I hereby give notice that an Ordinary Meeting of Council will be held on:
Agenda
Ordinary Council Meeting 24 March 2020
Stewart Todd General Manager
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Ordinary Council Meeting Agenda 24 March 2020
PUBLIC FORUM (held outside formal Council Meeting)
The Council may hold a public forum prior to each Ordinary Meeting of the Council for the purpose of hearing oral submissions from members of the public on items of business to be considered at the meeting (listed on the Agenda).
Public forums may also be held prior to Extraordinary Council Meetings and meetings of committees of the Council.
Public forums are to be chaired by the mayor or their nominee.
Request to Speak in the Public Forum
To speak at a public forum, a person must first make an application to the Council in the approved form. Applications to speak at the public forum must be received by 5pm on the working day before the date on which the public forum is to be held and must identify the item of business on the agenda of the Council meeting the person wishes to speak on, and whether they wish to speak ‘for’ or ‘against’ the item.
Approved speakers at the public forum are to register with the Council any written, visual or audio material to be presented in support of their address to the Council, and to identify any equipment needs at 5pm on the working day before the Public Forum.
The General Manager or their delegate may refuse to allow such material to be presented.
A person may apply to speak on no more than 2 items of business on the agenda of the Council Meeting.
Legal representatives acting on behalf of others are not to be permitted to speak at a public forum unless they identify their status as a legal representative when applying to speak at the public forum.
The General Manager or their delegate may refuse an application to speak at a public forum.
No more than three (3) speakers are to be permitted to speak ‘for’ or ‘against’ each item of business on the agenda for the Council Meeting.
If more than the permitted number of speakers apply to speak ‘for’ or ‘against’ any item of business, the general manager or their delegate may, in consultation with the mayor or the mayor’s nominated chairperson, increase the number of speakers permitted to speak on an item of business, where they are satisfied that it is necessary to do so to allow the council to hear a fuller range of views on the relevant item of business.
Each speaker will be allowed three (3) minutes to address the Council. This time is to be strictly enforced by the Chairperson.
The Chairperson of the meeting can grant one extension of up to a maximum of two (2) minutes, should further information, be considered to be important to the Council. This is solely at the discretion of the Chair.
Speakers at public forums must not digress from their nominated item on the agenda. If a speaker digresses to irrelevant matters, the Chairperson is to direct the speaker not to do so. If a speaker fails to observe a direction from the chairperson, the speaker will not be further heard.
A councillor (including the chairperson) may, through the chairperson, ask questions of a speaker following their address at a Public Forum. Questions put to a speaker must be direct, succinct and without argument. Debate will not be permitted by the speaker, Councillors or staff.
Speakers are under no obligation to answer a question. Answers by the speaker, to each question are to be limited to three (3) minutes.
Speakers at public forums cannot ask questions of the Council, Councillors or Council staff.
The general manager or their nominee may, with the concurrence of the chairperson, address the council for up 5 minutes in response to an address to the council at a public forum after the address and any subsequent questions and answers have been finalised.
Where an address made at a public forum raises matters that require further consideration by council staff, the general manager may recommend that the council defer consideration of the matter pending the preparation of a further report on the matters.
The “Request to Speak in Public Forum”, at an Ordinary Council Meeting, can be obtained, from Council’s Administration Office, or by downloading it from Council’s website at:
http://www.narrabri.nsw.gov.au/speaking-at-public-forum-1232.html
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Use of mobile phones and
unauthorised recording of meetings
Councillors, council staff and members of the public must ensure that mobile phones are turned to silent during meetings of the council and committees of the council.
(Clause 15.20 Code of Meeting Practice)
A person must not live stream or use an audio recorder, video camera, mobile phone or any other device to make a recording of the proceedings of a meeting of the council or a committee of the council without the prior authorisation of the Council.
(Clause 15.21 Code of Meeting Practice)
AUDIO RECORDING NOTICE
Council advises that this Meeting will be recorded for the purpose of webcasting, and made available on the Internet. As such, all those present should refrain from making any defamatory statements. It is requested that Councillors within the duration of the Meeting, limit discussions to only the business on the agenda and what is permissible under our Code of Meeting Practice.
(Clause 5.2 Code of Meeting Practice)
Mayor Cr Cathy Redding |
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Deputy Mayor Cr Cameron Staines |
Cr Maxine Booby |
Cr Ron Campbell |
Cr Ron Campey |
Cr Lloyd Finlay |
Cr Robert Kneale |
Cr Ann Loder |
Cr Annie McMahon |
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General Manager
Mr Stewart Todd |
Director Infrastructure Delivery Mr Darren Raeck |
Director Corporate and Community Services Mr Lindsay Mason |
Executive Manager Planning and Environment Mr Daniel Boyce |
Ordinary Council Meeting Agenda 24 March 2020
1 Opening Prayer by a Member of the Narrabri Minister’s Fraternal
3 Apologies/Granting of Leave of Absences
4 Declaration of Pecuniary and Non- Pecuniary Interests
5 Items to be Considered in the Confidential (Public Excluded) Meeting
8.1 Mayoral Minute - Mayoral Appointments for February/March 2020
10.1 Adoption of the Wee Waa Levee Risk Management Study and Plan
10.2 Narrabri Supplementary Flood Study
12.1 Investment Report - February 2020
12.2 Delegates Report - Country Mayors Association Meeting - 6 March 2020
12.5 Delegates Report - Wee Waa Local Health Service Advisory Committee Meeting - 24 February 2020
12.6 Tibbereena Street, Narrabri - 15 Minute Parking
12.7 Suspension of Alcohol Free Area - Narrabri AFL Carnival
13 Confidential (Closed Council) Meeting
Members and officers are asked to be upstanding for the opening prayer.
I’d like to begin by acknowledging the Traditional Owners of country throughout Australia, and in particular the Gomeroi People of the Kamilaroi Nation, and recognise their continuing connection to land, waters and culture.
We pay our respects to their Elders past, present and emerging.
Councillors are reminded of their obligation to declare their interest in any matters listed before them.
In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.
Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.
Councillors must state their reasons in declaring any type of interest.
Extract from Council’s Code of Meeting Practice: 14 CLOSURE OF COUNCIL MEETINGS TO THE PUBLIC Grounds on which meetings can be closed to the public 14.1 The council or a committee of the council may close to the public so much of its meeting as comprises the discussion or the receipt of any of the following types of matters: (a) personnel matters concerning particular individuals (other than councillors), (b) the personal hardship of any resident or ratepayer, (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business, (d) commercial information of a confidential nature that would, if disclosed: (i) prejudice the commercial position of the person who supplied it, or (ii) confer a commercial advantage on a competitor of the council, or (iii) reveal a trade secret, (e) information that would, if disclosed, prejudice the maintenance of law, (f) matters affecting the security of the council, councillors, council staff or council property, (g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege, (h) information concerning the nature and location of a place or an item of Aboriginal significance on community land, (i) alleged contraventions of the council’s code of conduct. Note: Clause 14.1 reflects section 10A(1) and (2) of the Act. 14.2 The council or a committee of the council may also close to the public so much of its meeting as comprises a motion to close another part of the meeting to the public. Note: Clause 14.2 reflects section 10A(3) of the Act. |
Presentation requests received to date:
· Nil.
Recommendation
That the minutes of the Ordinary Meeting of the Narrabri Shire Council held on 25 February 2020 comprising Minute Nos 001/2020 to 035/2020 as circularised be confirmed and signed as a correct record by the Mayor.
Ordinary Council Meeting Minutes 24 March 2020
MINUTES OF narrabri SHIRE council
Ordinary Council
Meeting
HELD AT THE Narrabri
Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON Tuesday, 25
February 2020 AT 1.13pm
PRESENT: Cr Catherine Redding (Mayor), Cr Cameron Staines (Deputy Mayor), Cr Maxine Booby, Cr Ron Campbell, Cr Ron Campey, Cr Lloyd Finlay, Cr Robert Kneale, Cr Annie McMahon
IN ATTENDANCE: Stewart Todd (General Manager), Darren Raeck (Director Infrastructure Delivery), Lindsay Mason (Director Corporate & Community Services), Daniel Boyce (Executive Manager Planning and Environment), Delece Hartnett (Minute Clerk)
Proceedings of the meeting commenced at 1.13pm.
