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I hereby give notice that an Ordinary Meeting of Council will be held on:
BUSINESS PAPER
Ordinary Council Meeting 26 February 2019
Stewart Todd General Manager
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I hereby give notice that an Ordinary Meeting of Council will be held on:
BUSINESS PAPER
Ordinary Council Meeting 26 February 2019
Stewart Todd General Manager
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Ordinary Council Meeting Agenda 26 February 2019
Request to Speak/Addressing Council on an Agenda Item:
If the matter is listed within the Council Business Paper, you can request to address Council by:
· Completing the “Request to Speak in Public Forum”, at an Ordinary Council Meeting, which can be obtained, from Council’s Administration Office, or by downloading it from Council’s website.
On-line at http://www.narrabri.nsw.gov.au/speaking-at-public-forum-1232.html
· The completed form can then be submitted via the following methods:
Fax: 02 6799 6888; or email to council@narrabri.nsw.gov.au
Your request to address Council must be received by Council no later than 5.00pm on the day prior to the Council Meeting.
Council's Code of Meeting Practice sets out the following guidelines for addressing Council:
· Addresses in the Public Forum will commence at 1.00pm.
· Addresses will be limited to 3 minutes in duration.
· Council accepts no responsibility for any defamatory statements made by speakers.
· Audio-visual presentations must be received by 1.30pm on the day prior to the meeting.
· When your name is called, please proceed to the Council lectern (usually located to the right hand side of the Chamber).
· Members of the public may quietly enter and leave the Meeting at any time.
All mobile phones are to be turned off at commencement and for the duration of the meeting.
This request also applies to all audio and visual recording devices, unless prior approval has been sought from the General Manager.
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Mayor Cr Cathy Redding |
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Deputy Mayor Cr Robert Kneale |
Cr Maxine Booby |
Cr Ron Campbell |
Cr Ron Campey |
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Cr Lloyd Finlay |
Cr Ann Loder |
Cr Annie McMahon |
Cr Cameron Staines |
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General Manager Mr Stewart Todd |
Director Infrastructure Delivery Mr Darren Raeck |
Director Corporate Services Mr Lindsay Mason |
Director Development & Economic Growth Mr Daniel Boyce |
Ordinary Council Meeting Agenda 26 February 2019
1 Opening Prayer by a Member of the Narrabri Minister’s Fraternal
3 Apologies/Granting of Leave of Absences
4 Declaration of Pecuniary and Non- Pecuniary Interests
5 Items to be Considered in the Confidential (Public Excluded) Meeting
6 Public Forum and Presentations
8.1 Mayoral Minute - Mayoral Appointments for December 2018; January/February 2019
8.2 Mayoral Minute - Clarification on the potential Planning for a Narrabri Heavy Vehicle Bypass
9.1 Delegates Report - NSW Public Libraries Association - Annual Library Conference - November 2018
9.2 Delegates Report - Wee Waa Local Health Service Advisory Committee Meeting - 26 November 2018
9.3 Report of the Narrabri Shire Crime Prevention Committee
9.4 Civic Art Collection - Exhibition
9.5 Notice of Motion - Potential Learning and Development Centre at Federation Farm
10.1 Leards Forest Precinct Environmental Trust Funding Applications - November 2018
10.2 Submission to the Independent Planning Commission on the Vickery Coal Mine Extension Project
10.4 Notice of Motion - Second Town Water Supply (Narrabri)
11.1 Grant Status Report - July to December 2018.
12.1 Delegates Report - Narrabri Gas Project Community Consultative Committee - 28 September 2018
12.5 Advisory Committee Membership
12.6 Acceptance of Tenders under Delegation – December 2018
12.7 Investment Report - December 2018
12.8 Investment Report - January 2019
12.9 Single Property - Amendment to Local Government Boundary
12.10 Swimming Pool Barrier Inspection Program
12.11 Classification of Council Land - Harparary Road, Baan Baa
12.12 Classification of Council Land - Rangari Road, Wean
12.13 Delivery Program 6 Monthly Progress Report - December 2018
12.14 Operational and Service Plan Quarterly Report - December 2018
12.15 December Quarterly Budget Review
12.16 Notice of Motion - Councillor Briefings
13 Confidential (Closed Council) Meeting
13.1 Nurruby Child Care Centre - Purchase of 72-74 Gibbons Street, Narrabri
Councillors, Council staff and people in the gallery are asked to be upstanding for the opening prayer.
I acknowledge the Traditional Owners of the land on which we meet today, the Kamilaroi people, and pay my respects to Kamilaroi Elders both past and present.
Nil (at time of agenda and business paper compilation).
Councillors are reminded of their obligation to declare their interest in any matters listed before them.
In considering your interest, you are reminded to include pecuniary and non-pecuniary conflicts of interest as well as any other interest you perceive or may be perceived of you.
Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.
Councillors must state their reasons in declaring any type of interest.
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Extract from Council’s Code of Meeting Practice Part 4 Section 17a. 17a. Which parts of a meeting can be closed to the public? (1) A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises: (a) the discussion of any of the matters listed in Sub-Clause (2) below, or (b) the receipt or discussion of any of the information so listed. (2) The matters and information are the following: (a) personnel matters concerning particular individuals (other than Councillors), (b) the personal hardship of any resident or ratepayer, (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business, (d) commercial information of a confidential nature that would, if disclosed: i. prejudice the commercial position of the person who supplied it, or ii. confer a commercial advantage on a competitor of the Council, or iii. reveal a trade secret, (e) information that would, if disclosed, prejudice the maintenance of law, (f) matters affecting the security of the Council, Councillors, Council staff or Council property, (g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege, (h) information concerning the nature and location of a place or an item of Aboriginal significance on community land. (3) A Council, or a Committee of the Council of which all the members are Councillors, may also close to the public so much of its meeting as comprises a motion to close another part of the meeting to the public. (4) Members of the public may be allowed to make representations to or at a Council or Committee meeting for a period of up to three (3) minutes, immediately after the motion to close the part of the meeting. (5) is moved and seconded, as to whether that part of the meeting should be closed at the discretion of the Council |
The following matters will be considered in the Closed (Public Excluded) Meeting:
13.1 Nurruby Child Care Centre - Purchase of 72-74 Gibbons Street, Narrabri
Presentation requests received to date:
§ Nil (at time of agenda and business paper compilation).
Recommendation
That the minutes of the Ordinary Meeting of the Narrabri Shire Council held on 17 December 2018 comprising Minute Nos 268/2018 to 301/2018 as circularised be confirmed and signed as a correct record by the Mayor.
MINUTES OF narrabri SHIRE council
Ordinary Council
Meeting
HELD AT THE Narrabri
Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON Tuesday, 17
December 2018 AT 1.05pm
PRESENT: Cr Catherine Redding (Mayor), Cr Robert Kneale (Deputy Mayor), Cr Maxine Booby, Cr Lloyd Finlay, Cr Ann Loder, Cr Cameron Staines.
IN ATTENDANCE: Stewart Todd (General Manager), Lindsay Mason (Director Corporate Services), Darren Raeck (Director Infrastructure Delivery), Tony Meppem (Director Development and Economic Growth), Delece Hartnett (Administration)
Proceedings of the meeting commenced at 1.05pm.
1 Opening Prayer by a Member of the Narrabri Minister’s Fraternal
Members and officers were upstanding for the opening prayer by Renee Ritchie of Narrabri Christian Fellowship, in association with the Narrabri Ministers Fraternal.
2 Acknowledgement of CountrY
The Mayor acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and paid his respects to Elders past and present.
3 Apologies/Granting of Leave of Absences
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Minute 268/2018 Moved: Cr Lloyd Finlay Seconded: Cr Cameron Staines That apologies from Cr Ron Campbell, Cr Ron Campey and Cr Annie McMahon for their absence from the December 2018 Ordinary Council Meeting be accepted. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
4 Declaration of Pecuniary and Non- Pecuniary Interests
Councillors are reminded of their obligation to declare their interest in any matters listed before them.
In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.
Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.
Councillors must state their reasons in declaring any type of interest.
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COUNCILLOR |
ITEM NUMBER |
PECUNIARY/ NON-PECUNIARY |
REASON |
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Mayor Cr Redding |
10.2 |
Pecuniary interest |
B1 Zone Changes, business located within Zone. |
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Cr Finlay |
13.3 |
Non-pecuniary/Significant |
Vickery Mine Extension, landholder within discussed boundaries. |
5 Items to be Considered in the Confidential (Public Excluded) Meeting
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Minute 269/2018 Moved: Cr Ann Loder Seconded: Cr Maxine Booby That the following matters will be considered in the Closed (Public Excluded) Meeting: 13.1 Australia Day Award 2019 Nominations 13.2 Boggabri Caravan Park Upgrade and Redevelopment 13.3 Vickery Coal Mine Extension Project - Voluntary Planning Agreement
In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
6 Public Forum and Presentations
Public Forum requests received to date:
· Nil
Presentation requests received to date:
· Nil
7 Confirmation of Minutes
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Minute 270/2018 Moved: Cr Maxine Booby Seconded: Cr Lloyd Finlay That the minutes of Ordinary Meeting of the Narrabri Shire Council held on 27 November 2018 comprising Minute Nos 251/2018 to 267/2018 as circularised be confirmed and signed as a correct record by the Mayor. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
8 Mayoral Minute
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8.1 Mayoral Minute - Mayoral Appointments for November/December 2018 |
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Minute 271/2018 Moved: Cr Catherine Redding That Council note the Mayoral Appointments for the period November/December 2018. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
9 Our Society
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9.1 Delegates Report - Central Northern Regional Libraries (CNRL) Meeting in Tamworth - 14 November 2018 |
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Minute 272/2018 Moved: Cr Catherine Redding Seconded: Cr Ann Loder 1. That Council note the delegates report from the CNRL Meeting of 14 November 2018. 2. That Council adopt the CNRL draft budget for 2018-2019. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
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Minute 273/2018 Moved: Cr Robert Kneale Seconded: Cr Maxine Booby That Council bring forward and deal with Item 12.7 – Notice of Motion, Civic Art Collection. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
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12.7 Notice of Motion - Civic Art Collection |
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Motion Moved: Cr Maxine Booby Seconded: Cr Ann Loder That the General Manager report to Council the value of the Civic Art Collection and possible ways of exhibiting the collection to the public.
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FORESHADOW MOTION Moved: Cr Kneale That Council: 1. Complete a valuation of all art comprising the Civic Art Collection (individual pieces and as a collection) undertaken by a suitably qualified/experienced person. 2. Undertake discussion with representatives of the Narrabri Art & Craft Society and any other Civic Art Collection ‘stakeholders’ regarding the permanent display of the Civic Art Collection in its entirety of part thereof, on a rotational basis, at The Crossing Theatre or other suitable venue. |
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Minute 274/2018 Moved: Cr Maxine Booby Seconded: Cr Ann Loder That the General Manager report to Council the value of the Civic Art Collection and possible ways of exhibiting the collection to the public. In Favour: Crs Catherine Redding, Maxine Booby and Cameron Staines Against: Crs Robert Kneale, Lloyd Finlay and Ann Loder equal The voting being equal; the Mayor exercised a casting vote for the motion. The motion was then carried. CARRIED |
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9.2 Delegates Report - Narrabri District Health Service Advisory Committee Meeting - 12 November 2018 |
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Minute 275/2018 Moved: Cr Ann Loder Seconded: Cr Maxine Booby That Council note Cr Loder’s Delegates Report from the Narrabri District Health Service Advisory Committee Meeting held on Monday 12 November 2018. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
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9.3 Report of The Crossing Theatre Advisory Committee |
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Minute 276/2018 Moved: Cr Robert Kneale Seconded: Cr Ann Loder That Council adopt the Minutes of The Crossing Theatre Advisory Committee held on 7 November 2018. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
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9.4 Wee Waa Green Space and proposed CBD Upgrade Works |
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Minute 277/2018 Moved: Cr Maxine Booby Seconded: Cr Ann Loder 1. That Council adopt the attached Concept Plan for a CBD Green Space in Wee Waa subject to the following amendments and place the amended plan on public exhibition for a minimum of twenty eight (28) days during which public submissions will be received: a. Alter the seating to include tables and chairs; b. Alter the plan to include more circular paving and grass area; c. Remove the reference to the plinth on the footpath; d. Amend the proposed old timber finish to the wall behind the fountain to a stone finish. 2. That Council adopt the Wee Waa CBD Upgrade Works Plan to be funded from the remaining balance of the Narrabri Shire CBD Upgrades VPA restricted asset. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
At 1:43pm, Cr Cameron Staines left the meeting.
At 1:45pm, Cr Cameron Staines returned to the meeting.
10 Our Environment
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10.1 Planning Proposal 04/2019 - Obstacle Limitation Surfaces Map |
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Minute 278/2018 Moved: Cr Robert Kneale Seconded: Cr Lloyd Finlay 1. That Council endorse the Planning Proposal to include the Obstacle Limitation Surfaces Map for the Narrabri Airport in the Narrabri Local Environmental Plan 2012 and forward the Planning Proposal to the Department of Planning and Environment with a request for a Gateway Determination. 2. That Council notify the Department of Planning and Environment of its intention to use the plan making power delegated to Council by the Department to make the proposed amendment to Narrabri Local Environmental Plan 2012. 3. That Council delegate to the General Manager any necessary amendments required to the Planning Proposal as a result of considerations by the Department of Planning and Environment or as a result of the Gateway Determination. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
Cr Redding declared a pecuniary interest in relation to item 10.2, due to owning a business within the zone the subject of the report and was not present at or in sight of the meeting during the consideration of item 10.2.
The Mayor vacated the Chair.
At 1:47pm, Cr Catherine Redding left the meeting.
Cr Robert Kneale assumed chairpersonship of the Meeting.
