Request to Speak/Addressing Council on an Agenda Item:

 

If the matter is listed within the Council Business Paper, you can request to address Council by:

 

·                Completing the “Request to Speak in Public Forum”, at an Ordinary Council Meeting, which can be obtained, from Council’s Administration Office, or by downloading it from Council’s website.

On-line at http://www.narrabri.nsw.gov.au/speaking-at-public-forum-1232.html

·                The completed form can then be submitted via the following methods:

Fax: 02 6799 6888; or email to council@narrabri.nsw.gov.au

 

 

Your request to address Council must be received by Council no later than 5.00pm on the day prior to the Council Meeting.

 

Council's Code of Meeting Practice sets out the following guidelines for addressing Council:

 

·       Addresses in the Public Forum will commence at 1.00pm.

·       Addresses will be limited to 3 minutes in duration.

·       Council accepts no responsibility for any defamatory statements made by speakers.

·       Audio-visual presentations must be received by 1.30pm on the day prior to the meeting.

·       When your name is called, please proceed to the Council lectern (usually located to the right hand side of the Chamber).

·       Members of the public may quietly enter and leave the Meeting at any time.

 

 

All mobile phones are to be turned off at commencement and for the duration of the meeting.

This request also applies to all audio and visual recording devices, unless prior approval has been sought from the General Manager.

 

 

Mayor Cr Cathy Redding
Deputy Mayor Cr Robert Kneale	Cr Maxine Booby	Cr Ron Campbell	Cr Ron Campey
Cr Lloyd Finlay	Cr Ann Loder	Cr Annie McMahon	Cr Cameron Staines
General Manager Mr Stewart Todd	Director Infrastructure Delivery Mr Darren Raeck	Director Corporate Services Mr Lindsay Mason	Director Development & Economic Growth Mr Daniel Boyce

 

 

 

 

AGENDA

1         Opening Prayer by a Member of the Narrabri Minister’s Fraternal 9

2         Acknowledgement of Country. 9

3         Apologies/Granting of Leave of Absences. 9

4         Declaration of Pecuniary and Non- Pecuniary Interests. 9

5         Items to be Considered in the Confidential (Public Excluded) Meeting. 9

6         Public Forum and Presentations. 10

7         Confirmation of Minutes. 10

8         Mayoral Minute. 21

8.1           Mayoral Minute - Mayoral Appointments for May/June 2019. 21

8.2           Mayoral Minute - Emergency Services Levy. 23

9         Our Society. 25

9.1           Delegates Report - Narrabri District Health Service Advisory Committee Meeting - 13 May 2019. 26

10       Our Environment. 31

10.1         Narrabri Gas Project supplementary response to submissions. 32

10.2         Narrabri Coal Mine Stage 3 - Input into the Secretary’s Environmental Assessment Requirements. 54

10.3         Section 94a Plan - Approval of updated Schedule of Works. 59

11       Our Economy. 64

11.1         Notice of Motion - Local Procurement and Tender Information Session. 65

11.2         Notice of Motion - Local Purchase Provision Review.. 66

12       Our Civic Leadership. 67

12.1         Delegates Report - Maules Creek Coal Community Consultative Committee Meeting - 15 May 2019. 68

12.2         Delegates Report - Country Mayors Association Meeting - 31 May 2019. 77

12.3         Delegates Report - Boggabri Coal Community Consultative Committee Meeting - 16 May 2019. 86

12.4         Delegates Report - Combined Boggabri/Tarrawonga/Maules Creek Community Consultative Committee Meeting - 16 May 2019. 110

12.5         Delegates Report - Vickery Coal Mine Community Consultative Committee Meeting - 21 May 2019. 117

12.6         Investment Report - May 2019. 126

12.7         2019 Local Government NSW (LGNSW) Annual Conference. 130

12.8         Request for Suspension of Alcohol Free Area - Narrabri NOSH.. 133

12.9         Donation in Lieu of Ordinary Rates. 138

12.10      Code of Conduct. 140

12.11      Code of Meeting Practice. 224

12.12      Operational Plan 2019/2020. 264

13       Confidential (Closed Council) Meeting. 280

13.1         Contract 2019-20/04 - Supply and Laying of Asphaltic Concrete. 280

13.2         Contract 2019-20/03 - Periodic Maintenance of Sealed Roads. 280

13.3         Energy Savings Action Plan. 280

14       Meeting Closed. 280

 

Councillors, Council staff and people in the gallery are asked to be upstanding for the opening prayer.

I acknowledge the Traditional Owners of the land on which we meet today, the Kamilaroi people, and pay my respects to Kamilaroi Elders both past and present.

Nil (at time of agenda and business paper compilation).

Councillors are reminded of their obligation to declare their interest in any matters listed before them.

In considering your interest, you are reminded to include pecuniary and non-pecuniary conflicts of interest as well as any other interest you perceive or may be perceived of you.

Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.

Councillors must state their reasons in declaring any type of interest.

Extract from Council’s Code of Meeting Practice Part 4 Section 17a. 17a.     Which parts of a meeting can be closed to the public? (1)      A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises: (a)      the discussion of any of the matters listed in Sub-Clause (2) below, or (b)      the receipt or discussion of any of the information so listed. (2)      The matters and information are the following: (a)      personnel matters concerning particular individuals (other than Councillors), (b)      the personal hardship of any resident or ratepayer, (c)      information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business, (d)      commercial information of a confidential nature that would, if disclosed: i.         prejudice the commercial position of the person who supplied it, or ii.        confer a commercial advantage on a competitor of the Council, or iii.       reveal a trade secret, (e)      information that would, if disclosed, prejudice the maintenance of law, (f)       matters affecting the security of the Council, Councillors, Council staff or Council property, (g)      advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege, (h)      information concerning the nature and location of a place or an item of Aboriginal significance on community land. (3)      A Council, or a Committee of the Council of which all the members are Councillors, may also close to the public so much of its meeting as comprises a motion to close another part of the meeting to the public. (4)      Members of the public may be allowed to make representations to or at a Council or Committee meeting for a period of up to three (3) minutes, immediately after the motion to close the part of the meeting. (5)      is moved and seconded, as to whether that part of the meeting should be closed at the discretion of the Council

The following matters will be considered in the Closed (Public Excluded) Meeting:

13.1         Contract 2019-20/04 - Supply and Laying of Asphaltic Concrete

13.2         Contract 2019-20/03 - Periodic Maintenance of Sealed Roads

13.3         Energy Savings Action Plan

 

Presentation requests received to date:

o   Nil.

Recommendation

That the minutes of the Ordinary Meeting of the Narrabri Shire Council held on 28 May 2019 comprising Minute Nos 091/2019 to 110/2019 as circularised be confirmed and signed as a correct record by the Mayor.

MINUTES OF narrabri SHIRE council
Ordinary Council Meeting
HELD AT THE Narrabri Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON Tuesday, 28 May 2019 AT 1.02pm

PRESENT:                    Cr Catherine Redding (Mayor), Cr Robert Kneale (Deputy Mayor), Cr Maxine Booby, Cr Ron Campbell, Cr Ron Campey, Cr Lloyd Finlay, Cr Ann Loder, Cr Annie McMahon, Cr Cameron Staines.

IN ATTENDANCE:      Stewart Todd (General Manager), Lindsay Mason (Director Corporate Services), Darren Raeck (Director Infrastructure Delivery), Delece Hartnett (Administration)

 

 Proceedings of the meeting commenced at 1.02pm.

Members and officers were upstanding for the opening prayer by Majors Kelvin & Brenda Stace of the Salvation Army Rural Chaplaincy Narrabri, in association with the Narrabri Ministers Fraternal.

The Mayor acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and paid her respects to Elders past and present.

Nil.

Nil.

The following matters will be considered in the Closed (Public Excluded) Meeting:

13.1         Industrial and Logistics Hub - Land Purchase and Funding Strategy

13.2         Contract 2018-19/18 - Construction of a Concrete Shared Pathway along Narrabri Creek

13.3         Mayoral Minute - General Manager Contract Negotiation

 

Public Forum requests received to date:

·       Nil

Presentation requests received to date:

·       Nil

 

Minute  091/2019   Moved:       Cr Ann Loder                      Seconded:        Cr Maxine Booby That the minutes of Ordinary Meeting of the Narrabri Shire Council held on 29 April 2019 comprising Minute Nos 064/2019 to 090/2019 as circularised be confirmed and signed as a correct record by the Mayor. In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines Against:             Nil carried 9/0

 

8.1           Delegates Report on Mayor Redding's attendance at the Central Northern Regional Libraries (CNRL) Ordinary Meeting - Wednesday 1 May 2019

Minute  092/2019   Moved:       Cr Catherine Redding      Seconded:        Cr Robert Kneale That Council notes the delegates report on Mayor Redding’s attendance at the CNRL Ordinary Meeting held in Tamworth, Wednesday 1 May 2019. In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines Against:             Nil carried 9/0

 

8.2           Mayoral Minute - Mayoral Appointments for April/May 2019

Minute  093/2019   Moved:       Cr Catherine Redding That Council note the Mayoral Appointments for the period April/May 2019. In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines Against:             Nil carried 9/0

 

9.1           Request for Mayor Redding to attend the NSW Public Libraries (NSWPLA) Library Conference 19-22 November 2019

Minute  094/2019   Moved:       Cr Maxine Booby              Seconded:        Cr Lloyd Finlay That Council endorse the attendance of both Mayor Redding and Cr Booby to the NSWPLA Library Conference in November 2019. In Favour:         Crs Catherine Redding, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines Against:             Cr Robert Kneale carried 8/1

 

Suspension of Standing Orders

Minute  095/2019   Moved:       Cr Lloyd Finlay                   Seconded:        Cr Ron Campey A motion was moved that Council suspend standing orders at 1.25pm Carried

Resumption of Standing Orders

Minute  096/2019   Moved:       Cr Ann Loder                      Seconded:        Cr Maxine Booby A motion was moved that Council resume standing orders at 1.46pm. Carried

 

Nil reports.

