PUBLIC FORUM (held outside formal Council Meeting)

 

The Council may hold a public forum prior to each Ordinary Meeting of the Council for the purpose of hearing oral submissions from members of the public on items of business to be considered at the meeting (listed on the Agenda).

 

Public forums may also be held prior to Extraordinary Council Meetings and meetings of committees of the Council.

 

Public forums are to be chaired by the mayor or their nominee.

 

Request to Speak in the Public Forum

 

To speak at a public forum, a person must first make an application to the Council in the approved form. Applications to speak at the public forum must be received by 5pm on the working day before the date on which the public forum is to be held and must identify the item of business on the agenda of the Council meeting the person wishes to speak on, and whether they wish to speak ‘for’ or ‘against’ the item.

 

Approved speakers at the public forum are to register with the Council any written, visual or audio material to be presented in support of their address to the Council, and to identify any equipment needs at 5pm on the working day before the Public Forum.

 

The General Manager or their delegate may refuse to allow such material to be presented.

 

A person may apply to speak on no more than 2 items of business on the agenda of the Council Meeting.

 

Legal representatives acting on behalf of others are not to be permitted to speak at a public forum unless they identify their status as a legal representative when applying to speak at the public forum.

 

The General Manager or their delegate may refuse an application to speak at a public forum.

 

No more than three (3) speakers are to be permitted to speak ‘for’ or ‘against’ each item of business on the agenda for the Council Meeting.

 

If more than the permitted number of speakers apply to speak ‘for’ or ‘against’ any item of business, the general manager or their delegate may, in consultation with the mayor or the mayor’s nominated chairperson, increase the number of speakers permitted to speak on an item of business, where they are satisfied that it is necessary to do so to allow the council to hear a fuller range of views on the relevant item of business.

 

Each speaker will be allowed three (3) minutes to address the Council. This time is to be strictly enforced by the Chairperson.

 

The Chairperson of the meeting can grant one extension of up to a maximum of two (2) minutes, should further information, be considered to be important to the Council. This is solely at the discretion of the Chair.

 

Speakers at public forums must not digress from their nominated item on the agenda. If a speaker digresses to irrelevant matters, the Chairperson is to direct the speaker not to do so. If a speaker fails to observe a direction from the chairperson, the speaker will not be further heard.

 

A councillor (including the chairperson) may, through the chairperson, ask questions of a speaker following their address at a Public Forum. Questions put to a speaker must be direct, succinct and without argument. Debate will not be permitted by the speaker, Councillors or staff.

 

Speakers are under no obligation to answer a question. Answers by the speaker, to each question are to be limited to three (3) minutes.

 

Speakers at public forums cannot ask questions of the Council, Councillors or Council staff.

 

The general manager or their nominee may, with the concurrence of the chairperson, address the council for up 5 minutes in response to an address to the council at a public forum after the address and any subsequent questions and answers have been finalised.

 

Where an address made at a public forum raises matters that require further consideration by council staff, the general manager may recommend that the council defer consideration of the matter pending the preparation of a further report on the matters.

 

The “Request to Speak in Public Forum”, at an Ordinary Council Meeting, can be obtained, from Council’s Administration Office, or by downloading it from Council’s website at:

 

http://www.narrabri.nsw.gov.au/speaking-at-public-forum-1232.html

 

Use of mobile phones and

unauthorised recording of meetings

Councillors, council staff and members of the public must ensure that mobile phones are turned to silent during meetings of the council and committees of the council.

(As per Council’s Code of Meeting Practice)

A person must not live stream or use an audio recorder, video camera, mobile phone or any other device to make a recording of the proceedings of a meeting of the council or a committee of the council without the prior authorisation of the Council.

(As per Council’s Code of Meeting Practice)

AUDIO RECORDING NOTICE

Council advises that this Meeting will be recorded for the purpose of webcasting, and made available on the Internet. As such, all those present should refrain from making any defamatory statements. It is requested that Councillors within the duration of the Meeting, limit discussions to only the business on the agenda and what is permissible under our Code of Meeting Practice.

(As per Council’s Code of Meeting Practice)

 

AGENDA

1          Opening Prayer. 9

2          Acknowledgement of Country. 9

3          Recognition of Service Men & Women. 9

4          Apologies/Granting of Leave of Absences. 9

5          Declaration of Pecuniary and Non- Pecuniary Interests. 9

6          Items to be Considered in the Confidential (Public Excluded) Meeting. 9

7          Presentations. 10

8          Confirmation of Minutes. 10

9          Matters of Great Urgency. 33

Nil reports.

10       Questions with Notice. 34

Nil reports.

11       Mayoral Minute. 36

11.1          Mayoral Appointments for the period 15 May to 16 June 2023. 36

12       Our Civic Leadership. 38

12.1          Planning and Development Report - May 2023. 39

12.2          Infrastructure Delivery Status Report - May 2023. 53

12.3          Acceptance of Tenders Under Delegation - May 2023. 60

12.4          2023/2024 Roads Capital Programs. 62

12.5          Log of Auto-Archive access. 64

12.6          Resolutions Register - May to June 2023. 66

12.7          2023/2024 Operational Plan. 95

12.8          Investment Report - May 2023. 99

12.9          Donations in Lieu of Ordinary Rates 2023/2024. 103

12.10       Delegate Report - Draft Minutes of the Boggabri-Tarrawonga-Maules Creek Joint Community Consultation Committee Meeting - 25 May 2023. 107

12.11       Delegate Report - Draft Minutes of the Maules Creek Coal Community Consultative Committee Meeting - 24 May 2023. 111

12.12       Delegate Report - Draft Minutes of the Tarrawonga Coal Community Consultative Committee Meeting - 24 May 2023. 117

12.13       Delegate Report - Draft Minutes of the Leards Forest Environmental Trust Inc. Meeting - 24 May 2023. 124

13       Our Society. 127

13.1          Application for Concessional Use of The Crossing Theatre - Narrabri High School 128

13.2          Application for Concessional Use of The Crossing Theatre - Narrabri Industrial Network INC (NIN) 140

14       Our Environment. 150

Nil reports.

15       Our Economy. 152

15.1          Inland Rail Update. 153

16       Confidential (Closed Council) Meeting. 156

16.1          Narrabri Sewerage Treatment Plant (STP) - Partial Land Acquisition Preliminary Investigations. 156

16.2          Business Paper and Unconfirmed Minutes of the Audit, Risk and Improvement Committee. 156

17       Meeting Closed. 156

 

Members and officers are asked to be upstanding for the opening prayer.

I would like to acknowledge the Traditional Owners of Country throughout Australia, in particular the Gomeroi People of the Kamilaroi Nation, and recognise their continuing connection to land, waters and culture.

We pay our respects to their Elders past, present and emerging.

Council acknowledges the sacrifice made by Australian service men and women, in particular those who gave their lives in defence of the freedom we enjoy today.

 

Councillors are reminded of their obligation to declare their interest in any matters listed before them.

In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.

Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.

Councillors must state their reasons in declaring any type of interest.

 

Extract from Council’s Code of Meeting Practice: 14        CLOSURE OF COUNCIL MEETINGS TO THE PUBLIC Grounds on which meetings can be closed to the public 14.1     The council or a committee of the council may close to the public so much of its meeting as comprises the discussion or the receipt of any of the following types of matters: (a)     personnel matters concerning particular individuals (other than councillors), (b)     the personal hardship of any resident or ratepayer, (c)     information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business, (d)     commercial information of a confidential nature that would, if disclosed: (i)    prejudice the commercial position of the person who supplied it, or (ii)   confer a commercial advantage on a competitor of the council, or (iii)  reveal a trade secret, (e)     information that would, if disclosed, prejudice the maintenance of law, (f)      matters affecting the security of the council, councillors, council staff or council property, (g)     advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege, (h)     information concerning the nature and location of a place or an item of Aboriginal significance on community land, (i)      alleged contraventions of the council’s code of conduct.              Note: Clause 14.1 reflects section 10A(1) and (2) of the Act. 14.2     The council or a committee of the council may also close to the public so much of its meeting as comprises a motion to close another part of the meeting to the public.              Note: Clause 14.2 reflects section 10A(3) of the Act.

The following matters will be considered in the Closed (Public Excluded) Meeting:

16.1       Narrabri Sewerage Treatment Plant (STP) - Partial Land Acquisition Preliminary Investigations

16.2       Business Paper and Unconfirmed Minutes of the Audit, Risk and Improvement Committee

 

Presentation requests received to date:

1.                  Nil.

Recommendation

That the minutes of the Ordinary Meeting of the Narrabri Shire Council held on 23 May 2023 as circularised be confirmed and signed as a correct record by the Mayor.