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10.2 Planning Proposal 05/2019 - B1 Zone Changes |
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Minute 279/2018 Moved: Cr Cameron Staines Seconded: Cr Maxine Booby 1. That Council endorse the Planning Proposal to amend the provisions of the Narrabri Local Environmental Plan 2012 to rezone the land located at West Narrabri that is currently zoned B1 Neighbourhood Centre to B4 Mixed Use under the Narrabri LEP 2012 to delete the B1 Neighbourhood Centre zone from the LEP and forward the Proposal to the Department of Planning and Environment with a request for a Gateway Determination. 2. That Council notify the Department of Planning and Environment of its intention to use the plan making power delegated to Council by the Department to make the proposed amendment to Narrabri Local Environmental Plan 2012. 3. That Council delegate to the General Manager any necessary amendments required to the Planning Proposal as a result of considerations by the Department of Planning and Environment or as a result of the Gateway Determination. In Favour: Crs Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 5/0 |
At 1:51 pm, Cr Catherine Redding returned to the meeting.
Cr Robert Kneale vacated the Chair.
The Mayor assumed chairpersonship of the Meeting.
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10.3 Reclassification of the Bellata Caravan Park and Narrabri Library Land |
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Minute 280/2018 Moved: Cr Cameron Staines Seconded: Cr Robert Kneale That Council amend the provisions of the Narrabri Local Environmental Plan 2012 to reclassify Lots 1, 2, 3, 4, 5, 6, and 7 Section 14 DP758081, 64-52 Belar Street, Bellata, and Lot 7 DP 667787, 8B Doyle Street, Narrabri, from Community to Operational Land. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
11 Our Economy
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11.1 Report of the Narrabri Airport Advisory Committee |
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Minute 281/2018 Moved: Cr Cameron Staines Seconded: Cr Robert Kneale That Council 1. Adopt the Minutes of the Narrabri Airport Advisory Committee meeting held on 30 October 2018. 2. Endorse the Development Concept Plan, Terminal Precinct Layout, and Terminal Concept Layout. 3. Use the Development Concept Plan, Terminal Precinct Layout, and Terminal Concept Layout plans for future funding applications for further improvement of the Narrabri Airport. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
12 Our Civic Leadership
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12.1 Delegates Report - Maules Creek Coal Community Consultative Committee Meeting - 7 November 2018 |
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Minute 282/2018 Moved: Cr Robert Kneale Seconded: Cr Cameron Staines That Council note Cr Kneale’s Delegate Report from the Maules Creek Coal Community Consultative Committee Meeting held on Wednesday 7 November 2018. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
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12.2 Delegates Report - Combined Boggabri/Tarrawonga/Maules Creek Community Consultative Committee Meeting - 9 November 2018 |
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Minute 283/2018 Moved: Cr Robert Kneale Seconded: Cr Cameron Staines That Council note Cr Kneale’s Delegates Report from the Boggabri-Tarrawonga-Maules Creek Community Consultative Committee Meeting held on Friday 9 November 2018. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
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12.3 Delegates Report - Boggabri Coal Community Consultative Committee Meeting - 8 November 2018 |
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Minute 284/2018 Moved: Cr Robert Kneale Seconded: Cr Lloyd Finlay That Council note Cr Kneale’s Delegates Report from the Boggabri Coal Community Consultative Committee held on 8 November 2018. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
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12.4 Pecuniary Interest Returns 2017/2018 |
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Minute 285/2018 Moved: Cr Maxine Booby Seconded: Cr Ann Loder That the Pecuniary Interest Returns of current Councillors and relevant designated staff for the period of 1 July 2017 to 30 June 2018 be noted. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
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12.5 Related Party Disclosures - Six Month Review |
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Minute 286/2018 Moved: Cr Maxine Booby Seconded: Cr Ann Loder That Council note the report on the six-monthly review of key management personnel and their related parties. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
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12.6 Investment Report - November 2018 |
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Minute 287/2018 Moved: Cr Robert Kneale Seconded: Cr Ann Loder That Council note the Investment Report for November 2018. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
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12.8 2019 ALGWA NSW Annual Conference |
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Minute 288/2018 Moved: Cr Maxine Booby Seconded: Cr Cameron Staines That Council: a) Approve Council representation attending the Australian Local Government Women’s Association Annual Conference being held in Liverpool on Thursday 4 to Saturday 6 April 2019, being Mayor Redding and Cr Booby. b) Confirm additional candidates, being Cr Loder and Cr McMahon, subject to their availability. In Favour: Crs Catherine Redding, Maxine Booby, Ann Loder and Cameron Staines Against: Crs Robert Kneale and Lloyd Finlay carried 4/2 |
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12.9 Road Closure Application Fee |
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Minute 289/2018 Moved: Cr Robert Kneale Seconded: Cr Lloyd Finlay That Council adopt the proposed road closure application fee for $1,600 plus GST and include it in Council’s Schedule of Fees and Charges for 2018/19. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
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12.10 Crown Land Classification and Categorisation |
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Minute 290/2018 Moved: Cr Robert Kneale Seconded: Cr Maxine Booby That Council in accordance with the provisions of the Crown Lands Management Act 2016: 1. Lodge an application with the Minister administering the Crown Land Management Act 2016 and seek approval to classified Crown Land/Reserves listed in Attachment 1 of this report (Proposed Operational Classified Crown Land); 2. Notify the Minister administering the Crown Land Management Act 2016 and seek endorsement to the initial categorisation of Crown Land/Reserves listed in Attachment 2 of this report (Categorisation of Community Classified Crown Land); 3. Adopt the high-level Plan of Management framework as outlined in this report and make the necessary arrangements for the preparation of: i. the generic plans of management for Community classified Crown Land of common objectives and similar categories; and ii. the specific plans of management for key/important Community Classified Crown Reserves. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
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Suspension of Standing Orders |
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Minute 291/2018 Moved: Cr Maxine Booby Seconded: Cr Ann Loder A motion was moved that Council suspend standing orders, to request a break in meeting proceedings at 2.54pm to preside over a Citisenship Ceremony scheduled for today to commence at 3.00pm. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
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Resumption of Standing Orders |
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Minute 292/2018 Moved: Cr Robert Kneale Seconded: Cr Ann Loder A motion was moved that Council resume standing orders at 3.36pm. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
13 Confidential (Closed Council) Meeting
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Minute 293/2018 Moved: Cr Maxine Booby Seconded: Cr Ann Loder That at 3.36pm Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items: 13.1 Australia Day Award 2019 Nominations This matter is considered to be confidential under Section 10A(2) - (a) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than councillors). 13.2 Boggabri Caravan Park Upgrade and Redevelopment This matter is considered to be confidential under Section 10A(2) - (c) and (d)(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. 13.3 Vickery Coal Mine Extension Project - Voluntary Planning Agreement This matter is considered to be confidential under Section 10A(2) - (c) and (d)(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
Cr Finlay declared a non-pecuniary significant interest in relation to item 13.1, due to a family member being nominated for Citizen of the Year and was not present at or in sight of the meeting during the consideration of item 13.1 pertaining to the Citizen of the Year.
At 3:38 pm, Cr Finlay left the meeting.
At 3.50 pm, Cr Lloyd Finlay returned to the meeting.
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13.1 Australia Day Award 2019 Nominations |
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Minute 294/2018 Moved: Cr Maxine Booby Seconded: Cr Ann Loder That Council award the ‘Citizen of the Year Award’ recipient be awarded to Mrs Pattie Lettice for the 2019 Australia Day Awards. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ann Loder and Cameron Staines Against: Nil carried 5/0 |
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Minute 295/2018 Moved: Cr Maxine Booby Seconded: Cr Cameron Staines That the ‘Community Event of the Year Award’ recipient be awarded to ‘Think Tank Halloween Night’ for the 2019 Australia Day Awards. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay and Cameron Staines Against: Cr Ann Loder carried 5/1 |
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Minute 296/2018 Moved: Cr Maxine Booby Seconded: Cr Ann Loder That the ‘Youth Citizen of the Year Award’ recipient be awarded to Layten Smith for the 2019 Australia Day Awards. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
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Minute 297/2018 Moved: Cr Ann Loder Seconded: Cr Robert Kneale That Council keep the outcome confidential until Australia Day and announce the winners at the Australia Day Award Ceremony, to be held at The Crossing Theatre. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0
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Minute 298/2018 Moved: Cr Robert Kneale Seconded: Cr Cameron Staines That Council appoint Cr Ann Loder as the Master of Ceremonies for the Australia Day Award Ceremony to be held at The Crossing Theatre on 26 January 2019. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
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13.2 Boggabri Caravan Park Upgrade and Redevelopment |
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Minute 299/2018 Moved: Cr Lloyd Finlay Seconded: Cr Robert Kneale 1. That Council decline the tender from Eire Constructions Pty Ltd for Contract 2018-19/13 - Upgrade and Extension of Boggabri Caravan Park. 2. That Council consult with the Boggabri Community via the Boggabri Business and Community Progress Association prior to determining on whether the Boggabri Caravan Park should be upgraded and how and where to apply the available funding for the long-term benefits of the Boggabri community. 3. The matter be reported back to Council following the consultation with the local community. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Lloyd Finlay, Ann Loder and Cameron Staines Against: Nil carried 6/0 |
At 4:16 pm, Cr Lloyd Finlay left the meeting and did not return.
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13.3 Vickery Coal Mine Extension Project - Voluntary Planning Agreement |
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Minute 300/2018 Moved: Cr Ann Loder Seconded: Cr Robert Kneale 1. That Council note the current Vickery Mine Extension VPA offer from Whitehaven Coal (provided by letter dated 7 August 2017). 2. That the General Manager prepare a further report considering the Vickery Mine Extension VPA offer, in the context of: a. The Council endorsed objectives for a planning agreement concerning the Vickery Mine Extension project. b. Whether Council accepting the VPA offer is in the Public Interest. 3. That Council note the resignations of the Chair(s) of the IPC Panel, on 7 December 2018 and 13 December 2018. 4. That Council note the appointment of Mr John Hann as the latest Chair of the IPC Panel. 5. That Council note that the closing date for written submissions to the IPC Public Hearing is 11 January 2019 .In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ann Loder and Cameron Staines Against: Nil carried 5/0 |
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Minute 301/2018 Moved: Cr Maxine Booby Seconded: Cr Robert Kneale That at 4.50pm Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out aloud. In Favour: Crs Catherine Redding, Robert Kneale, Maxine Booby, Ann Loder and Cameron Staines Against: Nil carried 5/0 |
14 Meeting Closed
The Meeting closed at 4.51pm.
The minutes of this meeting are scheduled to be confirmed at the Ordinary Council Meeting held on 26 February 2019.
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CHAIRPERSON
8.1 Mayoral Minute - Mayoral Appointments for December 2018; January/February 2019
File Number: 440716
Responsible Officer: Catherine Redding, Mayor
Author: Delece Hartnett, Personal Assistant to GM & Mayor
Attachments: Nil
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That Council note the Mayoral Appointments for the period December 2018; January/February 2019. |
MAYORAL MINUTE
For the information of Councillors, I provide details of my Mayoral appointments and attendances between the dates (onwards from last Council Meeting) as follows:
Thursday 13 December 2018
· Travelled to Parkes with General Manager, for Inland Rail Soil Turning at the Parkes Industrial Hub, returned home same evening.
Saturday 15 December 2018
· Hosted the annual Mayoral Christmas Function and Destination Brand Launch at The Crossing Theatre.
Monday 17 December 2018
· Invited to Narrabri (NSW) Cricket Carnival to perform official coin toss to commence carnival, at Collins Park.
· Attended December 2019 Ordinary Council Meeting, in the Council Chambers.
· Hosted Citizenship Ceremony for seven candidates, in the Council Chambers.
Tuesday 18 December 2018
· Attended meeting with General Manager to discuss the Independent Planning Commission Public Hearing, regarding the Vickery Mine Extension Project public hearings.
Wednesday 19 December 2018
· Deputy Mayor Kneale attended the North West Community College Graduation Ceremony for Certificate 3 in Individual Support, on my behalf.
· Attended North West Country University Centre General Meeting, via teleconference.
Thursday 20 December 2018
· Undertook ABC Radio (Tamworth) interview regarding the Wee Waa Green Space.
Friday 21 December 2018
· Attended the Administration Office to thank staff and wish them a happy festive break.
Tuesday 8 January 2019
· Attended meeting with Mick Keelty – Northern Basin Commissioner regarding the Murray-Darling Basin Plan, in the Council Chambers
Thursday 17 January 2019
· Attended initial meeting with Council staff to discuss Special Activation Precinct status.
Wednesday 16 January 2019
· Invited to and attended Whiddon Group (Robert Young Wing) Drought Relief initiative, with residents of facility.
· Attended second meeting with Council staff to discuss Special Activation Precinct status.
· Undertook 2VM Moree Radio interview to discuss Australia Day events throughout the Shire, and also the Australia Day Ambassador – Warren Potent.
Friday 18 January 2018
· Attended meeting with David Solomon, to discuss possible fish farming venture within the Shire.
Wednesday 23 January 2019
· Attended The Crossing Theatre to assist in judging the ‘Australia Day Snapshot Photography Competition’
Thursday 24 January 2019
· Attended North West Country University Centre Board Meeting in Moree.
Friday 25 January 2019
· Attended funding announcement for Narrabri West Precinct Project & Narrabri CBD safety & security CCTV funding.
· Hosted tour of Gun Club facilities with Australia Day Ambassador, and delivered him to local accommodation at end of tour.
Saturday 26 January 2019
· Attended Australia Day Functions, commencing at Narrabri at The Crossing Theatre, Travelling to Wee Waa, then on to Boggabri event.
Sunday 27 January 2019
· Drove Australia Day Ambassador to Tamworth Airport to catch his flight back to Sydney.
