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I hereby give notice that an Ordinary Meeting of Council will be held on:
Agenda
Ordinary Council Meeting 21 October 2019
Stewart Todd General Manager
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I hereby give notice that an Ordinary Meeting of Council will be held on:
Agenda
Ordinary Council Meeting 21 October 2019
Stewart Todd General Manager
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Ordinary Council Meeting Agenda 21 October 2019
PUBLIC FORUM (held outside formal Council Meeting)
The Council may hold a public forum prior to each Ordinary Meeting of the Council for the purpose of hearing oral submissions from members of the public on items of business to be considered at the meeting (listed on the Agenda).
Public forums may also be held prior to Extraordinary Council Meetings and meetings of committees of the Council.
Public forums are to be chaired by the mayor or their nominee.
Request to Speak in the Public Forum
To speak at a public forum, a person must first make an application to the Council in the approved form. Applications to speak at the public forum must be received by 5pm on the working day before the date on which the public forum is to be held and must identify the item of business on the agenda of the Council meeting the person wishes to speak on, and whether they wish to speak ‘for’ or ‘against’ the item.
Approved speakers at the public forum are to register with the Council any written, visual or audio material to be presented in support of their address to the Council, and to identify any equipment needs at 5pm on the working day before the Public Forum.
The General Manager or their delegate may refuse to allow such material to be presented.
A person may apply to speak on no more than 2 items of business on the agenda of the Council Meeting.
Legal representatives acting on behalf of others are not to be permitted to speak at a public forum unless they identify their status as a legal representative when applying to speak at the public forum.
The General Manager or their delegate may refuse an application to speak at a public forum.
No more than three (3) speakers are to be permitted to speak ‘for’ or ‘against’ each item of business on the agenda for the Council Meeting.
If more than the permitted number of speakers apply to speak ‘for’ or ‘against’ any item of business, the general manager or their delegate may, in consultation with the mayor or the mayor’s nominated chairperson, increase the number of speakers permitted to speak on an item of business, where they are satisfied that it is necessary to do so to allow the council to hear a fuller range of views on the relevant item of business.
Each speaker will be allowed three (3) minutes to address the Council. This time is to be strictly enforced by the Chairperson.
The Chairperson of the meeting can grant one extension of up to a maximum of two (2) minutes, should further information, be considered to be important to the Council. This is solely at the discretion of the Chair.
Speakers at public forums must not digress from their nominated item on the agenda. If a speaker digresses to irrelevant matters, the Chairperson is to direct the speaker not to do so. If a speaker fails to observe a direction from the chairperson, the speaker will not be further heard.
A councillor (including the chairperson) may, through the chairperson, ask questions of a speaker following their address at a Public Forum. Questions put to a speaker must be direct, succinct and without argument. Debate will not be permitted by the speaker, Councillors or staff.
Speakers are under no obligation to answer a question. Answers by the speaker, to each question are to be limited to three (3) minutes.
Speakers at public forums cannot ask questions of the Council, Councillors or Council staff.
The general manager or their nominee may, with the concurrence of the chairperson, address the council for up 5 minutes in response to an address to the council at a public forum after the address and any subsequent questions and answers have been finalised.
Where an address made at a public forum raises matters that require further consideration by council staff, the general manager may recommend that the council defer consideration of the matter pending the preparation of a further report on the matters.
The “Request to Speak in Public Forum”, at an Ordinary Council Meeting, can be obtained, from Council’s Administration Office, or by downloading it from Council’s website at:
http://www.narrabri.nsw.gov.au/speaking-at-public-forum-1232.html
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Use of mobile phones and unauthorised recording of meetings
Councillors, council staff and members of the public must ensure that mobile phones are turned to silent during meetings of the council and committees of the council.
(Clause 15.20 Code of Meeting Practice)
A person must not live stream or use an audio recorder, video camera, mobile phone or any other device to make a recording of the proceedings of a meeting of the council or a committee of the council without the prior authorisation of the Council.
(Clause 15.21 Code of Meeting Practice)
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Mayor Cr Cathy Redding |
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Deputy Mayor Cr Cameron Staines |
Cr Maxine Booby |
Cr Ron Campbell |
Cr Ron Campey |
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Cr Lloyd Finlay |
Cr Robert Kneale |
Cr Ann Loder |
Cr Annie McMahon |
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General Manager Mr Stewart Todd |
Director Infrastructure Delivery Mr Darren Raeck |
Director Corporate Services Mr Lindsay Mason |
Director Development & Economic Growth Mr Daniel Boyce |
Ordinary Council Meeting Agenda 21 October 2019
1 Opening Prayer by a Member of the Narrabri Minister’s Fraternal
3 Apologies/Granting of Leave of Absences
4 Declaration of Pecuniary and Non- Pecuniary Interests
5 Items to be Considered in the Confidential (Public Excluded) Meeting
8.1 Mayoral Minute - Mayoral Appointments for September/October 2019
9.3 Public Safety Closed-Circuit Television (CCTV) Camera Policy
9.5 Report requesting the abolition of overdue library fines
12.1 Capital Works Carry Forwards, Revotes and Over Runs
12.2 Determination of Organisational Structure and Senior Staff
12.3 Operational and Service Plan Quarterly Report - September 2019
12.4 Investment Report - September 2019
12.5 Council's Surplus Land Disposal Program
12.6 Acceptance of Tenders under Delegation – September 2019
13 Confidential (Closed Council) Meeting
Members and officers are asked to be upstanding for the opening prayer.
I’d like to begin by acknowledging the Traditional Owners of country throughout Australia, and in particular the Gomeroi People of the Kamilaroi Nation, and recognise their continuing connection to land, waters and culture.
We pay our respects to their Elders past, present and emerging.
Councillors are reminded of their obligation to declare their interest in any matters listed before them.
In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.
Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.
Councillors must state their reasons in declaring any type of interest.
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Extract from Council’s Code of Meeting Practice: 14 CLOSURE OF COUNCIL MEETINGS TO THE PUBLIC Grounds on which meetings can be closed to the public 14.1 The council or a committee of the council may close to the public so much of its meeting as comprises the discussion or the receipt of any of the following types of matters: (a) personnel matters concerning particular individuals (other than councillors), (b) the personal hardship of any resident or ratepayer, (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business, (d) commercial information of a confidential nature that would, if disclosed: (i) prejudice the commercial position of the person who supplied it, or (ii) confer a commercial advantage on a competitor of the council, or (iii) reveal a trade secret, (e) information that would, if disclosed, prejudice the maintenance of law, (f) matters affecting the security of the council, councillors, council staff or council property, (g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege, (h) information concerning the nature and location of a place or an item of Aboriginal significance on community land, (i) alleged contraventions of the council’s code of conduct. Note: Clause 14.1 reflects section 10A(1) and (2) of the Act. 14.2 The council or a committee of the council may also close to the public so much of its meeting as comprises a motion to close another part of the meeting to the public. Note: Clause 14.2 reflects section 10A(3) of the Act. |
Presentation requests received to date:
· Nil.
Recommendation
That the minutes of the Ordinary Meeting of the Narrabri Shire Council held on 24 September 2019 comprising Minute Nos 201/2019 to 230/2019 as circularised be confirmed and signed as a correct record by the Mayor.
Recommendation
That the minutes of the Extraordinary Council Meeting of the Narrabri Shire Council held on 17 October 2019 as circularised be confirmed and signed as a correct record by the Mayor.
MINUTES OF narrabri SHIRE council
Ordinary Council
Meeting
HELD AT THE Narrabri
Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON Tuesday, 24
September 2019 AT 1.07pm
PRESENT: Cr Catherine Redding (Mayor), Cr Robert Kneale (Deputy Mayor), Cr Maxine Booby, Cr Ron Campbell, Cr Ron Campey, Cr Lloyd Finlay, Cr Ann Loder, Cr Cameron Staines.
