MINUTES OF narrabri SHIRE council
Ordinary Council
Meeting
HELD AT THE Narrabri
Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON Tuesday, 27
February 2024 AT 1:00 PM
PRESENT: Cr Darrell Tiemens, Cr Rohan Boehm, Cr Robert Browning, Cr John Clements, Cr Brett Dickinson, Cr Greg Lamont, Cr Catherine Redding, Cr Lisa Richardson
IN ATTENDANCE: Rob Williams (General Manager), Donna Ausling (Director Planning and Sustainability), Evan Harris (Acting Director Infrastructure Delivery), Ted Harrington (Director Financial and Commercial Services), Jason Townsend (Manager Governance and Risk), Samara Woolley (Minute Clerk)
Proceedings of the meeting commenced at 1:00 pm.
Members and officers were upstanding for the opening prayer by Keith Bates of New Life Christian Fellowship, in association with the Narrabri Ministers Fraternal.
The Mayor acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and the Council paid its respects to Elders past, present and emerging.
Council acknowledged the sacrifice made by Australian service men and women, in particular those who gave their lives in defence of the freedom we enjoy today.
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COUNCILLOR |
DATE/DURATION |
APOLOGY/LEAVE OF ABSENCE |
REASON |
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Cr Ron Campbell |
27 February 2024 |
Leave of Absence |
Personal Leave |
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Minute 001/2024 Moved: Cr Catherine Redding Seconded: Cr John Clements 1. That Leave of Absence be granted to Cr Ron Campbell for 27 February 2024. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
5 AtTendance by Audio Visual Link
Nil.
Councillors are reminded of their obligation to declare their interest in any matters listed before them. In considering your interest, you are reminded to include pecuniary, significant non-pecuniary and on-significant non-pecuniary conflicts of interest as well as any other interest you perceive or may be perceived of you. Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration. Councillors must state their reasons in declaring any type of interest.
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COUNCILLOR |
ITEM NUMBER |
PECUNIARY/ NON-PECUNIARY |
REASON |
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Cr Lisa Richardson |
14.8 |
Non-Pecuniary |
Employer has DA in – DA2024/0067 |
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DA in proximety to personal residence |
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Cr Greg Lamont |
14.8 |
Pecuniary |
Part Owner of property in Brent/Laidlaw Street Boggabri |
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Adjoining owner of property to development |
The following matters will be considered in the Closed (Public Excluded) Meeting:
18.1 Narrabri Shire Youth Council - Application Received
18.2 Seniors Festival 2024 - Senior of the Year Nomination
18.3 Business Paper and Unconfirmed Minutes of the Audit, Risk and Improvement Committee
18.4 2023-24/42 Yarrie Lake Road to Pilliga Road Freight Route Upgrade – Stage 1
Presentations made to Council:
1. Nil.
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Minute 002/2024 Moved: Cr Brett Dickinson Seconded: Cr Catherine Redding 1. That the minutes of Ordinary Meeting of the Narrabri Shire Council held on 19 December 2023 as circularised be confirmed and signed as a correct record by the Mayor. In Favour: Crs Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Abstained: Cr Robert Browning Carried 7/1 |
Nil reports.
Nil reports.
Nil reports.
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13.1 Mayoral Appointments for the period 11 December 2023 to 16 February 2024 |
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Minute 003/2024 Moved: Cr Darrell Tiemens 1. That Council note the Mayoral appointments for the period 11 December 2023 to 16 February 2024. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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14.1 Delegate Report - Narrabri Gas Project Community Consultation Committee (CCC) - 5 December 2023 |
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Minute 004/2024 Moved: Cr Catherine Redding Seconded: Cr Brett Dickinson 1. That Council note the Delegate Report on the minutes of the Narrabri Gas Project Community Consultative Committee meeting held on Tuesday 5 December 2023. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
At 1:28 pm, Cr Brett Dickinson left the meeting.