Tuesday 29 January 2019
· Invited to and attended evening Narrabri Education Foundation graduation & presentation, within the Council Chambers.
Thursday 31 January 2019
· Attended Newell Highway funding announcement with Minister for Roads, Maritime and Freight – Melinda Pavey, at the Tourist Information Centre.
Monday 4 February 2019
· Attended Vickery Mine Extension Project public hearing in Boggabri, that was held at the Boggabri RSL Club, with General Manager and Customer Relations Manager.
· Attended and performed welcome to the Farmlink/Bureau of Meteorology Climate Guide Workshop, held in the Council Chambers.
Tuesday 5 February 2019
· Attended Vickery Mine Extension Project public hearing in Gunnedah (day 2), that was held at the Gunnedah Town Hall, with Manager Planning & Regulatory Services.
· Attended meeting with Council staff to discuss the exterior paintwork for the North West Country University Centre and Library facilities.
· Met with the newly appointed Salvation Army Chaplains for the North West NSW Region, Kelvin & Brenda Stace, based out of Narrabri Shire.
Wednesday 6 February 2019
· Attended meeting with Major General Stephen Day (Drought Relief Taskforce Director) who is touring Moree and Narrabri areas inspecting drought relief efforts, and to also promote the ‘Farmlink’ drought relief initiative.
Thursday 7 February 2019
· Attended the NSW Department of Primary Industry ‘Drought Outlook and Water Availability in the Namoi Region’ Workshop – Stakeholder session, at the Narrabri RSL Club.
· Attend the Lillian Hulbert Memorial Prize Committee Meeting, held in the Council Chambers, with fellow Committee members.
Monday 11 February 2019
· Attended February 2019 Councillor Briefing/Workshop day.
· Attended General Manager 6 monthly Performance Review Committee Meeting.
Tuesday 12 February 2019
· Attended Narrabri Chamber of Commerce monthly meeting, to discuss potential of bypass.
Wednesday 13 February 2019
· Attended Seniors Festival/Week Luncheon, and announcement of Winner of Narrabri Shire Senior Festival Award, at the Narrabri RSL Club.
Thursday 14 February 2019
· Attend the 2019 Lillian Hulbert Memorial Prize candidate interviews, with fellow Committee members, in the Council Chambers.
Friday 15 February 2019
· Attended AR Bluett Memorial Award official presentation ceremony at The Crossing Theatre, with the organising committee attending for handover of plaque and to meet Councillors and staff.
Saturday 16 February 2019
· Invited to and attended official opening of the ‘Apron Project’ Roadshow being hosted at the Narrabri Art & Craft Society shop.
Wednesday 20 February 2019
· Attended the Wee Waa Seniors Festival/Week Luncheon, and announcement of the Lions Senior of the Year Winner, held at the Wee Waa Bowling Club.
8.2 Mayoral Minute - Clarification on the potential Planning for a Narrabri Heavy Vehicle Bypass
File Number: 441228
Responsible Officer: Catherine Redding, Mayor
Author: Catherine Redding, Mayor
|
1. That Council work with RMS and ARTC to put forward the views of the Narrabri Shire Community in regard to the forward planning of any potential Newell Highway heavy vehicle bypass; with Councillor’s to receive monthly updates on the progress of discussions. 2. This resolution is intended to replace and supersede Council’s previous resolution 255/2018. |
POtential newell highway bypass
Concern has arisen from a previous Council resolution to engage in discussions with Roads and Maritime Services (“RMS”) and Australian Rail Track Corporation (“ARTC”) concerning a potential by-pass of Narrabri on the Newell Highway.
This matter was dealt with at the November 2018 Ordinary Council Meeting.
The original resolution intent was to allow Council staff to engage with the RMS and ARTC on discussions about a potential by-pass of Narrabri.
Officially, Council currently has a neutral policy position on a bypass; Council neither supports nor opposes a Newell Highway by-pass of Narrabri.
As Mayor, I would encourage residents to contact Council, in writing, or contact your elected Councillors to discuss your concerns about a potential by-pass of Narrabri, as engaging with the RMS and ARTC early will allow Council to put forward the views of the community.
This Mayoral Minute is intended to clarify any misconceptions in the community and replace Council’s previous resolution on the matter of a potential Newell Highway by-pass of Narrabri.
THEME 1: OUR SOCIETY
STRATEGIC DIRECTION 1: SAFE, INCLUSIVE AND CONNECTED COMMUNITY
By 2027, we will provide a safe, supportive community where everyone feels welcomes, valued and connected.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several social priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Community development
§ Community health and safety
§ Community arts, events and entertainment
§ Community care services and transport
§ Parks, open spaces and sporting facilities
§ Children, youth and aged care services
§ Disability access services
§ Library services
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following social strategic outcomes:
§ Increased community arts, events and entertainment
§ Reduction in anti-social behaviour and public offences
§ Improved community accessibility and inclusiveness
§ Improved sport and recreational services and facilities
§ Improved educational services and learning pathways
§ Improved community health and support services
9.1 Delegates Report - NSW Public Libraries Association - Annual Library Conference - November 2018
File Number: 441041
Responsible Officer: Catherine Redding, Mayor
Author: Jenny Campbell, Library Manager
Attachments: 1. 2018 AGM NSW PLA Agenda ⇩
Delivery Program Alignment
|
1. Society |
|
|
Objective |
1.3 Our communities will be provided with facilities and services to increase social connectivity and accessibility |
|
Strategy |
1.3.4 Continually improve access to community facilities and services across the Shire |
|
|
|
Executive Summary
Executive Summary
This report summarises the presentations at the NSWPLA Annual Library Conference, held in Coffs Harbour in November 2018.
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That Council notes the delegate report for the NSW Public Libraries Association (NSWPLA) - Annual Library Conference held in November 2018. |
Delegates REPORT
The NSWPLA held a conference in November 2018.
The presentations were:
The Reception Event
Guests were welcomed and the winners of the scholarships and awards were announced. Narrabri Library achieved a Highly Commended in the Population 10,000 – 30,000 category in the Innovation in Outreach Services Awards.
Day One
Welcome to Coffs Harbour
Cr Denise Knight, Mayor, Coffs Harbour City Council.
Welcome to SWITCH 2018
Cr Dallas Tout President, NSWPLA
Mr Tout, NSWPLA’s president noted the work done by libraries, with continued increases in program attendance, collection use, and Wi-Fi sessions. Despite the critically low funding situation, libraries are the community spaces building social and emotional health, along with literacies of many kinds within our communities.
State Library of NSW Address
Dr John Vallance State Librarian, State Library of NSW
Dr Vallance recognised NSWPLA’s efforts in advocacy and professional development support, working with the State Library. He also highlighted the work being done towards a funding solution. He encouraged libraries to find ways of uniting all library voices, to strengthen links with the State Library, and to be creative and daring in the ways libraries can meet their communities’ needs. The State Library has opened the Mitchell Library to the public and is looking forward to the State Library’s special collections travelling around to NSW Library branches.
Liberal Party Address
Andrew Fraser MP for acknowledged the role of public libraries in communities, and detailed plans to double the library funding, index it and protect library funding.by including it in the library regulation.
Susan Benton President and CEO, Urban Libraries Council (USA and Canada).
Susan Benton spoke about the work the Urban Libraries Council is doing, particularly in the areas of education and digital inclusion. As with the North American experience, Australian public libraries can be passive as education organisations.. Events such as literacy programs, Storytime and Summer Reading Club make a positive impact on learning, with joy and fun.
Digital inclusion is a common problem for metropolitan and regional libraries, but communities do differ in terms of what they need. What libraries need is leadership to help navigate inevitable changes to libraries and communities. Susan’s suggested working on relationships with others in the community to meet shared goals, innovative leadership that takes risks, and having a voice to take libraries’ stories beyond their users.
These ideas were supported by the panel of local leaders, who urged the audience to think differently, take risks, challenge norms, and ask why. Libraries need to work together on shared priorities, and connect councils with the communities staff engage with each day.
Liz Griffiths Service Delivery Librarian, Willoughby Library. Kath Knowles Young Leader Award recipient 2016
Continuing with the important theme of digital inclusion, Liz Griffiths shared the learning from her project about whether libraries should support peer-led, or group-led, learning in digital literacy programs. One thing older, particularly retired, Australians tend not to have access to, is informal learning about digital tools, which leads to more effective use of those tools..
Programs like Tech Savvy Seniors teach the basics in a structured way, but learners want more. Technology evolves, and learning needs to be continuous and varied. Libraries need to help people discover, explore, and be enriched by their online experiences, and to do this, they need to provide varied learning experiences in non-threatening, supportive and social environments.
Liz found that learners want to know why something is useful to them, and they are happy to be exposed to other devices, and people at different levels of learning. Libraries need to move from being instructors in what we think they need to know, to facilitators and partners in learning, giving people the opportunity to ask questions, and to have ongoing support with trouble-shooting.
This may prove difficult, especially for smaller libraries, so libraries need to know what other avenues are available in the community, so they can work together to meet users’ digital literacy needs in a way which suits them, and will therefore have the best results. Library management must also remain committed to building the digital literacy of our staff, and understanding its importance for all community members.
John Robertson Executive General Manager, Foodbank NSW & ACT
John Robertson from Foodbank shared some frightening statistics about people in our communities, with their struggles to put food on the table. These statistics can help Libraries to understand the people they serve, and give the impetus to seek partnerships, and find ways to help those who are struggling
Darren Rodrigo Senior Account Manager, Essential Media
Darren Rodrigo presented the depth of research, hard work, and knowledge that has gone into the Renew Our Libraries (ROL) campaign.
Libraries are sacred places, which engage local supporters, using the excellent material in the partner packs. There was a call to action to get all 128 councils on board with the campaign, and have library stories shared from all of the libraries. The ROL campaign is ongoing; so the pressure needs to remain on, right up to the election, and beyond.
Darren’s presentation also gave some great tips applicable for the types of campaigns libraries might undertake:
· Research is critical
· Get the community onside
· Branding is very important
· So too are commitment and clear, achievable goals.
Panel session
Carina Clement Library and Museum Team Leader, Albury City
Margaret Redrup-May Outreach Programs Coordinator, Blacktown City Libraries
Annette Webb Program Coordinator Diversity, City of Sydney Library
Claire Campbell Manager Library Services, Wagga Wagga City Council
Public librarians spoke about how they support refugee communities.
Wagga Wagga City Library provides social glue, trustworthy information, language help and celebration of diversity with their Fusion Festival and Language Café.
The Albury Cultural Exchange has been a partnership project to develop Albury libraries as multicultural hubs, and to embed migrants and refugees within the community. Multicultural playgroups, coffee, card and mandala events, citizenship sessions, and technology classes have connected refugees and new migrants with the libraries, and with each other
Blacktown, have significant collections in other languages, and this year had a celebration for International Mother Language Day. There was sharing of culture and stories, and great relationships developed that can be built on in the cooler months.
City of Sydney run Fireflies, connecting the community, and sparking literacy with a rhyme time that celebrates people from refugee backgrounds, and their songs and stories.
Day Two
Librarian’s breakfast
Bookends, a literacy assist programme Christiane Birkett, Gunnedah Library
Narrabri Shire STEM Investigation Awards Jenny Campbell, Narrabri Shire Library
IFLA Conference Sarah Taylor, Shoalhaven Libraries
Contemporary collecting or local history collection using Instagram Ngarie Macqueen, Richmond-Upper Clarence Regional Library
Four librarians presented examples of innovative programs that are happening in libraries.
Labor Party’s response to the Liberal presentation on funding
Labor Party’s representative acknowledged the importance of libraries, and recognised the dire funding situation. Labor’s promises to address that situation are a great start to solving the funding crisis.
Paula Kelly Paull Manager Learning Communities, Hobsons Bay Libraries
This project will provide space for entrepreneurship and innovation, a new approach to learning new skills, and opportunities for skill sharing for the many disengaged youth, and older people who need reskilling. This program is something al libraries can work towards, on different scales.
Some of the key messages conveyed included::
§ Culture-strategy-culture is the sandwich organisations need to bring our staff along on a journey; one enthusiastic person is not enough.
§ Council funding might take much too long to fund innovative ideas, so seek partners with similar goals elsewhere, and share with them the stories of the intended audience, and what the impact the project will have in each community.
§ Be prepared for plot shifts.
Kate Roffey Director – Deals, Investments and Major Projects Wyndham City Council, Victoria
Kate Roffey, former Narrabri resident, mention Narrabri a number of times, noting the changes she had observed over time, while visiting her family. She spoke about responding to change in the age of disruption. Kate stated that customer experience and engagement are the most important factor for the whole of council’s technology systems, and that libraries are the ones engaging with the community, and providing good experiences.
When big changes are made, there is a need to make them a strategic priority, have cross-divisional collaboration, invest in capability, and be open-minded and resilient.
Libraries play a big part in the livability of towns and cities, so they need to be smart and think ahead in terms of the ways library services are provided
Everyone experiences disruptions; things that are rapidly changing within communities, but libraries can also be disrupters, not always doing what has always been done. Libraries use what resources they have creatively, and demonstrate value.in service.
Gavin Carnegie Learning & Development Manager, Local Government Professionals Australia, NSW
Gavin Carnegie reinforced that change brings opportunity, and by saying yes (while being smart about it), following our interests, and being deliberate, we can become comfortable with change and make the most of it.
Gavin’s tips:
§ Take small steps
§ Explore the challenges so we can deal with them, and find the opportunities they present.
§ Join forces with people who can help refine and consolidate our ideas
§ Focus on giving – find out what our users and non-users need, and how we can adapt to meet those needs.
§ Try new things.
§ Embrace imperfection.
Libraries are not the only keepers of knowledge, or the only place that brings the community together, so they need to continually find easy and intuitive ways to connect people with knowledge, and with each other.