 

 

 

11.1         Delegates Report - Inland Rail Summit 2019

Minute  097/2019   Moved:       Cr Cameron Staines         Seconded:        Cr Ron Campbell 1.    That Council note Cr Staines and Campbell’s Delegate Report from the Inland Rail Summit held on 30 March and 1 May 2019. 2.    That Council considering the advanced stages of planning and development, showcase the Industrial and Logistics Hub at opportunities such as the Inland Rail Summit in 2020 and other like events at which prominent stakeholders and investors will be present. In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines Against:             Nil carried 9/0

 

12.1         Delegates Report - Narrabri Mine Community Consultative Committee Meeting - 6 March 2019

Minute  098/2019   Moved:       Cr Cameron Staines         Seconded:        Cr Maxine Booby That Council note Cr Staines’ Delegates Report from the Narrabri Mine Community Consultative Committee Meeting held on Wednesday 6 March 2019. In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines Against:             Nil carried 9/0

 

12.2         Re-naming of Lagoon Bridge, Wee Waa - Process

Minute  099/2019   Moved:       Cr Maxine Booby              Seconded:        Cr Cameron Staines That Council note the information on the proposal to rename ‘Wee Waa Lagoon Bridge’ to ‘Sweetman Bridge’ Wee Waa. In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines Against:             Nil carried 9/0

Minute  100/2019   Moved:       Cr Maxine Booby              Seconded:        Cr Lloyd Finlay That Council: a)                    advertise the proposal to rename ‘Lagoon Bridge’ to ‘Sweetman Bridge’ Wee Waa; as per Council Policy and allow a period of 28 days for public submission. b)                    make arrangements for obtaining RMS’s approval should there be no objections against this renaming proposal. In Favour:         Crs Catherine Redding, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay and Cameron Staines Against:             Crs Robert Kneale, Ann Loder and Annie McMahon carried 6/3

 

12.3         Setting of Councillor Fees 2019/2020

Minute  101/2019   Moved:       Cr Cameron Staines         Seconded:        Cr Ron Campbell That Council adopt the maximum fee payable under the Local Government Remuneration Tribunal determination, in accordance with the Local Government Act 1993. In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines Against:             Nil carried 9/0

 

12.4         Investment Report - April 2019

Minute  102/2019   Moved:       Cr Maxine Booby              Seconded:        Cr Robert Kneale That Council note the Investment Report for April 2019. In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines Against:             Nil carried 9/0

 

 

 

12.5         ALC/ARA Inland Rail Conference - Toowoomba, August 2019

Minute  103/2019   Moved:       Cr Cameron Staines         Seconded:        Cr Lloyd Finlay   That Council move into Committee of the Whole at 2.27pm. Carried

Minute  104/2019   Moved:       Cr Maxine Booby              Seconded:        Cr Ron Campbell   That Council move out of Committee of the Whole at 2.35pm. Carried

Minute  105/2019   Moved:       Cr Cameron Staines         Seconded:        Cr Ron Campbell That Council: a)      determine Councillor attendance at the Toowoomba 2019 Inland Rail Summit to be held in Toowoomba on 21-22 August 2019. b)      endorse the nominations of Mayor Redding, Cr McMahon, Cr Staines and Cr Campbell to attend the Toowoomba 2019 Inland Rail Summit. In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines Against:             Nil carried 9/0

 

 

Minute  106/2019   Moved:       Cr Ron Campbell               Seconded:        Cr Maxine Booby That at 2.37pm Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items: 13.1         Industrial and Logistics Hub - Land Purchase and Funding Strategy This matter is considered to be confidential under Section 10A(2) - (d)(i) and (d)(ii) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and information that would, if disclosed, confer a commercial advantage on a competitor of the council. 13.2         Contract 2018-19/18 - Construction of a Concrete Shared Pathway along Narrabri Creek This matter is considered to be confidential under Section 10A(2) - (d)(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. 13.3         Mayoral Minute - General Manager Contract Negotiation This matter is considered to be confidential under Section 10A(2) - (a) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than councillors). Carried

 

Minute  107/2019   Moved:       Cr Ron Campbell               Seconded:        Cr Ron Campey That at 3.45pm Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out aloud. Carried

 

 

 

 

 

13.1         Industrial and Logistics Hub - Land Purchase and Funding Strategy

Minute  108/2019   Moved:       Cr Ron Campbell               Seconded:        Cr Ron Campey 1.        That Council adopt the loan funding strategy to facilitate the purchase of land for the Industrial and Logistics Hub development. 2.        That Council purchase Lot 158, DP 711841 in accordance with the Call Option. 3.        That Council undertake the necessary actions to subdivide and purchase Lot 4 (Part), DP 757093 in accordance with the Call Option. 4.        That Council make all the necessary arrangements to classify these parcels of land as Operational Land in accordance with section 31 of the Local Government Act, 1993. 5.        That Council apply Council’s common seal to all necessary documents relating to the purchase of the subject properties. 6.        That Council authorise the General Manager to undertake all necessary actions to enter into a 10 year loan for the purchase of the subject properties. In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines Against:             Nil carried 9/0

 

13.2         Contract 2018-19/18 - Construction of a Concrete Shared Pathway along Narrabri Creek

Minute  109/2019   Moved:       Cr Lloyd Finlay                   Seconded:        Cr Ann Loder That Council: 1.    Note that after assessing the tenders submitted (in accordance with the criteria specified in the tender documents) and having regard to all the circumstances, the Tender Panel recommends that Council accept the tender from LAM & AJW Family Investments t/as Global Utility Constructions in the GST exclusive amount of $840,573.90 for Contract No. 2018-19/18 – Construction of a Concrete Shared Pathway along Narrabri Creek and 2.    Approve additional budget from the Buildings and Other Structures Reserve Fund of $52,160.90 to supplement the $788,404 received from the Stronger Country Community Funds enabling sufficient funds (Total Budget allocation $840,573.90) to the award the Contract to LAM & AJW Family Investments t/as Global Utility. 3.    Authorise the General Manager to sign the Letter of Acceptance and Formal Instrument of Agreement under Delegation. 4.    Note that additional funds will be required for project management and any variations to the project. As the project meets the eligible criteria for Section 94A works it is proposed Council consider allocating funds from the Section 94A fund to allow completion of the works at the June 2019 Ordinary Council Meeting. 5.    Maintain the confidentiality of the documents and considerations in respect of Contract No. 2018-19/18 – Construction of a Concrete Shared Pathway along Narrabri Creek (approx. 4000m2) (“the tender”). In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Annie McMahon. Against:             Cr Cameron Staines carried 8/1

 

12.3         Mayoral Minute - General Manager Contract Negotiation

Minute  110/2019   Moved:       Cr Maxine Booby              Seconded:        Cr Lloyd Finlay 1.    That Council adopt the NSW Remuneration Tribunal Senior Executive Service Total Remuneration Package Range Level 4/5, currently $268,001 to $337,100, for the General Manager position at Narrabri Shire Council. 2.    That Council having regard to Mr Todd’s previous Performance Reviews and successive ‘Better than Satisfactory’ results, offer Mr Stewart Todd a new 5-year Contract of Employment, commencing on 3 August 2019 with a Total Remuneration Package of $323,584, which includes all of the following; salary, compulsory employer superannuation contributions, private use motor vehicle contributions, housing contributions and other benefits including any fringe benefits tax (FBT) payable on such benefits. 3.    That the Mayor be authorised to negotiate the benefits that will apply to Mr Todd and which will be included in the Schedules of the Contract. Such benefits may relate to the private use of a motor vehicle, housing and what private use provisions will relate to the use of mobile phones and computers. Such benefits will be included within the Total Remuneration Package. 4.    That Council continue to encourage high performance by the General Manager and evaluate the General Manager’s performance annually, in line with the best practice guidelines. 5.    That the Mayor and Performance Appraisal Panel members liaise with Council and the General Manager to identify issues and priorities which will apply to the performance of the organisation and the General Manager in the first year of the new Contract of Employment. Matters identified by the Performance Appraisal Panel will be included in Mr Todd’s Performance Agreement. In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Annie McMahon and Cameron Staines Against:             Cr Ann Loder carried 8/1

 

The Meeting closed at 3.45pm.

 

The minutes of this meeting are to be confirmed at the Ordinary Council Meeting held on 25 June 2019.

 

...................................................

CHAIRPERSON

 

8.1           Mayoral Minute - Mayoral Appointments for May/June 2019

File Number:                  

Responsible Officer:     Catherine Redding, Mayor

Author:                              Delece Hartnett, Personal Assistant to GM & Mayor

Attachments:                  Nil

 

RECOMMENDATION That Council note the Mayoral Appointments for the period May/June 2019.

 

MAYORAL MINUTE

For the information of Councillors, I provide details of my Mayoral appointments and attendances between the dates (onwards from last Council Meeting) as follows:

Friday 24 May 2019

·    Attended and officiated the 2019 Narrabri Shire Council (National) Volunteers Week Award ceremony and presentation to the nominees, and luncheon in the Council Chambers, with fellow Councillors and Senior Staff.

Saturday 25 May 2019

·    Attended the Namoi Lodge Masonic Ball, with the meet and greet at Frank Whiddon Homes of the Debutantes and their partners, and then again at the official ceremony at the Narrabri RSL Club later same evening.

Monday 27 May 2019

·    Attended New England Joint Organisation (NEJO) meeting at Uralla, with the General Manager.

Tuesday 28 May 2019

·    Hosted meeting with Ray Balks - Boggabri Coal, as he was introducing the new General Manager Boggabri Coal, and also updating status on the Boggabri Childcare Facility direction by Boggabri Coal.

·    Attended Council’s Reconciliation Week flag raising ceremony at the Council Chambers, with fellow Councillors and staff members.

·    Attended May 2019 Ordinary Council Meeting, with fellow Councillors and senior staff members.

Thursday 30 May 2019

·    Attended the North East NSW Public Library Full Zone AGM and Ordinary Meeting in Armidale with the Narrabri Library Manager

·    Travelled to Sydney same afternoon to attend Country Mayors Association Meeting the following day.

Friday 31 May 2019

·    Attended Country Mayors Association Quarterly Meeting in Sydney, with General Manager.

Tuesday 4 June 2019

·    Attended June 2019 Councillor Briefing/Workshop day, with fellow Councillors and senior staff members.

Wednesday 5 June 2019

·    Attended (local) Media Announcement of the Industrial and Logistics Hub land purchase, with fellow Councillors and senior staff members.

Thursday 6 June 2019

·    Attended full Media Announcement of the Industrial and Logistics Hub land purchase, with fellow Councillors and senior staff members.

Wednesday 12 June 2019

·    Attended the Access and Inclusion Advisory Committee Meeting, with fellow Councillor delegates.

Thursday 13 June 2019

·    Hosted meeting with Tourism and Economic Development staff regarding Narrabri Shire Council hosting the Small Business Summit in July 2019.

Saturday 15 June 2019

·    Travelled to Canberra via Sydney to attend the 2019 National General Assembly Conference to start on Sunday 16 June 2019, and continue through to Wednesday 19 June 2019, with General Manager.

Sunday 16 June 2019

·    Attended 2019 National General Assembly Conference – Day 1, the Regional Development Forum.

Monday 17 – Wednesday 19 June 2019

·    Attended remaining days of the 2019 National General Assembly Conference.