  MINUTES OF narrabri SHIRE council
Ordinary Council Meeting
HELD AT THE Narrabri Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON Tuesday, 23 May 2023 AT 1.00pm

 

PRESENT:                 Cr Ron Campbell, Cr Darrell Tiemens, Cr Rohan Boehm, Cr John Clements, Cr Brett Dickinson, Cr Greg Lamont, Cr Catherine Redding, Cr Lisa Richardson

IN ATTENDANCE:     Rob Williams (General Manager), Michelle Henry (Acting Director Planning and Sustainability), Eloise Chaplain (Director Infrastructure Delivery), Ted Harrington (Chief Financial Officer), Jason Townsend (Manager Governance and Risk), Kira Goodhew (Minute Clerk)

 

Proceedings of the meeting commenced at 1:00 pm.

Members and officers were upstanding for the opening prayer by Major Kelvin Stace of Salvation Army Rural Chaplain Narrabri, in association with the Narrabri Ministers Fraternal.

The Mayor acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and the Council paid its respects to Elders past, present and emerging.

Council acknowledged the sacrifice made by Australian service men and women, in particular those who gave their lives in defence of the freedom we enjoy today.

COUNCILLOR	DATE / DURATION	APOLOGY / LEAVE OF ABSENCE	REASON
Cr Robert Browning	23 May 2023	Leave of Absence	Work commitments

 

 

Leave of Absence Request

Minute  091/2023   Moved:       Cr John Clements            Seconded:       Cr Darrell Tiemens 1.             That leave of absence from Cr Robert Browning on the basis of work commitments be received and granted. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

COUNCILLOR	ITEM NUMBER	PECUNIARY/ NON-PECUNIARY	REASON
Cr Redding	15.2	Pecuniary	On the Executive of Narrabri Racecourse Land Management.
Cr Tiemens	12.3	Pecuniary	Business is an applicant listed in the Report.
	13.5	Non-Pecuniary Significant	Rotary Club Board Member.
	15.1	Non-Pecuniary Significant	Nosh Committee Member.
Cr Lamont	12.12	Pecuniary	Executive Officer for Association of Mining and Energy Related Councils NSW.
Cr Boehm	16.1	Pecuniary	Stakeholder of a corporation which has made a  formal expression of interest to participate in SAP land and infrastrcuture.

 

The following matters will be considered in the Closed (Public Excluded) Meeting:

16.1       Update on Progress of Execution of N2IP Funding Deed

Presentations made to Council:

2.        Nil.

Minute  092/2023   Moved:       Cr Brett Dickinson           Seconded:       Cr Catherine Redding 1.             That the minutes of Ordinary Meeting of the Narrabri Shire Council held on 18 April 2023 as circularised be confirmed and signed as a correct record by the Mayor. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

Minute  093/2023   Moved:       Cr Brett Dickinson           Seconded:       Cr Lisa Richardson 1.             That the minutes of Extraordinary Council Meeting of the Narrabri Shire Council held on 2 May 2023 as circularised be confirmed and signed as a correct record by the Mayor. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

Nil reports.

Nil reports.

11.1       Mayoral Appointments for the period 13 April to 12 May 2023

Minute  094/2023   Moved:       Cr Ron Campbell 1.       That Council note the Mayoral appointments for the period 13 April to 12 May 2023.  In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

12.1       Infrastructure Delivery Status Report - April 2023

Minute  095/2023   Moved:       Cr Brett Dickinson           Seconded:       Cr Catherine Redding 1.       That Council receive and note the Infrastructure Delivery Status Report for April 2023. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

12.2       Acceptance of Tenders Under Delegation - April 2023

Minute  096/2023   Moved:       Cr Catherine Redding      Seconded:       Cr Brett Dickinson 1.             That Council note the determination of tenders under delegation for the period to April 2023. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

At 1:17, Cr Tiemens left the meeting after declaring a pecuniary interest in relation to Item 12.3, due to his business being an applicant and was not present at or in sight of the meeting during the consideration of the item.

 

12.3       Planning and Development Report - April 2023

Minute  097/2023   Moved:       Cr John Clements            Seconded:       Cr Catherine Redding 1.       That Council receive and note the Planning and Development Report for April 2023. In Favour:        Crs Ron Campbell, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Not Present:   Cr Darrell Tiemens Carried 7/0

 

At 1:18 pm, Cr Darrell Tiemens returned to the meeting.

 

12.4       Resolutions Register - April to May 2023

Minute  098/2023   Moved:       Cr Catherine Redding      Seconded:       Cr Darrell Tiemens 1.       That Council receive and note the outstanding Resolutions Register as at 17 May 2023. 2.       That Council receive and note the completed Resolutions Register as at 17 May 2023. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

12.5       Operational and Service Plan Quarterly Report - Quarter 3 2022/2023 (1 January 2023 to 31 March 2023)

Minute  099/2023   Moved:       Cr John Clements            Seconded:       Cr Darrell Tiemens 1.       That Council adopt the Quarter 3 2022/2023 Quarterly Operational and Service Plan Progress Report, as attached, detailing Council’s progress in meeting its actions, capital works and key performance measures for the period of 1 January 2023 to 31 March 2023. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

12.6       Quarterly Budget Review Statement - March 2023

Minute  100/2023   Moved:       Cr Darrell Tiemens          Seconded:       Cr Lisa Richardson 1.       That Council adopt the Quarterly Budget Review Statement for the period ended 31 March 2023 as the revised Budget estimates for the year ended 30 June 2023 and the Operational Plan and Capital Works Plan be amended accordingly. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

12.7       Investment Report - April 2023

Minute  101/2023   Moved:       Cr John Clements            Seconded:       Cr Darrell Tiemens 1.       That Council note the Investment Report for April 2023. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

12.8       Non-Recognition of Rural Fire Service (RFS) Assets

Minute  102/2023   Moved:       Cr John Clements            Seconded:       Cr Lisa Richardson 1.             That Council reaffirm for the avoidance of doubt its position in relation to the recognition of Rural Fire Service Assets, including Red Fleet, Land & Buildings, as resolved in July 2022. 2.             That Council resolves to not recognise Rural Fire Service Assets (Red Fleet, Land & Buildings) as assets in Council’s books, in accordance with provisions in the Local Government Accounting Code of Practice and Financial Reporting, as published by the NSW Office of Local Government (OLG) for the 2021/2022 financial year forward. 3.             That Council commits to ongoing review of this matter with relevant stakeholders. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

12.9       Outcome of NCAT Proceedings - Fuller v Narrabri Shire Council

Minute  103/2023   Moved:       Cr Lisa Richardson           Seconded:       Cr Darrell Tiemens 1.             That Council note the orders made by the NSW Civil and Administrative Tribunal by consent in matter Fuller v Narrabri Shire Council, RC 2023/07830, on 12 April 2023. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

12.10     2023/2024 Councillor and Mayoral Fees

Minute  104/2023   Moved:       Cr Rohan Boehm             Seconded:       Cr John Clements 1.             That Council sets its Councillor fees for the 2023/2024 financial year at $17,680, being the maximum fee available under the Local Government Remuneration Tribunal’s 2023/2024 determination. 2.             That Council sets its Mayoral fee for the 2023/2024 financial year at $37,925, being the maximum fee available under the Local Government Remuneration Tribunal’s 2023/2024 determination. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

12.11     2023 National General Assembly

Minute  105/2023   Moved:       Cr Greg Lamont               Seconded:       Cr John Clements 1.             That Council nominates Councillors Rohan Boehm and Brett Dickinson to attend the 29th National General Assembly (NGA) taking place in Canberra from 13 – 16 June 2023. 2.             That the Councillor Travel and Accommodation Budget be increased by $1,600 per attendee. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

At 2:06 pm, Cr Lamont left the meeting after declaring a pecuniary interest in relation to Item 12.12, due to being the Executive Officer for the Association of Minery and Energy Related Councils NSW, who are organsing the Resources, Energy and Industry Innovation Forum. He was not present at or in sight of the meeting during the consideration of the item.

12.12     2023 Resources, Energy & Industry Innovation Forum (REIIF)

Minute  106/2023   Moved:       Cr John Clements            Seconded:       Cr Rohan Boehm 1.             That Council nominate Councillor Rohan Boehm to attend the 2023 Resources, Energy & Industry Innovation Forum. 2.             That the Councillor Travel and Accommodation budget be increased by $1,500 per Councillor attendee. In Favour:        Crs Rohan Boehm and John Clements Against:           Crs Ron Campbell, Darrell Tiemens, Brett Dickinson, Catherine Redding and Lisa Richardson Not Present:   Cr Greg Lamont Lost 2/5

 

At 2:22 pm, Cr Greg Lamont returned to the meeting.