IN ATTENDANCE: Stewart Todd (General Manager), Lindsay Mason (Director Corporate Services), Darren Raeck (Director Infrastructure Delivery), Daniel Boyce (Manager Planning & Regulatory Services), Delece Hartnett (Administration).
Proceedings of the meeting commenced at 1.07pm.
1 Opening Prayer by a Member of the Narrabri Minister’s Fraternal
Members and officers were upstanding for the opening prayer by Pastor Renee Ritchie of Namoi Christian Fellowship Narrabri, in association with the Narrabri Ministers Fraternal.
2 Acknowledgement of Country
The Mayor acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and paid her respects to Elders past, present and emerging.
3 Apologies/Granting of Leave of Absences
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MINUTE 201/2019 Moved: Cr Ron Campey Seconded: Cr Maxine Booby That the apology received from Cr McMahon be accepted and leave of absence granted. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
4 Declaration of Pecuniary and Non- Pecuniary Interests
· Nil.
5 Items to be Considered in the Confidential (Public Excluded) Meeting
· Nil.
6 Presentations
Presentation requests received to date:
· Nil.
7 Confirmation of Minutes
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Minute 202/2019 Moved: Cr Robert Kneale Seconded: Cr Lloyd Finlay That the minutes of Ordinary Meeting of the Narrabri Shire Council held on 27 August 2019 comprising Minute Nos 171/2019 to 193/2019 as circularised be confirmed and signed as a correct record by the Mayor. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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Minute 203/2019 Moved: Cr Robert Kneale Seconded: Cr Lloyd Finlay That the minutes of Extraordinary Council Meeting of the Narrabri Shire Council held on 12 September 2019 comprising Minute Nos 194/2019 to 200/2019 as circularised be confirmed and signed as a correct record by the Mayor. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
7 Mayoral Minute
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7.1 Mayoral Minute - Mayoral Appointments for August/September 2019 |
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Minute 204/2019 Moved: Cr Catherine Redding That Council note the Mayoral Appointments for the period August/September 2019. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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7.2 Mayoral Minute - Request for Donation - The Long Ride |
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Minute 205/2019 Moved: Cr Catherine Redding Seconded: Cr Cameron Staines That Council support the request for donation from the Prostate Cancer Foundation of Australia, ‘The Long Ride’ in the amount of $500.00. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
8 Our Society
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8.1 Narrabri West Roundabout - NSW Government Response |
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Minute 206/2019 Moved: Cr Ann Loder Seconded: Cr Maxine Booby
In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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8.2 Waterloo Creek State Heritage Register Nomination |
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Minute 207/2019 Moved: Cr Ron Campey Seconded: Cr Maxine Booby That Council support the lodgement of the application to the NSW Heritage Council by Wee Waa Local Aboriginal Lands Council for listing of the Waterloo Creek Massacre Site on the State Heritage Register. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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8.3 Bellata Recreation Precinct Plan |
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Minute 208/2019 Moved: Cr Cameron Staines Seconded: Cr Ron Campbell
In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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8.4 Notice of Motion - Wee Waa Doctor Housing |
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Minute 209/2019 Moved: Cr Maxine Booby Seconded: Cr Lloyd Finlay 1. That the General Manager investigate the funding and purchase/construction of suitable duplex accommodation for doctors in Wee Waa, utilising the available proceeds from the sale of the former doctors’ residence as preliminary funding. 2. That the 2019/2020 Operational Plan be amended accordingly. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
9 Our Environment
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9.1 Draft Wee Waa Levee Risk Management Study and Plan |
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Minute 210/2019 Moved: Cr Maxine Booby Seconded: Cr Robert Kneale 1. That Council adopt the Minutes of the Narrabri Shire Floodplain Risk Management Committee meeting held on 15 March 2019. 2. That Council adopt the Minutes of the Narrabri Shire Floodplain Risk Management Committee meeting held on 30 July 2019. 3. That Council endorse the draft Wee Waa Levee Risk Management Study and Plan for public exhibition for a minimum of 28 days, during the exhibition period call for and accept submissions from the public on the draft Plan. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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9.2 Amendment of Section 7.11 Contributions Plan |
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Minute 211/2019 Moved: Cr Ron Campey Seconded: Cr Ron Campbell That Council adopt the amended Narrabri Shire Section 7.11 Contributions Plan 2016. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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9.3 Amendment of Section 7.12 Fixed Development Consent levies Contributions Plan |
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Minute 212/2019 Moved: Cr Lloyd Finlay Seconded: Cr Maxine Booby That Council adopt the Narrabri Shire Fixed Development Consent Levies Contributions Plan. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
10 Our Economy
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10.1 Development Application 77/2019 - Proposed two lot subdivision of 1 Guest Street, Narrabri |
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Minute 213/2019 Moved: Cr Ron Campbell Seconded: Cr Ron Campey That Council grant consent for the Development Application 77/2019 for the subdivision of Lot 38 DP 1040539 1 Guest Street, Narrabri into two (2) lots by granting consent to the application subject to conditions in Attachment 2. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
11 Our Civic Leadership
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11.1 Request for Leave of Absence - Councillor McMahon |
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Minute 214/2019 Moved: Cr Ron Campey Seconded: Cr Cameron Staines That Council grant leave of absence for Councillor McMahon for the period 17 October 2019 to 31 October 2019 inclusive, the period includes one (1) Ordinary Meeting of Council. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines
Against: Nil carried 8/0 |
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11.2 Delegates Report - New England Joint Organisation Meeting - August 2019 |
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Minute 215/2019 Moved: Cr Catherine Redding Seconded: Cr Ron Campey That Council note Mayor Redding’s Delegates Report on the New England Joint Organisation (NEJO) Meeting held on Monday 26 August 2019. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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11.3 Delegates Report - Maules Creek Coal Community Consultative Committee Meeting - 14 August 2019 |
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Minute 216/2019 Moved: Cr Robert Kneale Seconded: Cr Cameron Staines That Council note Cr Kneale’s Delegate Report from the Maules Creek Coal Community Consultative Committee Meeting held on Wednesday 14 August 2019. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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11.4 Delegates Report - Boggabri Coal Community Consultative Committee Meeting - 15 August 2019 |
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Minute 217/2019 Moved: Cr Lloyd Finlay Seconded: Cr Cameron Staines That Council note Cr Finlay’s Delegates Report from the Boggabri Coal Community Consultative Committee held on 15 August 2019. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
At 2:42 pm, Cr Ron Campbell left the meeting.
At 2:46 pm, Cr Ron Campbell returned to the meeting.