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14.2 Delegate Report - Narrabri Mine Community Consultation Committee (CCC) - 6 December 2023 |
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Minute 005/2024 Moved: Cr Catherine Redding Seconded: Cr Robert Browning 1. That Council note the Delegate Report on the minutes of the Narrabri Mine Community Consultative Committee meeting held on Wednesday, 6 December 2023. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Not Present: Cr Brett Dickinson Carried 7/0 |
At 1:30 pm, Cr Brett Dickinson returned to the meeting.
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14.3 2024 Austalian Local Government Association (ALGA) National General Assembly |
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Minute 006/2024 Moved: Cr Lisa Richardson Seconded: Cr John Clements 1. That Council nominates Crs Robert Browning, Catherine Redding, Darrell Tiemens for the Australian Local Government Association (ALGA) National General Assembly (NGA) taking place in Canberra from 2-4 July 2024. 2. That Council nominates Cr Tiemens for the Australian Council of Local Government (ACLG) Forum taking place on Friday 5 July 2024. 3. The Council nominates Cr Tiemens for the Australian Council of Local Government (ACLG) Gala Dinner on Thursday 4 July 2024. 4. That council allocate the additional funds required for this item from the professional development budget for councillors. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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Minute 007/2024 Moved: Cr John Clements Seconded: Cr Rohan Boehm 1. That Council suspend standing orders and move into Committee of the Whole. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
The Council moved into Committee of the Whole, the time being 1:36 pm.
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Minute 008/2024 Moved: Cr John Clements Seconded: Cr Rohan Boehm 1. That Council resume standing orders and move out of Committee of the Whole. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
The Council moved out of Committee of the Whole, the time being 1:42 pm.
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Minute 009/2024 Moved: Cr John Clements Seconded: Cr Catherine Redding 1. That Council note the Monthly Financial reports for January 2024. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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Minute 010/2024 Moved: Cr Lisa Richardson Seconded: Cr Brett Dickinson 1. That Council note the Investment Report for January 2024. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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Minute 011/2024 Moved: Cr Catherine Redding Seconded: Cr Brett Dickinson 1. That Council adopt the Quarterly Budget Review Statement for the period ended 31 December 2023 as the revised Budget estimates for the year ending 30 June 2024 and the Operational Plan and Capital Works Plan be amended accordingly. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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Minute 012/2024 Moved: Cr John Clements Seconded: Cr Catherine Redding 1. That Council receive and note the outstanding Resolutions Register as at 21 February 2024. 2. That Council receive and note the completed Resolutions Register as at 21 February 2024. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
At 2:08 pm, Cr Richardson left the meeting after declaring a non-pecuniary interest in relation to Item 14.8, due to her employer having a development application in the report and a development application in proximity to her residence in the report. She was not present at or in sight of the meeting during the consideration of the item.
At 2:09 pm, Cr Lamont left the meeting after declaring a pecuniary interest in relation to Item 14.8, due to a being a part owner and adjoining owner of properties outlined in the report. He was not present at or in sight of the meeting during the consideration of the item.
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14.8 Planning and Development Report - December 2023/January 2024 |
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Minute 013/2024 Moved: Cr John Clements Seconded: Cr Catherine Redding 1. That Council receive the Planning and Development Report for December 2023 and January 2024. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson and Catherine Redding Against: Nil Not Present: Crs Greg Lamont and Lisa Richardson Carried 6/0 |
At 2:18 pm, Cr Lisa Richardson returned to the meeting.
At 2:18 pm, Cr Greg Lamont returned to the meeting.