 

12.13     Code of Meeting Practice

Minute  107/2023   Moved:       Cr Lisa Richardson           Seconded:       Cr Darrell Tiemens 1.             That Council note that the NSW Office of Local Government’s advice regarding the review of the Code of Meeting Practice. 2.             That Council endorse the draft Code of Meeting Practice 2023 (Option 1) for public exhibition for a period of at least 28 days and accept submissions for a period of 42 days (concurrent). In Favour:        Crs Ron Campbell, Darrell Tiemens, Brett Dickinson, Catherine Redding and Lisa Richardson Against:           Crs Rohan Boehm, John Clements and Greg Lamont Carried 5/3

 

12.14     Notice of Motion - NSW Police Zoning

Minute  108/2023   Moved:       Cr Darrell Tiemens          Seconded:       Cr Brett Dickinson 1.       That NSC write to the local member and the relevant NSW ministers to convey the following; (a)     NSC express concern that the NSW Police are rezoning Wee Waa from a special remote location to a remote location effective from July 1st, 2023. 2.       That NSC write to the Narrabri sector of the Oxley Police District to: (a)     Acknowledge their improvements in lowering crime in Wee Waa in recent months; (b)     Reiterate that NSC support that Wee Waa remains as a "special remote location" for NSW Police; (c)     Thank the NSW Government for upgrading the status of Bellata to “Remote Location”; and (d)     Thank Narrabri Police for the important work they provide and continue to do in our Shire. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

12.15     Narrabri Shire Council Community Engagement Strategy and Community Participation Plan - For Adoption

Minute  109/2023   Moved:       Cr Catherine Redding      Seconded:       Cr Darrell Tiemens 1.             That Council adopt the reviewed Community Engagement Strategy and Community Participation Plan as attached. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

12.16     Proposed Organisational Submission to Marys Mount Quarry Modification (Gunnedah Shire Council LGA)

Minute  110/2023   Moved:       Cr Lisa Richardson           Seconded:       Cr Rohan Boehm 1.             That Council receive and note the report on the proposed modification to a development application (DA) for the Marys Mount Quarry located in the Gunnedah Shire Council local government area. 2.             That Council authorise the General Manager to issue a submission to Gunnedah Shire Council in line with the contents of this Report. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

At 3:20 pm, Cr Brett Dickinson left the meeting.

At 3:22 pm, Cr Brett Dickinson returned to the meeting.

 

13.1       Narrabri Shire Public Art Advisory Committee - Terms of Reference

Minute  111/2023   Moved:       Cr Darrell Tiemens          Seconded:       Cr Catherine Redding 1.             That Council endorse the Terms of Reference for the Public Art Advisory Committee; 2.             That Council appoints Councillor Darrell Tiemens and Councillor Catherine Redding to the Public Art Advisory Committee; 3.             That Council approves distribution of the Expression of Interest; and 4.             That Council appoints Councillor Rohan Boehm as an alternate. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

 

 

Suspension of Standing Orders

Minute  112/2023   Moved:       Cr Lisa Richardson           Seconded:       Cr Ron Campbell 1.             That Council suspend standing orders for a break. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Greg Lamont, Catherine Redding and Lisa Richardson Against:           Nil Carried 8/0

 

Council supsended standing orders, the time being 3:24 pm.

 

At 3:33 pm, Cr Greg Lamont left the meeting.

Resumption of Standing Orders

Minute  113/2023   Moved:       Cr Ron Campbell 1.             That Council resume standing orders. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Catherine Redding and Lisa Richardson Against:           Nil Carried 7/0

 

Council resumed standing orders, the time being 3:39 pm.

 

13.2       Draft - Community Financial Assistance Grant (CFAG) Policy

Minute  114/2023   Moved:       Cr Rohan Boehm             Seconded:       Cr Lisa Richardson 1.             That Council endorse the draft Community Financial Assistance Grant (CFAG) policy for the purposes of public exhibition. 2.             That Council place on public exhibition the CFAG policy for a period of at least 28 days, during the exhibition period call for and accept submissions from the public on the draft Policy. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Catherine Redding and Lisa Richardson Against:           Nil Not Present:   Cr Greg Lamont Carried 7/0

 

13.3       NSW Rural Doctors Network Bush Bursary Sponsorship

Minute  115/2023   Moved:       Cr Lisa Richardson           Seconded:       Cr Darrell Tiemens 1.             That Council conditionally support participation in the 2023 NSW Rural Doctors Network Bush Bursary Sponsorship to a total value of $3,000. In Favour:        Nil Against:           Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Catherine Redding and Lisa Richardson Not Present:   Cr Greg Lamont Lost 0/7

 

13.4       Sponsorship Request - Richard Barry OAM - Book Publication "Respect their service too"

Minute  116/2023   Moved:       Cr John Clements            Seconded:       Cr Rohan Boehm 1.             That Council rejects the application from Richard Barry OAM for sponsorship of his book “Respect their Service Too” as there is no budget allocation available for the 2022/23 financial year, and the proposal does not meet the criteria outlined in Council’s Community Grants and Sponsorship policy. 2.             That Council writes to Mr Barry to acknowledge his efforts in this area. 3.             That Council encourages Mr Barry to continue to work with Council’s Grants Officer to find alternate means of funding and approves the auspice arrangement of funds, should a philanthropic application be successful. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Catherine Redding and Lisa Richardson Against:           Nil Not Present:   Cr Greg Lamont Carried 7/0

 

At 4:04 pm, Cr Tiemens left the meeting after declaring a significant non-pecuniary interest in relation to Item 13.5, due to a being a Rotary Club Board Member and was not present at or in sight of the meeting during the consideration of the item.

 

13.5       Application for Concessional Use of The Crossing Theatre - Rotary Club of Narrabri; Science and Engineering Challenge 2023

Minute  117/2023   Moved:       Cr John Clements            Seconded:       Cr Brett Dickinson 1.             That Council note the Concessional Use rate of 50% has been applied to Rotary Club of Narrabri’s 2023 Science and Engineering Challenge event. In Favour:        Crs Ron Campbell, Rohan Boehm, John Clements, Brett Dickinson, Catherine Redding and Lisa Richardson Against:           Nil Not Present:   Crs Darrell Tiemens and Greg Lamont Carried 6/0

 

At 4:06 pm, Cr Darrell Tiemens returned to the meeting.

13.6       Application for Concessional Use of The Crossing Theatre - Narrabri Arts Eisteddfod Committee

Minute  118/2023   Moved:       Cr Rohan Boehm             Seconded:       Cr Lisa Richardson 1.             That Council approve the concessional use of The Crossing Theatre to Narrabri Arts Eisteddfod Committee in accordance with their application and Council Policy. 2.             That the concessional rate of 50% be applied to Room Hire. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Catherine Redding and Lisa Richardson Against:           Nil Not Present:   Cr Greg Lamont Carried 7/0

 

13.7       Notice of Motion - NSW Ambulance Advocacy

Minute  119/2023   Moved:       Cr Lisa Richardson           Seconded:       Cr Darrell Tiemens 1.             That NSC write to the local member, relevant ministers, and relevant NSW health authorities to convey that NSC and the community hold grave concerns regarding NSW Ambulance including: (a)          Lack of housing and incentives for paramedics to work in rural areas such as Narrabri Shire. (b)          NSC advocate for an upgrade to Boggabri and Wee Waa ambulance stations to a similar health standard as Narrabri Ambulance station which includes paramedic accommodation. (c)           NSC highlight that NSW ambulance has become the putty for a failing rural health system.  2.             That NSC write to Boggabri, Narrabri and Wee Waa Ambulance stations to: (a)          Reiterate that NSC supports our health services and is advocating for all authorities in gaining appropriate staff accommodation and increased incentives to work in rural locations such as NSC; and  (b)          Thank our paramedics for the life-saving work they provide and continue to provide in our Shire.  In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Catherine Redding and Lisa Richardson Against:           Nil Not Present:   Cr Greg Lamont Carried 7/0

 

13.8       Notice of Motion – NARRABRI SHIRE Hospitals Advocacy

Minute  120/2023   Moved:       Cr Lisa Richardson           Seconded:       Cr Darrell Tiemens 1.             That NSC write to the local member, relevant ministers, and relevant NSW health authorities to convey that NSC and the community hold grave concerns regarding Narrabri Shire hospital services including;  (a)          The shortening of Wee Waa hospital hours and an unknown time frame of when Wee Waa hospital will be operating 24/7 again.  (b)          Housing availability, especially for nurses, doctors, and specialists. NSC advocates for State government to investigate additional “pod” accommodation to help to relieve this pressure. (c)           Rural health services are declining and wait times for basic health services are increasing. (d)          NSC reiterate the hospital staff we do have in our shire are highly skilled and appreciated but are working tirelessly with minimal staff and resources.  2.             That NSC write to Boggabri, Narrabri, and Wee Waa Hospitals to;  (a)          Reiterate that NSC supports our health services and is advocating for all relevant authorities to assist in increasing staff levels and to gain appropriate staff accommodation throughout our shire, and  (b)          Thank our hospital health workers for the life-saving work they provide and continue to provide in our shire.  In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Catherine Redding and Lisa Richardson Against:           Nil Not Present:   Cr Greg Lamont Carried 7/0