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11.5 Delegates Report – Leards’ Forest Environmental Trust Committee Meeting - Thursday 16 May 2019 |
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Minute 218/2019 Moved: Cr Lloyd Finlay Seconded: Cr Robert Kneale
In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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11.6 Electoral Commission - 2020 Council Elections |
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Minute 219/2019 Moved: Cr Ron Campbell Seconded: Cr Robert Kneale 1. That Council pursuant to section 296(2), (3) and (5A) of the Local Government Act 1993 (NSW) (“the Act”) that an election arrangement be entered into by contract for the Electoral Commissioner to administer all elections of the Council. 2. That Council pursuant to section 296(2), (3) and (5A) of the Act, as applied and modified by section 18, that a council poll arrangement be entered into by contract for the Electoral Commissioner to administer all council polls of the Council. 3. That Council pursuant to section 296(2), (3) and (5A) of the Act, as applied and modified by section 18, that a constitutional referendum arrangement be entered into by contract for the Electoral Commissioner to administer all constitutional referenda of the Council. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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11.7 Investment Report - August 2019 |
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Minute 220/2019 Moved: Cr Robert Kneale Seconded: Cr Maxine Booby That Council note the Investment Report for August 2019. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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Suspension of Standing Orders |
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Minute 221/2019 Moved: Cr Lloyd Finlay Seconded: Cr Maxine Booby A motion was moved that Council suspend standing orders for a break at 2.57pm. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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Resumption of Standing Orders |
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Minute 222/2019 Moved: Cr Ann Loder Seconded: Cr Maxine Booby A motion was moved that Council resume standing orders at 3.19pm. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
11.8 Ordinary Council Meeting Dates 2019/2020 |
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Minute 223/2019 Moved: Cr Robert Kneale Seconded: Cr Maxine Booby That Council set the following dates for its Ordinary Meetings for the ensuing 12-month period; taking place at the Narrabri Shire Council Chamber: 1. Tuesday 22 October 2019 commencing at 1.00pm. 2. Tuesday 26 November 2019 commencing at 1.00pm. 3. Tuesday 17 December 2019 commencing at 1.00pm 4. Tuesday 25 February 2020 commencing at 1.00pm. 5. Tuesday 24 March 2020 commencing at 1.00pm. 6. Tuesday 28 April 2020 commencing at 1.00pm. 7. Tuesday 26 May 2020 commencing at 1.00pm. 8. Tuesday 23 June 2020 commencing at 1.00pm. 9. Tuesday 28 July 2020 commencing at 1.00pm. 10. Tuesday 25 August 2020 commencing at 1.00pm. 11. Tuesday 22 September 2020 commencing at 1.00pm. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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11.9 Creation of the Office of Deputy Mayor |
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MOTION Moved: Cr Ann Loder Seconded: Cr Maxine Booby
That Council create the Office of Deputy Mayor. 1. That Council create the Office of Deputy Mayor. 2. That Council set the term of the Office of Deputy Mayor to be twelve (12) months, concluding at the commencement of the September 2020 Ordinary Council Meeting or the declaration of vacancies in accordance with Ordinary Election 2020; whichever date is sooner. 3. That Council elect the Deputy Mayor by way of closed ballot, if more than one (1) nomination for Deputy Mayor is received. In Favour: Crs Robert Kneale, Maxine Booby and Ann Loder Against: Crs Catherine Redding, Ron Campbell, Ron Campey, Lloyd Finlay and Cameron Staines lost 3/5 |
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Minute 224/2019 Moved: Cr Ron Campbell Seconded: Cr Lloyd Finlay 1. That Council create the Office of Deputy Mayor. 2. That Council set the term of the Office of Deputy Mayor to be twelve (12) months, concluding at the commencement of the September 2020 Ordinary Council Meeting or the declaration of vacancies in accordance with Ordinary Election 2020; whichever date is sooner. 3. That Council elect the Deputy Mayor by way of open vote, if more than one (1) nomination for Deputy Mayor is received. In Favour: Crs Catherine Redding, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Cameron Staines Against: Crs Maxine Booby and Ann Loder carried 6/2 |
AT THIS TIME, THE COUNCILLORS THEN UNDERTOOK A VOTE FOR THE POSITION OF THE OFFICE OF DEPUTY MAYOR.
THE RETURNING OFFICER, BEING THE GENERAL MANAGER, RECEIVED ONE (1) NOMINATION FOR THE OFFICE OF DEPUTY MAYOR, THAT BEING FOR CR STAINES.
THEREFORE, AT THIS TIME, THE NEED FOR THE VOTING PROCESS WAS VOID, AND THE RETURNING OFFICER DECLARED THE SUCCESSFUL CANDIDATE FOR THE OFFICE OF DEPUTY MAYOR, BEING CR STAINES, FOR THE ENSUING PERIOD OF 2019/2020 (TWELVE MONTH PERIOD).
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Minute 225/2019 Moved: Cr Maxine Booby Seconded: Cr Ann Loder That Council move into Committee of the Whole at 3.37pm. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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Minute 226/2019 Moved: Cr Maxine Booby Seconded: Cr Ann Loder
That Council return to open Ordinary Council Meeting at 3.54pm.
In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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11.10 Annual Appointment to Council Committees |
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Minute 227/2019 Moved: Cr Maxine Booby Seconded: Cr Ron Campbell 1. That Council appoint Councillor representation to its various Advisory and Special Purpose Committees. 2. That Council dissolve the China Engagement Advisory Committee. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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Minute 228/2019 Moved: Cr Maxine Booby Seconded: Cr Ann Loder That Council move into Committee of the Whole at 3.56pm. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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Minute 229/2019 Moved: Cr Ron Campbell Seconded: Cr Ann Loder That Council return to open Ordinary Council Meeting at 4.08pm. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
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11.11 Annual Appointment of Council Delegates |
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Minute 230/2019 Moved: Cr Ron Campbell Seconded: Cr Maxine Booby That Council appointment delegates to the various external bodies or organisations requesting or requiring Council representation. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 8/0 |
Community Consultative Committees (CCC)
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12 Confidential (Closed Council) Meeting
Nil reports.
13 Meeting Closed
The Meeting closed at 4.09pm.
The minutes of this meeting are to be confirmed at the Ordinary Council Meeting held on 22 October 2019.
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CHAIRPERSON
8.1 Mayoral Minute - Mayoral Appointments for September/October 2019
Responsible Officer: Catherine Redding, Mayor
Author: Delece Hartnett, Personal Assistant to GM & Mayor
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That Council note the Mayoral Appointments for the period September/October 2019. |
MAYORAL MINUTE
For the information of Councillors, I provide details of my Mayoral appointments and attendances between the dates (onwards from last Council Meeting) as follows:
Sunday 22 September 2019
· Attended the Narrabri Pistol Club Rocky Creek site for the final day and presentation of the National Silhouette Shooting competition winners and attendees. Cr Kneale attended the same competition opening and performed the ‘Welcome’ by Council to all attendees on the afternoon of Friday 20 September 2019, on behalf of Council.
Tuesday 24 September 2019
· Attended presentation within the Council Chambers, with all Councillors in attendance, by representatives from Martinus Rail, who may be submitting a tender for the Narrabri to North Star Inland Rail project.
· Attended September 2019 Ordinary Council Meeting, with Councillors and senior staff also in attendance.
Wednesday 25 September 2019
· Met with Mark Coulton MP – Member for Parkes, regarding an Inland Rail (Business Case) funding/media announcement as organised by Mr Coulton’s office in Narrabri, with Cr Doug Batten – Mayor of Gilgandra Shire Council also in attendance.
Tuesday 1 October 2019
· Attended September 2019 Councillor Briefing/Workshop day, with Councillors and senior staff also in attendance.
Wednesday 2 October 2019
· Met with Minister Hon Rob Stokes MP (Minister for Planning and Public Spaces) as he was travelling through northern inland NSW. The General Manager and Director Development and Economic Growth were also in attendance.
· Met with Michael Clancy – Manager of Business Development/Hunter Valley of ARTC, regarding the possibility of establishing a ‘Rail Workers Skills Training Academy’ within the Narrabri Shire. The General Manager and Tourism Manager were also in attendance at this meeting.
· Attended the Access and Inclusion Committee Meeting, with Cr Loder as Chairperson of this meeting.
Sunday 13 October 2019
· The Deputy Mayor, General Manager and myself flew to Sydney (Warwick Farm) for the LGNSW Annual Conference.
Monday 14 – Wednesday 16 October 2019
· 2019 LGNSW Annual Conference at Warwick Farm, with the Deputy Mayor and General Manager also in attendance.
