May 2020
Average Interest Rate on Investments: 1.59%
Weighted Average Interest Rate on Investments 1.49%
Council’s Benchmarks
Bank Bill Swap Rate (BBSW) 90 day index (01/06/2020)[1] 0.09%
Average 11am Cash Rate 0.25%
Financial Implications
Interest income for the month was $44,336, bringing the income earnt for the year to $870,058.
Statutory and Policy Implications
Clause 212 of the Local Government (General) Regulation 2005 requires Council’s Responsible Accounting Officer to provide a monthly report setting out the details of all money that the Council has invested under section 625 of the Local Government Act 1993.
It is certified that Council’s investments have been made in accordance with:
· Local Government Act 1993.
· Local Government (General) Regulation 2005.
· Ministerial Investment Order dated 12 January 2011.
· Council’s Investment Policy dated 15 August 2017.
Consultation
External Consultation
Nil.
Internal Consultation
12.9 Notice of Motion - Representations to NSW Government on the impacts of biodiversity legislation and rehabilitation on the economic propserity of Narrabri Shire
I, Councillor Cameron Staines, give notice that at the next Ordinary Meeting of Council be held on 30 June 2020, I intend to move the following motion:-
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1. That Council write to the Deputy Premier John Barilaro and Minister for Agriculture and Western New South Wales Adam Marshall and; a. Express Council’s concerns regarding the NSW Biodiversity Conservation Act and other Land Management legislation and all associated regulations and their impacts on our farmers and economic development in the Narrabri Shire; b. Call for the immediate review of the Biodiversity Conservation Act and associated Regulations; c. Call for the involvement of regional local councils and farmers in any review of the Biodiversity Conservation Act and associated Regulations; d. Call for the immediate halt of retrospective prosecutions and all compliance actions under the now repealed Native Vegetation Act; e. Call for the end of so called “Restorative Justice” which unfairly requires farmers to lock up land under either Remediation Orders and/or Conservation Agreements; f. Express our support for the protection of basic and fundamental property rights and our support for the basic notion that Government should not acquire or restrict the use of private agricultural land without compensation. |
Rationale
Along with other Councillors, I received a briefing in November 2019 on the new Biodiversity Conservation legislation. Since that time, I have become increasingly concerned with the effect of this legislation on our farming community and the significant barrier it presents to economic development in Narrabri Shire.
Over the past month I have met with Council staff on several occasions to obtain their assistance to prepare this Notice of Motion.
Our Farmers
It is my belief that the system is stacked against farmers and, in many ways, it is impossible for farmers to navigate the legislation unless they hire a good lawyer to help.
Even if they do navigate the legislation it probably won’t make economic sense for them to improve their farming country. Farmers cannot afford the payments into the Biodiversity Conservation Trust in exchange for clearing native vegetation from their properties.
I have heard of one example of a farmer who applied to clear approximately 600 hectares of native scrub from his property at Walgett and was advised that he would need to pay $20,000 per hectare ($12 million). This is completely unrealistic and unaffordable.
Loss of our agricultural land
It is also my view that rehabilitation conditions on mining projects within our Shire are too heavily weighted toward biodiversity and revegetation rather returning land to a productive agricultural use.
The Vickery Extension Project (Vickery) is the most recent example of rehabilitation of mining land being weighted toward biodiversity rather than farming.
Once Vickery closes, we will lose 2500 ha of agricultural land when it is rehabilitated to woodland (as well as the final void pit lake and highwall). Most of this land is currently suitable for grazing, yet it will be locked up forever as forest. Government rehabilitation should require this farming country to be returned to an equal or better standard than before mining.
The protection of agricultural land is paramount if we are to sustain and grow our local economy.
The biodiversity offsets can go somewhere else as far as I am concerned.