1 Opening Prayer by a Member of the Narrabri Minister’s Fraternal
Members and officers were upstanding for the opening prayer by Rev Paul Cosier of Narrabri Uniting Church, in association with the Narrabri Ministers Fraternal.
2 Acknowledgement of Country
The Mayor acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and the Council paid its respects to Elders past, present and emerging.
3 Apologies/Granting of Leave of Absences
Minute 001/2020 Moved: Cr Ron Campey Seconded: Cr Lloyd Finlay That Council accept the apology received from Cr Loder. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
4 Declaration of Pecuniary and Non- Pecuniary Interests
Councillors are reminded of their obligation to declare their interest in any matters listed before them.
In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.
Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.
Councillors must state their reasons in declaring any type of interest.
COUNCILLOR |
ITEM NUMBER |
PECUNIARY/ NON-PECUNIARY |
REASON |
Cr Lloyd Finlay |
Item 10.1 – Modification to Tarrawonga Coal Mine |
Non-pecuniary |
Lease country from Whitehaven Coal. |
Cr Ron Campbell |
Item 10.1 – Modification to Tarrawonga Coal Mine |
Pecuniary |
Business has a contract with Whitehaven Coal for waste needs. |
Cr Lloyd Finlay |
Item 12.11 – Notice of Rescission, Vickery Mine Extension |
Non-pecuniary |
Lease country from Whitehaven Coal. |
Cr Ron Campbell |
Item 12.11 – Notice of Rescission, Vickery Mine Extension |
Pecinuary |
Business has a contract with Whitehaven Coal for waste needs. |
Cr Ron Campbell |
Item 12.12 – Narrabri Gas Project - VPA |
Pecuniary |
Collection of waste products. |
5 Items to be Considered in the Confidential (Public Excluded) Meeting
Minute 002/2020 Moved: Cr Robert Kneale Seconded: Cr Maxine Booby The Council consider the following matters in the Closed (Public Excluded) Meeting:
13.1 Contract 2018-19/22 - Wee Waa & Boggabri Sewage Treatment Plant Upgrade and Narrabri Sewer Pump Station Improvement Works 13.2 Land Acquisition Plan
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
Minute 003/2020 Moved: Cr Catherine Redding Seconded: Cr Annie McMahon That Council defer the presentation by Mr Geoff Allen from Forsyths – presenting Council Financial Reports, until Agenda Item 12.4 - 2018/2019 Annual Financial Statements is dealt with. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
7 Confirmation of Minutes
Minute 004/2020 Moved: Cr Robert Kneale Seconded: Cr Lloyd Finlay That the minutes of Ordinary Meeting of the Narrabri Shire Council held on 17 December 2019 comprising Minute Nos 284/2019 to 318/2019 as circularised be confirmed and signed as a correct record by the Mayor. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
8 Mayoral Minute
8.1 Mayoral Minute - Mayoral Appointments for December 2019/January/February 2020 |
Minute 005/2020 Moved: Cr Catherine Redding That Council note the Mayoral Appointments for the period December 2019 and January/February 2020. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
8.2 Mayoral Minute - Waiving of Swimming Pool Fees - Season Ticket Holders |
Minute 006/2020 Moved: Cr Catherine Redding 1. That Council note the Mayors application of Section 226 of the Local Government Act (‘the Act”) to provide pro rata refunds to eligible season passes as soon as payment details are received, commencing January 2020. 2. That Council agree to cease providing a refund at 30 December 2020. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
8.3 MAYORAL MINUTE - PASSING OF FORMER STAFF MEMBER, DIRECTOR OF CORPORATE SERVICES, Mr PAUL WEARNE
Minute 007/2020 Moved: Cr Catherine Redding That Council write a letter of condolence to the family of Mr Paul Wearne, thanking him for his service to Narrabri Shire Council during his time of employment. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
Change to Standing Orders |
Minute 008/2020 Moved: Cr Cameron Staines Seconded: Cr Ron Campey That Council bring forward Agenda Item 12.11 and that it be dealt with next. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
Cr Campbell declared a pecuniary interest in relation to item 12.11, due to ownership of a business and that has a waste contract with Whitehaven Coal, and was not present at or in sight of the meeting during the consideration of the item.
At 1:25 pm, Cr Ron Campbell left the meeting.
Cr Finlay declared a pecuniary interest in relation to item 12.11, due to leasing country back from Whitehaven Coal, and was not present at or in sight of the meeting during the consideration of the item.
At 1:25 pm, Cr Lloyd Finlay left the meeting.
12.11 Notice of Rescission - Vickery Mine Extension |
Motion Moved: Cr Maxine Booby Seconded: Cr Annie McMahon
That the undermentioned motion adopted at the Council Meeting held on 17 December 2019: “Minute 298/2019 That Council make a submission to the NSW Government and Independent Planning Commission objecting to the Vickery Extension Project on the basis that it is not in the public interest”. be rescinded. |
AMENDMENT Moved: Cr Cameron Staines
THE AMENDMENT LAPSED DUE TO THE WANT OF A SECONDER |
Minute 009/2020 Moved: Cr Maxine Booby Seconded: Cr Annie McMahon
That the undermentioned motion adopted at the Council Meeting held on 17 December 2019: “Minute 298/2019 That Council make a submission to the NSW Government and Independent Planning Commission objecting to the Vickery Extension Project on the basis that it is not in the public interest”. be rescinded. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campey and Robert Kneale Against: Crs Cameron Staines and Annie McMahon carried 4/2 |
Minute 010/2020 Moved: Cr Maxine Booby Seconded: Cr Annie McMahon
1. That Council make a submission to the NSW Government and Independent Planning Commission objecting to the Vickery Extension Project on the basis that it is not in the public interest. 2. That Council include in the submission to the NSW Government and the Independent Planning Commission concerns with the Vickery Extension Project as per Item 10.3 Assessment of the Community Benefits associated with the proposed Vickery Coal Mine Extension Project and the associated report presented at the 2019 December Ordinary Meeting of Council. 3. That Council formally request Whitehaven to respond to Council’s concerns on the Vickery Extension Project. 4. That Council review its position on the Vickery Extension Project only after Council is satisfied that all the concerns have been addressed by Whitehaven, as outlined in Council’s most recent submissions. 5. Consistent with Council’s position on the Vickery Mine Extension; Council continue to pursue mediation (Minute No. 269/2019); and with regards to such mediation that it be undertaken by an Independent Mediator, not the State Government, to try and achieve an outcome that is in the public interest. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campey and Robert Kneale Against: Crs Cameron Staines and Annie McMahon carried 6/2 |
9 Our Society
At 1:35 pm, Cr Lloyd Finlay returned to the meeting.
At 1:35 pm, Cr Ron Campbell returned to the meeting.
At 1:35 pm, Cr Annie McMahon left the meeting.
At 1:38 pm, Cr Annie McMahon returned to the meeting.
Change to Standing Orders |
Minute 011/2020 Moved: Cr Catherine Redding Seconded: Cr Cameron Staines That Council bring forward Agenda Item 12.4 and that it be dealt with next. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
12.4 2018/2019 Annual Financial Statements |
Council received a presentation from external auditors Forsyths; Mr Geoff Allen Minute 012/2020 Moved: Cr Cameron Staines Seconded: Cr Lloyd Finlay That Council note the 2018/2019 audited Annual Financial Statements. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
9.1 2020 Western Division of Councils Annual Conference |
Motion Moved: Cr Cameron Staines Seconded: Cr Robert Kneale 1. Determine Councillor attendance at the Broken Hill 2020 Western Division of Councils Annual Conference to be held between 18 – 20 March 2020. 2. Determine Cr Campbell, Cr McMahon and Cr Staines attend as Council delegates to the Western Division of Councils Annual Conference to be held at Broken Hill between 18 – 20 March 2020. |
AMENDMENT Moved: Cr Robert Kneale Seconded: Cr Maxine Booby 1. That Council determine Councillor attendance at the Broken Hill 2020 Western Division of Councils Annual Conference to be held between 18 – 20 March 2020.