 

 

8.2           Mayoral Minute - Emergency Services Levy

Responsible Officer:     Catherine Redding, Mayor

Author:                              Catherine Redding, Mayor

Attachments:                  Nil

 

Recommendation 1.    That Council notes during December 2018, the NSW Government enacted laws to provide better Workers Compensation coverage for firefighters who are diagnosed with one of twelve specific work-related cancers. That in many areas of NSW, fire services are made up of elected and staff members of Local Government, and that Local Governments strongly support this expanded Workers compensation scheme. That as a result of these changes, the State Government has decided to implement the new scheme by charging Local Governments an increased Emergency Services Levy, without consultation. That the expected increase in costs to local governments will be $19m in the first year alone, and that there is little or no time to enshrine this charge in council’s 2019/2020 budgets. 2.    That Council notes that Local Government NSW (“LGNSW”) has long advocated for the emergency services levy to be significantly modified to ensure it is transparent, equitable and accountable. 3.    That Council supports Local Government NSW’s calls for: a.    The NSW government to cover the initial additional $19m increase to Local Governments for the first year; and b.   The NSW government to work with NSW Local Governments to redesign the funding mechanism for the scheme to ensure fairness into the future. 4.    Requests that the general manager liaise with Local Government NSW to provide Information on: a.    The impact on council budgets; and b.   Council advocacy actions undertaken. 5.    That Council write to the NSW Premier and NSW interim opposition leader, NSW Minister for Customer services, NSW Minister for Emergency Services, Minister for Local Government and shadow Minister for Local Government, and local state member/s (copy to Local Government NSW) to: a.    Call upon the NSW Government to fund the 12 months of this extra cost rather than requiring councils to find the funds at short notice when budgets have already been allocated b.   Explain how this sudden increase will impact council services / the local community. c.    Highlight that councils were not warned of the increased cost until May 2019, despite the new laws being passed in November 2018. d.   Explain that the poor planning and implementation of the increase is inconsistent with the government’s commitment to work in partnership with the sector. e.    Ask the government to work with local governments to redesign the implementation of the scheme to ensure it is fairer for councils and communities into the future.

 

emergency service levy increase

Each year, the NSW Government collects payments from councils and insurers to fund Emergency Services agencies in NSW, with councils required to pay 11.7 per cent of the budget required by NSW Emergency services. These charges are embedded in council rates and insurance premiums.

From 1 July 2019 the NSW Government plans to collect an additional $160 million (in 2019/2020) from NSW councils, communities and those paying insurance premiums to provide better Workers’ Compensation coverage for volunteer and career firefighters who are diagnosed with one of 12 Specific work-related cancers.

Councils were sent bills with a letter from revenue NSW in May 2019, saying NSW council contributions will increase by $19 million in 2019/2020. The letter also foreshadowed increases in the following year, but not the amount.

Narrabri Shire Council received an invoice from revenue NSW for $443,219.39 for its Emergency Services Levy contribution. This is $78,556.03 more than last year’s levy (a 21.54%) increase. This will mean Council will need to find additional funds and/or cut planned initiatives or services.

Council supports career and volunteer firefighters in NSW – as it does all Emergency Services Workers and volunteers. Indeed, many NSW council staff and councillors are volunteers. We also support the bill passed in November 2018 to address what was a workers’ compensation shortfall.

However, the sector was at no point advised that it would be required to cover the cost via significant increases to the emergency services levy, or what this cost would be.

Local Government NSW is calling upon the NSW Government to fund the first 12 months of this extra cost and work with local governments to ensure the implementation of the funding mechanism is fairer into the future.  

THEME 1: OUR SOCIETY

STRATEGIC DIRECTION 1: SAFE, INCLUSIVE AND CONNECTED COMMUNITY

By 2027, we will provide a safe, supportive community where everyone feels welcomes, valued and connected.

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several social priority areas to be actioned over the 2017 - 2018 financial year.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Community development

§  Community health and safety

§  Community arts, events and entertainment

§  Community care services and transport

§  Parks, open spaces and sporting facilities

§  Children, youth and aged care services

§  Disability access services

§  Library services

COMMUNITY OUTCOMES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following social strategic outcomes:

§  Increased community arts, events and entertainment

§  Reduction in anti-social behaviour and public offences

§  Improved community accessibility and inclusiveness

§  Improved sport and recreational services and facilities

§  Improved educational services and learning pathways

§  Improved community health and support services

 

 

9.1           Delegates Report - Narrabri District Health Service Advisory Committee Meeting - 13 May 2019

File Number:                  

Responsible Officer:     Ann Loder, Councillor

Author:                              Delece Hartnett, Personal Assistant to GM & Mayor

Attachments:                  1.        Narrabri District Health Service Advisory Committee Meeting - May 2019 ⇩  

 

Delivery Program Alignment

 

1. Society
Objective	1.1 Community health, safety and support services will adequately meet changing community needs
Strategy	1.1.1 Support and encourage health and wellbeing programs and services to improve resident lifestyles

 

Recommendation That Council note Cr Loder’s Delegates Report from the Narrabri District Health Service Advisory Committee Meeting held on Monday 13 May 2019.

 

Delegates REPORT

The Narrabri District Health Service Advisory Committee Meeting was held on Monday 13 May 2019.

The Minutes from the meeting are attached.

 

(Note: within the May 2019 Minutes it was indicated that the next Committee Meeting was to be held on Tuesday 11 June 2019, however, this has had to be cancelled due to a large number of staff being on (sick) leave, therefore, there will not be any June 2019 Committee Meeting Minutes).

 

 

 

 

 

THEME 2: OUR ENVIRONMENT

STRATEGIC DIRECTION 2: ENVIRONMENTALLY SUSTAINABLE AND PRODUCTIVE SHIRE

By 2027, we will maintain a healthy balance between our natural and built environments.

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several environmental priority areas to be actioned over the 2017 - 2018 financial year.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Waste management and recycling

§  Environmental planning

§  Planning and development

§  Parks and open spaces

§  Noxious weeds control

§  Floodplain management

§  Water and sewer management

§  Stormwater management

COMMUNITY OUTCOMES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following environmental strategic outcomes:

§  Improved air, water and soil quality

§  Reduction in domestic and industry waste

§  Management of potential impacts from extractive industries

§  Improved emergency service provision and resources

§  Maintenance of heritage sites for future generation

 

 

10.1         Narrabri Gas Project supplementary response to submissions

Responsible Officer:     Daniel Boyce, Director Development and Economic Growth

Author:                              Daniel Boyce, Director Development and Economic Growth

Attachments:                  1.        Council Response to RTS ⇩

2.        Council response to supplementary RTS ⇩  

 

Delivery Program Alignment

 

2. Environment
Objective	2.2 We will protect our environment through sustainable planning and well-resourced emergency services
Strategy	2.2.4 Decision making will be informed by the principles of Ecologically Sustainable Development and the precautionary principle

Executive Summary

Council made a submission in response to the Narrabri Gas Project (“NGP”) Environmental Impact Statement in May 2017 and Santos provided a response to submissions (“RTS”) which Council responded to in May 2018.

Santos provided a supplementary RTS in April 2019 which Council Staff responded to on 14 May 2019.

 

Recommendation That Council note the attached submission on the Narrabri Gas Project Supplementary Response to Submissions.

 

Background

The Narrabri Gas Project (“NGP”) involves the progressive development of a coal seam gas field comprising up to 850 gas wells on up to 425 well pads over 20 years, and the construction and operation of gas processing and water treatment facilities.

The NGP is State significant development and the Independent Planning Commission (“IPC”) is the consent authority because there have been 25 or more public objections to the application with the assessment being carried out by the Department of Planning and Environment (“DPE”).

Council made a submission in response to the NGP Environmental Impact Statement in May 2017 and Santos provided a response to submissions (“RTS”) which Council responded to in May 2018 (Attachment 1).

Current Situation

Santos provided a supplementary RTS in April 2019 which Council Staff responded to on 14 May 2019 (Attachment 2).

Financial Implications

Nil.

Statutory and Policy Implications

The submission has been prepared in accordance with Council’s Extractive Industries Policy.

Consultation

External Consultation

People for the Plains Environmental Group and various NSW Government Agencies were consulted in the preparation of Council’s in response to the NGP Environmental Impact Statement in May 2017.

Internal Consultation

Internal consultation was undertaken with the Infrastructure Delivery Directorate in the preparation of Council’s in the preparation of Council’s in response to the NGP Environmental Impact Statement in May 2017.

Council resolved to make the submission in response to the NGP Environmental Impact Statement in May 2017 and the submission responding to the Santos RTS in May 2018.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Responsible Officer:     Daniel Boyce, Director Development and Economic Growth

Author:                              Daniel Boyce, Director Development and Economic Growth

Attachments:                  1.        Council comments on Narrabri Coal Mine Stage 3 SEARs ⇩  

 

Delivery Program Alignment

 

2. Environment
Objective	2.2 We will protect our environment through sustainable planning and well-resourced emergency services
Strategy	2.2.4 Decision making will be informed by the principles of Ecologically Sustainable Development and the precautionary principle

Executive Summary

Narrabri Coal Operations Pty Ltd has submitted a request for Secretary’s Environmental Assessment Requirements (“SEARs”) for Narrabri Coal Mine Stage 3. The Project involves the expansion of the existing Narrabri Underground Coal Mine.

Council Staff provided comment to the Department of Planning and Environment on the proposed SEARs on 18 April 2019, attached to this report.

 

Recommendation That Council note the submission on the Narrabri Coal Mine Stage 3 Secretary’s Environmental Assessment Requirements.

 

Background

Narrabri Coal Operations Pty Ltd has submitted a request for Secretary’s Environmental Assessment Requirements (“SEARs”) for Narrabri Coal Mine Stage 3. The Project involves the expansion of the existing Narrabri Underground Coal Mine, including;

·    a southern extension of approved longwall panels and one additional longwall panel;

·    an increase in the approved run-of mine (“ROM”) coal mining and production rates up to 13 Mtpa of ROM coal (increased from 11 Mtpa);

·    continued use of approved ancillary underground and surface ancillary infrastructure, rail load out facility and transport of product coal from the site by rail; and

·    additional surface development areas and ancillary surface infrastructure.

The Department of Planning and Environment (“DPE”) wrote to Council 8 April 2019 providing a draft copy of the proposed SEARs and inviting Council to provide comments for DPE consideration by 22 April 2019.

Current Situation

Council Staff provided comment on 18 April 2019.

Financial Implications

Nil.

Statutory and Policy Implications

The submission has been prepared in accordance with Council’s Extractive Industries Policy.

Consultation

External Consultation

Council Staff have met with some residents in the vicinity of the Narrabri Coal Mine.

Internal Consultation

·    Design Services Manager.

 

 

 

 

Responsible Officer:     Daniel Boyce, Director Development and Economic Growth

Author:                              Daniel Boyce, Director Development and Economic Growth

Attachments:                  1.        Updated Schedule of Works ⇩  

 

Delivery Program Alignment

 

2. Environment
Objective	2.1 We will maintain our open spaces, natural environment and heritage for future generations
Strategy	2.1.3 Passive recreational open spaces are well maintained and accessible for public use

Executive Summary

Council approved the Narrabri Shire Council Section 94A Development Contributions Plan (“Plan”) in 2011. The Plan included a Schedule of Works, which identified projects within the Shire that the development contributions may fund.

 

The original Schedule of Works was updated to better reflect the current priorities of Council and remove the projects that have been completed and was adopted for public exhibition at the Ordinary Council Meeting in April 2019.

 

The updated Schedule of Works was publicly exhibited for a period of twenty-eight (28) days concluding 14 June 2019.

 

During this time, no submissions were received.

 

Council may now approve the plan in the form in which it was publicly exhibited (Attachment 1).