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Minute 014/2024 Moved: Cr Lisa Richardson Seconded: Cr John Clements 1. That Council receive and note the Infrastructure Delivery Status Report for December 2023 and January 2024. 2. That Council receive and note the Local Traffic Committee Minutes of 24 October 2023 meeting. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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Minute 015/2024 Moved: Cr John Clements Seconded: Cr Catherine Redding 1. That Council receive and note “Narrabri West Precinct Freight Activation Project” report. 2. That Council share project related information with Transport for New South Wales (TfNSW) and advocate to the relevant Minister that TfNSW complete the rail components of the project. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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Minute 016/2024 Moved: Cr Rohan Boehm Seconded: Cr Greg Lamont 1. That Council suspend standing orders and move into Committee of the Whole. In Favour: Crs Rohan Boehm, Robert Browning, John Clements and Greg Lamont Against: Crs Darrell Tiemens, Brett Dickinson, Catherine Redding and Lisa Richardson Equal The voting being equal; the Mayor exercised a casting vote against the motion. The motion was then lost. LOST |
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Minute 017/2024 Moved: Cr Lisa Richardson Seconded: Cr Brett Dickinson 1. That Council note the Community Engagement Report (Attachment 2) and acknowledge that 85% was in support of Option A (Library and Hall). 2. That Council Adopt the Boggabri Open Spaces Master Plan (Option A). In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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14.12 Operational and Service Plan Quarterly Report - 1 October 2023 to 31 December 2023 |
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Minute 018/2024 Moved: Cr Catherine Redding Seconded: Cr Brett Dickinson 1. That Council adopt the Quarter 2 2023/2024 Quarterly Operational Plan Progress Report, as attached, detailing Council’s progress in meeting its actions, capital works and key performance measures for the period of 1 October 2023 to 31 December 2023. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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14.13 Delivery Program 6 Monthly Progress Report - December 2023 |
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Minute 019/2024 Moved: Cr John Clements Seconded: Cr Robert Browning 1. That Council adopt the Delivery Program 6 Monthly Progress Report, as attached, detailing Council’s progress in meeting its objectives, strategies and measures up to 31 December 2023 period. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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Minute 020/2024 Moved: Cr Catherine Redding Seconded: Cr Lisa Richardson 1. That Council endorse the draft Crime Prevention Plan 2024/2028 for the purpose of public exhibition. 2. That Council endorse the Report ‘Crime Prevention Plan in Narrabri: Research Results’ noting that it is for internal use only. 3. That Council endorse the discussion paper ‘CCTV As a Crime Prevention Tool’. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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Minute 021/2024 Moved: Cr John Clements Seconded: Cr Lisa Richardson 1. That Council adopt the draft 2022/2026 Youth Strategy. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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16.1 Regulatory Compliance Report - December 2023 and January 2024 |
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Minute 022/2024 Moved: Cr John Clements Seconded: Cr Lisa Richardson 1. That Council receive and note the Regulatory Services Report for December 2023 and January 2024. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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Minute 023/2024 Moved: Cr Catherine Redding Seconded: Cr Lisa Richardson 1. That Council adopt the Boggabri Floodplain Risk Management Study and Plan. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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17.1 Temporary Suspension of Alcohol Free Zone - NarraBRIGHT Event 2024 |
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Minute 024/2024 Moved: Cr John Clements Seconded: Cr Rohan Boehm 1. That Council suspend the Alcohol-Free Zone within the roadway area (Max. 360m²) between 126—136 Maitland Street, Narrabri, from 3:00pm – 11:59pm on Friday 15 March 2024, for the purposes of facilitating a proposed licensed, fenced bar area and service, for the NarraBRIGHT event. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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17.2 DA2024/0018 - Demolition and Construction of a Multi Dwelling Housing Development (Four [4] additional Dwellings and One [1] Existing Dwelling) on LOT: A DP: 393625, 19 Meelee Street, Narrabri |
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Minute 025/2024 Moved: Cr Catherine Redding Seconded: Cr Rohan Boehm 1. That Council determine DA 2024/0018 pursuant to Section 4.16 of the Environmental Planning & Assessment Act 1979 by the granting of consent subject to conditions, as detailed in Attachment 1 ‘Conditions of Consent’. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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Minute 026/2024 Moved: Cr John Clements Seconded: Cr Lisa Richardson That Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items: 18.1 Narrabri Shire Youth Council - Application Received This matter is considered to be confidential under Section 10A(2) - (a) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than councillors). 18.2 Seniors Festival 2024 - Senior of the Year Nomination This matter is considered to be confidential under Section 10A(2) - (a) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than councillors). 18.3 Business Paper and Unconfirmed Minutes of the Audit, Risk and Improvement Committee This matter is considered to be confidential under Section 10A(2) - (f) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with details of systems and/or arrangements that have been implemented to protect council, councillors, staff and Council property. 18.4 2023-24/42 Yarrie Lake Road to Pilliga Road Freight Route Upgrade – Stage 1 This matter is considered to be confidential under Section 10A(2) - (c) and (d)(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.