THEME 1: OUR SOCIETY
STRATEGIC DIRECTION 1: SAFE, INCLUSIVE AND CONNECTED COMMUNITY
By 2027, we will provide a safe, supportive community where everyone feels welcomes, valued and connected.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several social priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Community development
§ Community health and safety
§ Community arts, events and entertainment
§ Community care services and transport
§ Parks, open spaces and sporting facilities
§ Children, youth and aged care services
§ Disability access services
§ Library services
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following social strategic outcomes:
§ Increased community arts, events and entertainment
§ Reduction in anti-social behaviour and public offences
§ Improved community accessibility and inclusiveness
§ Improved sport and recreational services and facilities
§ Improved educational services and learning pathways
§ Improved community health and support services
9.1 Report on the Central Northern Regional Library Committee Meeting held in Tamworth 4 September 2019
Responsible Officer: Lindsay Mason, Director Corporate Services
Author: Jenny Campbell, Library Manager
Attachments: 1. Agenda CNRL Committee Meeting 4 September 2019 ⇩
2. Minutes of the Ordinary Meeting - 04 September 2019 ⇩
3. CNRL - Minutes of the Ordinary Meeting - 01 May 2019.pdf ⇩
4. CNRL Quarterly Report June 2019 ⇩
5. Funding reports from CNRL business paper September 2019 ⇩
6. Table D1 - handout tabled showing funding available for each Council to use ⇩
7. Library Services Manger's draft report to Council ⇩
Delivery Program Alignment
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1. Society |
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Objective |
1.1 Community health, safety and support services will adequately meet changing community needs |
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Strategy |
1.1.1 Support and encourage health and wellbeing programs and services to improve resident lifestyles |
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Executive Summary
This report summarises the Central Northern Regional Library Committee Meeting held in Tamworth 4 September 2019.
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1. That Council That Council notes the report on the Central Northern Regional Library meeting held in Tamworth 4 September 2019. |
Background
The Central Northern Regional Library Committee meets a minimum of two times per year. This year an additional meeting was called to present the information supplied by the State Library of NSW, which detailed the increased Library subsidy over the next four (4) years.
Current Situation
The Central Northern Regional Library (CNRL) meeting was called on 4 September 2019 – see Attachment 1 Agenda for the CNRL Ordinary Meeting.
The meeting outcomes can be are detailed the Minutes from the Ordinary Meeting held 4th September 2019.
The quarterly report for June 2019 was tabled and accepted
Funding
Regional Library Services Manager, Kay Delahunt, discussed the historical models for funding from The State Library of NSW, and how those models influenced the development of the CNRL member councils’ contributions. The summary of the contributions that each Council will receive, with a comparison of the 2017 model can be found in Attachment 6. Narrabri’s increased subsidy will be $41,038. This funding must be used specifically for increased services or infrastructure. Council will need to report to the State Library the details of expenditure.
All member Councils were happy with the new funding model.
Fines
CNRL Overdue Fees Kay Delahunt presented information and research on abolishing overdue fees. CNRL branch staff were unanimous in their opinion of abolishing overdue fees and also reducing loan limits from 50 items per borrower to 20 items. A Motion was accepted to:
· Abolish overdue fees.
· Reduce loan limits to 20 items per borrower.
· Leave the loan period at 3 weeks for standard items with up to 5 x 2 week renewals for items that are not reserved by another borrower.
These recommendations can be viewed in the Library Services Manager’s Draft report to Tamworth Regional Council – Attachment 7.
One Book One Region
Regional resources librarian discussed the options for One Book One Region (OBOR) and the Committee voted for Any Ordinary Day with Back on Track being a focus book at the same time.
There was a general library update from member Councils and the meeting was closed with the next meeting set for 13 November 2019.
Financial Implications
Narrabri Shire Council will receive an increase of $41,038 for libraries after the CNRL contribution adjustment.
Statutory and Policy Implications
Nil.
Consultation
External Consultation
· Central Northern Regional Library
Internal Consultation
· Mayor
· Financial Services Manager
9.2 Report on the NSW Public Libraries Association (NSWPLA) North East Zone Meeting held on 19 September 2019.
Responsible Officer: Lindsay Mason, Director Corporate Services
Author: Jenny Campbell, Library Manager
Attachments: 1. Attachment 1 -North East Full Zone Meeting Agenda September 2019 ⇩
2. Attachment 2 -North East Full Zone Meeting Armidale Minutes May 2019 ⇩
3. Attachment 3 - NSWPLA Update May 2019 ⇩
4. Attachment 4 - State Library Report September 2019 ⇩
Delivery Program Alignment
|
1 Society |
|
|
Objective |
1.1 Community health, safety and support services will adequately meet changing community needs |
|
Strategy |
1.1.1 Support and encourage health and wellbeing programs and services to improve resident lifestyles |
Executive Summary
This report highlights discussion points from the NSW Public Libraries Association (NSWPLA) North East Zone Meeting held on 19 September 2019.
|
1. That Council note the report on NSWPLA North East Zone Meeting held on 19 September 2019. |
Background
The NSWPLA North East Zone holds two (2) meetings per year and also contributes to the NSWPLA Annual General Meeting held each year after the annual library conference.
Current Situation
Highlight from the meeting are as follows:
Meeting Agenda – Attachment 1
Apologies were recorded and the minutes of the previous meeting (Attachment 2) were confirmed.
PLNSW Executive Report
This report, which had been presented at the NSW Public Libraries (NSWPLA) Northeast Zone Meeting held at Armidale in May 2019 (Attachment 3), was highlighted. Focusing on the “Renew Our Libraries” Campaign, the success of Phase One was stated, as was the importance to continue the push for indexing funding during Phase Two of the campaign.
State Library Report Highlights
Public Library Funding 2019/20
· Councils can now apply for the increased funding.
· The Infrastructure grants are now open.
Public Libraries Consultative Committee
· The Committee developed the new State Library Strategic Plan.
· The Committee advised on the form of reporting for the increased public library funding, with the 2020/21 reporting requiring councils to describe how the increased funding has improved library services.
· They considered draft guidelines for the Infrastructure Grants, for recommendation to the Library Council.
Assessment and compliance visits – continuing
Amplify audio transcription tool
· After a successful pilot project in partnership with selected public libraries in 2018, the State Library is now opening the use of the audio transcription tool Amplify to eligible NSW public libraries for the creation of oral histories.
Early Literacy Framework
· Launched at a seminar at the State Library on 5 November
People Places Revision
· Additional tools, trends and other planning information will be published on the website in the coming months.
Portable local studies collecting project
· The project includes equipment kits (oral history or digitisation) and training. Sixteen libraries are participating in this project and the equipment is currently being procured
More detailed information on the listed items and additional topics can be found in Attachment 4 - State Library NSW Report
Increase in homelessness and difficult customers
Libraries are experiencing an increase in difficult behaviours due to libraries being used as refuges by the homeless. Staff are bearing the brunt of abuse from patrons and are concerned that Councils are not acknowledging the impact on staff. Patrons and staff feel uncomfortable and unsafe when the anti-social behaviour spills over into the library.
Councils are thinking of employing social workers to deal with the social, drug and mental health issues associated with homelessness and other difficult behaviours. Some libraries in metropolitan areas employ security guards, but this is cost prohibitive for smaller councils.
There were a number of suggestions to help staff deal with difficult customers including:
· Online courses with a focus on homelessness
· For single staff branches:
· Regular staff phone in to help with security
· CCTV installations – there is the possibility of grant funding for the libraries.
Collection purchasing and interest groups
There was discussion as to which libraries had been contacted by Kirralee Smith, founder of the Binary Group, which is anti “de-gendering” society. They have been protesting against LGBTQ resources on library shelves, specifically a book called Beyond Magenta. The meeting participants felt that to remove these resources is a form of censorship which is not aligned with socially inclusive library collection development policies.
Library Funding increases
There was discussion on how libraries were planning on spending the increase in library funding. Some libraries were concerned that their councils would reduce current funding once the additional funding was received.
The sentiment of the meeting was this would be a dangerous strategy as:
1. The State Library will be auditing Council financials when they are acquitting the subsidy to ensure this is not happening.
2. If Councils try and reduce current funding, ongoing funding may be jeopardised.
Library futures activity from Library Leaders Strategic Workshop held at State Library.