2. That Council determine to send one (1) Staff member and two (2) Councillors as delegates to the Western Division of Councils Annual Conference to be held at Broken Hill between 18 – 20 March 2020.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay and Robert Kneale Against: Crs Ron Campbell and Annie McMahon carried 6/2
THe AMENDMENT THEN BECAME THE MOTIon
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Minute 013/2020 Moved: Cr Robert Kneale Seconded: Cr Maxine Booby 1. That Council determine Councillor attendance at the Broken Hill 2020 Western Division of Councils Annual Conference to be held between 18 – 20 March 2020.
2. That Council determine to send one (1) Staff member and two (2) Councillors as delegates to the Western Division of Councils Annual Conference to be held at Broken Hill between 18 – 20 March 2020.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay and Robert Kneale Against: Crs Ron Campbell and Annie McMahon carried 6/2 |
Minute 014/2020 Moved: Cr Annie McMahon Seconded: Cr Cameron Staines That Council determine Cr Redding and Cr McMahon attend as Council delegates to the Western Division of Councils Annual Conference to be held at Broken Hill between 18 – 20 March 2020, and that in the event the Mayor is unable to attend the conference, that the Deputy Mayor attend as a suitable attendee.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Crs Ron Campbell and Ron Campey carried 6/2 |
9.2 Grant Activity Report - 1 July 2019 to 31 December 2019 |
Minute 015/2020 Moved: Cr Maxine Booby Seconded: Cr Lloyd Finlay That Council note the grant activity report for the period 1 July 2019 to 31 December 2019. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
9.3 Supply of Water to Narrabri Golf Club due to failed bore |
Minute 016/2020 Moved: Cr Ron Campbell Seconded: Cr Maxine Booby That Council provide emergency water use to the Narrabri Golf at the Narrabri Usage Charge Rate, waiving the associated Bulk Water fees during the emergency period. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
9.4 Northern Inland Academy of Sport (NIAS) Partnership Proposal 2020 - Request for Council Support |
Minute 017/2020 Moved: Cr Cameron Staines Seconded: Cr Annie McMahon That Council review the proposal supplied by Northern Inland Academy of Sport (NIAS) and the availability of Council funding in the amount of $2,000.00 plus GST and determine a course of action. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
At 2:29 pm, Cr Maxine Booby left the meeting.
Cr Finlay declared a pecuniary interest in relation to item 10.1, due to leasing country back from Whitehaven Coal, and was not present at or in sight of the meeting during the consideration of the item.
At 2:29 pm, Cr Lloyd Finlay left the meeting.
Cr Campbell declared a pecuniary interest in relation to item 10.1, due to ownership of a business and that has a waste contract with Whitehaven Coal, and was not present at or in sight of the meeting during the consideration of the item.
At 2:29 pm, Cr Ron Campbell left the meeting.
At 2:30 pm, Cr Maxine Booby returned to the meeting.
10 Our Environment
10.1 Modification to Tarrawonga Coal Mine |
Minute 018/2020 Moved: Cr Ron Campey Seconded: Cr Cameron Staines
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campey, Robert Kneale and Annie McMahon Against: Nil carried 6/0 |
At 2:40 pm, Cr Ron Campbell returned to the meeting.
At 2:40 pm, Cr Lloyd Finlay returned to the meeting.
11 Our Economy
11.1 Draft Local Strategic Planning Statement and Growth Management Strategy |
Minute 019/2020 Moved: Cr Cameron Staines Seconded: Cr Maxine Booby 1. That Council place the draft Narrabri Local Strategic Planning Statement on public exhibition for a minimum period of 28 days and in accordance with the Community Participation Plan. 2. That Council place the draft Growth Management Strategy on public exhibition for a minimum period of 28 days and in accordance with the Community Participation Plan. 3. That Council receive a further report following public exhibition of the draft Narrabri Local Strategic Planning Statement and draft Growth Management Strategy. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
12 Our Civic Leadership
12.1 Operational and Service Plan Quarterly Report - December 2019 |
Minute 020/2020 Moved: Cr Cameron Staines Seconded: Cr Ron Campbell That Council adopt the December 2019 Quarterly Operational and Service Plan Report, as attached, detailing Council’s progress in meeting its actions, capital works and key performance measures. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
12.2 Delivery Program 6 Monthly Progress Report - December 2019 |
Minute 021/2020 Moved: Cr Ron Campey Seconded: Cr Maxine Booby That Council adopt the Delivery Program 6 Monthly Progress Report, as attached, detailing Council’s progress in meeting its objectives, strategies and measures up to the December 2019 period. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
12.3 Quarterly Budget Review Statement - December 2019 |
Minute 022/2020 Moved: Cr Ron Campbell Seconded: Cr Maxine Booby That Council adopt the Quarterly Budget Review Statement for the period ended 31 December 2019 as the revised Budget estimates for the year ended 30 June 2020 and the Operational Plan and Capital Works Plan be amended accordingly. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
12.5 Investment Report - December 2019 |
Minute 023/2020 Moved: Cr Ron Campbell Seconded: Cr Maxine Booby That Council note the Investment Report for December 2019. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
12.6 Investment Report - January 2020 |
Minute 024/2020 Moved: Cr Ron Campey Seconded: Cr Robert Kneale That Council note the Investment Report for January 2020. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
Suspension of Standing Orders |
Minute 025/2020 Moved: Cr Catherine Redding Seconded: Cr Ron Campey That Council suspend standing orders for a break at 3.06pm. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
Resumption of Standing Orders |
Minute 026/2020 Moved: Cr Ron Campey Seconded: Cr Ron Campbell That Council resume standing orders at 3.33pm. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
12.7 Fraud and Corruption Policy |
Minute 027/2020 Moved: Cr Maxine Booby Seconded: Cr Lloyd Finlay That Council adopt the Fraud and Corruption Policy. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
12.8 Renewal of Alcohol Free Zones |
Minute 028/2020 Moved: Cr Robert Kneale Seconded: Cr Ron Campey That Council initiate a public consultation process in accordance with Section 644A of the Local Government Act 1993, to re-establish the following Alcohol-Free Zones up until 1 July 2023. Alcohol Free Zones (Narrabri CBD and surrounds) to include all the public roads and public car-parks within the area described by the following streets:
· Tibbereena Street - from Fitzroy Street to Killarney Street · Maitland Street - from 100m south of RSL Club to Killarney Street · Barwan Street - from Fitzroy Street to Killarney Street · Fitzroy Street - from Tibbereena Street to Barwan Street · Denison Street - from Tibbereena Street to Barwan Street · Bowen Street - from Tibbereena Street to Barwan Street · Dewhurst Street - from Tibbereena Street to Barwan Street · Doyle Street - from Tibbereena Street to Barwan Street · Lloyd Street - from Tibbereena Street to Barwan Street · Killarney Street - from Tibbereena Street to Barwan Street · Violet Street - from Tibbereena Street to Gibbons Street · Gibbons Street - from Violet Street to Grace Street · Selina Street - from the Newell Highway to the railway line · Cameron Street - from the Newell Highway to Narrabri Hospital · Buri Street - from Mooloobar Street to Goobar Street · Goobar Street - from Buri Street to Burigal Street · Narrabri Airport - Public Car Park and Airport Terminal
Alcohol Free Zones (Boggabri CBD and surrounds) to include all the public roads and public car parks within the area described by the following streets;
· Wee Waa Street - from Dalton Street to Caxton Street · Merton Street - from Dalton Street to Caxton Street · Laidlaw Street - from Dalton Street to Caxton Street · Lynn Street - from Dalton Street to Caxton Street · Caxton Street - from Wee Waa Street to Lynn Street · Brent Street - from Wee Waa Street to Lynn Street · Dalton Street - from Wee Waa Street to Lynn Street
Alcohol Free Zones (Wee Waa CBD and surrounds) to include all the public roads and public car parks within the area described by the following streets;
· Cowper Street - from Warrior Street to Rivers Street · Rose Street - from Warrior Street to Rivers Street · Alma Street - from Warrior Street to Rivers Street · Rivers Street - from Cowper Street to Alma Street · Nelson Street - from Cowper Street to Alma Street · George Street - from Cowper Street to Alma Street · Church Street - from Cowper Street to Alma Street · Charles Street - from Cowper Street to Alma Street · Warrior Street - from Cowper Street to Alma Street
And further that the results of the public consultation process are to be reported to a future Ordinary Meeting of Council. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
12.9 Acceptance of Tenders Under Delegation - December 2019 |
Minute 029/2020 Moved: Cr Robert Kneale Seconded: Cr Ron Campey That Council note that there was no determination of tenders under delegation for the period between 1 October 2019 and 31 December 2019. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
12.10 Minutes of the Audit, Risk and Improvement Committee |
Minute 030/2020 Moved: Cr Cameron Staines Seconded: Cr Ron Campey That Council note the Minutes of the Audit, Risk and Improvement Committee meeting held on 18 December 2019. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
Cr Campbell declared a pecuniary interest in relation to item 12.12, due to business having a contract with Whitehaven Coal for waste needs, and was not present at or in sight of the meeting during the consideration of the item.