 

14.1       Narrabri Floodplain Risk Management Study and Plan

Minute  121/2023   Moved:       Cr Darrell Tiemens          Seconded:       Cr Rohan Boehm 1.             That Council adopt the Narrabri Floodplain Risk Management Study and Plan. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Catherine Redding and Lisa Richardson Against:           Nil Not Present:   Cr Greg Lamont Carried 7/0

 

14.2       Review of the Council Rural Road Hierarchy

Minute  122/2023   Moved:       Cr John Clements            Seconded:       Cr Catherine Redding 1.             That Council endorse the Rural Roads Hierarchy Policy. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson, Catherine Redding and Lisa Richardson Against:           Nil Not Present:   Cr Greg Lamont Carried 7/0

 

 

At 4:50 pm, Cr Tiemens left the meeting after declaring a significant non-pecuniary interest in relation to Item 14.2, due to being a Nosh Committee Member and was not present at or in sight of the meeting during the consideration of the item.

15.1       Temporary Suspension of Alcohol Free Zone - Nosh Narrabri Event 2023

Minute  123/2023   Moved:       Cr John Clements            Seconded:       Cr Brett Dickinson 1.             That Council suspend the Alcohol Free Zone behind Hogans Oval, Narrabri (as indicated on the submitted site plan) from 26 August 2023 to 27 August 2023 (inclusive), during the annual Nosh Narrabri Event. In Favour:        Crs Ron Campbell, Rohan Boehm, John Clements, Brett Dickinson, Catherine Redding and Lisa Richardson Against:           Nil Not Present:   Crs Darrell Tiemens and Greg Lamont Carried 6/0

 

At 4:50 pm, Cr Darrell Tiemens returned to the meeting.

At 4:51 pm, Cr Redding left the meeting after declaring a pecuniary interest in relation to Item 15.2, due to being the Executive of Narrabri Racecourse Land Management and was not present at or in sight of the meeting during the consideration of the item.

 

15.2       Council Sponsorship of Upcoming Economic Activities

Minute  124/2023   Moved:       Cr Rohan Boehm             Seconded:       Cr Brett Dickinson 1.             That Council provide financial support for the following pursuant to section 356 of the Local Government Act 1993 (NSW): (a)          GolfNSW NSW Open Regional Qualifier in Narrabri for 2023/2024, 2024/2025 and 2025/2026 - $16,500 (including GST) (b)          Narrabri Polocrosse Annual Polocrosse Event - $10,000 (including GST) 2.             In the future, approval of applications of this nature would be subject to an Economic Development Major Events Support Policy, to be developed and adopted in due course. In Favour:        Crs Ron Campbell, Darrell Tiemens, Rohan Boehm, John Clements, Brett Dickinson and Lisa Richardson Against:           Nil Not Present:   Crs Catherine Redding and Greg Lamont Carried 6/0

 

At 5:04 pm, Cr Catherine Redding returned to the meeting.

At 5:05 pm, Cr Boehm left the meeting after declaring a pecuniary interest in relation to Item 16.1, due to being a stakeholder of a Corporation which has made a formal expression of interest to particiapate in SAP land and infrastrucutre. He was not present at or in sight of the meeting during the consideration of the item.

 

Minute  125/2023   Moved:       Cr Brett Dickinson           Seconded:       Cr John Clements That Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items: 16.1       Update on Progress of Execution of N2IP Funding Deed This matter is considered to be confidential under Section 10A(2) - (c) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. In Favour:        Crs Ron Campbell, Darrell Tiemens, John Clements, Brett Dickinson, Catherine Redding and Lisa Richardson Against:           Nil Not Present:   Crs Rohan Boehm and Greg Lamont Carried 6/0

 

16.1       Update on Progress of Execution of N2IP Funding Deed

Minute  126/2023   Moved:       Cr John Clements            Seconded:       Cr Brett Dickinson 1.             That Council receive and note the progress report on the status of the N2IP Funding Deed. In Favour:        Crs Ron Campbell, Darrell Tiemens, John Clements, Brett Dickinson, Catherine Redding and Lisa Richardson Against:           Nil Not Present:   Crs Rohan Boehm and Greg Lamont Carried 6/0

 

 

 

Minute  127/2023   Moved:       Cr John Clements            Seconded:       Cr Brett Dickinson That Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out to those present by the Chair of the Meeting or their nominee. In Favour:        Crs Ron Campbell, Darrell Tiemens, John Clements, Brett Dickinson, Catherine Redding and Lisa Richardson Against:           Nil Not Present:   Cr Rohan Boehm Carried 6/0

 

At 5:10 pm, Cr Rohan Boehm returned to the meeting.

 

Council resumed open council at 5:10 pm.

 

The Meeting closed at 5:10 pm.

 

The minutes of this meeting are scheduled to be confirmed at the Ordinary Council Meeting to be held on 27 June 2023.

 

...................................................

CHAIRPERSON

 

Nil reports.

Nil reports.

11.1       Mayoral Appointments for the period 15 May to 16 June 2023

Responsible Officer:    Rob Williams, General Manager

Author:                         Eileen Holliday, Executive Assistant

Attachments:               Nil

 

Recommendation 1.       That Council note the Mayoral appointments for the period 15 May to 16 June 2023.

 

 

18 May 2023

Invited to attend and speak at the 2023 Narrabri Shire Volunteer of the Year Awards, with Marg Hallet being presented with the 2023 Narrabri Shire Volunteer of the Year Award.  Marg has been nominated for being an active member of the Narrabri Shire for many years. She has dedicated her time volunteering at the Narrabri Shire Radio Station 2Max Fm for over 20 years and has held the title of treasurer for most of her time.  Marg is kind, generous, and always willing to help others. She takes on any tasks and challenges, and her dedication & contributions to our community are valued immensely.

 

23 May 2023

Attended Narrabri Shire Council’s Councillor Briefing Session.

 

23 May 2023

Attended Narrabri Shire Council’s Ordinary Council Meeting.

 

26 May 2023

Accompanied by the General Manager, attended the Country Mayors Association AGM and General Meeting held at Parliament House, Sydney.

 

1 June 2023

Accompanied by the Deputy Mayor, invited by the NSW Rural Doctors Network (RDN) to speak and join them for dinner in relation to NSW Rural Doctors Network Bush Bursary Sponsorship. RDN invited 20 medical, nursing, and allied health students (20) on a Go Rural Road Trip across the Hunter New England region to showcase what it is like to live and practice in rural NSW (and hopefully convince them to give it a go for themselves!)

 

6 June 2023

Accompanied by the General Manager attended a media opportunity in response to Narrabri Shire Council’s Media Release on Millie Road Transformation - $3.6 million upgrade completed to enhance safety and efficiency. The completion of Millie Road stands as a testament to the dedication and expertise of the Infrastructure Delivery team.  It is amazing to see the road not just restored but upgraded to such an impressive standard.

 

14 June 2023

Accompanied by the General Manager, Deputy Mayor, and Cr Clements we attended an invite from the Murray-Darling Basin Authority (The Authority) board members to an informal breakfast prior to the commencement of its 2023 River Reflections conference.

 

14 June 2023

Invited by the Conference Committee to attend and welcome conference delegates to the 2023 River Reflections conference, this being the third River Reflections conference and the first one for the Northern Basin.

 

16 June 2023

Accompanied by the General Manager, attended the 2023 Australian Council of Local Government Forum held at the National Convention Centre in Canberra.