Economic development
Council has experienced the challenges of the Biodiversity legislation as we progress the Northern NSW Inland Port (N2IP). N2IP has the potential to position Narrabri as the energy and manufacturing heart of NSW, yet a major hurdle yet to be overcome is the potential need to pay vast amounts of money into the Biodiversity Conservation Trust in exchange for privilege of clearing some grassland.
The Biodiversity Conservation legislation is a genuine threat to the future prosperity of the Narrabri Shire and has the potential to sterilise vast amounts of land that might be used to create jobs for our community.
I propose that Council write to the Deputy Premier John Barilaro and Minister for Agriculture and Western New South Wales Adam Marshall and express these concerns regarding the Biodiversity Conservation legislation and its impacts on our farmers and economic development.
12.10 Aquatic Facilities Management Plan
Responsible Officer: Darren Raeck, Director Infrastructure Delivery
Author: Darren Raeck, Director Infrastructure Delivery
Attachments: 1. Draft Aquatic Facilities Management Plan 2020 ⇩
Delivery Program Alignment
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1 Society |
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|
Objective |
1.3 Our communities will be provided with facilities and services to increase social connectivity and accessibility |
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Strategy |
1.3.4 Continually improve access to community facilities and services across the Shire |
Executive Summary
The Aquatics Facilities Management Plan provide guidance on the day to day operations of the aquatic facilities at Boggabri, Narrabri and Wee Waa. Consolation of the Plan is an important part of ensuring that we are meeting the Community’s expectations with regards to levels of service and legislative requirements. A significant amount of consultation has already been completed with key users and interested parties in the community however placing the Plan on public exhibition will ensure that the whole of the community has had the opportunity to contribute to the Plan.
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1. That Council endorse the following draft Aquatic Facilities Management Plan for the purposing of public exhibition. 2. That Council place on public exhibition the draft Aquatic Facilities Management Plan for a period of at least 28 days, during the exhibition period call for and accept submissions from the public on the draft Plan. |
Background
The first Narrabri Shire Swimming Pool Operations Plan was established in 2006 to provide Council Staff with guidelines on how to operate its three (3) pools. The Plan was intended to provide Council staff with the ability to make consistent decisions with confidence. Since that point in time there have been a number of iterations and improvements. The Plan was last updated in 2015 and is once again due for review.
The Aquatic Facilities Management Plan as it is now called, provides the necessary instruction for Council staff to administer the routine functions of its public swimming facilities and provides a transparent means for the general public to understand the process.
The Management Plan aims to provide facilities which promote a healthy lifestyle and social interaction, for residents and visitors to the Region, it does not affect the operation of any Act or Regulation relating to the appropriate management of public swimming pools. The Act or Regulation shall have precedence.
In addition, the Office of Local Government Practice Note No. 15 - Water Safety, will provide guidance on standards not specifically discussed in this Plan. The Royal Life Saving Guidelines for Safe Pool Operation (GSPO) is also recognised as an industry standard and as such will be used to assist in the provision of safe aquatic facilities.
The management of swimming pools operations plan has not been without controversy. The Plan intends to formalise operating hours, priorities for lane use, the role and allocations for swimming clubs, schools, and private swimming instructors/coaches.
Current Situation
The Plan was last updated in 2015 and has been under review since August 2019.
In August 2019, Council consulted with swim coaches at the Narrabri Aquatic Facility about the opening hours and available lane space. Unfortunately, assumptions made for the Narrabri facilities were applied across the Shire resulting in reduced swimming hours / access at Wee Waa.
The opening times applied at Wee Waa were not consistent with the community’s expectation resulting in a number of discussions with the Wee Waa community about the operation of the pool. A commitment was given to the community to consult with them throughout the review of the Aquatic Facility Management Plan and provide them with an opportunity have input into the final document.
A copy of the latest plan was circulated to users (those that had previously been in contact with Council about the Plan) of the Narrabri and Wee Waa Swimming Clubs on 4 June 2020. Further consultation with the Wee Waa Chamber of Commerce was planned for 17 June 2020. The Plan was distributed to the Boggabri Swim Club, Boggabri Progress Association and the Boggabri Chamber of Commerce for comment.