 

 

Recommendation 1.    That Council approve the amended Schedule of Works to the Narrabri Shire Section 94A Development Contributions Plan in the form in which it was publicly exhibited. 2.    That Council give public notice of its decision in accordance with the Environmental Planning and Assessment Regulation 2000.

 

Background

The Environmental Planning and Assessment Act 1979 (“EPA Act”) contains mechanisms for local authorities to raise developer contributions from applicants seeking development approval to assist in offsetting the extra demands on public infrastructure created as a result of the development activity. Council has a duty to progressively expend the funds raised for the nominated purpose.

 

Council approved the Narrabri Shire Council Section 94A Development Contributions Plan (“Plan”) in 2011. The majority of the items on the original Schedule of Works have been completed, and others have been identified as no longer a priority. Therefore, at the Ordinary Council Meeting in April 2019 (MINUTE 069/2019) Council adopted for the purposes of public exhibition an updated Schedule of Works which better reflects the current priorities of Council and removes the projects that have been completed.

 

The focus of the updated Schedule of Works is Shire wide, with civic improvements proposed for both Wee Waa and Boggabri as well as delivering infrastructure recommended by the Narrabri Shire Walk and Cycle Strategy.

 

The updated Schedule of Works was publicly exhibited for a period of twenty-eight (28) days concluding 14 June 2019.

 

During this time, no submissions were received.

Current Situation

Pursuant to Clause 31 of the Environmental Planning and Assessment Regulation 2000 Council may now approve the plan in the form in which it was publicly exhibited (Attachment 1) and give public notice of its decision in a local newspaper.

Financial Implications

Levies are collected on all developments within the Shire requiring development or Complying Development consent, prior to works commencing, with a value over $100,000 at the rate of:

 

 

Statutory and Policy Implications

The amended Schedule of Works will allow improved public amenities and services which assist in improving the health and wellbeing of the community as well as providing safe pathways, for pedestrian and cycling traffic, connecting to facilities and services.

In accordance with the Community Strategic Plan, the implementation of the amended Schedule of Works will ensure that public facilities in the shire are sufficient for residents and visitors and will improve our towns and villages making them more liveable.

Pursuant to Clause 31 of the Environmental Planning and Assessment Regulation 2000 the amended plan comes into effect on the date that public notice of its approval is given in a local newspaper, or on a later date specified in the notice.

Consultation

Pursuant to clause 33A of the Environmental Planning and Assessment Regulation 2000 Council publicly exhibit the amended Schedule of Works for a period of twenty-eight (28) days.

External Consultation

No public submissions were received. 

Internal Consultation

·    Community Facilities Manager.

·    Design Services Manager.

·    Roads Services Manager.

 

 

 

NOTICE OF PUBLIC EXHIBITION

 

Section 94A Development Contributions Plan – Amended Schedule of Works

 

 

Priority	Description
Low (L)	Capital Works prioritised and expected to be needed from 7 – 10 years
Medium (M)	Capital Works prioritised and expected to be needed from 3 – 7 years
High (H)	Capital Works prioritised and expected to be needed from 1 – 3 years

 

Item	Infrastructure	Location	Priority	Estimate ($)
1	Community Facilities Upgrades	Narrabri - Cooma Oval - playground area additional seating	H	5,000
2	Community Facilities Upgrades	Narrabri - Cooma oval shelters - Covered seating areas on the edge of field	H	45,000
3	Community Facilities Upgrades	Narrabri - Collins Park - four new seating structures for the riverbank area	H	15,000
4	Community Facilities Upgrades	Narrabri - Pirate Playground - additional shelter & BBQ area	H	45,000
5	Community Facilities Upgrades	Narrabri - Pirate Playground - shade shelter over playground	H	30,000
6	Community Facilities Upgrades	Narrabri – Cooma Oval – widen access area to Ugoa Street Carpark	H	5,000
7	Communities Facilities Upgrade	Narrabri - Narrabri creek accessible jetty - All accessible concrete jetty next to boat ramp	H	90,000
8	Communities Facilities Upgrade	Narrabri - Gately field - Covered seating areas on the edge of field	H	45,000
9	Communities Facilities Upgrade	Narrabri - leash free park - Construct a leash free dog park	H	50,000
10	Communities Facilities Upgrade	Boggabri – Middle Park – install additional picnic table and shelter	H	20,000
11	Communities Facilities Upgrade	Boggabri - Vickery Park Gym equipment - Two cover gym stations and connecting pathway	H	85,000
12	Communities Facilities Upgrade	Boggabri - New fence and gate and pathway to link equipment and park furniture	H	60,000
13	Communities Facilities Upgrade	Wee Waa - Dangar Park - construct shelters	H	45,000
14	Communities Facilities Upgrade	Wee Waa - Dangar Park - install basketball half court & rebound wall	H	50,000
15	Communities Facilities Upgrade	Wee Waa - Dangar Park - install new outdoor gym equipment	H	40,000
16	Communities Facilities Upgrade	Wee Waa - Dangar Park - install pathway to link entry to facilities	H	15,000
17	Communities Facilities Upgrade	Wee Waa - Dangar Park - install shade sail to playground	H	35,000
18	Communities Facilities Upgrade	Wee Waa - Dangar Park - playground equipment	H	50,000
19	Communities Facilities Upgrade	Wee Waa - Ludowici Park - install BBQ into sheltered area	H	8,000
20	Communities Facilities Upgrade	Wee Waa - Ludowici Park - install pathway to link new shelter to playground	H	25,000
21	Communities Facilities Upgrade	Wee Waa - Ludowici Park - install shade shelter	H	35,000
22	Communities Facilities Upgrade	Wee Waa - Ludowici Park - replace swing set	H	8,000
23	Communities Facilities Upgrade	Gwabegar - Anzac Park - renew playground equipment	H	60,000
24	Communities Facilities Upgrade	Gwabegar - Anzac Park - install shade shelter	H	25,000
25	Communities Facilities Upgrade	Pilliga - Anzac Park - install new playground equipment	H	50,000
26	Communities Facilities Upgrade	Pilliga - Anzac Park - install shade shelter	H	25,000
27	Communities Facilities Upgrade	Pilliga - Rural Transaction Centre - replace amenities	H	60,000
28	Communities Facilities Upgrade	Baan Baa – Hall – new playground and shade	H	60,000
29	Communities Facilities Upgrade	Bellata – Public Toilet - toilet installed at playground or camping site	H	100,000
30	Communities Facilities Upgrade	Bellata – Picnic Shelter and seat	H	40,000
31	Footpath	Killarney Street from Tibbereena Street to Barwan Street	H	51,000
32	Footpath	Barwan Street from Bowen Street to Denison Street	H	51,000
33	Footpath	Gibbons Street from Wandi Place to Existing Footpath	H	28,000
34	Footpath	Boheena Street Wukawa Street to Cooma Road	H	73,000
35	Footpath	Wee Waa Street from Brent Street to Caxton Street	H	64,000
36	Pools Boggabri	Pools - Boggabri Pool - Tables & Chairs for BBQ Area	H	5,000
37	Pools Narrabri	Pools - Narrabri Aquatic Centre - Outdoor Tables & Chairs for Canteen Area	H	10000
38	Pools Wee Waa	Pools - Wee Waa Pool - Tables & Chairs for BBQ Area	H	5,000
39	Footpath	Narrabri Jetty Area pathway to link arterial pathway	H	35,000
40	Community Facilities Upgrades	Narrabri Lake additional seating	H	15,000
41	Community Facilities Upgrades	Boggabri Vickery Park flying fox	H	30,000

 

 

                                                         

 

THEME 3: OUR ECONOMY

STRATEGIC DIRECTION 3: PROGRESSIVE AND DIVERSE ECONOMY

By 2027, we will have developed a strong, diverse economy that attracts, retains and inspires business, industry and tourism growth.

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several economic priority areas to be actioned over the 2017 - 2018 financial year.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Economic development

§  Planning and development

§  Entertainment and conferences

§  Local and regional tourism and events

§  Saleyards

§  Airport

COMMUNITY OUTCOMES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following economic strategic outcomes:

§  Increased community events, conferences and entertainment

§  Increased employment through industry innovation, investment and value adding

§  Established freight hub for the Norther Inland Region

§  Increased housing availability and affordability

§  Broadened economic base

 

 

11.1         Notice of Motion - Local Procurement and Tender Information Session

Attachments:             Nil

 

I, Councillor Cameron Staines, give notice that at the next Ordinary Meeting of Council be held on 25 June 2019, I intend to move the following motion:

 

Motion That  Council develops and runs a local contractor procurement and tender process information session in the next 3 months with the aim of improving knowledge of Council’s procurement processes, providing confidence for local businesses and contractors to apply and submit tenders for Narrabri Shire Council capital works and maintenance programs.

 

Rationale

I am receiving feedback from the Community that local businesses in Narrabri Shire have not been putting in tenders for capital works and maintenance programs. If Council was to run an information session it would give more confidence to the local businesses and contractors to submit tenders. Running an information session like this while we are suffering bad drought conditions will assist in improving and boosting local economics in the towns and villages of the Shire.

 

I commend this Notice of Motion to Council.

 

11.2         Notice of Motion - Local Purchase Provision Review

Attachments:                  Nil

 

I, Councillor Cameron Staines, give notice that at the next Ordinary Meeting of Council be held on 25 June 2019, I intend to move the following motion:

 

Motion That Council conduct a review of its procurement and tendering policies, protocols and processes. As part of the review investigations into the current and potential options for local purchase provisions are to be explored.

 

Rationale

The Shire is facing difficulties at the moment right across our LGA area.

Council need to ensure we are doing what we can and find ways to stimulate our Shire economy in such trying times.

Increasing local spend should help simulate the local economy. I believe it is an appropriate time to review Council’s current local purchase provisions, be inventive and innovative with regards to solutions.

 

I commend this Notice of Motion to Council.

  

THEME 4: OUR CIVIC LEADERSHIP

STRATEGIC DIRECTION 4: COLLABORATIVE AND PROACTIVE LEADERSHIP

By 2027, we will proactively together to achieve our shared vision with strong strategic direction.

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several civic leadership priority areas to be actioned over the 2017 - 2018 financial year.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Integrated strategic planning and reporting

§  Community engagement and consultation

§  Representation and governance

§  Human resource management

§  Customer services

§  Information services

§  Financial services

§  Risk management

§  Compliance and regulation

COMMUNITY OUTCOMES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following civic leadership strategic outcomes:

§  Improved community engagement and decision-making processes

§  Well established community, industry, government and non-government partnerships

§  Well maintained core infrastructure and service provision that delivers public value

§  Transparent and accountable planning and reporting

§  Financial efficiency and sustainability

 

 

12.1         Delegates Report - Maules Creek Coal Community Consultative Committee Meeting - 15 May 2019

File Number:                  

Responsible Officer:     Robert Kneale, Deputy Mayor

Author:                              Delece Hartnett, Personal Assistant to GM & Mayor

Attachments:                  1.        Maules Creek Coal CCC Meeting - Wednesday 15 May 2019 ⇩  

 

Delivery Program Alignment

 

4. Leadership
Objective	4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting
Strategy	4.4.2 Ensure effective and sound local governance practice

 

Recommendation That Council note Cr Kneale’s Delegate Report from the Maules Creek Coal Community Consultative Committee Meeting held on Wednesday 15 May 2019.