In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
The Council moved into Closed (Public Excluded Meeting), the time being 3:07 pm.
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Minute 027/2024 Moved: Cr Darrell Tiemens 1. That Council suspend standing orders for a break. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
The Council suspended standing orders, the time being 3:07 pm.
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Minute 028/2024 Moved: Cr Darrell Tiemens 1. That Council resume standing orders. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
The Council resumed standing orders, the time being 3:21 pm.
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Minute 029/2024 Moved: Cr John Clements Seconded: Cr Brett Dickinson 1. That Council endorse the enclosed application for candidate 1 for the Narrabri Shire Youth Council’s second term 2023-2025. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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Minute 030/2024 Moved: Cr John Clements Seconded: Cr Lisa Richardson 1. That Council award the Narrabri senior of the year award 2024 to nominees 4 and 6. 2. That Council keep the outcome confidential until the winner is announced at the Seniors Festival luncheon to be held at the Narrabri RSL, Auditorium room on Thursday 14 March 2024. 3. That all finalists receive a highly commended certificate to recognise their contributions to the community. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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Minute 031/2024 Moved: Cr Lisa Richardson Seconded: Cr Rohan Boehm 1. That Council suspend standing orders and move into Committee of the Whole. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
The Council moved into Committee of the Whole, the time being 3:27pm.
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Minute 032/2024 Moved: Cr John Clements Seconded: Cr Lisa Richardson 1. That Council resume standing orders and move out of Committee of the Whole. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
The Council moved out of Committee of the Whole, the time being 3:35 pm.
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18.3 Business Paper and Unconfirmed Minutes of the Audit, Risk and Improvement Committee |
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Minute 033/2024 Moved: Cr Catherine Redding Seconded: Cr Rohan Boehm 1. That Council note the Business Papers and Unconfirmed Minutes of the Audit, Risk and Improvement Committee meeting held on Monday, 18 December 2023. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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SUPPLEMENTARY 18.4 2023-24/42 Yarrie Lake Road to Pilliga Road Freight Route Upgrade – Stage 1 |
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Minute 034/2024 Moved: Cr John Clements Seconded: Cr Rohan Boehm 1. That Council accept the tender from Daracon Contractors Pty Ltd in the GST exclusive amount of $4,303,181.33 for Contract No. 2023-24/42 - Yarrie Lake to Pilliga Freight Route Upgrade – Stage 1. 2. That Council maintain the confidentiality of the documents and considerations in respect of Contract No. 2023-24/42 – Yarrie Lake to Pilliga Freight Route Upgrade – Stage 1. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
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Minute 035/2024 Moved: Cr John Clements Seconded: Cr Brett Dickinson 1. That Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out to those present by the Chair of the Meeting or their nominee. In Favour: Crs Darrell Tiemens, Rohan Boehm, Robert Browning, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against: Nil Carried 8/0 |
The Council moved out of Closed (Public Excluded Meeting), the time being 3;58 pm and the General Manager read out to those present the resolutions of the Closed (Public Excluded) Meeting.
The Meeting closed at 4:01pm.
The minutes of this meeting are scheduled to be confirmed at the Ordinary Council Meeting to be held on 26 March 2024.
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CHAIRPERSON