The current review has taken longer than first thought due to the complexities associated with the provision of trained lifeguards, available staff to open the Wee Waa Pool and complexities associated with operating two swim clubs at the Narrabri Pool.
The Aquatic Facilities Management plan has undergone a rigorous review however it is recommended that it be put on public exhibition prior to adoption by Council.
Financial Implications
Fees and charges are set in accordance with the LG Act and Regulation(s). Swimming facilities currently operate at a loss to Council however the community benefit is not taken into account.
This document influences the overall fees and charges however is not used to set them.
Statutory and Policy Implications
Nil.
Consultation
External Consultation
· Narrabri Swimming Club.
· Wee Waa Swimming Club.
· Wee Waa Chamber of Commerce.
· Boggabri Swimming Club.
· Boggabri Progress Association.
· Boggabri Chamber of Commerce.
· Various community members.
Internal Consultation
· Parks and Open Spaces Manager.
· Aquatic Centre Coordinator.
12.11 2020/2021 Operational Plan
Responsible Officer: Nicholas Ross, Executive Manager Corporate Planning & Workforce
Author: Maree Bales, Corporate Planning and Audit Officer
Attachments: 1. 2020/2021 Operational Plan (under separate cover) ⇨
2. 2020/2021 Revenue Policy (under separate cover) ⇨
3. 2020/2021 Fees and Charges (under separate cover) ⇨
4. 2020/2021 Operational Budget (under separate cover) ⇨
5. 2020/2021 Capital Works Program (under separate cover) ⇨
6. Public Submissions (under separate cover) ⇨
Delivery Program Alignment
|
4 Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.2 Ensure effective and sound local governance practice |
Executive Summary
The 2020/2021 Operational Plan (“Operational Plan”) and related attachments provides the public with a plan of Council’s strategic and business activities, financial planning, spending, capital works program, revenue policy, and fees and charges for the next financial year.
The Operational Plan has been finalised following the public exhibition stage from Friday 22 May – Monday 22 June 2020. Under the NSW Government’s Integrated Planning and Reporting Framework the draft Plan must be publicly exhibited for 28 days prior to formal adoption. During the public exhibition, thirty-five (35) submissions were received.
The Operational Plan incorporates the Actions identified in Council’s four-year Delivery Program, plus new Actions that have emerged during the 2019/2020 financial year through the development of new relationships and strategic activities. The various attachments comprise the Operational Budget, Capital Works Program, Revenue Policy, and Fees and Charges for the next financial year.
The Operational Plan once approved will be Council’s “Road Map” for 2020/2021, and will direct its major activities, budgetary spending and capital works priorities. Progress on the Operational Plan will be reported to Council and the community quarterly.
The Operational Plan was developed considering the community consultation undertaken during the 28-day exhibition period.
The Actions identified in the Operational Plan are a result of the pre-planning that exists in the 2017/2021 Delivery Program, ensuring Council is focussing on the specific Actions marked as a priority for 2020/2021 within its longer-term strategic plan. This Operational Plan marks the fourth Operational Plan from Council’s four-year Delivery Program; however, the existing Delivery Program will apply for a further 12 months because of extenuating circumstances under the COVID-19 pandemic therefore, a fifth Operational Plan from Council’s 2017/2021 Delivery Program will be developed for 2021/2022.