At 3:34 pm, Cr Ron Campbell left the meeting.
12.12 Narrabri Gas Project - Voluntary Planning Agreement |
Minute 031/2020 Moved: Cr Maxine Booby Seconded: Cr Lloyd Finlay 1. That Council agree in principle to the terms of the Voluntary Planning Agreement offered by Santos NSW (Eastern) Pty Ltd in the total amount of $14.5 million, comprising the following: a. $13 million - Contribution amounts. b. $1.5 million – Road Maintenance Agreement. 2. That Council formally advise Santos of its decision on the matter. 3. That Council formally advise the Department of Planning, Industry and Environment of its decision on the matter. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 7/0 |
At 3:50 pm, Cr Ron Campbell returned to the meeting.
13 Confidential (Closed Council) Meeting
Minute 032/2020 Moved: Cr Maxine Booby Seconded: Cr Lloyd Finlay That at 3.50pm Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items: 13.1 Contract 2018-19/22 - Wee Waa & Boggabri Sewage Treatment Plant Upgrade and Narrabri Sewer Pump Station Improvement Works This matter is considered to be confidential under Section 10A(2) - (d)(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. 13.2 Land Acquisition Plan This matter is considered to be confidential under Section 10A(2) - (c) and (d)(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
13.1 Contract 2018-19/22 - Wee Waa & Boggabri Sewage Treatment Plant Upgrade and Narrabri Sewer Pump Station Improvement Works |
Minute 033/2020 Moved: Cr Maxine Booby Seconded: Cr Ron Campey 1. That Council Note that after assessing the tenders submitted (in accordance with the criteria specified in the tender documents) and having regard to all the circumstances, the Tender Panel recommends that Council accept the tender from Gongues Constructions Pty Ltd in the GST exclusive amount of $12,164,000.00 for Wee Waa and Boggabri STP upgrades and Narrabri Sewer Pump Station Improvement Works for Contract No. 2018-19/22. 2. That Council accept the tender from Gongues Constructions Pty Ltd in the GST exclusive amount of $12,164,000.00 for Contract No. 2018-19/22, – Wee Waa and Boggabri STP Upgrades Narrabri Sewer Pump Station Improvement Works and authorise the General Manager to sign the Letter of Acceptance and Formal Instrument of Agreement under Delegation. 3. That Council accept the tender from Gongues Constructions Pty Ltd in the GST exclusive amount of $12,164,000.00 for Contract No. 2018-19/22, – Wee Waa and Boggabri STP upgrades and Narrabri Sewer Pump Station Improvement Works and authorise the Director Infrastructure Delivery to sign the contract documents under Delegation.
COUNCIL HAS TEMPORARILY WITHHELD RESOLUTIONS 4 & 5 FOR THIS MATTER under Section 10A(2) of the Local Government Act 1993, for the following reasons: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business, (d) commercial information of a confidential nature that would, if disclosed: (i) prejudice the commercial position of the person who supplied it, (ii) confer a commercial advantage on a competitor of the council
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
13.2 Land Acquisition Plan |
Minute 034/2020 Moved: Cr Cameron Staines Seconded: Cr Ron Campbell That Council request the General Manager to develop a Land Acquisition Plan and present same to a future meeting of Council. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0 |
Minute 035/2020 Moved: Cr Maxine Booby Seconded: Cr Cameron Staines That at 4.03pm Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out aloud. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Nil carried 8/0
|
14 Meeting Closed
The Meeting closed at 4.06pm.
The minutes of this meeting are scheduled to be confirmed at the Ordinary Council Meeting to be held on 24 March 2020.
...................................................
CHAIRPERSON
8.1 Mayoral Minute - Mayoral Appointments for February/March 2020
Responsible Officer: Catherine Redding, Mayor
Author: Delece Hartnett, Personal Assistant to GM & Mayor
Attachments: Nil
That Council note the Mayoral Appointments for the period February/March 2020. |
MAYORAL MINUTE
For the information of Councillors, I provide details of my Mayoral appointments and attendances between the dates (onwards from last Council Meeting) as follows:
Friday 14 February 2020
· Attended meeting with Santos representatives to discuss the VPA for the proposed Gas Project, with the General Manager also in attendance.
Monday 17 February 2020
· Meeting with Mrs Jo Bell from Boggabri, with the Deputy Mayor Cr Staines and General Manager also in attendance.
Tuesday 18 February 2020
· Hosted meeting/working lunch with Sam Farraway MP MLC who was touring Northern NSW, and visiting sites within the Narrabri Shire. Included a tour of the proposed N2IP Site with Council Executive staff, and Mr Farraway also visited Community Groups within Boggabri, Narrabri and Wee Waa and made funding announcements whilst within the Narrabri Shire.
· Attended dinner with Mr Farraway and others that evening.
Wednesday 19 February 2020
· Attended Seniors Week Festival Luncheon and Awards Function at the Narrabri RSL Club, and welcomed over 200 Senior residents to the Council organised event.
Friday 21 February 2020
· Attended and welcomed attendees to the ROSI (Roads of Strategic Importance) that was organised by the NSW Department of Transport, discussing freight strategies on the Kamilaroi/Newell Highways to Toowoomba. This was held at The Crossing Theatre, hosting neighbouring Councils, the Hon. Mark Coulton MP, relevant Department of Infrastructure, Transport, Regional Development and Communications representatives as well as the Deputy Mayor Cr Staines and a number of Council staff also in attendance.
Monday 24 February 2020
· Attended and hosted the Lillian Hulbert Memorial Prize Award Ceremony/morning tea at Council with all candidates, their families and the organising Committee members also in attendance.
Tuesday 25 February 2020
· Attended February 2020 Ordinary Council Meeting with Councillors and Staff also in attendance.
· Attended Narrabri Dementia Friendly Community Committee Meeting at HealthWise, Barwan Street, Narrabri.
Thursday 27 February 2020
· Attended the evening public consultation session for the ‘Destination Management Plan’ that was held at The Crossing Theatre for interested community members.
Monday 2 March 2020
· Undertook Prime 7 media interview to discuss Council’s Destination Management Plan public consultation sessions.
· Invited to and attended the Wee Waa High School Robotics ‘Bush Bots’ 2020 evening launch and BBQ.
Tuesday 3 March 2020
· Attended March 2020 Councillor Briefing/Workshop Day with Councillors and executive staff.
Wednesday 4 March 2020
· Attended Small Business Connect breakfast Drought Support Networking Event held at the Narrabri RSL Club, for Shire Small Business owners, organised by NORTEC.