 

Delegates REPORT

The Maules Creek Coal Community Consultative Committee held a meeting on Wednesday 15 May 2019.

The Minutes from the meeting are attached.

 

 

 

 

 

 

 

 

File Number:                  

Responsible Officer:     Catherine Redding, Mayor

Author:                              Delece Hartnett, Personal Assistant to GM & Mayor

Attachments:                  1.        Country Mayors Association Meeting Minutes - 31 May 2019 ⇩  

 

Delivery Program Alignment

 

4. Leadership

Objective	4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting
Strategy	4.4.2 Ensure effective and sound local governance practice

 

Recommendation That Council note Mayor Reddings’ Delegate Report from the Country Mayors Association Ordinary Meeting held in Sydney on Friday 31 May 2019.

 

Delegates REPORT

The Minutes from the Country Mayors Association Ordinary Meeting held in Sydney on Friday 31 May 2019, are attached.

 

 

 

 

 

 

 

 

12.3         Delegates Report - Boggabri Coal Community Consultative Committee Meeting - 16 May 2019

File Number:                  

Responsible Officer:     Robert Kneale, Deputy Mayor

Author:                              Delece Hartnett, Personal Assistant to GM & Mayor

Attachments:                  1.        Minutes from Boggari Coal CCC Meeting - 16 May 2019 ⇩  

 

Delivery Program Alignment

 

4. Leadership
Objective	4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting
Strategy	4.4.2 Ensure effective and sound local governance practice

 

Recommendation That Council note Cr Kneale’s Delegates Report from the Boggabri Coal Community Consultative Committee held on 16 May 2019.

 

Delegates REPORT

The Boggabri Coal Community Consultative Committee held a Meeting on 16 May 2019.

The Minutes from the meeting are attached.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

12.4         Delegates Report - Combined Boggabri/Tarrawonga/Maules Creek Community Consultative Committee Meeting - 16 May 2019

File Number:                  

Responsible Officer:     Robert Kneale, Deputy Mayor

Author:                              Delece Hartnett, Personal Assistant to GM & Mayor

Attachments:                  1.        Minutes of Boggabri-Tarrawonga-Maules Creek CCC - 16 May 2019 ⇩  

 

Delivery Program Alignment

 

4. Leadership

Objective	4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting
Strategy	4.4.2 Ensure effective and sound local governance practice

 

Recommendation That Council note Cr Kneale’s Delegates Report from the Boggabri-Tarrawonga-Maules Creek Community Consultative Committee Meeting held on Thursday 16 May 2019.

 

Delegates REPORT

Please find attached the Combined Boggabri-Tarrawonga-Maules Creek Community Consultative Committee Meeting Minutes from the meeting that was held on Thursday 16 May 2019.

 

 

 

 

 

 

 

12.5         Delegates Report - Vickery Coal Mine Community Consultative Committee Meeting - 21 May 2019

File Number:                  

Responsible Officer:     Cameron Staines, Councillor

Author:                              Delece Hartnett, Personal Assistant to GM & Mayor

Attachments:                  1.        Vickery Community Consultative Committee Meeting Minutes - 21 May 2019 ⇩  

 

Delivery Program Alignment

 

4. Leadership
Objective	4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting
Strategy	4.4.2 Ensure effective and sound local governance practice

 

Recommendation That Council note Cr Staines’ Delegates Report from the Vickery Coal Mine Community Consultative Committee meeting held on Tuesday 21 May 2019.

 

Delegates REPORT

The Vickery Coal Mine Community Consultative Committee meeting was held on Tuesday 21 May 2019.

The Minutes from the meeting are attached.

 

 

 

 

 

 

 

 

12.6         Investment Report - May 2019

File Number:                   446808

Responsible Officer:     Lindsay Mason, Director Corporate Services

Author:                              Luke Meppem, Senior Finance Officer

Attachments:                  Nil

 

Delivery Program Alignment

4. Leadership
Objective	4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting
Strategy	4.4.3 Report in a clear, concise manner that is easily understood

Executive Summary

Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.

During the month:

·    Three (3) investments matured, totalling $4 million.

·    Two (2) new investments were placed, totalling $2 million.

Council’s Responsible Accounting Officer has certified that Council’s investments are in accordance with requirements.

 

Recommendation That Council note the Investment Report for May 2019.

 

Background

Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.

Current Situation

The following is a summary of investment movements for May 2019:

Investments maturing during the month:

·    08/05/2019          Auswide                                      $2,000,000 181 days @ 2.73%

·    22/05/2019          BOQ                                              $1,000,000 182 days @ 2.73%

·    29/05/2019          BOQ                                              $1,000,000 180 days @ 2.73%

 

New investments secured during the month:

 

·    22/05/2019          Judo Bank                                   $1,000,000 273 days @ 2.67%

·    29/05/2019          Auswide                                      $1,000,000 273 days @ 2.33%

 

 

 

 

 

Investment Rate Summary for May 2019

Average Interest Rate on Investments:                                                                                                                                  2.69%                                                                                                                                             

Weighted Average Interest Rate on Investments                                                                                                                                  2.72%

Council’s Benchmarks

Bank Bill Swap Rate (BBSW) 90 day index (31/05/2019)^[1]                                                                                                                                  1.42%

Average 11am Cash Rate                                                                                                                                  1.50%

Financial Implications

The interest income for the month:

General Fund                                 $39,203

Externally Restricted Funds       $25,000

Water Fund                                    $30,346

Sewer Fund                                    $20,355

Total Interest Income              $114,904

Statutory and Policy Implications

Clause 212 of the Local Government (General) Regulation 2005 requires Council’s Responsible Accounting Officer to provide a monthly report setting out the details of all money that the Council has invested under section 625 of the Local Government Act 1993.

It is certified that Council’s investments have been made in accordance with:

·    Local Government Act 1993.

·    Local Government (General) Regulation 2005.

·    Ministerial Investment Order dated 12 January 2011.

·    Council’s Investment Policy dated 15 August 2017.

Consultation

External Consultation

Nil.

Internal Consultation

·    Responsible Accounting Officer.

 

12.7         2019 Local Government NSW (LGNSW) Annual Conference

File Number:                  

Responsible Officer:     Stewart Todd, General Manager

Author:                              Delece Hartnett, Personal Assistant to GM & Mayor

Attachments:                  Nil

 

Delivery Program Alignment

 

4. Leadership
Objective	4.1 We will proactively engage and partner with the community and government to achieve our strategic goals
Strategy	4.1.3 Develop and build strong, productive partnerships with State and Federal Governments

Executive Summary

Council attends the Local Government NSW (LGNSW) Annual Conference to keep up to date, and develop fresh partnerships with other councils from NSW, Department requirements and to attend the relevant workshops and seminars that are held within the conference dates. This is a great opportunity to network with like-sized councils, regional councils, and to also compare strategic developments and proposed projects with councils that have been through these similar processes, and what they have learnt from these experiences, both financial and community developments.

 

Recommendation That Council: 1.    Authorise the Mayor and Deputy Mayor to attend the 2019 Local Government NSW (LGNSW) Annual Conference, as voting delegates. 2.    Consider putting forward any motions to the Local Government NSW Annual Conference 2019. 3.    Authorise the Mayor to lodge motion(s) to the Local Government NSW Conference 2019 on Council’s behalf in accordance with the Conference Business Paper.

 

Background

The 2019 Local Government NSW (LGNSW) Annual Conference will be held at Warwick Farm NSW, from Monday 14 October 2019 to Wednesday 16 October 2019. 

Current Situation

Conference Registration

Registration for the 2019 Local Government NSW (LGNSW) Annual Conference opens in mid-July 2019; however, at the time of writing details were not yet available on the LGNSW website.

Motions to the Conference

NSW councils are able to submit motions for consideration at the Conference. The LGNSW Board has resolved that motions will be included in the Business Paper for the conference where they:

1.    Are consistent with the objects of the Association (see Rule 4 of the Association’s rules).

2.    Relate to Local Government NSW and/or across Australia.

3.    Concern or are likely to concerns Local Government as a sector.

4.    Seek to advance the Local Government policy agenda of the Association and/or improve governance of the Association.

5.    Have a lawful purpose (a motion does not have a lawful purpose if its implementation would require or encourage non-compliance with prevailing laws).

6.    Are clearly worded and unambiguous in nature.

7.    Do not express preference for one or several members over one or several other members.

A motion must also provide accompanying evidence of its support for the motion to be included.  At the time of writing, the closing date for submitting motions for inclusion in the Business Paper is unknown.

Financial Implications

An Early Bird rate will be available as at mid-July 2019. Accommodation per person with breakfast per night will be approximately $210.00.

Statutory and Policy Implications

Reporting Requirements

Council’s adopted Payment of Expenses and provision of Facilities to Councillors Policy states:

“Councillors will report, in writing, in an open session of a Council Meeting on the outcome of the conference, seminar or similar function attended. The report will be submitted to the General Manager (or their delegate) within one (1) month of the Councillor's attendance at the conference, seminar or similar function.

If a number of Councillors attend the same function, a single report may be submitted on behalf of all Councillors that attended, however the report must be signed by all Councillors that were in attendance.

The report to Council will be in writing and include the following:

·    The purpose/subject matter of the conference, including the reason for the attendance of the delegate(s).

·    The agenda of the conference.

·    Any items of interest to Council discussed at the conference.

·    Recommendations for further areas of action or investigation (if applicable).

A Councillor(s) who attend the annual conference of Local Government NSW do not need to provide a written report to Council.”

Consultation

External Consultation

·    LGNSW.

Internal Consultation

Nil.

 

12.8         Request for Suspension of Alcohol Free Area - Narrabri NOSH

Responsible Officer:     Darren Raeck, Director Infrastructure Delivery

Author:                              Anthony Smetanin, Design Services Manager

Attachments:                  1.        Nosh Letter of Request and AFZ Suspension Application ⇩  

 

Delivery Program Alignment

 

4. Leadership
Objective	4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting
Strategy	4.3.3 Service delivery is enhanced through innovation and continuous improvement

Executive Summary

Narrabri Shire Council has received an application from the Nosh Narrabri Committee to suspend an Alcohol Free Zone for the sale and consumption of alcoholic beverages on the grounds behind the Crossing Theatre, during the annual Nosh Narrabri Food and Wine Festival.

 

Recommendation That Council suspend the Alcohol Free Area between the Narrabri Creek and the Crossing Theatre, Narrabri, between the hours of 10:00AM to 12:00AM (midnight) Saturday 31 August 2019 and 10:30AM to 7:00PM Sunday 1 September 2019, for the Nosh Narrabri Food and Wine Festival 2019. The adjacent public car park and road will remain an Alcohol Free Zone.

 

Background

Council has received an application from the Nosh Narrabri Committee on 10 May 2019, requesting a temporary suspension of the Alcohol Free Area between the Narrabri Creek and the Crossing Theatre. A copy of the letter of request and completed ‘Request for Suspension of Alcohol Free Zones’ application has been included in this report.