A workshop was held which made meeting attendees think strategically about:
· What we know is coming?
· What do we fear?
· What do we hope for?
· What do we expect?
· What have we failed to prepare for?
· What we can’t avoid?
The meeting participants shared their thoughts, which provided material for further discussion.
Library News
Each library shared their highlights from the last six (6) months.
General business
There was no general business.
Financial Implications
Nil.
Statutory and Policy Implications
Nil.
Consultation
External.
External Consultation
NSWPLA staff and Councillors.
Internal Consultation
Nil.
9.3 Public Safety Closed-Circuit Television (CCTV) Camera Policy
Responsible Officer: Lindsay Mason, Director Corporate Services
Author: Sudintha Perera, Information Services Manager
Attachments: 1. Public Safety Closed-Circuit Television Camera Policy ⇩
Delivery Program Alignment
|
1. Society |
|
|
Objective |
1.1 Community health, safety and support services will adequately meet changing community needs |
|
Strategy |
1.1.2 Maximise community safety through the implementation of crime prevention and risk management actions |
|
|
|
Executive Summary
Policy required to established and implement Closed-Circuit Television (CCTV) surveillance in public areas.
|
That Council adopt the Public Safety Closed-Circuit Television (CCTV) Camera Policy. |
Background
To provide Narrabri Shire community with effective and safe CCTV public security cameras, to assist in the elimination and prevention the crime, anti-social behaviour and vandalism occurring in the community. The Policy is prepared in conjunction with the relevant legislation and guidelines.
This Policy relates to CCTV cameras on public roads, parks, ovals, Council owned buildings, reserves or any public place a passer-by can see CCTV cameras, excluding land or private property not owned by council.
The draft Policy was on public exhibition for a period of 28 days, with no submissions received.
Current Situation
After consulting the Crime Prevention Committee and NSW Police, Council has implemented the framework to install CCTV cameras in Narrabri CBD according to their recommendations.
Financial Implications
Nil.
Statutory and Policy Implications
Street Safety Cameras will be managed in accordance with relevant external legislation, guidelines and other Council policies. This includes:
· NSW Government Policy Statement and Guidelines for the Establishment and Implementation of Closed Circuit Television (CCTV) in Public Places.
· Privacy and Personal Information Protection Act 1998 (NSW).
· Workplace and Surveillance Act 2005 (NSW).
· Local Government Act 1993 (NSW).
Consultation
External Consultation
· Crime Prevention Committee
· NSW Police
Internal Consultation
· Community Relations Manager.
9.4 Delegates Report - Narrabri District Health Service Advisory Committee Meeting - 9 September 2019
Responsible Officer: Ann Loder, Councillor
Author: Delece Hartnett, Personal Assistant to GM & Mayor
Attachments: 1. Narrabri Local Area Health Meeting Minutes - September 2019 ⇩
Delivery Program Alignment
|
1. Society |
|
|
Objective |
1.1 Community health, safety and support services will adequately meet changing community needs |
|
Strategy |
1.1.1 Support and encourage health and wellbeing programs and services to improve resident lifestyles |
|
|
|
|
That Council note Cr Loder’s Delegates Report from the Narrabri District Health Service Advisory Committee Meeting held on Monday 9 September 2019. |
Delegates REPORT
The Narrabri District Health Service Advisory Committee Meeting was held on Monday 9 September 2019.
The Minutes from the meeting are attached.
9.5 Report requesting the abolition of overdue library fines
Responsible Officer: Lindsay Mason, Director Corporate Services
Author: Jenny Campbell, Library Manager
Delivery Program Alignment
|
1 Society |
|
|
Objective |
1.1 Community health, safety and support services will adequately meet changing community needs |
|
Strategy |
1.1.1 Support and encourage health and wellbeing programs and services to improve resident lifestyles |
Executive Summary
At the Central Northern Regional Library (CNRL) meeting was held on 4 September 2019 a decision was made to no longer collect overdue fees. As these fees are included in Council’s Fees and Charges, Council must resolve to remove these and advise the public of these changes.
|
1. That Council abolish overdue library fines, in conjunction with Central Northern Regional Library resolution of 4 September 2019. 2. That Council advertise the abolition of these fines, for a period of 28 days, and invite public submissions. |
Background
On 4 September 2019, the Central Northern Regional Library Committee agreed to abolish overdue library fines. These fines were set at the beginning of the 2019/20 financial year, and to be changed or abolished, the public notice is required under Section 610F (3) (a) and (b) of the Local Government Act 1993, for a period of 28 days. Any submissions will be taken into account by Council.
Current Situation
There has been much discussion in the library sector regarding the abolition of overdue library fines. The benefits of the abolition include but are not limited to the following:
· Library fines penalise the most at risk lower socio-economic demographic who may not have the financial means to pay overdue fines.
· Poor transport options meant that some demographics, including the elderly may have difficulty returning items on time.
· Borrowers who are overdue, often feel too embarrassed and/or fearful of large fines to return items. It is hoped the abolition of overdue fines will see the return of long overdue items.
· Library fines are a deterrent for busy parents of young children, who benefit from a large array of good quality reading material.
· Some libraries who have already abolished fines have seen an increase in membership and borrowing, thus creating more effective usage of the collection.
· Given that the late fees are currently twenty (20) cents per item per week, less than $120.00 was collected in fines in Narrabri Shire last financial year. It is not cost effective to chase overdue fines.
The Central Northern Regional Library Committee felt the benefits of abolishing fines far outweighed the monetary return gained from collecting fines.
Financial Implications
Minimal loss of revenue from fine collection.
Statutory and Policy Implications
Section 610F (3) (a) and (b) of the Local Government Act 1993
Consultation
External Consultation
Central Northern Regional Library Committee.
Internal Consultation
Director Corporate and Community Services
THEME 2: OUR ENVIRONMENT
STRATEGIC DIRECTION 2: ENVIRONMENTALLY SUSTAINABLE AND PRODUCTIVE SHIRE
By 2027, we will maintain a healthy balance between our natural and built environments.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several environmental priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Waste management and recycling
§ Environmental planning
§ Planning and development
§ Parks and open spaces
§ Noxious weeds control
§ Floodplain management
§ Water and sewer management
§ Stormwater management
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following environmental strategic outcomes:
§ Improved air, water and soil quality
§ Reduction in domestic and industry waste
§ Management of potential impacts from extractive industries
§ Improved emergency service provision and resources
§ Maintenance of heritage sites for future generation
Responsible Officer: Daniel Boyce, Director Development and Economic Growth
Author: Cara Stoltenberg, Town Planner
Attachments: 1. Boggabri Flood Study Proposal Evaluation by DPIE (under separate cover) ⇨
2. Boggabri Flood Study Proposal Evaluation by DPIE - Assessment Table (under separate cover) ⇨
3. Boggabri Flood Study Proposal Evaluation by NSC (under separate cover) ⇨
4. Boggabri Flood Study Proposal Price Evaluation by NSC (under separate cover) ⇨
5. Flood Committee Meeting Minutes - 9 October 2019 (under separate cover) ⇨
Delivery Program Alignment
|
2. Environment |
|
|
Objective |
2.2 We will protect our environment through sustainable planning and well-resourced emergency services |
|
Strategy |
2.2.1 Community emergency service providers are well resourced to adequately prepare and respond to natural disasters and emergencies |
|
|
|
Executive Summary
A request for Expressions of Interest to complete the Boggabri Flood Study was advertised in The Sydney Morning Herald on 7 September 2019 and The Courier on 5 September 2019. A total of ten (10) proposals were received. All proposals were reviewed, evaluated and discussed at the last meeting of the Narrabri Shire Floodplain Risk Management Committee (“the Flood Committee”) held on 9 October 2019. The Flood Committee recommended that WRM Water + Environment’s proposal for $125,690 was accepted.