 

THEME 4: OUR CIVIC LEADERSHIP

STRATEGIC DIRECTION 4: COUNCIL AS STRONG LEADERS FOR THE COMMUNITY

Through extensive community engagement, the Narrabri Shire community identified several civic leadership priority areas to be actioned over the 2022/2026 period.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Integrated strategic planning and reporting §  Community engagement and consultation §  Representation and governance §  Human resource management §  Customer services

§  Information services §  Financial services §  Risk management §  Compliance and regulation

COMMUNITY OBJECTIVES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following civic leadership strategic objectives:

§  A transparent and accountable Council

§  A strong Council that advocates for the Community

§  A resilient and sustainable Council

KEY STAKEHOLDERS

§  Narrabri Shire Council §  Narrabri Shire Community §  NSW Office of Local Government §  New England Joint Organisation

§  Department of Premier and Cabinet §  Department of Prime Minister and Cabinet §  State and Federal Government

 

 

12.1       Planning and Development Report - May 2023

Responsible Officer:    Donna Ausling, Director Planning and Sustainability

Author:                         Michelle Henry, Manager Planning and Development

Attachments:               1.       Planning and Development Status Report - May 2023 ⇩

2.       Development Services Statistics - May 2023 ⇩  

 

Delivery Program Alignment

4 Civic Leadership - Council as strong leaders for the Community
Objective	4.1 A transparent and accountable Council
Strategy	4.1.3 Increase awareness of Council's role in the community including the services and facilities provided

 

Executive Summary

This report provides an overview of the activities carried out by the Planning and Development unit for the month of May 2023.

Recommendation 1.       That Council receive and note the Planning and Development Report for May 2023.

 

Background

This report is divided into Building development services and Statutory Planning. An update is provided for the information of Council on Planning and Development Services allied activities for the month of May 2023.

Current Situation

Building Services:

•    Four (4) new Construction Certificate applications were lodged during the month with a value of estimated work of $ 1,120,790.00.

•    Two (2) Construction Certificates were issued during the month of May 2023. The average processing time for May 2023 has decreased slightly however ongoing staff shortages (both locally and state-wide across the industry), a number of complex applications currently in the system, and issues with the NSW Planning Portal allowing applications to be lodged with insufficient supporting documentation all put extra strain on Council resources.

•    Swimming pool compliance training has been undertaken by members of the regulatory compliance team with a view of taking over these inspections easing the workload on Council’s only accredited certifier. Continued mentoring/assistance will be provided to compliance officers until they are ready to fully take over this role.

Statutory Planning:

·    Ten (10) Development Applications with a capital investment value of $1,225,678.00 were determined during the month.

·    The average processing time for Development Applications is currently sitting at 48 days this is an increase from previous reporting and again can be attributed to staff shortages, a number of large scale/complex applications currently in the system and an increase in applications lodged on the portal with insufficient/inadequate information.

·    The planning department currently has several staff positions vacant. Recruitment is underway for the Graduate Town planner roles. A decrease in the number of planning staff has contributed to increases in assessment times for DAs which is expected to continue in the coming months until all vacant roles can be filled.

·    A total of eleven (11) new development applications, with a total capital investment value of $4,201,906 were lodged during the month of May.

 

Floodplain Risk Management Advisory Committee:

No meeting was held in May, the next meeting is scheduled for 19 June.

Financial Implications

Detailed in body of report.

Statutory and Policy Implications

Nil.

Consultation

Internal Consultation

·    Planning and Development section.

·    Regulatory Compliance section.

·    Floodplain Risk Management Advisory Committee.

 

12.2       Infrastructure Delivery Status Report - May 2023

Responsible Officer:    Eloise Chaplain, Director Infrastructure Delivery

Author:                         Eloise Chaplain, Director Infrastructure Delivery

Attachments:               1.       Local Traffic Committee Minutes - 28 February 2023 ⇩

2.       Infrastructure Delivery - Status Report May ⇩  

 

Delivery Program Alignment

4 Civic Leadership - Council as strong leaders for the Community
Objective	4.1 A transparent and accountable Council
Strategy	4.1.3 Increase awareness of Council's role in the community including the services and facilities provided

 

Executive Summary

This report details the monthly work completed and next months planned work for teams within Infrastructure Delivery.

 

Recommendation 1.       That Council receive and note the Infrastructure Delivery Status Report for May 2023.

 

Background

Council’s Infrastructure Delivery teams operations have a major impact on the Narrabri Shire’s community and therefore wish to report to Council an update on their work as of May 2023. This report will bring data and information from teams each month. Please note due to the date when compiling report information, some works may vary.

Current Situation

Please see Attachment 2 for detailed report. Please see Attachment 1 for the most recent approved Minutes from the Local Traffic Committee.

Financial Implications

Costings captured in Operational Plan.

Statutory and policy implications

Nil. All works completed in accordance with legislation and Policies relevant to the team.

Consultation

External Consultation

·    Local Traffic Committee

Internal Consultation

·    Infrastructure Delivery Managers.

·    Financial Services.

 

 

12.3       Acceptance of Tenders Under Delegation - May 2023

Responsible Officer:    Eloise Chaplain, Director Infrastructure Delivery

Author:                         Amy Withington, Asset Systems Officer

Attachments:               Nil

 

Delivery Program Alignment

4 Civic Leadership - Council as strong leaders for the Community
Objective	4.1 A transparent and accountable Council
Strategy	4.1.4 Ensures transparent and accountable decision making for our community

 

Executive Summary

Council has conditionally delegated to the General Manager the ability to determine tenders.

One of the conditions was that a cyclic quarterly report be provided to Council outlining the tenders that have been determined under the delegation.

For this reporting period zero (0) tenders have been determined under delegation.

 

Recommendation 1.       That Council note the determination of tenders under delegation for the period May 2023.

 

Background

Local Government Amendment (Governance and Planning) Act 2016

Section 377 of the Local Government Act 1993 (NSW) (“the LG Act”) provides for a council to delegate functions to the general manager. Prior to the Local Government Amendment (Governance and Planning) Act 2016; acceptance of tenders was a function that a council could not delegate.

The LG Act now enables a council to delegate the determination of tenders as long as the tender does not provide services currently provided by members of staff of a council.

At the March 2023 Ordinary Council Meeting, Council requested that a report be presented monthly, opposed to quarterly.

Current Situation

Council has delegated to the General Manager the ability to determine tenders, under the following conditions:

1.   That the tender not be in excess of a total of $1,500,000 (ex GST); and

2.   That a cyclic report be submitted to Council on a monthly basis with information relating to tenders determined under the delegation.

The table below outlines the details of the tenders that has been determined during the reporting period.

Tender/Contract Description		Successful Tenderer	No. of Tenders (Local Tenders)	Tender Price ex GST
	NIL

Financial Implications

Nil.

Statutory and Policy Implications

Council previously conditionally delegated to the General Manager the ability to determine tenders. The conditions placed on the delegation were:

1.   The authority to determine tenders involving a total of receipts or expenditures not in excess of a total of $1,500,000 (ex GST) and in accordance with the Local Government Act, as amended; and

2.   That a cyclic report be submitted to Council on a monthly basis with information relating to these tenders.

This report fulfils the second condition of the delegation.

Consultation

External Consultation

Nil.

Internal Consultation

Nil.

 

12.4       2023/2024 Roads Capital Programs

Responsible Officer:    Eloise Chaplain, Director Infrastructure Delivery

Author:                         Michael Cain, Manager Road Services

Attachments:               Nil

 

Delivery Program Alignment

4 Civic Leadership - Council as strong leaders for the Community
Objective	4.1 A transparent and accountable Council
Strategy	4.1.1 Ensure all operations are pre-planned and executed in the best interests of the community

 

Executive Summary

Road Services performs renewal programs as part of the Operational Plan’s Capital Works Program. The purpose of this report is to detail the programs for the new financial year.

 

Recommendation 1.       That Council receive and note the proposed Roads Capital Programs for 2023-24 Financial year.

 

Background

Narrabri Shire Council Road Services Section have compiled the below Capital Works Programs for Kerb and Gutter and Rehabilitations. The lists are not exhaustive, rather the core work that is proposed and is subject to change. Drivers for change will hinge around weather, current asset conditions and flood funding approvals.

proposed Capital programs

Kerb and Gutter Replacement Program

The below kerb and gutter list has been compiled for completion in the coming financial year. The list has been derived by taking into consideration, current condition, risk and customer complaints.

Please note this list is dependent on current grant funding opportunities and is not in priority order. Currently budget $680,000, with further $800,000 requested through funding opportunities (awaiting outcome).

1.   Balonne Street, Narrabri (210m) – Between Namoi and Killarney Street (RHS)

2.   Balonne Street, Narrabri (210m) – Between Dewhurst and Bowen Street (RHS)

3.   Bowen Street, Narrabri (65m) – Between Maitland Ln and Barwan Street (LHS)

4.   Nandewar Street, Narrabri (210m) – Between Bowen and Dewhurst Street (LHS)

5.   Bowen Street, Narrabri (120m) – Between Balonne and Nandewar Street (LHS)

6.   Hinds Street, Narrabri (340m) – Between Wilga and Violet Street (LHS)

7.   Warrior Street, Wee Waa (260m) – Between Rose and Mitchell Street (LHS)

8.   Warrior Street, Wee Waa (120m) – Between Rose and Cowper Street (RHS)

9.   Warrior Street, Wee Waa (110m) – Between Cowper and Mitchell Street (RHS)

10. Maitland Street, Wee Waa (120m) - Between Cowper and Mitchell Street (LHS)

11. Charles Street, Wee Waa (120m) – Between Cowper and Mitchell Street (RHS)

12. Charles Street, Wee Waa (120m) – Between Cowper and Mitchell  Street (LHS)

13. Cowper Street, Wee Waa (210m) – Between Charles and Church Street (LHS)

Shire Roads Rehabilitations

A segment has been nominated for rehabilitation on the below roads. Condition of these segment has deteriorated past maintenance intervention levels and now presents as a risk. The two nominated roads are Collector roads that serve higher levels of traffic in the Shire.