The Nosh Narrabri Food and Wine Festival is an annual event hosted by the Nosh Narrabri Committee. Once again, the event will be a fine food and wine festival, showcasing and providing tastings from some of the finest local and regional producers this area has to offer. As has been the case previously, the event will be set on the banks of the Narrabri Creek and will also feature live entertainment and activities.

Nosh Narrabri is a not for profit organisation run by a committee of volunteers and as such any profits earned from the festival are given back to the Narrabri community in the form of donations to local charities and used to fund future events.

Current Situation

The suspension of the alcohol free area is requested from the hours of 10:00AM to 12:00AM (midnight) Saturday 31 August 2019 and 10:30AM to 7:00PM Sunday 1 September 2019, for the promotion of local and regional produce during the Nosh Narrabri Food and Wine Festival.

Over past years the event has been extremely successful, attracting over 40 producers and approximately 2,000 visitors to the Narrabri area. This year’s organisers are again expecting similar numbers.

The suspension of the alcohol free area will allow a number of vineyards and wineries to set up displays and have tastings of their products at the event.

Financial Implications

Nil.

Statutory and Policy Implications

This proposal is in accordance with Councils Alcohol Free Public Spaces Policy.

The area behind the Crossing Theatre is public open space and Narrabri Shire Council has a duty of care obligation to maintain the safety of the general public.

Consultation

External Consultation

·    Nosh Narrabri Committee.

Internal Consultation

·    Tourism Manager.

·    Community Facilities Manager.

·    Crossing Theatre Manager.

 

 

 

 

12.9         Donation in Lieu of Ordinary Rates

File Number:                  

Responsible Officer:     Lindsay Mason, Director Corporate Services

Author:                              Lindsay Mason, Director Corporate Services

Attachments:                  Nil

 

Delivery Program Alignment

 

4. Leadership
Objective	4.2 Decision making will ensure Council remains financially sustainable
Strategy	4.2.1 Maintain and improve Council's financial sustainability with a focus on core business

Executive Summary

Annual Donation in Lieu of Ordinary Rates applications have been advertised and received.

 

Recommendation That Council authorise the individual amounts totalling $ 37,211.40 to be donated to community organisations in accordance with the ‘Donations in Lieu of Ordinary Rates Policy’.

 

Background

Section 356 of the Local Government Act states that Council may contribute money or otherwise grant financial assistance to organisations for the purpose of exercising its functions.

Council’s current Policy provides clear guidelines and transparent criteria by which Council will continue to make donations to the community.

Current Situation

Council recently advertised for applications for ‘Donations in Lieu of Ordinary Rates’, and as per its policy. In May 2019, it also wrote to previous applicants advising them that applications were being sought for this annual submission. A total of 24 applications were received by the due date.

Council has assessed the applications and the following organisations are eligible for a donation of their annual rates:

 

 

 

 

Name of Organisation	Organisation Composition	Amount
Narrabri Pistol Club Inc	Sporting Club	$    1,677.55
Narrabri Shire Community Radio Inc	Community Organisation	$    3,036.20
Narrabri & District Citizens Boys Club	Sporting Club	$    2,324.73
Abbeyfield Narrabri Inc	Community Organisation	$    1,697.00
1st Narrabri West Scout Group	Community group	$    2,864.57
Narrabri Men's Shed Inc	Community Organisation	$    1,819.27
Narrabri Clay Target Club Inc	Sporting Club	$    2,002.59
Galloping Gully Polocrosse Club Inc	Sporting Club	$    1,368.98
Baan Baa Tennis Club	Sporting Club	$        722.49
Namoi Aero Club	Sporting Club	$        382.91
Narrabri Art & Craft Society Inc	Community Organisation	$    3,103.56
Baan Baa Community Hall Incorporated	Community Organisation	$        888.00
Wee Waa CWA	Community / Charity Organisation	$    2,462.65
Narrabri Christian Fellowship	Community Organisation	$    1,561.00
Narrabri Rifle Club	Sporting Club	$    1,167.03
Life without Barriers	Charity Organisation	$    1,323.56
Boggabri & District Historical Society	Community	$    1,960.13
Boggabri HACC Inc	Community Organisation	$    2,028.64
Kogil St Preschool	Community Organisation	$    3,033.71
Bellata War Memorial Hall	Community Organisation	$        735.00
Edgeroi CWA	Community Organisation	$         528.77
Wee Waa Gym	Sporting Club	$         523.06
		$  37,211.40

Financial Implications

Applications range from $382.91 to $3,103.56

The total amount of all eligible applications is $ 37,211.40.

Statutory and Policy Implications

Within the ‘Donation in Lieu of Ordinary Rates Policy’ (4.4) there are not for profit organisations that receive donation of rates, for land which is used directly in association with the organisations activity.

Consultation

External Consultation

Contact was made with previous applicants under Council’s ‘Donations in Lieu of Rates Policy’.

Internal Consultation

·    Finance Officer – Rates.

 

12.10      Code of Conduct

Responsible Officer:     Lindsay Mason, Director Corporate Services

Author:                              Lindsay Mason, Director Corporate Services

Attachments:                  1.        Code of Conduct 2019 ⇩  

 

Delivery Program Alignment

 

4. Leadership
Objective	4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting
Strategy	4.4.2 Ensure effective and sound local governance practice

Executive Summary

Council is required to adopt a new Code of Conduct by the end of June 2019.

 

Recommendation That Council adopt the Code of Conduct, as attached, under Section 440 of the Local Government Act 1993.

 

Background

Council is required to have an adopted Code of Conduct under Section 440 of the Local Government Act 1993.

Current Situation

A new Model of Code of Conduct was prescribed for all councils in NSW on 14 December 2018. Councils are required to adopt a new Code of Conduct by the end of June 2019. A draft Code of Conduct was presented to the Ordinary Meeting of Council on 29 April 2019. The draft Code of Conduct 2019 was placed on exhibition for 28 days, and submissions were invited for 42 days from the date of initial exhibition. The exhibition date ended on 14 June 2019, with no submissions received.

Financial Implications

Nil.

Statutory and Policy Implications

Section 440 of the Local Government Act 1993.

Consultation

No submissions were received during the exhibition period.

External Consultation

·    Office Local Government.

Internal Consultation

·    Manager Community Relations.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

12.11      Code of Meeting Practice

Responsible Officer:     Lindsay Mason, Director Corporate Services

Author:                              Lindsay Mason, Director Corporate Services

Attachments:                  1.        Code of Meeting Practice ⇩  

 

Delivery Program Alignment

 

4. Leadership
Objective	4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting
Strategy	4.4.2 Ensure effective and sound local governance practice

Executive Summary

Council is required to adopt a new Code of Meeting Practice prior to 1^st July 2019 under

section 360 of the Local Government Act NSW 1993.

 

Recommendation That Council:  1.    Adopt the Code of Meeting Practice 2019, under Section 360 of the Local Government Act NSW 1993. 2.    Fund the necessary audio equipment upgrade required for webcasting from the restricted asset for buildings.

 

Background

A draft Code of Meeting Practice was presented to the Ordinary Meeting of Council on 29 April 2019. The draft plan was placed on exhibition for 28 days, and submissions were invited for 42 days from the date of initial exhibition. The exhibition date ended on 14 June 2019, with no submissions received.

Financial Implications

An upgrade to Council’s Audio recording equipment is required to be undertaken by 14 December 2019, to meet the requirements of webcasting of meetings, which is mandatory by this date. This is estimated to be in the vicinity of $10,000. This will be funded via restricted assets for buildings.

Statutory and Policy Implications

·    Section 360 Local Government Act NSW 1993.

Consultation

No submissions were received during the exhibition period.

External Consultation

·    Office of Local Government.

Internal Consultation

·    Manager Community Relations.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

12.12      Operational Plan 2019/2020

File Number:                  

Responsible Officer:     Nicholas Ross, Executive Manager Human Resources

Author:                              Maree Bales, Business Process Officer

Attachments:                  1.        Operational Plan 2019/2020 (under separate cover) ⇨

2.        Revenue Policy 2019/2020 (under separate cover) ⇨

3.        Fees and Charges 2019/2020 (under separate cover) ⇨

4.        Operational Budget 2019/2020 (under separate cover) ⇨

5.        Capital Works Program 2019/2020 (under separate cover) ⇨

6.        Submission Glenn & Margaret Woods ⇩

7.        Submission Narrabri & District Chamber of Commerce ⇩  

 

Delivery Program Alignment

 

4. Leadership
Objective	4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting
Strategy	4.4.2 Ensure effective and sound local governance practice

Executive Summary

The attached draft Operational Plan 2019/2020 (“Plan”) and related attachments provides the public with a plan of Council’s strategic and business activities, financial planning, spending, capital works program, revenue policy, and fees and charges for the next financial year.

The Plan has been finalised following the draft 2019/2020 Operational Plan public exhibition stage from Friday 3 May – Monday 3 June 2019. Under the NSW Government’s Integrated Planning and Reporting Framework the draft Plan must be publicly exhibited for 28 days prior to formal adoption. During the public exhibition, two (2) submissions were received.

The Plan incorporates the Actions identified in Council’s four-year Delivery Program, plus new Actions that have emerged during the 2018/2019 financial year through the development of new relationships and strategic activities. The various attachments comprise the Operational Budget, Capital Works Program, Revenue Policy, and Fees and Charges for the 2019/2020 financial year.

The Plan once approved will be Council’s “Road Map” for 2019/2020, and will direct its major activities, budgetary spending and capital works priorities. Progress on the Plan will be reported to Council and the community quarterly.

The Plan was developed considering the community consultation undertaken during a 28 day exhibition period.

The Actions identified in the Plan are a result of the pre-planning that exists in the Delivery Program 2017/2021, ensuring Council is focussing on the specific Actions marked as a priority for 2019/2020 within its longer-term strategic plan. This Plan marks the third Operational Plan from Council’s four-year Delivery Program.