Panel Discussion
Philip Edney Manager Library Services, City of Canada Bay
Theresa Jude Librarian, Lachlan Shire Library Service
Jenn Martin Venue Coordinator Libraries, City of Sydney
Margie Kirkness (joint presentation )Manager Libraries & Museum, Shellharbour City Council
Kathryn Baget-Juleff (joint presentation) Group Manager Community Connections, Shellharbour City Council
Philip Edney from Canada Bay shared The Connection, a beautiful community space, including the Learning Space. A bookless library – open and flexible, providing access to eResources, programs, co-working spaces, and space for the types of partnership events that perfectly meet the needs of their particular community, as shown by the statistics.
Theresa Jude from Lachlan Shire Library Service –. Theresa arrived at that less-than-lovely library and filled it with new events and services, and she got out into the community, joined everything, and clearly showed them that they deserved the extended and refurbished library, twenty years after the land was purchased.
Jenn Martin spoke about the great opportunity the City of Sydney has had to build, almost from scratch, a completely new village. The people there live in flats, so their new library is a living room and garden. It is full of flexible spaces, a music room, non-traditional collections, creative opportunities, and programs.
Kathryn Baget-Juleff and Margie Kirkness have also built a library where there was not one before, with civic and cultural heart. Playful, flexible, climbable, inside and outside, community-led experiences, and collections.
The entire panel stressed the importance of consultation with all stakeholders to make their libraries the community spaces that they deserve and want.
Annie Hensley, Principal, FJMT Architects
Annie Hensley, presented photos of stunning library buildings, and more importantly, the stories of the impact of those buildings on regional towns. Design excellence makes a community feel valued, reminds them of the beauty of their place, creates connection, and makes them feel there are no boundaries between the library and the community. Place making is important; aspire to great things, and hang in there if you are waiting for a new library.
Anh Do Author, Actor, Comedian and Artist
Anh Do shared his experiences growing up in a humorous but moving way, putting his success down to libraries, which made a huge difference in his formative year.
Day 3
NSWPLA Annual General Meeting
Financials for 2017-2018 were presented and accepted. The draft budget was presented and adopted.
All motions presented in the NSWPLA Business Paper (Attachment 1) were carried with minor changes.
9.2 Delegates Report - Wee Waa Local Health Service Advisory Committee Meeting - 26 November 2018
File Number: 441364
Responsible Officer: Maxine Booby, Councillor
Author: Delece Hartnett, Personal Assistant to GM & Mayor
Attachments: 1. Wee Waa HAC Minutes - 26 November 2018 ⇩
Delivery Program Alignment
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1. Society |
|
|
Objective |
1.1 Community health, safety and support services will adequately meet changing community needs |
|
Strategy |
1.1.1 Support and encourage health and wellbeing programs and services to improve resident lifestyles |
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That Council note the Delegates Report from Cr Booby from the Wee Waa Local Area Health Service Advisory Committee Meeting held on Wednesday 26 November 2018. |
Delegates REPORT
The Wee Waa Local Area Health Service Advisory Committee Meeting was held on Wednesday 26 November 2018.
The Minutes from the meeting are attached.
9.3 Report of the Narrabri Shire Crime Prevention Committee
File Number: 439905
Responsible Officer: Daniel Boyce, Director Development and Economic Growth
Author: Roz Solomon, Community Development Officer
Attachments: 1. T Hynch Application Form ⇩
Delivery Program Alignment
|
1. Society |
|
|
Objective |
1.1 Community health, safety and support services will adequately meet changing community needs |
|
Strategy |
1.1.2 Maximise community safety through the implementation of crime prevention and risk management actions |
|
|
|
Executive Summary
The Narrabri Shire Crime Prevention Committee (“Committee”) is an Advisory Committee of Council that meets on a quarterly basis.
At the last meeting held on Tuesday, 18 September 2018, it was recommended that the Committee Terms of Reference be amended to include a representative of the Aboriginal and Torres Strait Islander community. This recommendation was endorsed by Council at the October 2018 Ordinary Council Meeting.
Following a call for Expressions of Interest an application was received from Mr Terry Hynch (Attachment 1). Mr Hynch has been employed as the Aboriginal Education Officer at St Frances Xavier Primary School for a number of years and is a well-known and highly respected member of the Aboriginal and Torres Strait Islander community within Narrabri Shire.
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That Council endorse Mr Terry Hynch as the Aboriginal and Torres Strait Islander community representative on the Narrabri Shire Crime Prevention Committee. |
Background
The Narrabri Shire Crime Prevention Committee (“Committee”) is an Advisory Committee of Council that meets on a quarterly basis.
The responsibility of the Committee is to:
· Provide input into the drafting of the Crime Prevention Strategy for Narrabri Shire.
· Monitor the implementation of the Crime Prevention Strategy for Narrabri Shire.
· Provide assistance in seeking funding for and carrying out actions and projects identified in the Crime Prevention Strategy 2014 – 2018.
At the last meeting held on Tuesday, 18 September 2018, it was recommended that the Terms of Reference be amended to include a representative of the Aboriginal and Torres Strait Islander community.
At the October 2018 Ordinary Council Meeting, Council adopted the recommendation that the Terms of Reference be amended to include a member that identifies as Aboriginal and Torres Strait Islander.
The following methods were used to advertise for Expressions of Interest for the vacant position:
· Narrabri Shire Council facebook page.
· Narrabri Shire Council website.
· Your Council advertisement in The Courier.
· Email communication to Aboriginal and Torres Strait Islander organisations within Narrabri Shire.
· Email communication to Aboriginal and Torres Strait Islander community members who are part of the Community Development Officer’s existing network.
Current Situation
One Expression of Interest was received from Mr Terry Hynch (Attachment 1). Mr Hynch has been employed as the Aboriginal Education Officer at St Frances Xavier Primary School for a number of years and is a well-known and highly respected member of the Aboriginal and Torres Strait Islander community within Narrabri Shire.
It is recommended that Council endorse Mr Terry Hynch as the Aboriginal and Torres Strait Islander community representative on the Committee.
Financial Implications
Nil.
Statutory and Policy Implications
Nil.
Consultation
External Consultation
· Narrabri Shire Crime Prevention Committee.
Internal Consultation
· Community Relations Manager.
9.4 Civic Art Collection - Exhibition
File Number: 437942
Responsible Officer: Lindsay Mason, Director Corporate Services
Author: Tan Vo, Manager Property Services
Attachments: 1. Civic Art Valuation 2019 ⇩
Delivery Program Alignment
|
1. Society |
|
|
Objective |
1.2 Our vibrant country lifestyle will be enhanced through embracing our recreational and cultural diversity |
|
Strategy |
1.2.2 Promote and support the development of and access to creative arts |
Executive Summary
Council at its meeting of 17 December 2018 resolved “that the General Manager report to Council the value of the Civic Art Collection and possible ways of exhibiting the collection to the public.”
This report provides Council with an update on the current value of the Civic art Collection and offers four different exhibition options for Council’s consideration.
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1. That Council permanently display the Civic Art Collection within the Crossing Theatre’s Exhibition Room as outlined in Option 1 and acknowledge the risks and management measures outlined in this report. 2. That Council declare the new valuation of the Civic Art Collection and include it in the Statewide Property Mutual Scheme via Jardine Lloyd Thompson Pty Ltd. 3. That Council seek assistance from the Narrabri Art and Craft Society in reviewing the Civic Art Collection and setting criteria for what should or should not be included or accepted to be included in the Collection in the future, and review the current stock of the Civic Art Collection. 4. That Council make arrangements to properly frame and protect the most valuable artwork, “The Morning Ferry - Lane Cove River”, created by Lloyd Frederick Rees (1895-1988) which has been on permanent exhibition within the Crossing Theatre’s Exhibition Room since 1 November 2018. |
Background
During the period between November and December 2018, Council received correspondence requesting Council’s Civic Art Collection to be permanently exhibited within the Crossing Theatre’s Exhibition Room.
Council also received correspondence from the Narrabri Art and Craft Society expressing its appreciation towards Council’s overall support towards the creativity community of the Shire and offering alternative solutions for a better utilisation of the collection.
Council at its meeting of 17 December 2018 resolved (Minute 274/2018) “that the General Manager report to Council the value of the Civic Art Collection and possible ways of exhibiting the collection to the public.”
Current Situation
Currently, the complete collection is being displayed in the Exhibition Room at The Crossing Theatre, and has been on permanent display since 1 November 2018. Prior to this approximately 30% of the collection had been kept in storage at the Crossing Theatre, with the Lloyd Rees “The Morning Ferry – Lane Cove River” painting, kept in the Mayor’s Office at the Council Chambers, due to the high value of the painting.
Repairs and installation of plaques on the collection took place in September/October 2018. All works are now labelled.
New adjustable LED lighting was installed in the Exhibition Room in December 2018, to enhance the display. Several other events have utilised the Exhibition Room since the permanent display began, and have been able to co-exist without any major disruption to either use. Staff have been able to move artworks whilst giving access to projector screens behind the hanging space.
If the Council decides to continue the permanent display of the collection, a proper marketing focus would need to be initiated, as patronage has not increased, since the total collection has been on display.
Valuation
The total value of the Civic Art Collection was assessed by a number of valuation service firms in 1989, 2002, 2008 and recently in 2019. The assessments can be summarised as follows:
|
Year |
Value |
Valued by |
|
1989 |
$75,100 |
SJ Cole Gunnedah |
|
2002 |
$150,725 |
SJ Cole Gunnedah |
|
2008 |
$201,255 |
Tricia Donovan Valuation Services |
|
2019 |
$207,575 |
Tricia Donovan Valuation Services (Attached) |
Staff have recently had an updated valuation undertaken of the artworks by Tricia Donovan Valuation Services, the same valuer used in 2008. The total value of the collection being $207,575, of which the major contributor to this value being the Lloyd Rees “The Morning Ferry – Lane Cove River” painting, valued at $150,000.
Council has insurance cover under Statewide Mutual for its Civic Art Collection as it has been declared as an overall part of the contents values at the Crossing Theatre. It should be mentioned that an artwork cannot be replaced once it has been damaged or destroyed despite insurance payment. The artworks intrinsic value is covered by insurance only; i.e. obviously it cannot be repainted.
Exhibition of Civic Art Collection
In principle, Council should support the request for a permanent hanging of Council’s Civic Art Collection within the Exhibition Room of the Crossing Theatre to promote and support the development of and access to creative arts. However, Council is obliged to assess, communicate and manage the likely consequences and risks associated with this decision. The exhibition space must address ultraviolet radiation, lighting, air quality and humidity factors to minimise harmful effects to the quality of the Civic Art Collection if displayed on a permanent basis.
During the process of assessing and reframing Council’s Civic Art Collection in 2003, Ms Heidi Gale of the Narrabri ‘Picture It Framed Framing Studio’ commented that:
“As artwork ages, air pollution, paper degradation and by-products of the materials own aging, all combine to cause fading, yellowing and discolouring. The energy in ultraviolet rays is high enough to sever the organic bonds of paper-borne art. UV light contributes to severe colour loss, paper embrittlement and deterioration of art work. The effects of aging artwork and UV light are both cumulative and irreversible”.
The above explained why many museums control artworks unnecessary exposure to light by limiting the use of artificial lighting and ensuring curtains and louvered blinds effectively moderate and reduce day light and ultraviolet radiation.
The Narrabri Art and Craft Society in its letter of 28 November 2018 recognised the challenges and urged Council to think through possibilities for how the collection could be utilised. It was suggested that if a single gallery hanging is not viable, Council may consider creating a town art trail by rotating the collection through prominent spaces such as the Crossing Theatre, the library, the Council Chambers, the Tourist Information Centre, etc.
Having regard to various issues associated with the exhibition of Council’s Civic Art Collection on a permanent basis, four (4) options and the associated risks are being considered:
|
Exhibition Options |
Likely Risks |
Risk Levels |
Comments |
|
1. Permanent exhibition in the Crossing Theatre’s Exhibition Room. |
§ UV & Lighting harmful effects § Graffiti & accidental damage § Lower longevity of artwork |
High
High
High |
§ Unless appropriate measures such as curtains, ventilation, etc. are in place. § Unless the space is staffed to mitigate unexpected damage and graffiti. § Unless the space is holistically retrofitted to address UV, lighting, air and humidity. |
|
2. Rotating the art collection through prominent spaces. |
§ UV & Lighting harmful effects § Graffiti & accidental damage § Lower longevity of artwork |
Higher
Higher
Higher |
§ Unless appropriate measures are in place at every location. § Unless the transport for rotating the collection is properly managed. § Unless every space is holistically retrofitted to address UV, lighting, etc. |
|
3. Scheduled exhibition in the Crossing Theatre’s Exhibition Room. |
§ UV & Lighting harmful effects § Graffiti & accidental damage § Lower longevity of artwork |
Medium
High
Low |
§ Provided that the collection is properly stored and managed. § The hanging and storing activities may also expose to higher risk of damage. § Provided that the condition of the storage area is sound with low UV and lighting. |
|
4. Digital exhibition of the art collection on a prominent space at the Crossing Theatre. |
§ UV & Lighting harmful effects § Graffiti & accidental damage § Lower longevity of artwork |
Lower
Lower
Lower |
This option can be used to complement Option 3 above. The digital exhibition can be projected on a selected wall space in the Crossing Theatre’s foyer. This digital exhibition can further be implemented simultaneously at different sites such as Council Chambers and Visitor Information Centre or even on Council’s website or multi- media platforms. However, the cost for making this digital exhibition has not been explored and unknown at this stage. |
Financial Implications
Option 1 would require further improvements to the condition of the exhibition space to protect the quality and longevity of the Civic Art Collection, and additional staffing to mitigate unexpected damage, undesirable graffiti and loss of the asset. Council may acknowledge the risks and proceed with this option without undertaking any additional works and creating further financial burden to the operation of the Crossing Theatre. Council must bear in mind that The Crossing Theatre does not have skilled curators, and would need to buy these services externally for any curation and restoration works in the future.