1.   SR46 Doreen Lane – 2.92km (Near SR266 Carrigan Road)

2.   SR4 Spring Plains Road – 1.26km (From SR46 towards South East)

3.   SR12 Leards Forest Road – 1.00km

4.   MR357 Rangari Road – 1.96km (Between Mine Haul Roads)

Financial Implications

Costs are as per the proposed Capital Works Budget for 2023-24, unless stated otherwise.

Consultation

Internal Consultation

·    Road Services Staff.

·    Design Services Staff.

 

12.5       Log of Auto-Archive access

Responsible Officer:    Ted Harrington, Chief Financial Officer

Author:                         Tim Greensill, Manager Customer and Information Services

Attachments:               Nil

 

Delivery Program Alignment

4 Leadership
Objective	4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting
Strategy	4.4.2 Ensure effective and sound local governance practice

 

Executive Summary

At the 18 April 2023 Ordinary Council Meeting a resolution was passed to receive a report detailing any access to auto-archived material, ensuring that the process excludes any detail in reports that could identify an individual.

 

Recommendation 1.       That Council note the Log of Auto-Archive report.

 

Background

Council requested at the 18 April 2023 Ordinary Meeting that reporting on any auto-archive access for the preceding month be brought to Council for disclosure.

Current Situation

For the period 23 May 2023 to 16 June 2023 the auto archive email system was accessed:

·    Two occasions by the IT Coordinator in partnership with the Senior Governance Advisor, for the purpose of responding to a GIPA application. Both staff and councillor emails were accessed.

·    One occasion by the IT Coordinator in partnership with the Design Officer to locate design details for a capital works project Council is undertaking. Only staff emails were accessed.

The only persons with access to the auto archives email system are the IT Coordinator and Manager Customer & Information Services.

Financial Implications

Nil.

Statutory and Policy Implications

Nil.

Consultation

External Consultation

Nil.

Internal Consultation

Nil.

 

12.6       Resolutions Register - May to June 2023

Responsible Officer:    Jason Townsend, Manager Governance and Risk

Author:                         Kira Goodhew, Governance Support Officer

Attachments:               1.       Outstanding Resolutions Register - as at 21 June 2023 ⇩

2.       Completed Resolutions Register - as at 21 June 2023 ⇩  

 

Delivery Program Alignment

4 Leadership
Objective	4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting
Strategy	4.4.2 Ensure effective and sound local governance practice

 

Executive Summary

Good governance and transparency dictate that Council maintains a Resolutions Register, and for it to be brought before Ordinary Council Meetings. The Resolutions Register, as at 21 June 2023, is therefore presented to Council.

 

Recommendation 1.       That Council receive and note the outstanding Resolutions Register as at 21 June 2023. 2.       That Council receive and note the completed Resolutions Register as at 21 June 2023.

 

Background

Council Resolutions are, insofar as they are lawful, binding upon the General Manager and executive arm of Council. It is important, and standard industry practice, that a register of resolutions and actions is maintained to ensure transparency and accountability in enacting those resolutions.

Bringing the register before Council at Ordinary Council Meetings will provide Council and the public with situational awareness of the implementation of its resolutions, ensuring transparency and promoting accountability.

Current Situation

The outstanding register has been updated as at 21 June 2023 and is attached to this report. This register lists the outstanding resolutions and action items, as well as a comment on current status. Some of the resolutions and action items are historical and, where no action is possible, a report will be brought to Council seeking resolution.

The completed register shows all actions completed. When all of the actions from a resolution are completed, it will be moved to the completed register.

Governance and Risk intends to present the Resolutions Register in a report to each month’s Ordinary Council Meeting.

Financial Implications

Nil.

Statutory and Policy Implications

Nil.

Consultation

Nil.

External Consultation

Nil.

Internal Consultation

·    Executive Management.

·    Senior Management.

 

 

12.7       2023/2024 Operational Plan

Responsible Officer:    Jason Townsend, Manager Governance and Risk

Author:                         Alice Gemmell-Smith, Senior Governance Advisor

Attachments:               1.       2023/2024 Operational Plan (under separate cover) ⇨

2.       Appendix A - 2023/2024 Revenue Policy (under separate cover) ⇨

3.       Appendix B - 2023/2024 Fees and Charges (under separate cover) ⇨

4.       Appendix C - 2023/2024 Operational Budget (under separate cover) ⇨

5.       Appendix D - 2023/2024 Capital Works Program (under separate cover) ⇨  

 

Delivery Program Alignment

4 Leadership
Objective	4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting
Strategy	4.4.2 Ensure effective and sound local governance practice

 

Executive Summary

The 2023/2024 Operational Plan (Operational Plan) and related attachments provide the public with a plan of Council’s strategic and business activities, financial planning, spending, Capital Works Program, Revenue Policy, and Fees and Charges for the next financial year.

Under the Local Government Act 1993 (NSW) (LG Act), Council must prepare an Operational Plan incorporating Council’s draft Budget, Fees and Charges and Revenue Policy and Capital Works Program and have it adopted before the beginning of each financial year. The Operational Plan outlines the activities to be undertaken that year, as part of the Delivery Program under the Integrated Planning and Reporting framework.

The draft Operational Plan was placed on public exhibition for 28 days, between Tuesday 2 May 2023 and 5:00pm Wednesday 31 May 2023. During this time, Council called for submissions from the public on the draft documents to enable further consideration at this Ordinary Council meeting.

 

Recommendation 1.       That Council adopt the 2023/2024 Operational Plan and Appendices, as attached, and incorporate the amendments outlined in the report. 2.       That in relation to the report “2023/2024 Operational Plan”, Council make the following determinations: (a)     That in relation to ordinary rates, Council adopt the 3.7% annual maximum rate peg, as approved by the Independent Pricing and Regulatory Tribunal, and in accordance with Section 494 of the LG Act. Council make and levy the ordinary rates for the year 1 July 2023 to 30 June 2024, as per the attached Appendix A – 2023/2024 Revenue Policy. (b)     That in relation to the special rate, Council adopt the 3.7% annual maximum rate peg, as approved by the Independent Pricing and Regulatory Tribunal, and in accordance with Section 495 of the LG Act. Council make and levy the special rate for the year 1 July 2023 to 30 June 2024, as per the attached Appendix A - 2023/2024 Revenue Policy. (c)     That in relation to water supply charges; in accordance with section 501 and Section 502 of the LG Act, Council make and levy the charges as per the attached Appendix A – 2023/2024 Revenue Policy. (d)     That in relation to sewerage service charges; in accordance with section 501 and Section 502 of the LG Act, Council make and levy the charges as per the attached Appendix A - 2023/2024 Revenue Policy. (e)     That in relation to waste management charges; in accordance with Section 496, Section 501 and Section 502 of the LG Act, Council make and levy the charges as per the attached Appendix A - 2023/2024 Revenue Policy. (f)      That in relation to interest on overdue rates and charges, Council make and impose the maximum charge for interest of 9.0% from 1 July 2023 to 30 June 2024 inclusive on overdue rates and charges as determined by the Minister for Local Government, in accordance with Section 566 (3) of the LG Act. (g)     That in relation to the exhibited fees and charges as per the attached Appendix B – 2023/2024 Fees and Charges, Council adopt the fees and charges for services provided by Council in accordance with Section 502 of the LG Act. 3.       That Council note that the Draft watermark will be removed from the 2023/2024 Operational Plan suite of documents and will undergo corporate branding prior to being uploaded to Council’s website.

 

Background

In 2009, the NSW Government introduced the current Integrated Planning and Reporting Framework for NSW Local Government. This was embedded into the LG Act. The framework includes the requirement to prepare a long-term Community Strategic Plan, along with a four-year Delivery Program, Operational Program and Resourcing Strategy.

Under the Framework, all councils in NSW must have an annual Operational Plan, adopted before the beginning of each financial year, outlining the activities to be undertaken that year, as part of the four-year Delivery Program.