Thursday 5 March 2020
· Travel to Sydney to attend meeting on Friday.
· Attended the evening forum session hosted by LGNSW for the National Redress Scheme for survivors of institutional child sexual abuse at Parliament House, Sydney.
Friday 6 March 2020
· Attended Country Mayors Association Quarterly Meeting at NSW Parliament House, with General Manager also in attendance as well.
· Attended Murray Darling Basin meeting with Country Mayors attendees, at the conclusion of the CMA March meeting.
Tuesday 10 March 2020
· Attended Narrabri Chamber of Commerce March meeting held at the Narrabri Bowling Club.
Wednesday 11 March 2020
· Attended Council Access & Inclusion Advisory Committee Meeting, with Deputy Mayor Cr Staines.
Thursday 12 March 2020
· Attended Council Crime Prevention Advisory Committee Meeting, with Deputy Mayor Cr Staines.
Friday 13 March 2020
· Hosted and attended the Mayoral Reception for the Narrabri Rotary Club Friendship Exchange with the visiting German Rotarians, held at The Crossing Theatre.
Saturday 14 March 2020
· Invited to and attended the first Narrabri Rugby Club game of the 2020 season.
Monday 16 March 2020
· Met with Member for Barwon Roy Butler to discuss Special Activation Precinct opportunities for Narrabri Shire, with the General Manager also in attendance.
THEME 1: OUR SOCIETY
STRATEGIC DIRECTION 1: SAFE, INCLUSIVE AND CONNECTED COMMUNITY
By 2027, we will provide a safe, supportive community where everyone feels welcomes, valued and connected.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several social priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Community development
§ Community health and safety
§ Community arts, events and entertainment
§ Community care services and transport
§ Parks, open spaces and sporting facilities
§ Children, youth and aged care services
§ Disability access services
§ Library services
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following social strategic outcomes:
§ Increased community arts, events and entertainment
§ Reduction in anti-social behaviour and public offences
§ Improved community accessibility and inclusiveness
§ Improved sport and recreational services and facilities
§ Improved educational services and learning pathways
§ Improved community health and support services
THEME 2: OUR ENVIRONMENT
STRATEGIC DIRECTION 2: ENVIRONMENTALLY SUSTAINABLE AND PRODUCTIVE SHIRE
By 2027, we will maintain a healthy balance between our natural and built environments.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several environmental priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Waste management and recycling
§ Environmental planning
§ Planning and development
§ Parks and open spaces
§ Noxious weeds control
§ Floodplain management
§ Water and sewer management
§ Stormwater management
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following environmental strategic outcomes:
§ Improved air, water and soil quality
§ Reduction in domestic and industry waste
§ Management of potential impacts from extractive industries
§ Improved emergency service provision and resources
§ Maintenance of heritage sites for future generation
10.1 Adoption of the Wee Waa Levee Risk Management Study and Plan
Responsible Officer: Daniel Boyce, Executive Manager Planning and Environment
Author: Cara Stoltenberg, Town Planner
Attachments: 1. Wee Waa Levee Risk Management Study and Plan December 2019 Volume 1 Rev 1.4 (under separate cover) ⇨
2. Wee Waa Levee Risk Management Study and Plan December 2019 Volume 2 Figures Rev 1.4 (under separate cover) ⇨
3. 12 February 2020 Flood Committee Meeting Minutes (under separate cover) ⇨
Delivery Program Alignment
2 Environment |
|
Objective |
2.2 We will protect our environment through sustainable planning and well-resourced emergency services |
Strategy |
2.2.1 Community emergency service providers are well resourced to adequately prepare and respond to natural disasters and emergencies |
Executive Summary
Council’s appointed consultants Lyall and Associates have now finalised a Floodplain Risk Management Study and Plan for the Wee Waa Levee. The Wee Waa Levee Risk Management Study and Plan (“the Study and Plan”) has been discussed at several separate meetings of both the Narrabri Shire Floodplain Risk Management Committee (“the Flood Committee”) and the Narrabri Shire Council (“Council”).
Following resolution 210/2019 the draft Study and Plan was publicly exhibited for a period of twenty-eight days between 8 October 2019 and 5 November 2019. During the public exhibition period one (1) submission was received from the NSW Department of Planning, Industry and Environment via email on 3 October 2019. The Department’s comments were fundamentally to do with changing reference throughout the document to reflect the Department’s new name, which the consultant has now done.
The Study and Plan can now be formally adopted.
1. That Council note the Minutes of the Narrabri Shire Floodplain Risk Management Committee meeting held on 12 February 2020 and their recommendation to adopt the final version of the Wee Waa Levee Risk Management Plan and Study dated December 2019 and completed by Lyall and Associates. 2. That Council adopt the final version of the Wee Waa Levee Risk Management Plan and Study dated December 2019. |
Background
The NSW Government’s Flood Policy is directed at providing solutions to existing flooding problems in developed areas and ensuring that new developments are compatible with the flood hazard and do not create additional flooding problems in other areas. Under the Policy, the management of flood prone land remains the responsibility of local government. To facilitate this, the NSW Government has published the “Floodplain Development Manual: The Management of Flood Liable Land” April 2005 (“the Manual”), which includes best practice guidance on (amongst other things) the floodplain management process (Figure 1).
In relation to Wee Waa, Council completed the Data Collection and Flood Study stages in March 2015 and engaged Lyall and Associates to complete the Floodplain Risk Management Study and Plan stages in August 2016. Lyall and Associates have recently provided Council with the draft Wee Waa Levee Risk Management Study and Plan (“the draft Study and Plan”)
1. Data Collection |
Compiles and reviews all available information and data. |
2. Flood Study |
Determines the nature and extent of the flood problem for the full range of flood events. |
3. Floodplain Risk Management Study |
Evaluates management options for the floodplain with respect to both existing and future development. |
4. Floodplain Risk Management Plan |
Involves formal adoption by Council of a plan of management for the floodplain. |
5. Implementation of the Plan |
· Involves construction of flood mitigation works, where viable, to protect existing development. · Uses planning controls to ensure that future development is compatible with flood hazards. |
6. Review of Plan |
Review of plan to ensure it remains current and appropriate. A review is normally carried out after 10 years. |
Figure 1. The Floodplain Management Process.
The draft Study and Plan was discussed at two (2) separate meetings of the Flood Committee held on 15 March 2019 and 30 July 2019.
The draft Study and Plan found that the original height of the levee was based on the 1971 flood plus 1m and that the levee did not achieve a 1m freeboard in the 1% Annual Exceedance Probability (“AEP”) flood event.
The draft Study and Plan went on to recommend that any further residential development within the town of Wee Waa should not be supported until such time as the levee is upgraded to achieve a 1m freeboard in the 1% AEP flood event.
At both meetings the Flood Committee expressed caution at supporting the above recommendation in the draft Study and Plan as it could have the potential to stifle future residential development in Wee Waa whilst the levee is being upgraded.
At the March 2019 meeting, the Flood Committee did not endorse the draft Study and Plan due to concerns regarding the potential negative impacts of the recommended planning controls.
The Flood Committee requested Council seek an independent peer review of the draft Study and Plan to:
1. Determine the most appropriate freeboard for the levee; and
2. Investigate alternative interim policy positions in relation to future development within the Wee Waa Levee prior to it being upgraded.
On 4 April 2019 GCA Engineering Solution’s provided an alternative approach to the required freeboard proposed for the levee, attached to this report. Lyall and Associates responded on 18 June 2019 (attached) explaining the methodology they had used. Consultation was undertaken with the Department of Planning, Industry and Environment who endorsed Lyall and Associates methodology as it adhered to approved guidelines and current standards of practice in floodplain risk management.
On 29 July 2019 GCA Engineering Solutions developed an interim policy position to guide the assessment of development applications received by Council while the levee upgrade is investigated (Attachment 7).