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1. That Council adopt the 2020/2021 Operational Plan as attached and incorporate the following amendments: a. The following Capital Expenditure Projects be deleted from the 2020/2021 Operational Plan: i. Parks & Open Spaces – Wee Waa – Cook Oval – structural works to amenities building (carryover 2018/19). - $15,000.00 (Project completed). b. The following actions be added to the 2020/2021 Operational Plan: i. 3.3.1.6 – Facilitate workshops for Small Business in Local Government Area. ii. 3.3.1.7 – Assist in implementation of Council’s Economic Development Strategy. iii. 4.1.1.10 - Attend relevant Chamber of Business meetings within Local Government Area. iv. 4.1.1.11 – Develop and maintain local business database. v. 4.1.2.3 – Develop and facilitate annual Small Business Summit. vi. 4.1.2.4 – Monthly newsletter to small business outlining opportunities and economic activity of the region. c. The following Fees and Charges be added to the 2020/2021 Operational Plan: i. Landing Fees – Aircraft <1,500kg for locally registered training aircraft only - $4.00 per landing.
2. That Council adopt 0.0% (nil) increase in ordinary rates and make and levy the following ordinary rates for the 2020/2021 financial year:
Farmland Category Levied on all property that complies with the definition of farmland contained in section 515 of the Local Government Act 1993: Base Rate Ad Valorem Rate Estimated Yield Farmland $270.00 $0.0030789 $6,512,565.00 TOTAL FARMLAND RATE YIELD ESTIMATE $6,512,565.00 Residential Category Levied on all property that complies with the definition of residential contained in section 516 of the Local Government Act 1993: Base Rate Ad Valorem Rate Estimated Yield Residential – Boggabri $270.00 $0.0080191 $306,617.00 Residential – Narrabri $270.00 $0.0098977 $2,861,577.00 Residential – Rural $270.00 $0.0050046 $686,984.00 Residential – Wee Waa $270.00 $0.0322870 $713,340.00 TOTAL RESIDENTIAL RATE YIELD ESTIMATE $4,568,518.00
Mining Levied on all property that complies with the definition of mining contained in section 517 of the Local Government Act 1993: Base Rate Ad Valorem Rate Estimated Yield Mining $23,000.00 $0.0016719 $997,501.00 TOTAL MINING RATE YIELD ESTIMATE $997,501.00 Business Category Levied on all property that complies with the definition of business contained in section 518 of the Local Government Act 1993:
Base Rate Ad Valorem Rate Estimated Yield Business – Boggabri $320.00 $0.0102538 $44,975.00 Business – Narrabri $320.00 $0.0149009 $1,079,846.00 Business – Rural $320.00 $0.0078268 $99,226.00 Business – Wee Waa $320.00 $0.0406504 $182,343.00 TOTAL BUSINESS RATE YIELD ESTIMATE $1,406,390.00
Special Rate – Tourism Promotion
This Special Rate is set to assist in funding of Council’s promotional allocation. The rate is levied on all properties classified Business within the Shire area.
Ad Valorem Rate Estimated Yield Tourism $0.0009138 $71,221.00 TOTAL TOURISM LEVY YIELD ESTIMATE $71,221.00
3. That Council in relation to water supply charges make and levy the following charges for Water Supply Services for the 2020/2021 financial year: Service Charge Estimated Yield Baan Baa
20/25mm Service $360.00 $20,880.00 65mm Service $2,401.20 $2,401.20
ESTIMATED ACCESS CHARGE YIELD $23,281.20 ESTIMATED USAGE CHARGE YIELD $1.05 $11,550.00
Bellata
20/25mm Service $360.00 $41,400.00 32mm Service $590.40 $590.40 40mm Service $921.60 $1,843.20 Unconnected Service $360.00 $0.00