The Operational Plan and related attachments provide the public with a plan of Council’s strategic and business activities, financial planning, spending, Capital Works Program, Revenue Policy, and Fees and Charges for the next financial year.

The Framework and Operational Plan guidelines are pursuant to sections 405 and 406 of the LG Act.

Current Situation

Under the LG Act, Council must prepare an Operational Plan incorporating Council’s draft Budget, Fees and Charges and Revenue Policy and Capital Works Program each financial year.

The Operational Plan details the activities Council will undertake during the upcoming financial year to meet Delivery Program objectives. The Plan sets the priority areas of focus for Council; detailing the programs, actions and capital works that will be carried out. It also shows the public the draft Budget for the coming financial year and Council’s proposed Revenue Policy and Fees and Charges.

The draft Operational Plan, once endorsed by Council, is publicly exhibited for a minimum of 28 days prior to its finalisation and review by Council. The draft Operational Plan was on public exhibition between Tuesday 2 May 2023 and 5:00pm Wednesday 31 May 2023.

Since the public exhibition stage of the draft Operational Plan, amendments to the draft Operational Plan Suite (Attached) and are as follows:

Section Amended	Nature of Amendment
Whole Document	1.    Action numbers allocated to new actions that were not previously identified in the Delivery Program. 2.    Reference to Directorates updated to reflect current structure. 3.    Corrected typographical errors.
General Manager’s Foreword (page 5)	Inserted into document.
Message from the Mayor (page 6)	Inserted into document.
Integration with our Community Strategic Plan (page 15)	Additional explanatory notes added to graphical.
Action 1.2.4.4 (page 24)	Amended from: -      “Develop the Narrabri Public Art Strategy.” To: -      “Develop and implement the Narrabri Public Art Strategy.”
Action 1.2.2.29 (page 46)	Amended from: -      “Wee Waa – Dangar Park – Develop Master Plan (Resources for Regions Funded).” To: -      “Wee Waa – CBD and Surrounds (including the War Memorial and Dangar Park) – Develop Master Plan (Resources for Regions Funded).”
Action 1.2.2.49 (page 46)	Funding Source and Budget amended from: -      “Grant - $100,000” To: -      “CAPEX & 7.12 Contributions - $160,000”
Action 1.3.1.1 (page 46)	Action added.
Action 2.3.2.3 (page 54)	Amended from: -      “Develop and implement Plans of Management for urban open spaces and environmental areas.” To: -      “Develop and implement Crown Land Plans of Management for urban open spaces and environmental areas.”
Action 1.2.2.57 (page 55)	Funding Source amended from: -      “CAPEX” To: -      “Grant R4R”
Property services New Action 3 and New Action 4 (page 55)	Merged from: -      “Major Project – Narrabri – The Crossing Theatre – Install Backup Generator for increased functionality as an Emergency Evacuation Centre (Grant Funded) - $390,000”; and -      “Major Project – Narrabri – The Crossing Theatre – Upgrade Hot Water System for increased functionality as an Emergency Evacuation Centre (Grant Funded) - $20,000” To: -      “Major Project – Narrabri – The Crossing Theatre – Install Backup Generator and Upgrade Hot Water System for increased functionality as an Emergency Evacuation Centre (Severe Weather and Flooding Grant Funded) - $410,000”

 

Financial Implications

This report recommends the final Budget, Capital Works Program, Revenue Policy, and Fees and Charges for adoption for the 2023/2024 financial year.

In summary:

-     Net Operating Result of $4.768 million deficit before providing for capital grants and contributions of $27.405 million;

-     Capital Works Program of $47.06 million; and

-     3.7% general rate increase as a result of the NSW Independent Pricing and Regulatory Tribunal’s Rate Peg.

Statutory and Policy Implications

Section 405 of the LG Act addresses the requirements and the process for the establishment, by a council, of an annual Operational Plan.

Section 406 of the LG Act identifies the guidelines councils are to follow to establish the Integrated Planning and Reporting Framework.

Consultation

The draft Operational Plan was placed on public exhibition for 28 days, between Tuesday 2 May 2023 and Wednesday 31 May 2023. During this time, Council called for submissions from the public on the draft documents for further consideration at this Ordinary Council Meeting.

During the public exhibition period zero (0) submissions were received.

Internal Consultation

·    Councillors.

·    Executive and senior management (including additional Council staff).

 

12.8       Investment Report - May 2023

Responsible Officer:    Ted Harrington, Chief Financial Officer

Author:                         Luke Meppem, Manager Financial Services

Attachments:               Nil

 

 

Delivery Program Alignment

4 Civic Leadership - Council as strong leaders for the Community
Objective	4.3 A resilient and sustainable Council
Strategy	4.3.2 Sustainably manage Council's finances, assets, and workforce

 

Executive Summary

Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2021 (NSW).

During the month:

·    Three (3) investments matured, totalling $7 million.

·    Four (4) new investments were placed, totalling $6 million.

Council’s Responsible Accounting Officer has certified that Council’s investments are in accordance with requirements.

 

Recommendation 1.       That Council note the Investment Report for May 2023.

 

Background

Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2021 (NSW).

Current Situation

The following is a summary of investment movements for May 2023.

Investments maturing during the month:

·    10/05/23           AMP                                      $3,000,000      196 days @ 4.45%

·    17/05/23           NAB                                       $2,000,000      210 days @ 3.90%

·    31/05/23           AMP                                      $2,000,000      273 days @ 3.90%

 

 

 

 

New Investments secured during the month:

·    10/05/23            AMP                                      $3,000,000      364 days @ 5.05%

·    17/05/23            NAB                                       $1,000,000      182 days @ 4.78%

·    17/05/23            AMP                                      $1,000,000      364 days @ 5.10%

·    31/05/23            AMP                                      $1,000,000      182 days @ 5.10%

 

 

 

 

 

 

Investment Rate Summary for May 2023

Average Interest Rate on Investments:                                                           4.40%

Weighted Average Interest Rate on Investments                                           4.51%

Council’s Benchmarks

Bank Bill Swap Rate (BBSW) 90-day index (31/05/2023)^[1]                              3.98%

Average 11am Cash Rate                                                                                3.85% 

Financial Implications

Interest income for the month was $216,280.20. This is ahead of budget and is reflective of increasing interest rates and an increase in the investment portfolio.

The net movement in the total value of deposits held each month is determined by the immediate cashflow requirement to service creditors. Council’s largest creditor payments for the month were in relation to Roads Capital works projects.

Statutory and Policy Implications

Clause 212 of the Local Government (General) Regulation 2021 (NSW) requires Council’s Responsible Accounting Officer to provide a monthly report setting out the details of all money that the Council has invested under section 625 of the Local Government Act 1993 (NSW).

It is certified that Council’s investments have been made in accordance with:

·    Local Government Act 1993 (NSW).

·    Local Government (General) Regulation 2021 (NSW).

·    Ministerial Investment Order dated 12 January 2011.

·    Council’s Investment Policy dated 18 October 2022.

Consultation

External Consultation

Nil.

Internal Consultation

·    Responsible Accounting Officer.

 

12.9       Donations in Lieu of Ordinary Rates 2023/2024

Responsible Officer:    Ted Harrington, Chief Financial Officer

Author:                         Justin Davison, Customer Relations and Transformation Specialist

Attachments:               Nil

 

Delivery Program Alignment

4 Leadership
Objective	4.3  Infrastructure and service delivery will provide public value for the community
Strategy	4.3.3 Service delivery is enhanced through innovation and continuous improvement

 

Executive Summary

Annual Donation in Lieu of Ordinary Rates applications have been advertised and received.

 

Recommendation 1.       That Council authorise the individual amounts totalling $121,644.44 to be donated to community organisations in this report in accordance with the Donations in Lieu of Ordinary Rates Policy and section 356 of the Local Government Act 1993 (NSW). 2.       That Council authorise the late application for the amount of $670.50.

 

Background

Section 356 of the Local Government Act 1993 (NSW) states that Council may contribute money or otherwise grant financial assistance to organisations for the purpose of exercising its functions.

Council’s current Policy provides clear guidelines and transparent criteria by which Council will continue to make donations to the community.

Current Situation

Council recently advertised for applications for ‘Donations in Lieu of Ordinary Rates’, and as per its Policy. In April 2023, Council also wrote to previous applicants advising them that applications were being sought for this annual submission. A total of 39 applications were received by the due date.