Option 2 would intensify Option 1 challenges at multiple locations. Options 3 would only provide the public with opportunities for viewing the Civic Art Collection during the scheduled periods. Option 4 should only be considered as complementary to one of the other options as the digital experience could never be the same as real exhibition.
Statutory and Policy Implications
As per the 2019 valuation, the Civic Art Collection comprises 44 artworks and 2 pottery items. The values vary from $75 to $150,000. The most valuable piece of art is “The Morning Ferry, Lane Cove River” oil on board created by Lloyd Frederick Rees (1895-1988). This artwork is currently hanging within the Exhibition Room since November 2018. The artwork is not protected by a glass cover. Arrangements should be made for this artwork to be properly protected and framed.
Obviously, the ongoing conservation and management efforts for low cost versus high cost items would have financial impact to Council. This has raised the question whether Council should take the opportunity to review the Civic Art Collection and set criteria for what should or should not be included or accepted to be included in the Collection.
According to various guidelines and materials available online from the Museums and Galleries NSW, dust, temperature, humidity and light are the four essential elements that affect the quality and longevity of artworks. The exhibition environment would need to be holistically managed as follows:
|
Element |
Management Measures |
|
§ Dust: |
The space must be regularly cleaned and vacuumed to: ü control dust to minimum levels; ü reduce moisture absorption from dust; ü reduce humidity in the environment; and ü minimise pollutants that could intensify the deterioration of artworks. |
|
§ Temperature: |
The temperature within the exhibition space should range between 150 and 250 with a variation of +/- 40. |
|
§ Humidity: |
The humidity in the exhibition space should be regularly monitored to ensure the environment stays within the range between 45% and 55% with a variation of +/- 5%. |
|
§ Light: |
As ultraviolet levels, the intensity of the illumination and the exposure time period are all affecting the quality and longevity of artworks. Management strategies can include appropriate exhibition opening and closing time, ensuring illumination levels range between 50-200 Lux depending on the materials on display. |
Consultation
External Consultation
· Tamworth Regional Gallery.
· Museums and Galleries NSW.
Internal Consultation
9.5 Notice of Motion - Potential Learning and Development Centre at Federation Farm
File Number: 441887
I, Councillor Cameron Staines, give notice that at the next Ordinary Meeting of Council be held on 26 February 2019, I intend to move the following motion:
|
That Council consider the inclusion of an Action for the 2019/2020 Operational Plan under the Strategy ‘1.1.4 Youth of the Shire engaged and supported through the provision of adequate program and training services to facilitate the retention of our young people’; such as: Council undertaken discussions with Cotton Seed Distributors (and other interested parties) about co-jointly establishing a learning and development centre potentially located as Federation Farm. |
Rationale
It is timely that Council commence discussions with industry in the Shire to build on our current education opportunities.
It is my suggestion to begin discussions with Cotton Seed Distributors and utilise Federation Farm.
Why Federation Farm?
· Council owned.
· Location close to Narrabri schools also for Wee Waa schools.
· Federation Farm is irrigated.
· There could be animal health programs.
· Operating machinery.
· Federation Farm can produce its own income for expenses.
I believe Cotton Seed Distributors would be very interested in such a concept.
The benefits for primary and secondary schools would be massive.
Federation Farm is underutilised and has a potential for additional educational programs.
· Inland Rail.
· Santos.
· Coal mines.
· Agri-business.
All of these above will benefit from such an establishment coming into existence; and they could play their part.
THEME 2: OUR ENVIRONMENT
STRATEGIC DIRECTION 2: ENVIRONMENTALLY SUSTAINABLE AND PRODUCTIVE SHIRE
By 2027, we will maintain a healthy balance between our natural and built environments.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several environmental priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Waste management and recycling
§ Environmental planning
§ Planning and development
§ Parks and open spaces
§ Noxious weeds control
§ Floodplain management
§ Water and sewer management
§ Stormwater management
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following environmental strategic outcomes:
§ Improved air, water and soil quality
§ Reduction in domestic and industry waste
§ Management of potential impacts from extractive industries
§ Improved emergency service provision and resources
§ Maintenance of heritage sites for future generation
10.1 Leards Forest Precinct Environmental Trust Funding Applications - November 2018
File Number: 439943
Responsible Officer: Daniel Boyce, Director Development and Economic Growth
Author: Roz Solomon, Community Development Officer
Attachments: Nil
Delivery Program Alignment
|
2. Environment |
|
|
Objective |
2.4 The impacts of extractive industries on the environment will be minimised |
|
Strategy |
2.4.4 Potential environmental and community impacts are minimised through thorough assessment and independent monitoring |
|
|
|
Executive Summary
The Leards Forest Precinct Environmental Trust Inc. met on 8 November 2018 to discuss applications to the Environmental Grant Program. The Trust has recommended the allocation of $9,952.50 to Boggabri Men’s Shed to assist with the installation of solar panels for the roof.
|
That Council, pursuant to the provisions of Section 356 of the Local Government Act 1993, grant financial assistance from the Environmental Grant Program to the Boggabri Men’s Shed of $9,952.50. |
Background
The Environmental Grant Program is funded from contributions made by Boggabri Coal, Maules Creek Coal, and Tarrawonga Coal Mines under Voluntary Planning Agreements.
The Leards Forest Precinct Trust Inc. administers the Environmental Grant Program. The Trust consists of representatives from the abovementioned mines, community members, and Gunnedah and Narrabri Shire Council’s.
The aim of the Environmental Grant Program is to facilitate projects that enhance the environment, protect the environment, or provide a sustainable environmental solution. The projects are to be based within a 25-kilometre radius of the Leards Forest Precinct.
Due to some previous rounds of funding receiving no applications, the Environmental Grant Program is now to remain open to applications all year round. The Leards Forest Precinct Environmental Trust Inc. meets in May and November of each year to review applications and provide funding recommendations to Council.
Current Situation
The Leards Forest Precinct Environmental Trust Inc. met on 8 November 2018 to discuss applications to the Environmental Grant Program. Applications were received from the following organisations:
· Boggabri Men’s Shed.
· Sacred Heart Parish.
· Boggabri and District Historical Society / Boggabri Men’s Shed.
The Leards Forest Precinct Environmental Trust Inc. has recommended the allocation of $9,952.50 to Boggabri Men’s Shed to assist with the installation of solar panels for the roof.
The other applicant organisations have been asked to provide additional detail and quotations of works in support of their applications. These applications will be reassessed as the information is provided and will be the subject of a further report to Council.
Financial Implications
A number of mining Voluntary Planning Agreements made with Council provide the funding for the Environmental Grant Program.
The allocation of $9,952.50 to the Boggabri Men’s Shed will be deducted from the balance of the restricted asset held by Council for this purpose.
Statutory and Policy Implications
· Section 356 of the Local Government Act 1993.
· Funds to be held in trust for Environmental Projects to be administered by Council with expenditure recommended by the Community Consultative Committee in consultation with similar funds set up by mines within the Leard Forest Mining Industry Cluster.
Consultation
External Consultation
· Leards Forest Precinct Environmental Trust Inc.
Internal Consultation
· Director Corporate Services.
· Economic Development Manager.
10.2 Submission to the Independent Planning Commission on the Vickery Coal Mine Extension Project
File Number: 441299
Responsible Officer: Daniel Boyce, Director Development and Economic Growth
Author: Daniel Boyce, Director Development and Economic Growth
Attachments: 1. Submission to the Independent Planning Commission on the Vickery Extension Project ⇩
Delivery Program Alignment
|
2. Environment |
|
|
Objective |
2.2 We will protect our environment through sustainable planning and well-resourced emergency services |
|
Strategy |
2.2.4 Decision making will be informed by the principles of Ecologically Sustainable Development and the precautionary principle |
|
|
|
Executive Summary
The Vickery Coal Mine, Vickery Extension Project proposes to extract annual run-of-mine (“ROM”) coal from the open cut at an average rate of 7.2 million tonnes per annum (“Mtpa”) over 25 years, with a peak production of up to approximately 10 Mtpa. The estimated total resource is 179 million tonnes (“Mt”).
The Project will be determined by the Independent Planning Commission (“IPC”).
Council made a submission (Attachment 1) to the IPC on 11 February 2019.
|
That Council note the submission to the Independent Planning Commission on the Vickery Coal Mine Extension Project. |
Background
The Vickery Coal Mine, Vickery Extension Project (“Project”) incorporates and extends mining operations of the approved Vickery Coal Mine. The Project proposes to extract annual run-of-mine (“ROM”) coal from the open cut at an average rate of 7.2 million tonnes per annum (“Mtpa”) over 25 years, with a peak production of up to approximately 10 Mtpa. The estimated total resource is 179 million tonnes (“Mt”).
The Project is a State Significant Development and assessed by the Department of Planning and Environment (“DPE”) who will provide a report to the Independent Planning Commission (“IPC”) to make a final decision to either approve or reject the Project.
Council made a submission to the DPE on 30 October 2018 in response to the public exhibition of the Environmental Impact Statement (“EIS”) for the Project.
Council met with the IPC on 19 December 2018 regarding the Project.
The Vickery Extension Project Public Hearing was held on Monday 4 February 2019 at Boggabri RSL Memorial Club and Tuesday 5 February 2019 at Gunnedah Town Hall.
Current Situation
Council made a submission (Attachment 1) to the IPC on 11 February 2019.
Financial Implications
Nil.
Statutory and Policy Implications
The submission was prepared in accordance with Council’s Extractive Industries Policy.
Consultation
External Consultation
Nil.
Internal Consultation
· Design Services Manager.
· Director Infrastructure Delivery.
· Councillors.
10.3 Development Application DA23/2019 - Request for waiver of development application fees and Section 94A Developer Contributions
File Number: 438730
Responsible Officer: Daniel Boyce, Director Development and Economic Growth
Author: Daniel Boyce, Director Development and Economic Growth
Attachments: 1. Wee Waa Fishing Club Letter Request to Waive Fees ⇩
Delivery Program Alignment
|
2. Environment |
|
|
Objective |
2.1 We will maintain our open spaces, natural environment and heritage for future generations |
|
Strategy |
2.1.3 Passive recreational open spaces are well maintained and accessible for public use |
|
|
|
Executive Summary
Wee Waa Fishing Club submitted a combined Development Application (“DA”) and Construction Certificate (“CC”) to Council for the construction of a boat ramp on the Namoi River at a site known as “Yellow Banks”. The site is located on Cotton Lane, Wee Waa and has been used as the site for launching boats and other watercraft in its current black soil state for more than 20 years.
The DA and CC have been issued by way of approval.
Council has received a request from the Wee Waa Fishing Club to waive the following fees:
· Development Application Fee - $610.44
· Construction Certificate Application Fee - $815.87
· Inspection Package Fees - $496.00
· Occupation Certificate Fee - $135.00
· S94A Developer Contribution - $642.50
Total $2,699.81
|
That Council, having regard to the social and environmental contribution of the development to the community of Wee Waa and surrounds; waive the applicable Development Application fees and S94A Developer Contribution paid for DA 23/2019 being $2,699.81. |
Background
Wee Waa Fishing Club submitted a combined Development Application (“DA”) and Construction Certificate (“CC”) to Council for the construction of a boat ramp on the Namoi River at a site known as “Yellow Banks”. The site is located on Cotton Lane, Wee Waa and has been used as the site for launching boats and other watercraft in its current black soil state for more than 20 years.
Pursuant to the requirements of the Environmental Planning and Assessment Regulation 2000 and Council’s adopted Section 94A Developer Contributions Plan the Wee Waa Fishing Club was charged the following fees:
· Development Application Fee - $610.44
· Construction Certificate Application Fee - $815.87
· Inspection Package Fees - $496.00
· Occupation Certificate Fee - $135.00
· S94A Developer Contribution - $642.50
Total $2,699.81
The DA and CC have been issued by way of approval on 5 November 2018. Council has received a request from the Wee Waa Fishing Club on 6 December 2018 to waive the above fees that were appropriately charged at the time of lodgement of the DA.
Current Situation
As the Wee Waa Fishing Club, is a not-for-profit organisation and provides valuable and positive social and environmental outcomes for the people of Wee Waa and surrounds the request is not considered unreasonable. As indicated in the submission the money saved in fees, should they be waived, will go towards a fingerling release which is scheduled for early in 2019.
Financial Implications
Development application fees are charged as a means of recovering the costs to Council of the assessment of the application. Waiving the development application fees and the Section 94A Developer Contributions will mean that Council has provided a service but has not received the relevant revenue for that service.
Due to the development being by a not-for-profit community organisation providing a social and environmental outcome for the community of Wee Waa, Council may consider waiving the development application fees and the Section 94A Developer Contribution in this instance as the development application will result in an improvement in existing community access and facilities.
Statutory and Policy Implications
· Section 356 of the Local Government Act 1993.
· Community Grants Fund Policy.
Consultation
External Consultation
Nil.
Internal Consultation
Nil.
10.4 Notice of Motion - Second Town Water Supply (Narrabri)
File Number: 441373
I, Councillor Ron Campey, give notice that at the next Ordinary Meeting of Council be held on 26 February 2019, I intend to move the following motion:
|
That Council commence investigation into dual water supply for the township of Narrabri. |
Rationale
This is a potential 10, 20, 30+ year strategic project for Narrabri Shire. With a life of close to 100 years.
Narrabri is the place to begin as it has the worst water, the largest population and the most visitors to our Shire.
The majority of the water extracted, stored and distributed in the Narrabri Township is applied for non-human needs.
The public health of our community and its wellbeing is predicated on clean water for human consumption including bathing and household washing. Growing use of water softeners and pollutants is impacting on our sewage system.