ESTIMATED ACCESS CHARGE YIELD $43,833.60 ESTIMATED USAGE CHARGE YIELD $1.05 $28,350.00
Boggabri
20/25mm Service $360.00 $201,240.00 32mm Service $590.40 $4,723.20 40mm Service $921.60 $3,686.40 50mm Service $1,443.60 $12,992.40 80mm Service $3,686.40 $7,372.80 100mm Service $5,760.00 $11,520.00 Unconnected Service $360.00 $9,000.00
ESTIMATED ACCESS CHARGE YIELD $250,534.80 ESTIMATED USAGE CHARGE YIELD $1.05 $252,000.00
Gwabegar
20/25mm Service $360.00 $22,680.00 40mm Service $921.60 $921.60 Unconnected Service $360.00 $2,520.00
ESTIMATED ACCESS CHARGE YIELD $26,121.60 ESTIMATED USAGE CHARGE $1.05 $8,400.00
Narrabri – Metered
20/25mm Service $360.00 $959,400.00 32mm Service $476.40 $32,871.60 40mm Service $505.20 $66,181.20 50mm Service $796.80 $19,123.20 80mm Service $2,486.40 $4,972.80 100mm Service $3,157.20 $3,157.20 Unconnected $204.00 $17,340.00
ESTIMATED ACCESS CHARGE YIELD $1,103,046.00 ESTIMATED USAGE CHARGE YIELD $1.05 $1,365,000.00
Narrabri – Unmetered
20/25mm Service $563.00 $23,646.00 32mm Service $923.00 $923.00 40mm Service $1,440.00 $1,440.00 100mm Service $9,005.00 $9,005.00 Unoccupied $563.00 $563.00
ESTIMATED ACCESS CHARGE $35,577.00
Pilliga
20/25mm Service $360.00 $37,440.00 40mm Service $921.60 $1,843.20 50mm Service $1,440.00 $1,440.00 Unconnected $360.00 $3,240.00
ESTIMATED ACCESS CHARGE YIELD $43,963.20 ESTIMATED USAGE CHARGE YIELD $1.05 $18,900.00
Wee Waa
20/25mm Service $360.00 $287,640.00 32mm Service $459.60 $4,596.00 40mm Service $523.20 $9,940.80 50mm Service $796.80 $4,780.80 80mm Service $2,029.20 $6,087.60 100mm Service $3,163.20 $6,326.40 Unconnected Service $216.00 $1,080.00
ESTIMATED ACCESS CHARGE YIELD $320,451.60 ESTIMATED USAGE CHARGE YIELD $1.05 $525,000.00
Water charging structure based on the following benefit index
4. That Council in relation to sewerage service charges Council make and levy the following charges for Sewerage Services for the 2020/2021 financial year:
Service Charge Estimated Yield Sewerage Charges – Boggabri
Occupied $632.00 $281,872.00 Unoccupied $316.00 $13,588.00 Pedestal Charges – Per Cistern/>6W.C $99.00 $46,035.00 Pedestal Charges – Water Closets (1-6) $99.00 $5,544.00
TOTAL BOGGABRI SEWER CHARGES YIELD $347,039.00
Sewerage Charges – Narrabri
Occupied $785.00 $2,004,105.00 Unoccupied $393.00 $50,697.00 Pedestal Charges – Per Cistern/>6W.C $121.00 $73,810.00 Pedestal Charges – Water Closets (1-6) $121.00 $82,401.00
TOTAL NARRABRI SEWER SERVICES $2,211,013.00
Sewerage Charges – Wee Waa
Occupied $819.00 $619,164.00 Unoccupied $410.00 $13,530.00 Pedestal Charges – Per Cistern/>6W.C $121.00 $3,025.00 Pedestal Charges – Water Closets (1-6) $121.00 $28,314.00
TOTAL WEE WAA SEWER SERVICES $664,033.00
Onsite Wastewater Management Fee
Any/All assessments not connected to town sewer $33.00 $69,960 Which have an onsite wastewater system (OSWM)
Total Onsite Wastewater Management Fee $69,960
5. That Council in relation to waste management charges make and levy the following annual charges for Waste Management Services for the 2020/2021 financial year:
Domestic Waste Management (DWM) Charges
Other Waste Management Services (Non-Domestic) Charges
NB: MSW – Mixed Solid Waste
6. That Council in relation to interest on overdue rates and charges make and impose the maximum charge for interest of 0.0% (nil) for the period 1 July 2020 to 31 December 2020 (inclusive) and 7.0% for the period 1 January 2021 to 30 June 2021 as determined by the Minister for Local Government.