At the July meeting the Flood Committee recommended:
1. That Lyall and Associates’ freeboard option was the most appropriate given that it is based on the methodology used by the NSW Public Works and the NSW Department of Planning, Industry and Environment, and that it would allow for Council to continue to apply for funding through the NSW Government's floodplain management grants.
2. To support the alternative policy for residential development proposed by GCA Engineering Solutions.
3. That the draft Study and Plan be adopted for the purposes of public exhibition, with the exception of some of the ‘Measures’ (planning controls) recommended in the Draft Plan.
Discussions were held between Council’s Planning staff and the consultant, Lyall and Associates regarding the wording of the recommended planning controls. It was agreed that the language of the recommendations be amended to include the word “consider” rather than imply that the recommendation be implemented by the adoption of the Study and Plan.
The amended Draft was considered by Council at their 24 September 2019 meeting. Following resolution 210/2019 the draft Study and Plan was publicly exhibited for a period of twenty-eight days between 8 October 2019 and 5 November 2019.
Current Situation
During the public exhibition period one (1) submission was received from the NSW Department of Planning, Industry and Environment via email on 3 October 2019. The Department’s comments were fundamentally to do with changing reference throughout the document to reflect the Department’s new name, which the consultant has now done. The Department further advised that the recommendation to rezone the R5 large Lot residential area to the south east of Wee Waa can potentially create issues with the owners of the subject land. The submission concluded that instead of downzoning, consideration could be given to ensuring any potential lot configuration / sizing during subdivision within the subject R5 area is compatible with the flood risk through appropriate development controls. This advice has been noted and is to be included in any future strategic land use investigations for the area.
Two (2) community consultation sessions were held in Wee Waa to discuss the draft Study and Plan. The first was held in Wee Waa on 16 October 2019 and attended by Mr Daniel Boyce, Executive Manager Planning and Environment, for the Wee Waa Business Chamber Members. The feedback from this meeting was to continue ahead with the project to increase the height of the levee to achieve a 1m freeboard in the 1% AEP flood event.
The second meeting was held at the Wee Waa Bowling Club on 18 December 2019 and attended by; Mr Daniel Boyce, Executive Manager Planning and Environment, Mrs Cara Stoltenberg, Strategic and Major Projects Planner, Mr Scott Button, Principal Lyall and Associates, and five members of the Wee Waa Community who nominated to attend a Community Consultation session. The feedback from this meeting was also to continue ahead with the project to increase the height of the levee to achieve a 1m freeboard in the 1% AEP flood event.
The Draft Study and Plan completed by Lyall and Associates and dated December 2019 (rev 1.4) can now be formally adopted by Council.
Financial Implications
The current total project cost is $121,770 (ex GST). Council was successful in receiving a Floodplain Management Grant from the Department of Planning, Industry and Environment at a funding ratio of 6:1. The Department of Planning, Industry and Environment are contributing $104,374.28 (ex GST) to the project. Council’s financial contribution to this project is $17,395.72 (ex GST), with all funds having been expended on the project to date.
Statutory and Policy Implications
The Manual stipulates the requirements for the management of flood liable land across NSW. In accordance with the Manual, Council is currently undertaking the Floodplain Risk Management Plan and Study stage of the NSW Flood Planning Framework for the Wee Waa Levee.
Consultation
Following resolution 210/2019 the Study and Plan was publicly exhibited for a period of twenty-eight days between 8 October 2019 and 5 November 2019. During the public exhibition period one (1) submission was received from the NSW Department of Planning, Industry and Environment via email on 3 October 2019. The Department’s comments were fundamentally to do with changing reference throughout the document to reflect the Department’s new name, which the consultant has now done.
External Consultation
· Lyall and Associates.
· Narrabri Shire Floodplain Risk Management Committee.
· NSW Department of Planning, Industry and Environment.
· Wee Waa Business Chamber.
· The Wee Waa Community.
Internal Consultation
Nil.
10.2 Narrabri Supplementary Flood Study
Responsible Officer: Daniel Boyce, Executive Manager Planning and Environment
Author: Cara Stoltenberg, Town Planner
Attachments: 1. Narrabri Supplementary Flood Study 2019 (under separate cover) ⇨
Delivery Program Alignment
2 Environment |
|
Objective |
2.2 We will protect our environment through sustainable planning and well-resourced emergency services |
Strategy |
2.2.1 Community emergency service providers are well resourced to adequately prepare and respond to natural disasters and emergencies |
Executive Summary
The “Narrabri Floodplain Risk Management Study and Plan Volume 1: Supplementary Flood Study – Namoi River, Mulgate Creek and Long Gully” dated 13 Jun 2019 (“the Supplementary Study”) was publicly exhibited for a period of in excess of twenty-eight (28) days concluding 29 September 2019. Council may now adopt the Supplementary Study in the form in which it was publicly exhibited.
1. That Council note the minutes of the Narrabri Shire Floodplain Risk Management Committee meeting held on 12 February 2020, and the inclusion of a recommendation to adopt the Narrabri Floodplain Risk Management Study and Plan Volume 1: Supplementary Flood Study – Namoi River, Mulgate Creek and Long Gully 2019. 2. That Council adopt the Narrabri Floodplain Risk Management Study and Plan Volume 1: Supplementary Flood Study – Namoi River, Mulgate Creek and Long Gully 2019. |
Background
The NSW Government’s Flood Policy is directed at providing solutions to existing flooding problems in developed areas and ensuring that new developments are compatible with the flood hazard and do not create additional flooding problems in other areas. Under the Policy, the management of flood prone land remains the responsibility of local government. To facilitate this, the NSW Government has published the “Floodplain Development Manual: The Management of Flood Liable Land” April 2005 (“the Manual”), which includes best practice guidance on (amongst other things) the floodplain management process (Figure 1).
1. Data Collection |
Compiles and reviews all available information and data. |
2. Flood Study |
Determines the nature and extent of the flood problem for the full range of flood events. |
3. Floodplain Risk Management Study |
Evaluates management options for the floodplain with respect to both existing and future development. |
4. Floodplain Risk Management Plan |
Involves formal adoption by Council of a plan of management for the floodplain. |
5. Implementation of the Plan |
· Involves construction of flood mitigation works, where viable, to protect existing development. · Uses planning controls to ensure that future development is compatible with flood hazards. |
6. Review of Plan |
Review of plan to ensure it remains current and appropriate. A review is normally carried out after 10 years. |
Figure 1. The Floodplain Management Process.
In relation to Narrabri, Council is currently progressing through Stages 3 and 4 of the NSW Floodplain Management Process, having hired consultants WRM Water + Environment on 16 October 2018 to complete a Floodplain Risk Management Study and Plan for Narrabri.
Stages 1 and 2 of the NSW Floodplain Management Process were previously completed by the same consultancy firm; WRM Water + Environment in 2016. The “Narrabri Flood Study – Namoi River, Mulgate Creek and Long Gully” (“the Flood Study”) was completed in December 2016 and assessed the risk of regional flooding from the Namoi River and local flooding from its tributaries, Mulgate Creek and Long Gully. The Flood Study was adopted by Council at their 13 December 2016 meeting via minute 413/2016.
Modelling conducted for the Flood Study was updated as part of the Floodplain Risk Management Process, with the Supplementary Study presenting the results of the updated Flood Study modelling. The results presented in the Supplementary Study now supersede the Flood Study and will be used throughout the remainder of the Floodplain Risk Management Plan and Study stage of the NSW Floodplain Management Process.
Current Situation
The Supplementary Study was publicly exhibited for an initial period of twenty-eight (28) days between 25 July 2019 until 30 August with no submissions being received. The public exhibition period was extended a further twenty-eight (28) days until 29 September 2019, during which time additional media outlets were used extensively to try and gain public interest and input. Three (3) submissions were received during this time from residents of Narrabri. Two (2) of the submissions were regarding flood impacts on the submitter’s personal property, and not regarding the content of the Supplementary Study. Those submitters have been contacted and agreed to be a part of our Community Reference Group for the Narrabri Floodplain Risk Management Plan and Study project. The third submission was received from a local engineer who provided advice on flood mitigation measures which are going to be incorporated into the Narrabri Floodplain Risk Management Plan and Study.