 

Recommendation 1.    That Council adopt the 2019/2020 Operational Plan as attached and incorporate the following amendments: a.    The following Capital Expenditure Projects be added to the 2019/2020 Operational Plan: i. Development & Economic Growth – Economic Development – Narrabri Industrial and Logistics Hub Land Purchase - $2,800,000 - Council Resolution 108/2019. ii.  Infrastructure Delivery – Town Streets – Maitland St Road Surface Replacement - $900,000 – Council Resolution 054/2019. iii. Infrastructure Delivery – Town Streets – Maitland St Roundabouts Improvements - $50,000 – Council Resolution 054/2019. iv. Infrastructure Delivery – Stormwater – Maitland St Stormwater Upgrades - $200,000 – Council Resolution 054/2019. v. Infrastructure Delivery – Water Supplies Narrabri – Water Capex – Maitland St Water Mains Replacement - $554,000 – Council Resolution 054/2019. vi. Infrastructure Delivery – Water Supplies Bellata – Water Capex – Bellata Rising Main Replacement - $314,000 – Council Resolution 051/2019. vii.           Infrastructure Delivery – Water Supplies Bellata – Water Capex – Bellata Reticulated Water Main Replacement (Newell Hwy) - $337,000 – Council Resolution 051/2019. b.   The following actions be added to the 2019/2020 Operational Plan: i. 1.1.2.19 - Monitor, review and evaluate progress of Narrabri Shire Access & Inclusion Advisory Committee Strategy and report to community at quarterly Access & Inclusion Advisory committee meetings. ii.  4.4.2.4 – Develop and implement change management framework. c.    The following actions be amended to the 2019/2020 Operational Plan as exhibited to: i. 1.1.2.6 – Promotion campaign from Council to the community that will raise awareness of CCTV. ii.  1.3.4.21 – Support Boggabri, Narrabri and Wee Waa in establishing Dementia Friendly Towns. d.   The following actions be deleted from the 2019/2020 Operational Plan: i. 1.3.1.3 - Lobby for improved access to a passenger rail service to Sydney. ii.  3.3.2.1 – Conduct annual business development seminar. iii. 3.4.2.4 – Lobby and liaise with Homes North to ensure public housing availability corresponds with local requirements. iv. 4.1.3.5 – Reinforce and grow existing government department relationships to leverage associations to improve and support Narrabri Shire. e.    The following Rates, Fees and Charges be amended to the 2019/2020 Operational Plan: i. Section 603 Certificate Fee be amended as per the Office of Local Government’s Circular 19-05. ii.  Companion Animal Registration Fees be amended as per the Office of Local Government’s Circular 19-09.   Title of Rate / Fee / Charge Exhibited Rate, Fee or Charge 2019/2020 Proposed Rate, Fee or Charge 2019/2020 Rates and Property – Section 603 Certificate $80.00 $85.00 Registration - Desexed $57.00 $58.00 Registration – Under 6 months old, Not Desexed $57.00 $58.00 Registration – Not Desexed $207.00 $210.00 Registration – Pensioner (animal must be desexed) $24.00 $25.00 Registration – Accredited Breeders $57.00 $58.00 Registration – Pound Adoption $28.50 $29.00 f.    The following amendment to the Appendix A – 2019/2020 Revenue Policy: i. Borrowings - Council has budgeted loan borrowings of $4.3 million. This consists of $1.5million for Narrabri Landfill Improvements and $2.8million for land purchase for the Industrial and Logistics Hub project. 2.    That Council adopt the 2.7% annual maximum allowable increase in ordinary rates as approved by IPART and make and levy the following ordinary rates for the 2019/2020 financial year:   Farmland Category Levied on all property that complies with the definition of farmland contained in section 515 of the Local Government Act 1993:                                                       Base Rate      Ad Valorem Rate      Estimated Yield Farmland                                       $270.00                $0.0042482               $6,512,928 TOTAL FARMLAND RATE YIELD ESTIMATE                                               $6,512,928 Residential Category Levied on all property that complies with the definition of residential contained in section 516 of the Local Government Act 1993:                                                       Base Rate      Ad Valorem Rate      Estimated Yield Residential – Boggabri             $270.00                $0.0064153                   $306,169 Residential – Narrabri              $270.00                $0.0098211               $2,872,258 Residential – Rural                     $270.00                $0.0051369                   $676,814 Residential – Wee Waa            $270.00                $0.0322462                   $715,769 TOTAL RESIDENTIAL RATE YIELD ESTIMATE                                            $4,571,010 Mining Levied on all property that complies with the definition of mining contained in section 517 of the Local Government Act 1993:                                                       Base Rate      Ad Valorem Rate      Estimated Yield Mining                                            $23,000                $0.0279909                   $997,506 TOTAL MINING RATE YIELD ESTIMATE                                                         $997,506 Business Category Levied on all property that complies with the definition of business contained in section 518 of the Local Government Act 1993:   Base Rate                    Ad Valorem Rate        Estimated Yield Business – Boggabri                  $320.00                $0.0082795                     $45,364 Business – Narrabri                   $320.00                $0.0155444               $1,076,199 Business – Rural                         $320.00                $0.0089450                     $98,777 Business – Wee Waa                 $320.00                $0.0409785                   $182,234 TOTAL BUSINESS RATE YIELD ESTIMATE                                                  $1,402,574   Special Rate – Tourism Promotion   This Special Rate is set to assist in funding of Council’s promotional allocation. The rate is levied on all properties classified Business within the Shire area.                                                                                   Ad Valorem Rate      Estimated Yield Tourism                                                                          $0.0009611                     $71,020 TOTAL TOURISM LEVY YIELD ESTIMATE                                                         $71,020   3.    That Council in relation to water supply charges make and levy the following charges for Water Supply Services for the 2019/2020 financial year:                                                                                     Service Charge      Estimated Yield Baan Baa   20/25mm Service                                                                     $728                     $42,224 65mm Service                                                                        $4,920                        $4,920                                                                                                                                                       ESTIMATED ACCESS CHARGE YIELD                                                                  $47,144 ESTIMATED USAGE CHARGE YIELD                                   $1.05                     $12,122   Bellata   20/25mm Service                                                                     $570                     $65,550 32mm Service                                                                            $934                           $934 40mm Service                                                                        $1,460                        $2,920 Unconnected Service                                                              $570                                $0   ESTIMATED ACCESS CHARGE YIELD                                                                  $69,404 ESTIMATED USAGE CHARGE YIELD                                   $1.05                     $30,795   Boggabri   20/25mm Service                                                                     $401                   $224,159 32mm Service                                                                            $657                        $5,256 40mm Service                                                                        $1,025                        $4,100 50mm Service                                                                        $1,610                     $14,490 80mm Service                                                                        $4,105                        $8,210 100mm Service                                                                      $6,415                     $12,830 Unconnected Service                                                              $401                     $10,025   ESTIMATED ACCESS CHARGE YIELD                                                               $279,070 ESTIMATED USAGE CHARGE YIELD                                   $1.05                   $272,652   Gwabegar   20/25mm Service                                                                     $651                     $41,013 40mm Service                                                                        $1,660                        $1,660 Unconnected Service                                                              $651                        $4,557   ESTIMATED ACCESS CHARGE YIELD                                                                  $47,230 ESTIMATED USAGE CHARGE                                              $1.05                        $8,800   Narrabri – Metered   20/25mm Service                                                                     $364                   $970,060 32mm Service                                                                            $476                     $32,844 40mm Service                                                                            $505                     $66,155 50mm Service                                                                            $796                     $19,104 80mm Service                                                                        $3,728                        $7,456 100mm Service                                                                      $5,825                        $5,825 Unconnected                                                                             $364                     $30,940   ESTIMATED ACCESS CHARGE YIELD                                                            $1,132,384 ESTIMATED USAGE CHARGE YIELD                                   $1.05               $1,450,940   Narrabri – Unmetered   20/25mm Service                                                                     $563                                $0 32mm Service                                                                            $923                                $0 40mm Service                                                                        $1,440                                $0 100mm Service                                                                      $9,005                                $0 Unoccupied                                                                                $563                                $0   ESTIMATED ACCESS CHARGE                                                                                         $0   Pilliga   20/25mm Service                                                                     $609                     $63,336 40mm Service                                                                        $1,560                        $3,120 50mm Service                                                                        $2,440                        $2,440 Unconnected                                                                             $609                        $5,481   ESTIMATED ACCESS CHARGE YIELD                                                                  $74,377 ESTIMATED USAGE CHARGE YIELD                                   $1.05                     $20,194   Wee Waa   20/25mm Service                                                                     $357                   $285,243 32mm Service                                                                            $459                        $4,596 40mm Service                                                                            $523                        $9,940 50mm Service                                                                        $1,430                        $7,150 80mm Service                                                                        $3,655                     $10,965 100mm Service                                                                      $5,710                     $11,420 Unconnected Service                                                              $357                        $1,785   ESTIMATED ACCESS CHARGE YIELD                                                               $331,099 ESTIMATED USAGE CHARGE YIELD                                   $1.05                   $556,923   Water charging structure based on the following benefit index   Service Size (mm) 20/25 32 40 50 65 80 90 100 Benefit Index 1.00 1.64 2.56 4.01 6.76 10.24 12.96 16.00   4.    That Council in relation to sewerage service charges Council make and levy the following charges for Sewerage Services for the 2019/2020 financial year:                                                                                       Service Charge      Estimated Yield Sewerage Charges – Boggabri   Occupied                                                                                     $632                   $281,872 Unoccupied                                                                                $316                     $13,588 Pedestal Charges – Per Cistern/>6W.C                               $99                     $46,035 Pedestal Charges – Water Closets (1-6)                             $99                        $5,544   TOTAL BOGGABRI SEWER CHARGES YIELD                                                 $347,039   Sewerage Charges – Narrabri   Occupied                                                                                     $785               $2,004,105 Unoccupied                                                                                $393                     $50,697 Pedestal Charges – Per Cistern/>6W.C                            $121                     $73,810 Pedestal Charges – Water Closets (1-6)                           $121                     $82,401   TOTAL NARRABRI SEWER SERVICES                                                           $2,211,013   Sewerage Charges – Wee Waa   Occupied                                                                                     $819                $619,1640 Unoccupied                                                                                $410                     $13,530 Pedestal Charges – Per Cistern/>6W.C                            $121                        $3,025 Pedestal Charges – Water Closets (1-6)                           $121                     $28,314   TOTAL WEE WAA SEWER SERVICES                                                               $664,033     Onsite Wastewater Management Fee   Any/All assessments not connected to town sewer     $33                     $69,960 Which have an onsite wastewater system (OSWM)   Total Onsite Wastewater Management Fee                                                 $69,960   5.    That Council in relation to waste management charges make and levy the following annual charges for Waste Management Services for the 2019/2020 financial year:   Domestic Waste Management (DWM) Charges     Service Type Service Charge Estimated Yield Urban Waste Management Fee All Urban Assessments $165   DWM – MSW/Recycling/Organics (Serviced Assessments Only) Per 1x140 Litre MSW (Red), 1x240 Litre Recycling Bin (Yellow) & 1x240 Litre Organics Recycling Bin (Green) $330         Additional/Upsize Service Additional MGB (per Annum fee) $129     Upsize Mixed Solid Waste (MSW) Bin $77.50 Upsize existing Recycling bin to 360 Litres (one of fee) $62 TOTAL DOMESTIC WASTE MANAGEMENT ESTIMATED YIELD   $1,420,582   Other Waste Management Services (Non-Domestic) Charges     Service Type Service Charge Estimated Yield Urban Waste Management Fee All Urban Assessments $165   Business – MSW/Recycling (Serviced Assessments Only) Per 1x140 Litre MSW (Red) and 1x240 Litre Recycling Bin (Yellow) $366     Additional/Upsize Service Additional MGB (per Annum fee) $160   Upsize Existing Recycling Bin to 360 Litres (one off fee) $62 Rural Waste Management Fee   $165   Rural Waste Management Charge Unoccupied   $57   TOTAL OTHER WASTE MANAGEMENT ESTIMATED YIELD   $1,339,302 NB: MSW – Mixed Solid Waste   6.    That Council in relation to interest on overdue rates and charges make and impose the maximum charge for interest of 7.5% as determined by the Minister for Local Government.   7.    That Council note all submissions received and formally advise those parties, who made written submissions on Council’s draft Operational Plan 2019/2020, of Council’s decision on the matter.