7. That Council note all submissions received and formally advise those parties, who made written submissions on Council’s draft 2020/2021 Operational Plan, of Council’s decision on the matter.
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Background
All councils in NSW must have an annual Operational Plan, adopted before the beginning of each financial year, outlining the activities to be undertaken that year as part of the four-year Delivery Program under the Integrated Planning and Reporting framework.
The Office of Local Government released a Circular to Councils on the 1 May 2020 (20-15) with advice to councils in relation to their Integrated Planning and Reporting requirements until the next local government elections. The existing Delivery Program will apply for a further 12 months, maintaining the key themes and any activities not yet completed and councils must have adopted the 2020/2021 Operational Plan by 1 August 2020 due to the extenuating circumstances under the COVID-19 emergency.
In 2009, the NSW Government introduced a new integrated planning and reporting framework for NSW Local Government. This was embedded into the Local Government Act 1993 (“LG Act”). It includes the requirement to prepare a long-term Community Strategic Plan, along with a four-year Delivery Program, Operational Program and Resourcing Strategy.
The Integrated Planning and Reporting Framework and Operational Plan guidelines are pursuant to sections 405 and 406 of the LG Act.
Current Situation
Under the LG Act, Council must prepare a draft Operational Plan incorporating Council’s draft Budget, Revenue Policy and Capital Works Program each financial year.
The draft Operational Plan, once endorsed by Council, is publicly exhibited for a minimum of 28 days prior to its finalisation and review by Council. The draft 2020/2021 Operational Plan was on public exhibition between Friday 22 May and Monday 22 June 2020.
Since the public exhibition stage of the draft 2020/2021 Operational Plan, a number of amendments have been identified are included in the draft Operational Plan and are as follows:
· The following Capital Expenditure Projects be deleted from the 2020/2021 Operational Plan.
o Parks & Open Spaces – Wee Waa – Cook Oval – structural works to amenities building (carryover 2018/19) - $15,000.00
· The following actions be added to the 2020/2021 Operational Plan:
o 3.3.1.6 – Facilitate workshops for Small Business in Local Government Area.
o 3.3.1.7 – Assist in implementation of Council’s Economic Development Strategy.
o 4.1.1.10 - Attend relevant Chamber of Business meetings within Local Government Area.
o 4.1.1.11 – Develop and maintain local business database.
o 4.1.2.3 – Develop and facilitate annual Small Business Summit.
o 4.1.2.4 – Monthly newsletter to small business outlining opportunities and economic activity of the region.
· Amendment to Appendix B – 2020/2021 Fees and Charges.
o Addition of new fee - Landing Fees – Aircraft <1,500kg for locally registered training aircraft only - $4.00 per landing.
· Amendment to Appendix A – 2020/2021 Revenue Policy.
o Interest as determined by the Minister for Local Government and in accordance with section 566(3) of the LG Act.
The final 2020/2021 Operational Plan details the activities Council will undertake during the next financial year in order to meet Delivery Program objectives. It sets the priority areas of focus for Council; detailing the programs, actions and capital works that will be carried out. It also shows the public the budget for the coming financial year and Council’s revenue policy and fees and charges.
Financial Implications
This report proposes the final Budget, Capital Works Program, Revenue Policy, and Fees and Charges for adoption for the 2020/2021 financial year.
Statutory and Policy Implications
Section 405 of the Local Government Act 1993 addresses the requirements and the process for the establishment, by a council, of an annual Operational Plan.
Section 406 identifies the guidelines councils are to follow to establish the Integrated Planning and Reporting Framework.