The existing water supply is of a sub-standard quality affecting many residents, even though the new water augmentation system will enhance water quality now is the time to be engaged with State Government as it is awash with money.
In our immediate region, there are five townships in the Northwest where dual water supply is installed. The benefits would be immediately available to residents and business houses with a drinkable and potable supply for consumption, washing and showering in the households. This would be supplied in a small-diameter dedicated water main and distribution system only for household use. This supply would be metered using similar technology of water consumption measurement that is currently used. A premium would be charged for this water.
The attractiveness of Narrabri as a regional township would be much enhanced as would the benefits of township living be advanced, having clean water would be felt by the township for many generations to come.
THEME 3: OUR ECONOMY
STRATEGIC DIRECTION 3: PROGRESSIVE AND DIVERSE ECONOMY
By 2027, we will have developed a strong, diverse economy that attracts, retains and inspires business, industry and tourism growth.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several economic priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Economic development
§ Planning and development
§ Entertainment and conferences
§ Local and regional tourism and events
§ Saleyards
§ Airport
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following economic strategic outcomes:
§ Increased community events, conferences and entertainment
§ Increased employment through industry innovation, investment and value adding
§ Established freight hub for the Norther Inland Region
§ Increased housing availability and affordability
§ Broadened economic base
11.1 Grant Status Report - July to December 2018
File Number: 439222
Responsible Officer: Stewart Todd, General Manager
Author: Amanda Wales, Grants Officer
Attachments: 1. Grant Status July 2018 to December 2018 ⇩
Delivery Program Alignment
|
3. Economy |
|
|
Objective |
3.2 We will become a logistics hub for the northern inland region |
|
Strategy |
3.2.3 Explore opportunities for increasing the efficiency of freight movements |
|
|
3.3.4 Promote opportunities created through abundant supply of energy and easy access to transport logisitics
|
Executive Summary
The purpose of this report is to inform Council of grant activity for the period 1 July 2018 to 31 December 2018.
During the period 1 July 2018 to 31 December 2018 Council applied for $11,495,971.00 in grant funding. The amount of $249,000.00 was confirmed as approved, leaving $11,246,971 yet to be determined.
During the period 1 July 2018 to 31 December 2018 Council received confirmation of successful applications in the amount of $2,194,742.43 from grant applications lodged in the 2017-2018 financial year.
This provides a total of $2,443,742.43 in grant funding approved during the period 1 July 2018 to 31 December 2018.
Council’s financial co-contributions to successful grant applications 1 July 2018 to 31 December 2018 was $653,030.00.
|
That Council note the Grant Activity Report for the period 1 July 2018 to 31 December 2018. |
Background
The purpose of this report is to inform Council of grant activity for the period 1 July 2018 to 31 December 2018.
During this period there have been significant grant opportunities in the areas of infrastructure targeting freight and logistics. Council has submitted a large number of applications with the intention of securing funds which assist Council in reaching strategic goals for the Shire.
Council employs a dedicated Grants Officer whose primary function is to source new funding for Council projects, to administer existing funded projects and to acquit completed funded projects. In addition, the position also oversees operations of Councils Community Grants Fund, provides information to community sectors regarding upcoming grant opportunities and to provide assistance and advice to these groups in completing their applications.
Current Situation
During the period 1 July 2018 to 31 December 2018 Council applied for $11,495,971 in grant funding. The amount of $249,000.00 was confirmed as approved, leaving $11,246,971 yet to be determined.
During the period 1 July 2018 to 31 December 2018 Council received confirmation of successful applications in the amount of $2,194,742.43 from grant application in the 2017-2018 financial year.
Financial Implications
Council’s financial co-contributions to successful grant applications 1 July 2018 to 31 December 2018 was $653,030.00.
Statutory and Policy Implications
Nil.
Consultation
Consultation regarding grant opportunities is dependent on the grant being targeted. Council directorates are consulted with appropriate feedback and authorisation being sought before grant applications commence. External consultation can be sought prior to or during a grant application.
External Consultation
External communication includes community consultation and expert advice. Independent expert advice is sought where a grant is aimed at a particular project that requires specialist advice or planning, for example, utilising an external heritage consultant when needed.
Internal Consultation
Internal consultation from Council directorates is sought prior to and during the grant application process. Internal approval is also obtained prior to lodgement.
THEME 4: OUR CIVIC LEADERSHIP
STRATEGIC DIRECTION 4: COLLABORATIVE AND PROACTIVE LEADERSHIP
By 2027, we will proactively together to achieve our shared vision with strong strategic direction.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several civic leadership priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Integrated strategic planning and reporting
§ Community engagement and consultation
§ Representation and governance
§ Human resource management
§ Customer services
§ Information services
§ Financial services
§ Risk management
§ Compliance and regulation
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following civic leadership strategic outcomes:
§ Improved community engagement and decision-making processes
§ Well established community, industry, government and non-government partnerships
§ Well maintained core infrastructure and service provision that delivers public value
§ Transparent and accountable planning and reporting
§ Financial efficiency and sustainability
12.1 Delegates Report - Narrabri Gas Project Community Consultative Committee - 28 September 2018
File Number: 436302
Responsible Officer: Ron Campbell, Councillor
Author: Delece Hartnett, Personal Assistant to GM & Mayor
Attachments: 1. Narrabri Gas Project 28 September 2018 Meeting Minutes ⇩
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.2 Ensure effective and sound local governance practice |
|
|
|
|
That Council note Cr Campbell’s Delegates Report from the Narrabri Gas Project Community Consultative Committee Meeting held on Friday 28 September 2018. |
Delegates REPORT
The Narrabri Gas Project Community Consultative Committee held a Meeting on Friday 28 September 2018.
12.2 Delegates Report - Leards Forest Environmental Trust Committee Meeting - Thursday 8 November 2018
File Number: 441465
Responsible Officer: Lloyd Finlay, Councillor
Author: Delece Hartnett, Personal Assistant to GM & Mayor
Attachments: 1. Leards Forest Trust Meeting Minutes 8 November 2018 ⇩
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.2 Ensure effective and sound local governance practice |
|
|
|
|
That Council note Cr Finlay’s Delegates Report from the Leard’s Forest Environmental Trust Inc Committee Meeting held on Thursday 8 November 2018. |
Delegates REPORT
The Leard’s Forest Environmental Trust Inc Committee Meeting held a Meeting on Thursday 8 November 2018.
The Minutes from the meeting are attached.
12.3 Delegates Report - Leards Forest Environmental Trust Annual General Meeting - Thursday 8 November 2018
File Number: 441469
Responsible Officer: Lloyd Finlay, Councillor
Author: Delece Hartnett, Personal Assistant to GM & Mayor
Attachments: 1. Leards Forest Precinct Environmental Trust AGM Minutes 8 November 2018 ⇩
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.1 We will proactively engage and partner with the community and government to achieve our strategic goals |
|
Strategy |
4.4.2 Ensure effective and sound local governance practice |
|
|
|
|
That Council note Cr Finlay’s Delegates Report from the Leard’s Forest Environmental Trust Inc Annual General Meeting held on Thursday 8 November 2018. |
Delegates REPORT
The Leard’s Forest Environmental Trust Inc Annual General Meeting held a Meeting on Thursday 8 November 2018.
The Minutes from the meeting are attached.
12.4 Delegates Report - Narromine to Narrabri (N2N) Inland Rail Community Consultative Committee - 22 January 2019
File Number: 441740
Responsible Officer: Ron Campbell, Councillor
Author: Delece Hartnett, Personal Assistant to GM & Mayor
Attachments: 1. Minutes - N2N Community Consultative Committee Meeting - Narrabri, 22 January 2019 ⇩
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.2 Ensure effective and sound local governance practice |
|
|
|
|
That Council note Cr Campbell’s Delegate Report from the Narromine to Narrabri (N2N) Inland Rail Community Consultative Committee held on Tuesday 22 January 2019. |
Delegates REPORT
The Narromine to Narrabri (N2N) Inland Rail Community Consultative Committee held a meeting on Tuesday 22 January 2019.
File Number: 435489
Responsible Officer: Stewart Todd, General Manager
Author: Stewart Todd, General Manager
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.2 Ensure effective and sound local governance practice |
|
|
|
Executive Summary
On a number of recent occasions Council Advisory Committee Meetings have been close to not establishing a quorum. Council utilises an Advisory Committee structure to ensure efficient and effective governance frameworks exist that support Council decision making.
It is recommended to assist in avoiding not establishing a quorum into the future that the Councillor membership be increased by one (1) for Council Advisory Committee Meetings.
|
1. That Council expand the membership of Council Advisory Committees to include an additional Councillor member. 2. That Council amend the Terms of Reference of Advisory Committees to reflect the additional Councillor Representatives, as required. |
Background
Council establishes a Committee structure to ensure efficient and effective governance frameworks exist that support Council decision making.
On a number of recent occasions Council Advisory Committee Meetings have been close to not making a quorum. It should be noted that all meetings have proceeded with an appropriate quorum.
Current Situation
It is proposed, that to avoid the potential of a Council Advisory Committee Meeting failing to occur due to the lack of a quorum, that the number of Councillor representatives be increased by one (1), where applicable.
|
Committee |
Type of Committee |
Councillor Representative |
|
Access and Inclusion Advisory Committee |
Advisory |
Cr Loder Cr Staines |
|
China Engagement Advisory Committee |
Advisory |
Cr Redding (as Mayor) |
|
Crime Prevention Advisory Committee |
Advisory |
Cr Loder Cr Kneale |
|
Floodplain Management Advisory Committee |
Advisory |
Cr Kneale Cr Booby |
|
Narrabri Airport Advisory Committee |
Advisory |
Cr Staines Cr McMahon |
|
Saleyards Advisory Committee |
Advisory |
Cr Staines Cr Booby |
|
The Crossing Theatre Advisory Committee |
Advisory |
Cr Kneale Cr Loder |
|
Youth Centre Advisory Committee |
Advisory |
Cr Finlay Cr Redding |
The above outlines the current membership of Councillors to Council Advisory Committees.
Financial Implications
Nil.
Statutory and Policy Implications
If the number of Councillors representatives on Council Advisory Committees is changed, there will need to be amendments made to the Advisory Committee Terms of Reference.
Consultation
External Consultation
Nil.
Internal Consultation
· Councillors.
12.6 Acceptance of Tenders under Delegation – December 2018
File Number: 436295
Responsible Officer: Stewart Todd, General Manager
Author: Carlie Lawty, Contracts and Systems Officer
Attachments: Nil
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.2 Ensure effective and sound local governance practice |
|
|
|
Executive Summary
Council has conditionally delegated to the General Manager the ability to determine tenders.
One of the conditions was that a cyclic quarterly report be provided to Council outlining the tenders that have been determined under the delegation.
For this reporting period three (3) tenders have been determined under delegation.
|
That Council note the determination of tenders under delegation for the period to December 2018. |
Background
Local Government Amendment (Governance and Planning) Act 2016
Section 377 of the Local Government Act 1993 (“the LG Act”) provides for a council to delegate functions to the general manager. Prior to the Local Government Amendment (Governance and Planning) Act 2016; acceptance of tenders was a function that a council could not delegate.
The LG Act now enables a council to delegate the determination of tenders as long as the tender does not provide services currently provided by members of staff of a council.
Current Situation
Council has delegated to the General Manager the ability to determine tenders, under the following conditions:
1. That the tender not be in excess of a total of $1,500,000 (ex GST); and
2. That a cyclic report be submitted to Council on a three (3) monthly basis with information relating to tenders determined under the delegation.
The table below outlines the tenders determined under delegation for the reporting period:
|
Tender/Contract Description |
Successful Tenderer |
No. of Tenders (Local Tenders) |
Tender Price (ex GST) |
|
|
1. |
Contract 2018-19/10 – Narrabri Landfill and Airport Fence Project |
Vietrillion Pty Ltd ATF Mount Charlotte Trust |
8 (0) |
$387,933.51 |
|
2. |
Contract 2018-19/11 – Doctors Creek Sewer Diversion Project |
Chiverton Estate Pty Ltd t/as Thompsons Irrifab |
5 (0) |
$555,688.02 |
|
3. |
Contract 2018-19/12 – Narrabri Animal Pound Project |
Determined not to accept any tenders |
1 (0) |
N/A |
Financial Implications
Nil.
Statutory and Policy Implications
Council previously conditionally delegated to the General Manager the ability to determine tenders. The conditions placed on the delegation were:
1. The authority to determine tenders involving a total of receipts or expenditures not in excess of a total of $1,500,000 (ex GST) and in accordance with the Local Government Act, as amended; and
2. That a cyclic report be submitted to Council on a three (3) monthly basis with information relating to these tenders.
This report fulfils the second condition of the delegation.
Consultation
External Consultation
Nil.
Internal Consultation
12.7 Investment Report - December 2018
File Number: 440299
Responsible Officer: Lindsay Mason, Director Corporate Services
Author: Luke Meppem, Senior Finance Officer
Attachments: Nil
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.3 Report in a clear, concise manner that is easily understood |
Executive Summary
Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.
During the month:
· Three (3) investments matured, totalling $6 million.
· Three (3) new investments were placed, totalling $6 million.
Council’s Responsible Accounting Officer has certified that Council’s investments are in accordance with requirements.
|
That Council note the Investment Report for December 2018. |
Background
Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.
Current Situation
The following is a summary of investment movements for December 2018:
Investments maturing during the month:
· 05/12/2018 Rural Bank $2,000,000 187 days @ 2.80%
· 06/12/2018 Defence Bank $3,000,000 365 days @ 2.70%
· 19/12/2018 MyState Bank $1,000,000 180 days @ 2.83%
New investments secured during the month:
· 04/12/2018 Auswide Bank $2,000,000 183 days @ 2.80%
· 05/12/2018 BOQ $2,000,000 182 days @ 2.78%
· 06/12/2018 Defence Bank $2,000,000 279 days @ 2.80%
Please note that movements within the Bank Account will be provided in the January report for the November to January period.