Council may now adopt the Supplementary Study in the form in which it was publicly exhibited.
Financial Implications
The current total project cost is $155,420 (ex GST). Council was successful in receiving a Floodplain Management Grant from the Department of Planning, Industry and Environment at a funding ratio of 6:1. The Department of Planning, Industry and Environment approved a maximum funding amount of up to $130,000 (ex GST) to the project. Therefore, Council’s financial contribution to this project is $25,420 (ex GST).
Statutory and Policy Implications
The Manual stipulates the requirements for the management of flood liable land across NSW. In accordance with the Manual, Council is currently undertaking Stages 3 and 4 of the NSW Flood Planning Framework for the township of Narrabri.
The Supplementary Study was placed on public exhibition for a period of at least twenty-eight (28) days in accordance with the Environmental Planning and Assessment Regulation 2000.
Consultation
The Supplementary Study was publicly exhibited for an initial period of twenty-eight (28) days between 25 July 2019 until 30 August with no submissions being received. The public exhibition period was extended a further twenty-eight (28) days until 29 September 2019, during which time additional media outlets were used extensively to try and gain public interest and input. Three (3) submissions were received during this time from residents of Narrabri. Two (2) of the submissions were regarding flood impacts on the submitter’s personal property, and not regarding the content of the Supplementary Study. Those submitters have been contacted and agreed to be a part of our Community Reference Group for the Narrabri Floodplain Risk Management Plan and Study project. The third submission was received from a local engineer who provided advice on flood mitigation measures which are going to be incorporated into the Narrabri Floodplain Risk Management Plan and Study.
External Consultation
· Narrabri Shire Floodplain Risk Management Committee.
· NSW Department of Planning, Industry and Environment.
· The Narrabri Community.
Internal Consultation
Nil.
THEME 3: OUR ECONOMY
STRATEGIC DIRECTION 3: PROGRESSIVE AND DIVERSE ECONOMY
By 2027, we will have developed a strong, diverse economy that attracts, retains and inspires business, industry and tourism growth.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several economic priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Economic development
§ Planning and development
§ Entertainment and conferences
§ Local and regional tourism and events
§ Saleyards
§ Airport
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following economic strategic outcomes:
§ Increased community events, conferences and entertainment
§ Increased employment through industry innovation, investment and value adding
§ Established freight hub for the Norther Inland Region
§ Increased housing availability and affordability
§ Broadened economic base
THEME 4: OUR CIVIC LEADERSHIP
STRATEGIC DIRECTION 4: COLLABORATIVE AND PROACTIVE LEADERSHIP
By 2027, we will proactively together to achieve our shared vision with strong strategic direction.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several civic leadership priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Integrated strategic planning and reporting
§ Community engagement and consultation
§ Representation and governance
§ Human resource management
§ Customer services
§ Information services
§ Financial services
§ Risk management
§ Compliance and regulation
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following civic leadership strategic outcomes:
§ Improved community engagement and decision-making processes
§ Well established community, industry, government and non-government partnerships
§ Well maintained core infrastructure and service provision that delivers public value
§ Transparent and accountable planning and reporting
§ Financial efficiency and sustainability
12.1 Investment Report - February 2020
Responsible Officer: Lindsay Mason, Director Corporate and Community Services
Author: Luke Meppem, Senior Assets Officer
Attachments: Nil
Delivery Program Alignment
4 Leadership |
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
Strategy |
4.4.3 Report in a clear, concise manner that is easily understood |
Executive Summary
Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.
During the month:
· Four (4) investments matured, totalling $5 million.
· Three (3) new investments were placed, totalling $3 million.
Council’s Responsible Accounting Officer has certified that Council’s investments are in accordance with requirements.
That Council note the Investment Report for February 2020 |
Background
Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.
Current Situation
The following is a summary of investment movements for February 2020.
Investments maturing during the month:
· 05/02/2020 Beyond Bank $2,000,000 245 days @ 2.40%
· 12/02/2020 ME Bank $1,000,000 364 days @ 2.73%
· 19/02/2020 Judo Bank $1,000,000 273 days @ 2.67%
· 26/02/2020 Auswide Bank $1,000,000 273 days @ 2.33%
New investments secured during the month:
· 12/02/2020 Australian Unity $1,000,000 273 days @ 1.70%
· 19/02/2020 Judo Bank $1,000,000 364 days @ 2.00%
· 26/02/2020 Defence Bank $1,000,000 266 days @ 1.65%
The above graph is calculated using the adopted budget as at 31 December 2019.
Investment Rate Summary for February 2020
Average Interest Rate on Investments: 1.84%
Weighted Average Interest Rate on Investments 1.73%
Council’s Benchmarks
Bank Bill Swap Rate (BBSW) 90 day index (28/02/2020)[1] 0.81%
Average 11am Cash Rate 0.75%
Financial Implications
The interest income for the month:
General Fund $23,030
Externally Restricted Funds $25,000
Water Fund $4,335
Sewer Fund $8,869
Total Interest Income $61,234
Statutory and Policy Implications
Clause 212 of the Local Government (General) Regulation 2005 requires Council’s Responsible Accounting Officer to provide a monthly report setting out the details of all money that the Council has invested under section 625 of the Local Government Act 1993.
It is certified that Council’s investments have been made in accordance with:
· Local Government Act 1993.
· Local Government (General) Regulation 2005.
· Ministerial Investment Order dated 12 January 2011.
· Council’s Investment Policy dated 15 August 2017.
Consultation
External Consultation
Nil.
Internal Consultation
· Responsible Accounting Officer.
12.2 Delegates Report - Country Mayors Association Meeting - 6 March 2020
Responsible Officer: Catherine Redding, Mayor
Author: Delece Hartnett, Executive Assistant
Attachments: 1. Country Mayors Association Meeting - 6 March 2020 ⇩
Delivery Program Alignment
4 Leadership |
|
Objective |
4.1 We will proactively engage and partner with the community and government to achieve our strategic goals |
Strategy |
4.1.3 Develop and build strong, productive partnerships with State and Federal Governments |
That Council note Mayor Reddings’ Delegates Report from the Country Mayors Association Ordinary Meeting held in Sydney on Friday 6 March 2020. |
Delegates REPORT
The Country Mayors Association held their quarterly Meeting in Sydney on Friday 6 March 2020.
The Minutes from the meeting are attached.
12.3 Delegates Report - Section 355 Gwabegar Hall Committee Meeting - held on Monday 24 February 2020
Responsible Officer: Maxine Booby, Councillor
Author: Delece Hartnett, Executive Assistant
Attachments: 1. Gwabegar Hall Meeting Minutes - Monday 24 February 2020 ⇩
Delivery Program Alignment
4 Leadership |
|
Objective |
4.1 We will proactively engage and partner with the community and government to achieve our strategic goals |
Strategy |
4.1.2 Ensure the community is informed and involved in Council activities through implementing quality consultation |
That Council note Cr Booby’s Delegates Report from the Gwabegar Hall Committee Meeting held on Monday 24 February 2020. |
Delegates REPORT
The Section 355 Gwabegar Hall Committee held a Meeting on Monday 24 February 2020.
The Minutes from the meeting are attached.
12.4 Delegates Report - Maules Creek Coal Community Consultative Committee Meeting - 19 February 2020
Responsible Officer: Robert Kneale, Deputy Mayor
Author: Delece Hartnett, Executive Assistant
Attachments: 1. Maules Creek Coal CCC Meeting Minutes - 19 February 2020 ⇩
Delivery Program Alignment
4 Leadership |
|
Objective |
4.1 We will proactively engage and partner with the community and government to achieve our strategic goals |
Strategy |
4.1.2 Ensure the community is informed and involved in Council activities through implementing quality consultation |
That Council note Cr Kneale’s Delegates Report from the Maules Creek Coal Community Consultative Committee Meeting held on Wednesday 19 February 2020. |
Delegates REPORT
The Maules Creek Coal Community Consultative Committee held a meeting on Wednesday 19 February 2020.