Following agreement by resolution of Council, the recommended consultant will be engaged by Council to complete the Boggabri Flood Study.
|
1. That Council note the Minutes of the Narrabri Shire Floodplain Risk Management Committee meeting held on Wednesday 9 October 2019 and adopt their recommendation to accept WRM Water + Environment’s proposal of $125,690 (ex GST) to complete the Boggabri Flood Study. 2. That Council’s contribution of $17,955.71 (ex GST) be drawn from its Strategic Land Use Planning Restricted Asset. |
Background
The NSW Government’s Flood Policy is directed at providing solutions to existing flooding problems in developed areas and ensuring that new developments are compatible with the flood hazard and do not create additional flooding problems in other areas. Under the Policy, the management of flood prone land remains the responsibility of local government. To facilitate this, the NSW Government has published the “Floodplain Development Manual: The Management of Flood Liable Land” April 2005 (“the Manual”), which includes best practice guidance on (amongst other things) the floodplain management process (Figure 1).
|
1. Data Collection |
Compiles and reviews all available information and data. |
|
2. Flood Study |
Determines the nature and extent of the flood problem for the full range of flood events. |
|
3. Floodplain Risk Management Study |
Evaluates management options for the floodplain with respect to both existing and future development. |
|
4. Floodplain Risk Management Plan |
Involves formal adoption by Council of a plan of management for the floodplain. |
|
5. Implementation of the Plan |
· Involves construction of flood mitigation works, where viable, to protect existing development. · Uses planning controls to ensure that future development is compatible with flood hazards. |
|
6. Review of Plan |
Review of plan to ensure it remains current and appropriate. A review is normally carried out after 10 years. |
Figure 1. The Floodplain Management Process.
In relation to Boggabri, Council is at the beginning of the Floodplain Management Process; being the Data Collection and Flood Study phases.
Council currently has limited information regarding any flood impacts on Boggabri. An aerial photograph of the 1971 flood depicts the inundation limit of the 1955 flood, showing an impact on the township, as well as outlying farmland. Information provided with the photograph explains Boggabri's impact from Coxs Creek as well as backwater from the Namoi River. Imagery of the 1998 flood (photograph taken 23/07/1998), highlights areas that appear to be isolated due to floodwater as well as the significant impact on the Kamilaroi Highway.
Boggabri is located within the Namoi Catchment area (approximately 42,000 square kilometres), with Coxs Creek highlighted as a main tributary. NSW Water states the Namoi River has "developed an extensive floodplain, with around a quarter of the basin prone to flooding". As such, Council believes it is imperative that a Boggabri study be completed to ensure adequate planning and management for future flood events.
A request for Expressions of Interest to complete the Boggabri Flood Study was advertised in The Sydney Morning Herald on 7 September 2019 and The Courier on 5 September 2019 as per Council’s Procurement Manual requirements. A total number of ten (10) proposals were received. All proposals were reviewed, evaluated and discussed at the last meeting of the Flood Committee held on 9 October 2019. The Flood Committee recommended that WRM Water + Environment’s proposal for $125,690 was accepted.
The objective of this study is to improve understanding of flood behaviour and impacts, and better inform management of flood risk in the study area in consideration of the available information, and relevant standards and guidelines. The study will also provide a sound technical basis for any further flood risk management investigation in the area, allowing an increased understanding of the impacts of floods on the existing and future community.
Current Situation
Following a resolution of Council, the recommended consultant will be engaged by Council to complete the Boggabri Flood Study, which is the first step in the NSW Floodplain Management Process.
Financial Implications
The current total project cost is $125,690 (ex GST). Council was successful in receiving a Floodplain Management Grant from the Department of Planning, Industry and Environment at a funding ratio of 6:1. The Department of Planning, Industry and Environment approved a maximum funding amount of up to $128,571.43 (ex GST) to the project.
As the total project cost is less than the maximum funding amount, the Department of Planning, Industry and Environment will contribute $107,734.29 (ex GST). Therefore, Council’s financial contribution to this project is $17,955.71 (ex GST).
Statutory and Policy Implications
The Manual stipulates the requirements for the management of flood liable land across NSW. In accordance with the Manual, Council is currently undertaking the Data Collection and Flood Study stages of the NSW Flood Planning Framework for the township of Boggabri.
The request for Expressions of Interest have been made in accordance with Council’s current Procurement Manual requirements.
Consultation
External Consultation
· Narrabri Shire Floodplain Risk Management Committee.
· NSW Department of Planning, Industry and Environment.
Internal Consultation
· Nil.
THEME 3: OUR ECONOMY
STRATEGIC DIRECTION 3: PROGRESSIVE AND DIVERSE ECONOMY
By 2027, we will have developed a strong, diverse economy that attracts, retains and inspires business, industry and tourism growth.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several economic priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Economic development
§ Planning and development
§ Entertainment and conferences
§ Local and regional tourism and events
§ Saleyards
§ Airport
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following economic strategic outcomes:
§ Increased community events, conferences and entertainment
§ Increased employment through industry innovation, investment and value adding
§ Established freight hub for the Norther Inland Region
§ Increased housing availability and affordability
§ Broadened economic base
THEME 4: OUR CIVIC LEADERSHIP
STRATEGIC DIRECTION 4: COLLABORATIVE AND PROACTIVE LEADERSHIP
By 2027, we will proactively together to achieve our shared vision with strong strategic direction.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several civic leadership priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Integrated strategic planning and reporting
§ Community engagement and consultation
§ Representation and governance
§ Human resource management
§ Customer services
§ Information services
§ Financial services
§ Risk management
§ Compliance and regulation
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following civic leadership strategic outcomes:
§ Improved community engagement and decision-making processes
§ Well established community, industry, government and non-government partnerships
§ Well maintained core infrastructure and service provision that delivers public value
§ Transparent and accountable planning and reporting
§ Financial efficiency and sustainability
12.1 Capital Works Carry Forwards, Revotes and Over Runs
Responsible Officer: Lindsay Mason, Director Corporate Services
Author: Tim McClellan, Financial Services Manager
Attachments: 1. 2018/2019 List of Effected Projects ⇩
2. Effect of Advance Spending ⇩
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.2 Ensure effective and sound local governance practice |
|
|
|
Executive Summary
Council had several capital works projects that were not completed or exceeded progress/expenditure expectations in 2018/2019. Council approval is required for these projects to be adjusted/included in the 2019/2020 capital works program.
|
1. That Council revote in 2019/2020 an amount of $62,500, as identified in attachment 1 to this report, from the 2018/2019 capital works program. 2. That Council carry forward to 2019/2020 an amount of $6,483,894, as identified in attachment 1 to this report, to finalise works not completed as at the end of 2018/2019 financial year. 3. That Council create an internal restriction for the works funded from untied funding, being $230,159, at 30 June 2019. 4. That Council reduce multi-year capital project budgets in 2019/2020 by an amount of $2,930,272, for projects that exceeded their projected votes at 30 June 2019, as identified in the attachments to this report. |
Background
Under clause 211 of the NSW Local Government (General) Regulation 2005, Council must each year approve expenditure and vote money.
Under this clause:
(3) All such approvals and votes lapse at the end of a council’s financial year. However, this subclause does not apply to approvals and votes relating to:
a) work carried out or started, or contracted to be carried out, for the council, or
b) any service provided, or contracted to be provided, for the council, or
c) goods or materials provided, or contracted to be provided, for the council, or
d) facilities provided or started, or contracted to be provided, for the council, before the end of the year concerned, or to the payment of remuneration to members of the council’s staff.
The following has been applied to define carry forwards and revotes:
Carry Forwards: programs that Council is committed to by virtue of the work having been started or the work has been contracted to be carried out. These budgets do not require formal Council re-approval.
Revotes: programs that Council has not started (i.e. the initial vote has not been partially spent or committed). These budgets require formal Council re-approval.