Investment Rate Summary for December 2018
Average Interest Rate on Investments: 2.73%
Weighted Average Interest Rate on Investments 2.75%
Council’s Benchmarks
Bank Bill Swap Rate (BBSW) 90 day index (07/01/2019)[1] 2.06%
Average 11am Cash Rate 1.50%
Financial Implications
The interest income for the month:
General Fund $45,995
Externally Restricted Funds $25,000
Water Fund $37,438
Sewer Fund $23,533
Total Interest Income $131,966
Statutory and Policy Implications
Clause 212 of the Local Government (General) Regulation 2005 requires Council’s Responsible Accounting Officer to provide a monthly report setting out the details of all money that the Council has invested under section 625 of the Local Government Act 1993.
It is certified that Council’s investments have been made in accordance with:
· Local Government Act 1993.
· Local Government (General) Regulation 2005.
· Ministerial Investment Order dated 12 January 2011.
· Council’s Investment Policy dated 15 August 2017.
Consultation
External Consultation
Nil.
Internal Consultation
· Responsible Accounting Officer.
12.8 Investment Report - January 2019
File Number: 440164
Responsible Officer: Lindsay Mason, Director Corporate Services
Author: Luke Meppem, Senior Finance Officer
Attachments: Nil
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.3 Report in a clear, concise manner that is easily understood |
Executive Summary
Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.
During the month:
· Three (3) investments matured, totalling $4 million.
· Zero (0) new investments were placed.
Council’s Responsible Accounting Officer has certified that Council’s investments are in accordance with requirements.
|
That Council note the Investment Report for January 2019. |
Background
Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.
Current Situation
The following is a summary of investment movements for January 2019:
Investments maturing during the month:
· 09/01/2019 MyState Bank $2,000,000 218 days @ 2.83%
· 29/01/2019 ME Bank $1,000,000 183 days @ 2.75%
· 30/01/2019 CUA $1,000,000 274 days @ 2.80%
Investment Rate Summary for January 2019
Average Interest Rate on Investments: 2.73%
Weighted Average Interest Rate on Investments 2.74%
Council’s Benchmarks
Bank Bill Swap Rate (BBSW) 90 day index (01/02/2019)[2] 2.05%
Average 11am Cash Rate 1.50%
Financial Implications
The interest income for the month:
General Fund $43,070
Externally Restricted Funds $25,000
Water Fund $35,220
Sewer Fund $22,138
Total Interest Income $125,428
Statutory and Policy Implications
Clause 212 of the Local Government (General) Regulation 2005 requires Council’s Responsible Accounting Officer to provide a monthly report setting out the details of all money that the Council has invested under section 625 of the Local Government Act 1993.
It is certified that Council’s investments have been made in accordance with:
· Local Government Act 1993.
· Local Government (General) Regulation 2005.
· Ministerial Investment Order dated 12 January 2011.
· Council’s Investment Policy dated 15 August 2017.
Consultation
External Consultation
Nil.
Internal Consultation
· Responsible Accounting Officer.
12.9 Single Property - Amendment to Local Government Boundary
File Number: 433969
Responsible Officer: Lindsay Mason, Director Corporate Services
Author: Tim McClellan, Financial Services Manager
Attachments: 1. Advice from Office of Local Government ⇩
2. Boundary Map No. 1 ⇩
3. Boundary Map No. 2 ⇩
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.1 We will proactively engage and partner with the community and government to achieve our strategic goals |
|
Strategy |
4.1.1 Provide customer service excellence that is responsive to community needs |
|
|
|
Executive Summary
A ratepayer has requested Council pursue a local government area boundary change to allow them to amalgamate their property assessments under one local government authority. The land area in question is only 1.325ha and is currently rated in the Moree Plains Shire. This is considered only a minor adjustment and Moree Plains Shire Council have initially indicated that they would have no objection.
|
That Council: 1. Support the proposed boundary change. 2. Seek a Council resolution from Moree Plains Shire Council that also supports the boundary change. 3. Authorise making a joint proposal to the Minister for Local Government and His Excellency the Governor of New South Wales. 4. Request a provision for the payment of any outstanding rates and charges to be included in a proclamation to affect the boundary change. |
Background
The ratepayer purchased a closed road (lots 6 & 7, DP 1188719) from the Crown in December 2013 (AI299493). In 2014, they elected to have their properties amalgamated for rating purposes, but were left with a small portion (part of lot 6, DP 1188719) located in the Moree Plains Shire.
The ratepayer contacted Council after having received a rates notice from Moree Plains Shire Council for the portion of lot 6 DP 1188719 requesting this portion be amalgamated with the balance of their assessment.
Current Situation
Section 263(3) of the Local Government Act 1993 addresses matters that are referred to the Boundaries Commission for determination.
In this situation, it is considered, that only part 3(a) needs to be addressed: i.e. “the financial advantages or disadvantages of any relevant proposal to the residents and ratepayers of the areas concerned”. As the area discussed is a small area and only affects one ratepayer, it is negligible.
There will be minimal impact to Moree Plains Shire Council’s rating base.
Financial Implications
Minimal, as the area requested for realignment into Narrabri Shire Council is only 1.325ha, there will be minimal impact financially to Narrabri Shire Council.
Statutory and Policy Implications
Under sections 215, 216 and 217 of the Local Government Act 1993, there needs to be a proposal made to the Minister of Local Government by a council affected. If the Minister proceeds with the proposal, 28 days public notice shall be given, where an affected council or an affected elector may make representations concerning the proposal. The Minister must consider all representations made.
There are no implications with current Council policy.
Consultation
External Consultation
· The ratepayer concerned
· Moree Plains Shire Council
· Office of Local Government
Internal Consultation
· Finance Officer Rates
12.10 Swimming Pool Barrier Inspection Program
File Number: 441229
Responsible Officer: Daniel Boyce, Director Development and Economic Growth
Author: Daniel Boyce, Director Development and Economic Growth
Attachments: 1. Draft Swimming Pool Barrier Inspection Program ⇩
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.1 We will proactively engage and partner with the community and government to achieve our strategic goals |
|
Strategy |
4.1.2 Ensure the community is informed and involved in Council activities through implementing quality consultation |
|
|
|
Executive Summary
Council adopted a Swimming Pool Barrier Inspection Program in February 2014 in accordance with the Swimming Pools Act 1992.
A key part of the requirement for an inspection program is that it be locally appropriate and affordable. Given current constraints on building surveying resources, the inspection program should be refined to align with the resources available.
The purpose of this report is to seek the endorsement of Council to place the Draft Swimming Pool Barrier Inspection Program on exhibition for public comment.
|
1. That Council note the information contained in the report on the Swimming Pool Barrier Inspection Program. 2. That Council endorse the Draft Swimming Pool Barrier Inspection Program to be placed on public exhibition for 28 days and submissions be invited from the public. |
Background
Under the Swimming Pools Act 1992 (“the Act”) councils are required to develop an affordable and effective pool barrier program in consultation with the community. The program will also have an emphasis on providing relevant, up to date information to residents to assist in improving the safety of all swimming pools within the Local Government Area (LGA).
Council adopted the following Swimming Pool Barrier Inspection Program in February 2014 in accordance with the Act.
MINUTE 64/2014
Moved: Cr Bolton Seconded: Cr Lowder
That Council adopt the Swimming Pools and Spas Compliance Program inspection regime including fees and charges as follows:
· Council undertakes mandatory inspections of swimming pools at tourist, visitor and multi-occupancy developments every three years, beginning 29 April 2014.
· Council undertakes private property pool barrier inspections on existing swimming pools at three year intervals, beginning 29 April 2014.
· At the request of the pool owner, Council will undertake inspections of the pool barrier associated with the sale and lease of a property, beginning 29 April 2014.
· All new pools where an Occupation Certificate is issued will automatically be given a Certificate of Compliance under the Swimming Pool Register, beginning 29 April 2014. The pools will be exempt from the fencing inspection program for a period of three years.
· Inspection fees for an initial inspection be set at $120 and $100 per subsequent inspection required to reinspect non-compliances.
CARRIED
A key part of the requirement for an inspection program is that it be locally appropriate and affordable. Given current constraints on building surveying resources, the inspection program should be refined to align with the resources available.
Current Situation
The Draft Swimming Pool Barrier Inspection Program (“Draft Program”) that has been developed will be implemented in three phases based on legislative requirements, resourcing and perceived risk to the community.
The Draft Program is relevant to all swimming pools regulated under the Act.
A significant portion of the Draft Program is based around the inspection of premises with pools to ensure the pool barrier complies with the relevant standard. Once a barrier is brought up to standard a certificate will be issued to the owner. This certificate is valid for three (3) years.
An inspection of a swimming pool is to be carried out by Council, where any of the following circumstances exist:
· Complaints reported to Council of an alleged defective pool barrier.
· Certificate is requested by a property owner.
· Following up Notices issued by an Accredited Certifier.
· Tourist and visitor accommodation or more than 2 dwellings (every three (3) years).
· Certificate requested by an owner in relation to a property being sold or leased.
· Proactive pool barrier inspections in priority areas.
The Act provides provisions for Council to require property owners to carry out rectification works should a barrier be found not to comply with the relevant requirements.
The purpose of this report is to seek the endorsement of Council to place the Draft Program, attached, on exhibition for public comment.
Financial Implications
The Draft Program can be carried out with current staff resources.
Statutory and Policy Implications
Under the Swimming Pools Act 1992 councils are required to develop an affordable and effective pool barrier program in consultation with the community.
Consultation
The Draft Program will be placed on public exhibition to obtain community feedback for 28 days.
12.11 Classification of Council Land - Harparary Road, Baan Baa
File Number: 437736
Responsible Officer: Darren Raeck, Director Infrastructure Delivery
Author: Tan Vo, Manager Property Services
Attachments: 1. Plan showing Lot 1 in DP1247581 ⇩
2. Public Notice ⇩
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.2 Ensure effective and sound local governance practice |
|
|
|
Executive Summary
Council in February 2017 resolved to acquire part of 105 Harparary Road, Baan Baa to accommodate the access road to the reservoir, the rising main and underground power, and classify the land as Operational Land. A public notice was advertised in the Courier on 8 January 2019 allowing a period of 28 days for public submissions. No submissions have been received. Council can proceed with classifying the land as Operational land in accordance with the Local Government Act 1993.
|
That Council classify Lot 1 in DP 1247581, 45 Henriendi Street, Baan Baa (formerly part of 105 Harparary Road, Baan Baa) as Operational land in accordance with section 31 of the Local Government Act 1993. |
Background
Council at its meeting of 21 February 2017 considered a report on this matter and resolved (Minute 34/2017) “that Council:
1. Approve the acquisition of Lot 1, Part 105 Harparary Road, Baan Baa, to accommodate the Baan Baa Water Supply reservoir and plant shed, and approval of the agreement relating to the creation of the associated easement (both portion of Lot 73 DP 755470) to accommodate the access road to the reservoir site, the rising main and underground power.
2. Authorise the affixing of the Common Seal of Council, where necessary, to any or all documentation associated with the above acquisition and easement creation.
3. That this land, Lot 1, Part 105 Harparary Road, Baan Baa, be classified as operational land in Council’s land register.”
Current Situation
Council completed the purchase of the land, now known as Lot 1 in DP 1247581 (Attachment 1), 45 Henriendi Street, Baan Baa (formerly part of 105 Harparary Road, Baan Baa) on 30 November 2018. A Public Notice (Attachment 2) of the proposed Operational classification of the land was advertised in The Courier on 8 January 2019 allowing a period of 28 days for members of the public to make submissions. No submissions have been received.
Financial Implications
Nil
Statutory and Policy Implications
Section 31 of the Local Government Act provides that Council must classify land as Community or Operational land before or within 3 months after its acquisition. The acquisition was completed on 30 November 2018. Council has up to 28 February 2019 to classify the land as Operational land.
Consultation
External Consultation
The proposal for Operational classification of the land was advertised in The Courier on 8 January 2019 allowing a period of 28 days for members of the public to make submissions.
No submissions have been received.
Internal Consultation
§ Director Infrastructure Delivery.
12.12 Classification of Council Land - Rangari Road, Wean
File Number: 438553
Responsible Officer: Darren Raeck, Director Infrastructure Delivery
Author: Tan Vo, Manager Property Services
Attachments: 1. Plan showing Lots 1 and 2 DP 1244473 ⇩
2. Public Notice ⇩
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.2 Ensure effective and sound local governance practice |
|
|
|
Executive Summary
In April 2018 Council resolved to acquire the land required for the reconstruction of Barneys Spring Creek Road and classified the land as Operational Land. A public notice of the proposed classification was advertised in the Courier allowing 28 days for public submissions. No submissions have been received. Council can proceed with classifying the land as Operational land in accordance with the Local Government Act 1993.
|
That Council classify Lots 1 and 2 in DP 1244473, Rangari Road (formerly part of Lot C DP 431899) as Operational Land in accordance with section 31 of the Local Government Act 1993. |
Background
Council at its meeting of 24 April 2018 considered a report on this matter and resolved (Minute 088/2018) that Council:
1. Acquire land adjoin Rangari Road, being part of Lot C of DP431899 for $15,000 for the reconstruction of the Barneys Spring Creek Road Construction and meet all reasonable survey and legal costs associated with this acquisition.