The Minutes from the meeting are attached.
12.5 Delegates Report - Wee Waa Local Health Service Advisory Committee Meeting - 24 February 2020
Responsible Officer: Maxine Booby, Councillor
Author: Delece Hartnett, Executive Assistant
Attachments: 1. Wee Waa Local Area Health Committee Meeting Minutes - 24 February 2020 ⇩
Delivery Program Alignment
4 Leadership |
|
Objective |
4.1 We will proactively engage and partner with the community and government to achieve our strategic goals |
Strategy |
4.1.2 Ensure the community is informed and involved in Council activities through implementing quality consultation |
That Council note the Delegates Report from Cr Booby from the Wee Waa Local Area Health Service Advisory Committee Meeting held on Monday 24 February 2020. |
Delegates REPORT
The Wee Waa Local Area Health Service Advisory Committee held a Meeting on Monday 24 February 2020.
The Minutes from the meeting are attached.
12.6 Tibbereena Street, Narrabri - 15 Minute Parking
Responsible Officer: Darren Raeck, Director Infrastructure Delivery
Author: Anthony Smetanin, Design Services Manager
Attachments: 1. Local Traffic Facilities Committee Report - 25 February 2020 ⇩
Delivery Program Alignment
4 Leadership |
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
Strategy |
4.4.3 Report in a clear, concise manner that is easily understood |
Executive Summary
On 8 July 2019, Narrabri Shire Council received a letter from Watson’s Kitchen requesting Council to implement 15 Minute Parking spaces, between the bakery loading dock and the vehicle access to the neighbouring property. A report detailing the results of the investigation and the viability of implementing restricted parking was submitted to the Local Traffic Facilities Committee on 25 February 2020.
The purpose of this report is to present to Council the unanimous decision from the Local Traffic Facilities Committee and the results of the investigation.
1. That Council note the unanimous recommendation from the Local Traffic Facilities Committee: “That the Local Traffic Facilities Committee recommend that one (1) 15 Minute Parking space be installed along Tibbereena Street, in front of the Watson’s Kitchen Express Bakery, between the bakery loading dock and the bakery building northern property boundary.” 2. That Council install appropriate signage and line marking to implement one (1) 15 Minute Parking space along Tibbereena Street, in front of the Watson’s Kitchen Express Bakery, between the bakery loading dock and the bakery building northern property boundary, and that Councils Design Services Department continue with obtaining consent from the neighbouring property owner to implement an additional two (2) 15 Minute Parking spaces. |
Background
On 8 July 2019, Narrabri Shire Council received a letter from Watson’s Kitchen requesting Council to implement three (3) 15 Minute Parking spaces, between the bakery loading dock and the vehicle access to the neighbouring property.
An investigation was conducted into the viability of implementing 15 Minute Parking at this location, and the results of the report were submitted to the Local Traffic Facilities Committee.
Current Situation
At the Local Traffic Facilities Committee held Tuesday 25 February 2020, a report was tabled, and the Local Traffic Facilities Committee unanimously agreed;
“That the Local Traffic Facilities Committee recommend that one (1) 15 Minute Parking space be installed along Tibbereena Street, in front of the Watson’s Kitchen Express Bakery, between the bakery loading dock and the bakery building northern property boundary.”
A copy of this report to the Local Traffic Facilities Committee has been included as an attachment to this report.
Financial Implications
The cost associated with installing line marking and signposting to implement the 15 Minute Parking space would be approximately $1,000. Funding for these works would be sourced from the Road Services Departments Line Marking & Signs Budget allocation.
Statutory and Policy Implications
Tibbereena Street forms part of the Newell Highway, with the shoulder/parking areas classified as a Public Road maintained by Narrabri Shire Council. Council has a “Duty of Care” obligation to ensure the safety of pedestrians and motorists.
In accordance with the Transport for NSW “Delegation to Councils for the Regulation of Traffic” Council is required to seek the advice of the NSW Police and Transport for NSW via the Local Traffic Facilities Committee prior to exercising their delegated function.
Consultation
External Consultation
· Local Traffic Facilities Committee (Transport for NSW, and NSW Police).
· Watson’s Kitchen.
Internal Consultation
· Road Services Manager.
12.7 Suspension of Alcohol Free Area - Narrabri AFL Carnival
Responsible Officer: Darren Raeck, Director Infrastructure Delivery
Author: Anthony Smetanin, Design Services Manager
Delivery Program Alignment
4 Leadership |
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
Strategy |
4.4.3 Report in a clear, concise manner that is easily understood |
Executive Summary
The Narrabri Australian Rules Football Club will be conducting a fundraiser/promotional event at Leitch Oval (No.3 Oval) Narrabri on Saturday 4 April 2020. The purpose of this report is to present to Council a Request for Suspension of Alcohol-Free Zone application from the Crossroads Hotel to serve alcohol at the event.
Background
Council has received a “Request for Suspension of Alcohol-Free Zone” application from the Crossroads Hotel on 4 March 2020, requesting a temporary suspension of the Alcohol-Free Area within Leitch Oval (No.3 Oval) Narrabri, for the purposes of conducting a fundraiser/promotional event for the Narrabri Australian Rules Football Club.
All associated administration fees have been paid and a copy of the Crossroads Public Liability Certificate of Currency has been submitted with the lodgement of the application.
Current Situation
The suspension of the Alcohol-Free Area has been requested from 12:00PM to 6:00PM, Saturday 4 April 2020.
This is the third time this event has been held and is expected to attract between 100-200 people. Security will be provided by the Crossroads Hotel for the duration of the event. The purpose of the event is to help promote the Narrabri Australian Rules Football Club and raise funds for the club.
There were no reported issues with the previous events and Council is encouraged to assist local community groups. Therefore, it is recommended that Council suspend the Alcohol-Free Area on Leitch Oval (No.3 Oval), between the hours of 12:00PM to 6:00PM Saturday 4 April 2020, for the purposes of conducting a fundraiser/promotional event for the Narrabri Australian Rules Football Club. The adjacent public road will remain an Alcohol-Free Zone.
Financial Implications
Nil.
Statutory and Policy Implications
This proposal is in accordance with Councils Alcohol-Free Public Spaces Policy.
Leitch Oval (No.3 Oval) is a public space area and Council has a duty of care obligation to maintain the safety of the general public.
Consultation
External Consultation
· Crossroads Hotel.
Internal Consultation
· Parks and Open Spaces section.
· Planning and Environment Department.
12.8 Crown Reserve R1007048 - Eulah Creek Cemetery Trust Board - Appointment of Council Ex-Officio Board Member
Responsible Officer: Lindsay Mason, Director Corporate and Community Services
Author: Lindsay Mason, Director Corporate and Community Services
Delivery Program Alignment
4 Leadership |
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
Strategy |
4.4.2 Ensure effective and sound local governance practice |
Executive Summary
Council at its meeting of 30 October 2018 approved to support the formal appointment of a Reserve Trust for the ongoing management of the Crown Reserve R1007048 – Eulah Creek Cemetery.
That Council nominate Councillor Cameron Staines to represent the Narrabri Shire Council on the Crown Reserve R1007048 Trust Board of the Eulah Creek Cemetery. |
Background
Council has written to the Crown Lands Office seeking the Minister’s approval for the establishment of Crown Reserve R1007048 Trust Board and the appointment of reserve trust members. Council will be an Ex-Officio member of this board and needs to nominate a representative of Council.
Current Situation
Council needs to nominate a representative to this Board, it would be pertinent to nominate Cr Cameron Staines, who has experience in the local district, and who has been instrumental in getting the local community operation of this reserve board progressed to this stage. This is the final stage of approval and needs to be completed by the end of March 2020. Once approved, Council will advise Crown Lands accordingly.
Financial Implications
Nil.
Statutory and Policy Implications
Nil.
Consultation
External Consultation
· Property Services Officer – Crown Lands.
Internal Consultation
Nil.