 

Background

All councils in NSW must have an annual Operational Plan, adopted before the beginning of each financial year, outlining the activities to be undertaken that year as part of the four year Delivery Program under the Integrated Planning and Reporting framework.

Council’s suite of documents under the framework were adopted in June 2017, and these included:

·    Community Engagement Strategy 2017 - 2027

·    Delivery Program 2017 – 2021

·    Resourcing Strategy 2017 – 2021

·    Operational Plan 2016 – 2017 (to be updated each financial year up to 2021).

The Integrated Planning and Reporting Framework and Operational Plan guidelines are pursuant to sections 405 and 406 of the LG Act.

Current Situation

Under the LG Act, Council must prepare a draft and subsequent Operational Plan incorporating Council’s Delivery Program actions for the year ahead, Budget, Revenue Policy and Capital Works Program each financial year.

The draft Plan, once adopted by Council, is publicly exhibited for a minimum of 28 days prior to its finalisation and review by Council. The draft 2019/2020 Operational Plan was on public exhibition between Friday 3 May and Monday 3 June 2019.

Since the public exhibition stage of the draft 2019/2020 Operational Plan, a number of amendments have been identified are included in the draft Plan and are as follows:

·    The following Capital Expenditure Projects be added to the 2019/2020 Operational Plan.

o  Development & Economic Growth – Economic Development – Narrabri Industrial and Logistics Hub Land Purchase - $2,800,000 – Council Resolution 108/2019.

o  Infrastructure Delivery – Town Streets – Maitland St Road Surface Replacement - $900,000 – Council Resolution 054/2019.

o  Infrastructure Delivery – Town Streets – Maitland St Roundabouts Improvements - $50,000 – Council Resolution 054/2019.

o  Infrastructure Delivery – Stormwater – Maitland St Stormwater Upgrades - $200,000 – Council Resolution 054/2019.

o  Infrastructure Delivery – Water Supplies Narrabri – Water Capex – Maitland St Water Mains Replacement - $554,000 – Council Resolution 054/2019.

o  Infrastructure Delivery – Water Supplies Bellata – Water Capex – Bellata Rising Main Replacement - $314,000 – Council Resolution 051/2019.

o  Infrastructure Delivery – Water Supplies Bellata – Water Capex – Bellata Reticulated Water Main Replacement (Newell Hwy) - $337,000 – Council Resolution 051/2019.

·    The following actions be added to the 2019/2020 Operational Plan:

o  1.1.2.19 - Monitor, review and evaluate progress of Narrabri Shire Access & Inclusion Advisory Committee Strategy and report to community at quarterly Access & Inclusion Advisory committee meetings.

o  4.4.2.4 – Develop and implement change management framework.

·    The following actions be amended to the 2019/2020 Operational Plan as exhibited to:

o  1.1.2.6 – Promotion campaign from Council to the community that will raise awareness of CCTV.

o  1.3.4.21 – Support Boggabri, Narrabri and Wee Waa in establishing Dementia Friendly Towns.

·    The following actions be deleted from the 2019/2020 Operational Plan:

o  1.3.1.3 - Lobby for improved access to a passenger rail service to Sydney.

o  3.3.2.1 – Conduct annual business development seminar.

o  3.4.2.4 – Lobby and liaise with Homes North to ensure public housing availability corresponds with local requirements.

o  4.1.3.5 – Reinforce and grow existing government department relationships to leverage associations to improve and support Narrabri Shire.

·    Amendments to Fees and Charges.

The final Operational Plan 2019/2020 details the activities Council will undertake during the next financial year in order to meet Delivery Program objectives. It sets the priority areas of focus for Council; detailing the programs, actions and capital works that will be carried out. It also shows the public the budget for the coming financial year and Council’s revenue policy and fees and charges.

Financial Implications

This report proposes the final Budget, Capital Works Program, Revenue Policy, and Fees and Charges for adoption for the 2019/2020 financial year.

Statutory and Policy Implications

Section 405 of the Local Government Act 1993 addresses the requirements and the process for the establishment, by a council, of an annual Operational Plan.

Section 406 identifies the guidelines councils are to follow to establish the Integrated Planning and Reporting Framework.

Consultation

The draft 2019/2020 Operational Plan was placed on public exhibition for 28 days, from Friday 3 May to Monday 3 June 2019. During this time, Council called for submissions from the public on the draft documents for further consideration at the scheduled Ordinary Council Meeting of 25 June 2019.

During the public exhibition period two (2) submissions were received. Details of the submissions are provided below, and are attached to this report.

External Consultation

Submission(s) received:

Submitter Name	Responsible Directorate	Responding Manager	Submission Description
Glenn & Margaret Woods	Development and Economic Growth	Manager Planning and Regulatory Services	Amend action 1.3.4.24 from “Investigate a premiere precinct for gun clubs within the Shire” to “Investigate a new premiere precinct for existing gun clubs within the Shire.”
Strategic Plan Alignment	Directorate Comment		Recommendation
1.3.4 Continually improve access to community facilities and services across the Shire.	The key word to the action is Investigate, the intent of this action is to investigate all options. One outcome of the investigation could be to “Investigate a new premiere precinct for existing gun clubs within the Shire” which is what the submission has asked us to change the action to. We won’t know if this is the case until the investigation has been completed.		Recommendation to keep action worded as "Investigate a premiere precinct for gun clubs within the Shire."

 

Submitter Name	Responsible Directorate	Responding Manager	Submission Description
Narrabri & District Chamber of Commerce	Infrastructure Delivery	Water Services Manager	1. Objection to 20% Increases to service charges for town water supply for size 32/40/50mm connections and Service charge increase for 100mm from $2,631 to $5,825.   2. Objection to the 6% increase in water consumption charges.   3. Price increase for an unconnected water service from $170 to $364 the same charge as a property with a 20/25mm service connection.
Strategic Plan Alignment	Directorate Comment		Recommendation
4.2.1 – Maintain and improve Council’s financial sustainability with a focus on core business.	Council has investigated up to 8 separate options with regards to pricing. Recommendation is to adopt one of the three following options. The Option advertised tried to minimise the impact to residential and commercial properties to a maximum of 20% in accordance with the indexing guidelines. Total Revenue Estimate $4.45M +4.0% An alternative option put forward was to reduce the Access Charge to all properties to a common fee and attempt to bring the indexed price into line over a period of time.  Impacts large meter sizes which have not been impacted over past 5 years. This scenario will see an average saving of $136 to approximately 1,192 customers with an average increase of $27 to 3,024 customers, the remaining 139 large diameter residential and business customers will see and average increase of 16% in their total bill. Total Revenue Estimate 4.28M, -0.03% decrease. CPI was also considered as a minimum across the Shire however it as noted that there will be discrepancies across the townships and this was not a move forward with regards to adoption of best practice. CPI would see a 3% total increase across the Shire. Total Revenue Estimate 4.42M, +3.0% increase.		That council adopt one of the three recommended water fees and charges options available: Option 1 - to adopt the fees and charges as advertised which is in accordance with best practice recommendation of same pricing. Option 2 - restrict increase to 20%. Option 3 - restrict to CPI increase.
Submitter Name	Responsible Directorate	Responding Manager	Submission Description
Narrabri & District Chamber of Commerce	Infrastructure Delivery	Road Services Manager	Missing Capital Works Program regarding the recently announced major upgrade of the Maitland St CBD road Surface and roundabouts.
Strategic Plan Alignment	Directorate Comment		Recommendation
1.2.1 – Major towns have attractive and welcoming CBD areas that provide opportunities for social interaction.	The four projects including upgrades to the Road Surface, Roundabouts, Stormwater and Water have been added as per Council Resolution 054/2019 to 2019-2020 Capital Works Program.		The four projects as per Council Resolution 054/2019 have been added to the 2019-2020 Operational Plan Capital Works Program.
Submitter Name	Responsible Directorate	Responding Manager	Submission Description
Narrabri & District Chamber of Commerce	Infrastructure Delivery	Design Services Manager	Completion of other aspects of the Narrabri CBD Masterplan such as shade structures at roundabout seating and upgrading of entries into the CBD at Doyle and Killarney Streets.
Strategic Plan Alignment	Directorate Comment		Recommendation
3.1.3 – Implement the Narrabri CBD Master Plan to capture a greater proportion of highway traffic opportunities and improve shopping experience.	Planning for these projects has been completed however we are awaiting State or Federal Government Funding opportunities.		Consistent with the previous two (2) financial years - projects will be scheduled following State or Federal Government Funding.
Submitter Name	Responsible Directorate	Responding Manager	Submission Description
Narrabri & District Chamber of Commerce	Infrastructure Delivery	Design Services Manager	Request for concrete footpath on the eastern side of Killarney St between Maitland and Barwan St as proposed in the adopted masterplan for the CBD.
Strategic Plan Alignment	Directorate Comment		Recommendation
3.3.1 – Value adding opportunities will be researched and pursued.	The Concrete footpath on the Eastern side of Killarney Street has been deferred due to the upgrades of the Highway and Pipeline installation.		The concrete footpath on the Eastern side of Killarney Street be prioritised appropriately with other Narrabri CBD capital works projects.

 

Submitter Name	Responsible Directorate	Responding Manager	Submission Description
Narrabri & District Chamber of Commerce	Infrastructure Delivery	Road Services Manager	Request for maintenance to Francis Street road surface.
Strategic Plan Alignment	Directorate Comment		Recommendation
3.3.1 – Value adding opportunities will be researched and pursued.	The request is noted and will be taken into consideration in our planning processes.		To be considered during our next planning process.
Submitter Name	Responsible Directorate	Responding Manager	Submission Description
Narrabri & District Chamber of Commerce	Development and Economic Growth	Economic Development Manager	Missing Capital Works Program to create more industrial land options for businesses wishing to establish in Narrabri.
Strategic Plan Alignment	Directorate Comment		Recommendation
3.2.2 – Develop at least one flood free intermodal site that has access to quality infrastructure and the proposed inland rail network.	To date, there has been no requirement for the allocation of capital budgets regarding ‘more industrial land options’. There has been a subsequent Council resolution at the May 2019 Council Meeting, 108/2019; Land Purchase Industrial and Logistics Hub.		Land Purchase as per Council Resolution 108/2019 has been added to the 2019-2020 Operational Plan Capital Works Program.

 

Councillors have previously been briefed on the submissions received.

Internal Consultation

·    Executive and senior management (including additional Council staff).

 

 

   

Recommendation That Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items: 13.1         Contract 2019-20/04 - Supply and Laying of Asphaltic Concrete This matter is considered to be confidential under Section 10A(2) - (d)(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. 13.2         Contract 2019-20/03 - Periodic Maintenance of Sealed Roads This matter is considered to be confidential under Section 10A(2) - (d)(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. 13.3         Energy Savings Action Plan This matter is considered to be confidential under Section 10A(2) - (d)(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

 

Recommendation That Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out aloud.