2. Make all necessary arrangements to:
a) Dedicate the relevant section of the land as shown on the attached Barneys Spring Creek Road Realignment Proposal as public road in accordance with the provision of the Roads Act 1993.
b) Classify the balance of the land as operational land in accordance with section 31 of the Local Government Act 1993
3. Apply its Common Seal to any necessary documents relating to this acquisition.
Current Situation
Council has entered in a Deed of Agreement for completing the purchase of part of Lot C DP 431899, which is now known as Lots 1 and 2 in DP 1244473 (Attachment 1). The new road has been constructed. A public Notice (Attachment 2) of the proposed Operational Classification of the land was advertised in the Courier on 13 November 2018 allowing a period of 28 days for members of the public to make submissions. No submissions have been received.
Financial Implications
Nil
Statutory and Policy Implications
Section 31 of the Local Government Act provides that Council must classify land as Community or Operational land before or within 3 months after its acquisition. As no public submissions have been received, Council can classify the land as Operational.
Consultation
External Consultation
The proposal to classify the land as Operational was advertised in the Courier on 13 November 2018 allowing a period of 28 days for members of the public to make submissions.
No submissions have been received.
Internal Consultation
· Director Infrastructure Delivery.
12.13 Delivery Program 6 Monthly Progress Report - December 2018
File Number: 440281
Responsible Officer: Nicholas Ross, Executive Manager Human Resources
Author: Maree Bales, Business Process Officer
Attachments: 1. Delivery Program Progress Report - December 2018 (under separate cover) ⇨
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.3 Report in a clear, concise manner that is easily understood |
Executive Summary
Council’s Delivery Program 6 Monthly Progress Report provides Councillors and the community with an update on the organisation’s progress in achieving its objectives and strategies identified in the Community Strategic Plan. This is the third time such a report has been provided to Council and the Community. There are 106 Measures in total that demonstrate how Council is progressing.
Most Measures have actions identified in the progress comments that were completed or underway between July 2017 – December 2018. Many Measures are still in their initial reporting stages, with strategies and actions having been identified to progress the organisation towards the Estimated Target.
The Community Satisfaction Survey, undertaken in September 2017, has provided a basis for measurement of community satisfaction and participation in key activities. It should be noted that where the data source is the Community Survey, the reported results will not change until the next scheduled Community Satisfaction Survey.
Some Measures have achieved the target already, and the desired result is to maintain Council’s position.
|
That Council adopt the Delivery Program 6 Monthly Progress Report, as attached, detailing Council’s progress in meeting its objectives, strategies and measures up to the December 2018 period. |
Background
In 2009, the NSW Government introduced the new Integrated Planning and Reporting (IP&R) Framework. The IP&R framework recognises that most communities share similar aspirations: a safe, healthy and pleasant place to live, a sustainable environment, opportunities for social interaction, opportunities for education and employment, and reliable infrastructure. This framework allows NSW councils to draw their various plans together, understand how they interact and get the maximum leverage from their efforts by planning holistically and sustainably for the future.
Current Situation
This report is the Council’s third progress report against is four-year 2017 -2021 Delivery Program, covering progress from 1 July 2016 – 31 December 2018. Progress will be reported on a six-monthly basis, eight times over the duration of the Delivery Program up to 30 June 2021.
In the attached report, progress has been graphed for each measure, showing movement from the first July – December 2017 time period, the second January – June 2018 time period and the third July – December 2018 time period. This trend data is mapped against the estimated target, to show progress towards reaching the target progressively.
Financial Implications
Nil.
Statutory and Policy Implications
This report satisfies the requirements of section 404 of the Local Government Act 1993 (“the LG Act”).
Section 404(5) of the LG Act outlines that the general manager must ensure that regular progress reports are provided to the council reporting as to its progress with respect to the principal activities detailed in its delivery program. Progress reports must be provided at least every 6 months.
As outlined within the report this is the third 6 monthly update report on the progress of the Council’s 2017-2021 Delivery Program.
Consultation
External Consultation
Data utilised in measuring progress on achieving strategies is sourced from numerous external agencies including but not limited to:
· The Australian Bureau of Statistics (“ABS”).
· The Office of Local Government.
· Roads and Maritime Services.
· The Environmental Protection Agency.
· National Parks and Wildlife Service.
· Australian Early Development Census.
· Tourism Research Australia.
Internal Consultation
· Executive Management.
12.14 Operational and Service Plan Quarterly Report - December 2018
File Number: 440283
Responsible Officer: Nicholas Ross, Executive Manager Human Resources
Author: Maree Bales, Business Process Officer
Attachments: 1. Quarterly Operational and Service Plan Report - December 2018 (under separate cover) ⇨
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
|
Strategy |
4.4.3 Report in a clear, concise manner that is easily understood |
Executive Summary
Council’s Quarterly Operational and Service Plan Report provides the community with an update on Council’s progress in achieving its strategic objectives through specific actions, key performance measures and capital works projects. This allows the community to track each service in regards to what it is providing, at what cost and where works are occurring throughout the year.
As at 31 December 2018, 82% of Council’s Operational Plan Actions were either Achieved or On Target to be achieved by the 30 June 2019.
|
That Council adopt the Quarterly Operational and Service Plan Report, as attached, detailing Council’s progress in meeting its actions, capital works and key performance measures for the December 2018 quarter. |
Background
In 2009, the NSW Government introduced the new Integrated Planning and Reporting (IP&R) Framework. The IP&R framework recognises that most communities share similar aspirations: a safe, healthy and pleasant place to live, a sustainable environment, opportunities for social interaction, opportunities for education and employment, and reliable infrastructure. This framework allows NSW councils to draw their various plans together, understand how they interact and get the maximum leverage from their efforts by planning holistically and sustainably for the future.
Current Situation
This report presents the Council’s quarterly progress report against its Actions, Capital Works Program, and Key Performance Measures for each of its service areas, as established in the Council’s Integrated Planning and Reporting (IP&R) documents and related Service Plans.
Council’s Service Plans provide an in-depth strategic focus for all services of Council, defining exactly what each service is, what it provides, at what cost and where works are occurring. The community can analyse any of the individual Service Plans and ascertain what is being provided to the local community.
These Service Plans provide the community with key performance measures and a capital works program for each service area, that are measured in this report in terms of progress.
The attached December Quarterly Operational and Service Plan Report is Council’s progress for the second quarter of the 2018/2019 financial year. Please note that the financial reporting of progress against budget is included in the separate quarterly financial report.
From the December Quarterly Service Plan Report you will see that significant progress has been made towards achieving Council’s 2018/2019 activities.
Figure 1 – Progress by Theme and Action for December 2017 – Operational Plan Portal
Financial Implications
Nil.
Statutory and Policy Implications
Nil.
Consultation
External Consultation
Nil.
Internal Consultation
· Executive Management.
12.15 December Quarterly Budget Review
File Number: 440746
Responsible Officer: Lindsay Mason, Director Corporate Services
Author: Tim McClellan, Financial Services Manager
Attachments: 1. December 2018 QBR Attachment ⇩
Delivery Program Alignment
|
4. Leadership |
|
|
Objective |
4.2 Decision making will ensure Council remains financially sustainable |
|
Strategy |
4.2.1 Maintain and improve Council's financial sustainability with a focus on core business |
Executive Summary
This report is presented to Council quarterly to revise estimates of income and expenditure in accordance with clause 203 of the Local Government (General) Regulation 2005.
|
That Council adopt the Quarterly Budget Review Statement for the period ended 31 December 2018 as the revised Budget estimates for the year ended 30 June 2019 and the Operational Plan and Capital Works Plan be amended accordingly. |
Background
The budget review statement is provided in two formats. The first being by type and reflective of how the end of year Income Statement is reported. The second being by activity as per Note 2a of the Annual Financial Statements.
Council’s Note 2a reflects the individual service plans that have been established as an additional reporting layer to the community. Pages 3 to 6 of the attachment provide an additional level of the information from the summary that appears on page 2.
A capital budget review is included on page 7 of the Quarterly Budget Review Statement attached, also reflecting individual service plan capital expenditures.
Current Situation
This review is for the quarter ending 31 December 2018 and is attached for Council consideration.
Council’s September Review projected an Operating Result (excluding Capital Income) deficit of $1,805,000. The December Quarterly Budget Review, as presented, reflects an improvement of $16,000, resulting in a budgeted deficit of $1,789,000.
Other adjustments in the ‘Other than by QBRS’ column are as a result of adjustments arising from the conversion of the budget from Council’s legacy system to its new finance platform. They have no effect on the operating result.
Variations to the result as listed on page 2 of the attached Quarterly Budget Review Statement are summarised by Directorate below:
|
Directorate |
Variation |
Budget Implication |
|
Income |
||
|
General Purpose Revenue |
$0 |
No Change |
|
Strategic Management & Governance |
$0 |
No Change |
|
Corporate Services |
($60,000) |
Decrease in Operating Income |
|
Development & Economic Growth |
$52,000 |
Increase in Operating Income |
|
Infrastructure Delivery |
$750,000 |
Increase in Capital Income |
|
Expenditure |
||
|
Strategic Management & Governance |
$0 |
No Change |
|
Corporate Services |
($80,000) |
Decrease in Expenditure |
|
Development & Economic Growth |
$56,000 |
Increase in Expenditure |
|
Infrastructure Delivery |
$0 |
No Change |
|
|
||
|
Result (incl. Capital Income) |
$766,000 |
|
|
Result (excl. Capital Income) |
$16,000 |
Improved Net Operating Result |
The capital budget on page 7 of Quarterly Budget Review Statement shows a net decrease in the expected cost of Capital Works of $1,544,000.
Financial Implications
The major variations (greater than $10,000) are detailed below:
Corporate Services Revenue (net decrease in operating income of $60,000)
Property Services
· Received an operating grant $56,000 to fund Plans of Management for Crown Land controlled by Council.
The Crossing Theatre
· Projected income has been reduced by $115,000 based on current patronage and less than expected events being booked. This has been offset by a reduction in expenses of $80,000 (see below).
Corporate Services Expenditure (net decrease in expenditure of $80,000)
The Crossing Theatre
· Projected expenditure has been reduced by $80,000 based on reduced income expected.
Development and Economic Growth Revenue (net increase in operating income of $52,000)
Tourism Services
· Allowing for Tourism Book sales of $52,000.
Development and Economic Growth Expenditure (net increase in expenditure of $56,000)
Economic Development Services
· $30,000 has been included for landowner option payments for potential land purchases for the industrial hub.
· $15,000 has been added for marketing and catering of community events.
Infrastructure Delivery Income (net increase in capital income of $750,000)
Roads and Ancillary Services
· $700,000 has been included for the Cooma Road, Narrabri shared pathway grant income (expenditure was added at the September Quarterly Budget Review).
· $25,000 has been included for the Lynn Street, Boggabri extension & Cul de Sac capital contribution (expenditure was added at the September Quarterly Budget Review).
Water Services
· $25,000 has been included for the Lynn Street, Boggabri water mains extension capital contribution (expenditure was added at the September Quarterly Budget Review).
Capital Expenditure Budget (net decrease in expenditure of $1,544,000)
Information Service
· An additional $18,475 ($20,000 total budget) required for minor equipment purchases for the Customer Service area refit.
Property Services
· An additional $65,589 ($145,589 total budget) has been included for Administration Building refurbishment, which has now been completed.
· $36,000 has been included for the demolition of the Doctors Creek House. This is the subject of an insurance claim, which was made in December, and is likely to be paid in the March Quarter. No income adjustment for the claim has been included at this point in time.
Depots
· The Narrabri Stores Office build budget has been reduced by $15,000 (to $85,000).
· An additional $76,444 ($146,444 total budget) has been added to the Narrabri Oil/Water Separator project that now includes CCTV and lighting cabling works.
· The Wee Waa Office replacement budget has been reduced by $100,000 (to $150,000).
Airport
· $20,000 has been moved from the Perimeter Fencing budget ($200,000 total budget) to the Taxiway Sealing project ($35,000 total budget). Drainage works are required to complete this project.
· The new Security Gate budget has been reduced by $25,000 (to $5,000) due to staff carrying out the work themselves.
The Crossing Theatre
· The budget for painting works has been reduced by $15,107 (to $44,893).
Transport Services
· Local Road budgets for reseals (plus $205,950), reseals (plus $170,000) and rehabilitation (minus $956,000) have been revised down by a net amount of $580,050.
· Budgets have been reduced for Bullawa Creek Bridge ($313,207) and Eulah Creek Bridge ($688,000) replacements.
A number of other minor variances (under $10,000) have also been actioned.
Statutory and Policy Implications
A quarterly budget review is required under the Local Government (General) Regulation 2005, clause 203.
Consultation
External Consultation
Nil.
Internal Consultation
12.16 Notice of Motion - Councillor Briefings
File Number: 441372
I, Councillor Ron Campey, give notice that at the next Ordinary Meeting of Council be held on 26 February 2019, I intend to move the following motion:
|
That the first hour is allocated at the beginning of each ‘Councillor Briefing’ to institute a Q&A format for the benefit of Councillors to ask questions of the Executive on any operational or matter of importance. |
Rationale
The Q&A session would take questions in two formats:
1. Five working days in advance in writing.
2. Without notice at the Q&A period of the meeting.
The Q&A session would take answers in two formats:
a. In writing.
b. Verbally to the satisfaction of councillors.
Councillors will be much better placed to represent the community when they have a dedicated platform and opportunity to freely question the Executive on any matters of operational, technical and planning importance; and to receive answers in a timely manner to assist Council decision making.
I commend this Notice of Motion to Council.
MANAGEMENT COMMENT
· Councillors currently have unfettered access to the General Manager and the Directors (the Executive).
· Councillors have been provided with the email addresses and mobile phone numbers of the General Manager and Directors (the Executive).
· Councillors, at any time, can currently freely question the General Manager and the Directors (the Executive) on matters of Council’s strategic direction or operations.
· Councillors have been consistently encouraged to contact the General Manager or responsible Director on any matters of concern since their induction at the commencement of their Council term and on many occasions since then.
|
That Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out aloud.
|