Also included are Over Runs which are multi-year projects that had their projected expenditure vote underestimated and were further progressed than estimated at 30 June. This will result in their 2019/2020 budgets being reduced by the value of the over run. The effects of the over run (or advance spending) on the projects is demonstrated in Attachment 2 and will be adjusted accordingly in the September quarterly budget review.
Current Situation
The following provides a summary of the values proposed to be added to the 2019/2020 capital works program, grouped by their funding source.
|
Funding Source |
Carry Forwards |
Revotes |
Over Runs |
Net Total |
|
Rates & Untied Funding |
230,159 |
0 |
0 |
230,159 |
|
Capital Grants & Contributions |
748,507 |
0 |
-2,454,568 |
-1,706,061 |
|
Reserves |
4,699,712 |
62,500 |
0 |
4,762,212 |
|
VPAs |
106,886 |
0 |
-35,950 |
70,936 |
|
S94a |
0 |
0 |
0 |
0 |
|
Water Fund |
698,631 |
0 |
-1,435 |
697,195 |
|
Sewerage Fund |
0 |
0 |
-438,319 |
-438,319 |
|
Totals |
6,483,894 |
62,500 |
-2,930,272 |
3,616,121 |
Financial Implications
The net value of carry forwards, revotes and over runs is $3,616,121. Most of these projects are funded from internal reserves or external sources. An internal restriction for the projects funded from “rates & untied funding” is recommended to be created at 30 June 2019.
These adjustments will be included in the September Quarterly Budget Review.
Statutory and Policy Implications
Clause 211 (Authorisation of expenditure) of the Local Government (General) Regulation 2005.
Consultation
External Consultation
Nil.
Internal Consultation
· Executive Management.
12.2 Determination of Organisational Structure and Senior Staff
Responsible Officer: Stewart Todd, General Manager
Author: Stewart Todd, General Manager
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.2 Ensure effective and sound local governance practice |
|
|
|
Executive Summary
Council has been undertaking a review of the organisational structure including the positions identified as senior staff. The review of the organisational structure has been completed including review of senior staff positions; this review has reduced the number of senior staff positions from three (3) to a proposed two (2).
|
1. That Council adopt the Organisational Structure, as contained within this report. 2. That Council determine the positions of: a. Director Infrastructure Delivery; and b. Director Corporate and Community Services; to be Senior Staff positions as per section 332 of the Local Government Act 1993. |
Background
Council has previously resolved the following Director positions as Senior Staff positions under section 332 of the Local Government Act 1993 (“LG Act”), Minute No. 32/2016.
Current Situation
A review of the organisational structure including the positions identified as senior staff has been undertaken. Councillors have been briefed and advised of the restructure. The proposed high-level organisational structure is as follows:
It is proposed to include only two (2) senior staff in the organisational structure moving forward.
· Director Infrastructure Delivery; and
· Director Corporate and Community Services.
Financial Implications
A Director (senior staff) position is proposed to be removed from the executive management structure. The ‘savings’ with the removal of this position are being redeployed into other areas of the organisation that will result in an increase in service provision to the community.
Statutory and Policy Implications
Requirements of section 332 of the LG Act:
Council may not determine a position to be a senior staff position unless:
· The responsibilities, skills and accountabilities of the position are generally equivalent to those applicable to the Executive Band of the Local Government (State) Award; and
· The total remuneration package payable with respect to the position is equal to or greater than the minimum remuneration package (within the meaning of Part 3A of the Statutory and Other Offices Remuneration Act 1975) payable with respect to senior executive office holders whose positions are graded Level 1 (General Management).
All proposed Director positions satisfy the requirements of section 332 of the LG Act; Council should reconfirm the two (2) relevant Director positions to be senior staff positions.
Consultation
External Consultation
· United Services Union.
· development and environment professionals’ association.
· Local Government Engineers Association.
Internal Consultation
· Councillors.
· Council staff.
12.3 Operational and Service Plan Quarterly Report - September 2019
Responsible Officer: Nicholas Ross, Executive Manager Human Resources
Author: Maree Bales, Business Process Officer
Attachments: 1. Operational and Service Plan Quarterly Report - September 2019 (under separate cover) ⇨
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.3 Report in a clear, concise manner that is easily understood |
Executive Summary
Council’s Quarterly Operational and Service Plan Report provides the community with an update on Council’s progress in achieving its strategic objectives through specific actions, key performance measures and capital works projects. Quarterly Operational and Service Plan Reporting lets the community track each service of Council in regard to what that service is providing, at what cost and where works are occurring throughout the year. As at 30 September 2019, 84% of Council’s Operational Plan Actions were either Achieved or On Target to be achieved by the 30 September 2019.
The capital works projects progress and financial details are not included in the report this month; however, the information will be presented to Council at the November Ordinary Council Meeting. The Finance team are unable to supply final financial data for the preparation of the Capital Works Projects in time for this report and have been granted an extension for the delivery of Quarterly Budget Review Statement (QBRS).
|
That Council adopt the Quarterly Operational and Service Plan Report, as attached, detailing Council’s progress in meeting its actions and key performance measures for the September 2019 quarter. |
Background
In 2009, the NSW Government introduced the new Integrated Planning and Reporting (IP&R) Framework. The IP&R framework recognises that most communities share similar aspirations: a safe, healthy and pleasant place to live, a sustainable environment, opportunities for social interaction, opportunities for education and employment, and reliable infrastructure. This framework allows NSW councils to draw their various plans together, understand how they interact and get the maximum leverage from their efforts by planning holistically and sustainably for the future.
Current Situation
This report presents the Council’s quarterly progress report against its Actions, and Key Performance Measures for each of its service areas, as established in the Council’s Integrated Planning and Reporting (IP&R) documents and related Service Plans. Council’s Service Plans provide an in-depth strategic focus for all services of Council, defining exactly what each service is, what it provides, at what cost and where works are occurring. The community can analyse any of the individual Service Plans and ascertain what is being provided to the local community.
These Service Plans provide the community with key performance measures and a capital works program for each service area, that are measured in this report in terms of progress. The capital works projects progress and financial details are not included in the report this month but will be presented to Council at the November Ordinary Council Meeting. Unable to supply final financial data for the preparation of the capital works projects for this report, Finance are granted an extension for the delivery of the Quarterly Budget Review Statement (QBRS) in November.
The attached September Quarterly Operational and Service Plan Report is Council’s progress for the first quarter of the 2019/2020 financial year. From the September Quarterly Service Plan Report you will see that significant progress has been made towards achieving Council’s 2019/2020 activities.
Figure 1 – Progress by Theme and Action for September 2019 – Technology One
Financial Implications
Nil.
Statutory and Policy Implications
Nil.
Consultation
External Consultation
Nil.
Internal Consultation
· Executive Management.
12.4 Investment Report - September 2019
Responsible Officer: Tim McClellan, Financial Services Manager
Author: Samantha Ratley, Senior Finance Officer
Delivery Program Alignment
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4 Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
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Strategy |
4.4.3 Report in a clear, concise manner that is easily understood |
Executive Summary
Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.
During the month:
· Four (4) investments matured, totalling $6 million.
· Four (4) new investments were placed, totalling $6 million.
Council’s Responsible Accounting Officer has certified that Council’s investments are in accordance with requirements.
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1. That Council note the Investment Report for September 2019. |
Background
Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.