Consultation
The draft 2020/2021 Operational Plan was placed on public exhibition for 28 days, from Friday 22 May to Monday 22 June 2020. During this time, Council called for submissions from the public on the draft documents for further consideration at the scheduled Ordinary Council Meeting of 30 June 2020.
During the public exhibition period thirty-five (35) submissions were received. Details of the submissions are provided below and are attached to this report.
External Consultation
Submission(s) received:
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Submitter Name |
Responsible Directorate |
Responding Manager |
Submission Description |
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1. Sheryl Ridley - Narrabri & District Chamber of Commerce |
Corporate and Community Services |
Manager Financial Services |
Council consider waiving rates for the third or fourth quarters of this year (2019/2020) for small businesses within the Shire and request no increase to rate levels for next year (2020/2021). |
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Strategic Plan Alignment |
Directorate Comment |
Recommendation |
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4.2.1 - Maintain and improve Council's financial sustainability with a focus on core business. |
Due to the financial impacts of COVID-19 on the community, Council has proposed not to increase rates, fees or charges for 2020/2021. |
Submission noted. |
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Submitter Name |
Responsible Directorate |
Responding Manager |
Submission Description |
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2. Ken Flower - Namoi Aero Club |
Corporate and Community Services |
Manager Property Services |
Submission request 1 Requesting an additional fees and charges category of Aircraft for under 600kg with the following charges: - under 600kg $3 per landing (equates to $5 per tonne same as the 1,500 to 5,000kg bracket). - daily maximum per aircraft for training $10.60 per day (Same as Camden which is much larger facility). or Submission request 2 Namoi Aero Club are granted exemption from landing fees for training aircraft in recognition that they are a ratepayer and lease holder at the Airport. |
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Strategic Plan Alignment |
Directorate Comment |
Recommendation |
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4.2.1 - Maintain and improve Council's financial sustainability with a focus on core business. |
Council has recognised the need to promote training at the local Aerodrome, therefore has recommended the introduction of a new landing fee for locally based training aircraft that are <1,500kg. |
Implement a Training Landing Rate of $4.00 per landing for Aircraft <1,500kg for locally registered training aircraft only. |
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Submitter Name |
Responsible Directorate |
Responding Manager |
Submission Description |
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3. Glenn & Margaret Woods |
Strategic Management |
Executive Manager Planning and Environment |
Amend 1.3.4.24 “Investigate a premiere precinct for gun clubs within the Shire." to include the words 'new' and 'existing' New Action "Investigate a new premiere precinct for existing gun clubs within the Shire." |
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Strategic Plan Alignment |
Directorate Comment |
Recommendation |
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1.3.4 Continually improve access to community facilities and services across the Shire. |
The key word to the action is ‘Investigate’, the intent of this action is to consider all options. One outcome of the investigation could be to “Investigate a new premiere precinct for existing gun clubs within the Shire” which is what the submission has asked us to change the action to. Council know if this is the case until the investigation has been completed. Council has completed a land use assessment on each of the existing facilities. Council will now commence an investigation of potential new sites. Council will be presented with a summary of the findings on the existing and new locations before forming a final view as to how to proceed. |
Keep action worded as "Investigate a premiere precinct for gun clubs within the Shire."
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Submitter Name |
Responsible Directorate |
Responding Manager |
Submission Description |
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4. Karla Carruthers 5. Jodie Anderson 6. Sue Barwick 7. Anne Bennett 8. Garry Bennett 9. Hannah Bennett 10. Kim Bruce 11. Megan Burford 12. Sarah Ciesiolka 13. Sally Clarke 14. Linda Croker 15. Brooke Dalton 16. Melanie Elms 17. Mary Fielder 18. Nicole Gleeson-Lendon 19. Anthony Gray 20. Bec Lowick 21. Hadie Murray 22. Natasha Nott 23. Blanche O’Connor 24. Matthew O’Connor 25. Joan O’Neill 26. Edward Paas 27. Leanne Pearson 28. Guy Roth 29. Katie Seymour 30. Jaspreet Singh 31. Helen Smith
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Infrastructure Delivery |
Manager Parks and Open Spaces |
Request to reduce Narrabri Aquatic Centre lane hire fees and charges. |
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Strategic Plan Alignment |
Directorate Comment |
Recommendation |
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1.1.1 Support and encourage health and wellbeing programs and services to improve resident lifestyles.
4.2.1 - Maintain and improve Council's financial sustainability with a focus on core business. |
Council have taken into consideration the submissions regarding lane hire fees however is constrained by the number of lanes available. Reducing lane hire fees may result in additional lane demand which the current pool is unable to sustain. Council is planning to undertake a review of the existing facilities including the condition of assets on site which is expected to result in a report recommending greater flexibility of the services Council can provide, taking into consideration the diversity of our patrons. Council will continue to investigate funding opportunities to allow Council to provide these services. |
The Narrabri Aquatic Centre lane hire fees and charges remain unchanged (no increase on last financial years fees). |
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Responsible Directorate |
Responding Manager |
Submission Description |
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Corporate and Community Services |
Manager Financial Services |
The cost of maintaining investment in Narrabri Shire is continually on the rise. Opinion is that the value for money, return on capital and upside for equity within the town has declined over this last decade. Raising rates, water charges and service fees every year will drive away many investors. |
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Directorate Comment |
Recommendation |
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4.2.1 - Maintain and improve Council's financial sustainability with a focus on core business. |
Due to the financial impacts of COVID-19 on the community, Council has proposed not to increase rates, fees or charges for 2020/2021. |
Submission noted. |
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Submitter Name |
Responsible Directorate |
Responding Manager |
Submission Description |
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33. Tony Meppem |
Corporate and Community Services |
Manager Financial Services |
Questions/Comments regarding Draft 2020/2021 Operational Budget. |
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Strategic Plan Alignment |
Directorate Comment |
Recommendation |
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4.2.1 - Maintain and improve Council's financial sustainability with a focus on core business. |
Noted. |
Submission noted. |
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Submitter Name |
Responsible Directorate |
Responding Manager |
Submission Description |
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34. Greg Lamont |
Corporate and Community Services |
Manager Financial Services |
Questions/Comments regarding Draft 2020/2021 Operational Budget. |
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Strategic Plan Alignment |
Directorate Comment |
Recommendation |
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4.2.1 - Maintain and improve Council's financial sustainability with a focus on core business. |
Noted. |
Submission noted. |
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Submitter Name |
Responsible Directorate |
Responding Manager |
Submission Description |
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35. Steve Stoltenberg |
Corporate and Community Services |
Manager Financial Services |
Questions/Comments regarding Draft 2020/2021 Operational Budget. |
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Strategic Plan Alignment |
Directorate Comment |
Recommendation |
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4.2.1 - Maintain and improve Council's financial sustainability with a focus on core business. |
Noted. |
Submission noted. |
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Councillors have previously been briefed on the submissions received.
Internal Consultation
· Executive and senior management (including additional Council staff).
12.12 Delegates Report - Leard's Forest Environmental Trust Inc Committee Meeting - May 2020
Responsible Officer: Lloyd Finlay, Councillor
Author: Delece Hartnett, Personal Assistant
Attachments: 1. Leard's Forest Environmental Trust Inc Committee Meeting Minutes - 14 May 2020 ⇩
Delivery Program Alignment
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4 Leadership |
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Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
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Strategy |
4.4.2 Ensure effective and sound local governance practice |
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That Council note Cr Finlay’s Delegates Report from the Leard’s Forest Environmental Trust Inc Committee Meeting held on Thursday 14 May 2020. |
Delegates REPORT
The Leard’s Forest Environmental Trust Inc held a Committee Meeting on Thursday 14 May 2020.
The Minutes from the meeting are attached.
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That Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out to those present by the General Manager or their nominee.
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