Current Situation
The following is a summary of investment movements for September 2019:
Investments maturing during the month:
· 04/09/2019 ME Bank $2,000,000 364 days @ 2.73%
· 11/09/2019 Defence Bank $2,000,000 279 days @ 2.80%
· 18/09/2019 Auswide Bank $1,000,000 91 days @ 2.18%
· 25/09/2019 Judo Bank $1,000,000 93 days @ 2.80%
New investments secured during the month:
· 04/09/2019 Macquarie Bank $2,000,000 203 days @ 1.75%
· 04/09/2019 Macquarie Bank $2,000,000 210 days @ 1.75%
· 18/09/2019 Judo Bank $1,000,000 364 days @ 2.05%
· 30/09/2019 BOQ $1,000,000 219 days @ 1.63%
Investment Rate Summary for September 2019
Average Interest Rate on Investments: 2.34%
Weighted Average Interest Rate on Investments 2.36%
Council’s Benchmarks
Bank Bill Swap Rate (BBSW) 90 day index (30/09/2019)[1] 0.94%
Average 11am Cash Rate 1.00%
The Reserve Bank of Australia reduced the cash rate to 0.75% on Tuesday 1 October 2019.
Financial Implications
The interest income for the month:
General Fund $58,380
Externally Restricted Funds $25,000
Water Fund $8,984
Sewer Fund $10,049
Total Interest Income $102,413
Statutory and Policy Implications
Clause 212 of the Local Government (General) Regulation 2005 requires Council’s Responsible Accounting Officer to provide a monthly report setting out the details of all money that the Council has invested under section 625 of the Local Government Act 1993.
It is certified that Council’s investments have been made in accordance with:
· Local Government Act 1993.
· Local Government (General) Regulation 2005.
· Ministerial Investment Order dated 12 January 2011.
· Council’s Investment Policy dated 15 August 2017.
Consultation
External Consultation
Nil.
Internal Consultation
· Responsible Accounting Officer.
12.5 Council's Surplus Land Disposal Program
Responsible Officer: Lindsay Mason, Director Corporate Services
Author: Lindsay Mason, Director Corporate Services
Delivery Program Alignment
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4 Leadership |
|
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Objective |
4.2 Decision making will ensure Council remains financially sustainable |
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Strategy |
4.2.1 Maintain and improve Council's financial sustainability with a focus on core business |
Executive Summary
As part of a process to assist Council in working towards its “Fit for Future”, eighteen (18) parcels of land have been identified as surplus to Council’s service delivery requirements and should be included in Council’s surplus land disposal program. Six properties were the subject of a public auction held on Saturday 21 September 2019, with only one successful sale on the day.
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1. That Council offer the following properties for Sale by Private Treaty, engaging a registered real estate agent: a. 35-37 Dalton Street, Boggabri. b. 103 Caloola Road, Boggabri. c. 39 Williams Drive, Narrabri West. d. 31-33 Vivian Street, Pilliga. e. 77 Vera Leap Road, Wee Waa. 2. That the General Manager, following receipt of input/advice from a qualified property valuer, be authorised to approve the selling prices and/or set the reserve prices for the selling of the properties listed in Item 1 above. 3. That the General Manager be able to negotiate the selling price, via the appointed registered real estate agent, with any prospective purchaser, noting the reserve prices set. 4. That the Council’s Common Seal be affixed to all relevant documents, to effect the sale of the properties listed in Item 1 above. |
Background
As part of a process of assisting Council in working towards its “fit for the future”, staff investigated more than fifty five (55) unused parcels of land throughout the Shire and undertook due diligence exercise to ascertain whether these parcels of land would add value to Council’s core service delivery or should they be disposed of to generate income and mitigate ongoing risks associated with the ownership of these unused vacant parcels of land. Six of these properties were offered by public auction, with the property at 11-13 Danger St Pilliga selling on the day, and an offer on the property at 35-37 Dalton St, which was well below the reserve, and was passed in, with no counter offer being made by the bidder, which they were within their rights to do as the highest bidder on the day.
|
Address |
Town |
Lot |
Section |
Plan |
Zone |
Area (m2) |
|
|
37 DALTON ST |
BOGGABRI |
B |
|
DP389913 |
R1 |
1,208 |
Bid below reserve |
|
35 DALTON ST |
BOGGABRI |
A |
|
DP389913 |
R1 |
2,429 |
Bid below reserve |
|
103 CALOOLA RD |
BOGGABRI |
A |
|
DP361385 |
R1 |
12,593 |
No Bids |
|
39 WILLIAMS DR |
NARRABRI |
3 |
|
DP1154624 |
IN1 |
12,829 |
No Bids |
|
13 DANGAR ST |
PILLIGA |
2 |
8 |
DP758844 |
RU1 |
2,028 |
SOLD |
|
11 DANGAR ST |
PILLIGA |
1 |
8 |
DP758844 |
RU1 |
2,037 |
SOLD |
|
31 VIVIAN ST |
PILLIGA |
18 |
7 |
DP1060 |
RU5 |
1,022 |
No Bids |
|
33 VIVIAN ST |
PILLIGA |
17 |
7 |
DP1060 |
RU5 |
1,024 |
No Bids |
|
77 VERA LEAP RD |
WEE WAA |
44 |
|
DP587410 |
IN1 |
5,187 |
No Bids |
Current Situation
The remaining blocks should be placed on the open market for sale by private treaty by a registered real estate agent, to be appointed by Council.
Financial Implications
Net income generated from these land sales should be reserved in Council’s Restricted Assets for future improvements and/or development of Council’s properties.
Statutory and Policy Implications
Nil.
Consultation
External Consultation
· Landmark Harcourts – Auctioneers.
Internal Consultation
· Building Services Coordinator.
12.6 Acceptance of Tenders under Delegation – September 2019
Responsible Officer: Darren Raeck, Director Infrastructure Delivery
Author: Carlie Lawty, Contracts and Systems Officer
Attachments: Nil
Delivery Program Alignment
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4. Leadership |
|
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Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.2 Ensure effective and sound local governance practice |
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Executive Summary
Council has conditionally delegated to the General Manager the ability to determine tenders.
One of the conditions was that a cyclic quarterly report be provided to Council outlining the tenders that have been determined under the delegation.
For this reporting period three (3) tenders have been determined under delegation.
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1. That Council note the determination of tenders under delegation for the period to September 2019. |
Background
Local Government Amendment (Governance and Planning) Act 2016
Section 377 of the Local Government Act 1993 (“the LG Act”) provides for a council to delegate functions to the general manager. Prior to the Local Government Amendment (Governance and Planning) Act 2016; acceptance of tenders was a function that a council could not delegate.
The LG Act now enables a council to delegate the determination of tenders as long as the tender does not provide services currently provided by members of staff of a council.
Current Situation
Council has delegated to the General Manager the ability to determine tenders, under the following conditions:
1. That the tender not be in excess of a total of $1,500,000 (ex GST); and
2. That a cyclic report be submitted to Council on a three (3) monthly basis with information relating to tenders determined under the delegation.
The table below outlines the tenders determined under delegation for the reporting period:
|
Tender/Contract Description |
Successful Tenderer |
No. of Tenders (Local Tenders) |
Tender Price (ex GST) |
|
|
1. |
Contract 2019-20/05 – Boggabri Caravan Park – Building Structures |
Uniplan Group Pty Ltd |
2 (0) |
$683,488.00 |
|
2. |
Contract 2019-20/07 – Boggabri Caravan Park – Civil Works |
KCE Pty Ltd |
4 (0) |
$720,700.00 |
|
3. |
Contract 2019-20/09 – Supply & Delivery of Aggregate |
Johnstone Concrete & Landscape Supplies Pty Ltd |
1 (1) |
Unit Rates Only |
Financial Implications
Nil.
Statutory and Policy Implications
Council previously conditionally delegated to the General Manager the ability to determine tenders. The conditions placed on the delegation were:
1. The authority to determine tenders involving a total of receipts or expenditures not in excess of a total of $1,500,000 (ex GST) and in accordance with the Local Government Act, as amended; and
2. That a cyclic report be submitted to Council on a three (3) monthly basis with information relating to these tenders.
This report fulfils the second condition of the delegation.
Consultation
External Consultation
Nil.
Internal Consultation