Council has assessed the applications and the following organisations are eligible for a donation of their annual rates:

Name of Organisation	Organisation Composition	Approximate Amount	Property Assessment Numbers
Baan Baa Community Hall Incorporated	Community Organisation	$670.50	00067-00000000
Boggabri & District Historical Society	Community Organisation	$2,337.62	00450-10000000
Narrabri Clay Target Club Incorporated	Sporting Club	$1,829.95	02104-01410000
Narrabri Rifle Club	Sporting Club	$787.43	02229-10000000
Narrabri Pistol Club Incorporated	Sporting Club	$1,460.12	02266-24140000
Pilliga Community Centre Incorporated	Community Organisation	$1,311.03	02541-00000000
Wee Waa community Complex	Community Organisation	$1,987.00	03228-00000000
Wee Waa community Complex	Community Organisation	$2,266.00	03425-00000000
Wee Waa Gym	Community Organisation	$2,592.12	03645-00000000
Narrabri Amateur Fishing club	Charity Organisation	$1,541.00	04025-00000000
Summit Community Services Inc	Charity	$2,718.00	04041-00000000
Life without Barriers	Charity Organisation	$3,426.04	04061-00000000
Narrabri Shire Community Radio Incorporated	Community Organisation	$4,251.56	04288-00000000
Narrabri & District Citizens Boys Club	Sporting Club	$4,387.94	04293-00000000
Narrabri Art & Craft Society Incorporated	Community Organisation	$3,885.88	04590-00000000
Summit Community Services Inc	Charity	$3,070.51	04611-00000000
Summit Community Services Inc	Charity	$3,862.74	04648-00000000
Summit Community Services Inc	Charity	$5,273.22	04775-00000000
Summit Community Services Inc	Charity	$5,199.22	04776-00000000
Summit Community Services Inc	Charity	$3,215.11	05260-08000000
Kogil Street Preschool	Community Organisation	$4,414.58	05450-00000000
Summit Community Services Inc	Charity	$4,430.34	05515-00000000
Summit Community Services Inc	Charity	$3,092.39	06229-00000000
Summit Community Services Inc	Charity	$3,092.39	06246-00000000
Summit Community Services Inc	Charity	$3,092.39	06253-00000000
Narrabri & District Community Aid Service	Community Organisation	$3,330.16	06280-60000000
Summit Community Services Inc	Charity	$3,195.94	06396-00000000
Narrabri Men's Shed Incorporated	Community Organisation	$2,087.35	06160-30000000
Galloping Gully Polocrosse Club Incorporated	Sporting Club	$568.49	02145-56200000
Boggabri HACC Incorporated	Community Organisation	$2,749.54	00730-20000000
Abbeyfield Australia Limited	Charity	$3,040.00	04777-10000000
Narrabri Local Aboriginal Land Council	Community Organisation	$4,101.05	04211-00000000
Country Women’s Association of NSW (Wee Waa)	Community Organisation	$3,150.02	03720-20000000
Boggabri Home for the Aged	Community Organisation	$5,035.65	00389-00000000
Sacred Heart School	Charity	$3,475.50	00560-00000000
Eulah Creek Rec Reserve Trust	Community Organisation	$252.50	02723-09078000
Nurruby Childrens Services	Community Organisation	$3,473.98	04291-00000000
Nurruby OOSH	Community Organisation	$5,203.57	04399-30000000
Nurruby Early Childcare Service	Community Organisation	$7,785.61	05001-30000000
Total		$121,644.44

 

Late Application

Council received one application after the application closure date. Applications closed on Friday, 26 May 2023 with Bellata War Memorial Hall submitting an application on Wednesday, 7 June 2023.

Name of Organisation	Organisation Composition	Approximate Amount	Property Assessment Numbers
Bellata War Memorial Hall	Community Organisation	$670.50	01073-00000000

 

Financial Implications

The total amount of eligible applications received by the due date is $121,644.44. The total amount including the late application is $122,314.94.

Statutory and Policy Implications

Within the ‘Donation in Lieu of Ordinary Rates Policy’ (4.4) there are ‘not for profit’ organisations that receive donation of rates, for land which is used directly in association with the organisations activity.

While Summit Community Services is not the registered owner of the properties it has sought a donation for, it is in control of them, and Council is satisfied that the properties still meet the criteria set out in Council’s policy as a result of their use.

Consultation

External Consultation

Contact was made through either mail or email with previous applicants under Council’s Donations in Lieu of Rates Policy.

Internal Consultation

·    Finance Officer – Rates.

·    Chief Financial Officer.

 

12.10     Delegate Report - Draft Minutes of the Boggabri-Tarrawonga-Maules Creek Joint Community Consultation Committee Meeting - 25 May 2023

Responsible Officer:    Catherine Redding, Councillor

Author:                         Catherine Redding, Deputy Mayor

Attachments:               1.       Joint CCC meeting minutes (draft) ⇩  

 

Delivery Program Alignment

4 Civic Leadership - Council as strong leaders for the Community
Objective	4.2 A strong Council that advocates for the Community
Strategy	4.2.2 Work cooperatively and appropriately with external parties to advocate for the community's best interests

 

 

Recommendation 1.       That Council note the Delegate Report on the draft minutes of the Boggabri-Tarrawonga-Maules Creek Community Consultative Committee meeting held on 25 May 2023.

 

Delegates REPORT

The Boggabri-Tarrawonga-Maules Creek Community Consultative Committee meeting was held on 25 May 2023.

The draft Minutes from the meeting are attached.

 

 

12.11     Delegate Report - Draft Minutes of the Maules Creek Coal Community Consultative Committee Meeting - 24 May 2023

Responsible Officer:    Brett Dickinson, Councillor

Author:                         Brett Dickinson, Councillor

Attachments:               1.       Maules Creek Coal Community Consultative Committee meeting minutes (draft) ⇩  

 

Delivery Program Alignment

4 Civic Leadership - Council as strong leaders for the Community
Objective	4.2 A strong Council that advocates for the Community
Strategy	4.2.2 Work cooperatively and appropriately with external parties to advocate for the community's best interests

 

 

Recommendation 1.       That Council note the Delegate Report on the draft minutes of the Maules Creek Coal Community Consultative Committee meeting held on 24 May 2023.

 

Delegates REPORT

The Maules Creek Coal Community Consultative Committee meeting was held on 24 May 2023.

The draft Minutes from the meeting are attached.

 

 

12.12     Delegate Report - Draft Minutes of the Tarrawonga Coal Community Consultative Committee Meeting - 24 May 2023

Responsible Officer:    Darrell Tiemens, Deputy Mayor

Author:                         Darrell Tiemens, Deputy Mayor

Attachments:               1.       Tarrawonga Coal Community Consultative Committee meeting minutes (draft) ⇩  

 

Delivery Program Alignment

4 Civic Leadership - Council as strong leaders for the Community
Objective	4.2 A strong Council that advocates for the Community
Strategy	4.2.2 Work cooperatively and appropriately with external parties to advocate for the community's best interests

 

 

Recommendation 1.       That Council note the Delegate Report on the draft minutes of the Tarrawonga Coal Community Consultative Committee meeting held on 24 May 2023.

 

Delegates REPORT

The Tarrawonga Coal Community Consultative Committee meeting was held on 24 May 2023.

The draft Minutes from the meeting are attached.

 

 

12.13     Delegate Report - Draft Minutes of the Leards Forest Environmental Trust Inc. Meeting - 24 May 2023

Responsible Officer:    Catherine Redding, Councillor

Author:                         Catherine Redding, Councillor

Attachments:               1.       Leards Forest Environmental Trust Inc. meeting minutes (draft) ⇩  

 

Delivery Program Alignment

4 Civic Leadership - Council as strong leaders for the Community
Objective	4.2 A strong Council that advocates for the Community
Strategy	4.2.2 Work cooperatively and appropriately with external parties to advocate for the community's best interests

 

 

Recommendation 1.       That Council note the Delegate Report on the draft minutes of the Leards Forest Environmental Trust Inc. meeting held on 24 May 2023.

 

Delegates REPORT

The Leards Forest Environmental Trust Inc. meeting was held on 24 May 2023.

The draft Minutes from the meeting are attached.

 

 

THEME 1: OUR SOCIETY

STRATEGIC DIRECTION 1: AN EMPOWERED, INCLUSIVE, AND CONNECTED COMMUNITY

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several social priority areas to be actioned over the 2022/2026 period.

COMMUNITY SERVICES       

Current services provided within the Narrabri Shire community include:

§  Community development §  Community health and safety §  Community arts, events, and entertainment §  Community care services and transport

§  Parks, open spaces, and sporting facilities §  Children, youth, and aged care services §  Disability access services §  Library services

COMMUNITY OBJECTIVES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following social strategic objectives:

§  A safe and healthy community

§  A vibrant and connected community

§  A resilient and strong community

KEY STAKEHOLDERS

§  Narrabri Shire Council §  Narrabri Shire Community §  Not for Profit Organisations §  Narrabri Shire Sporting Clubs §  NSW Police Force §  NSW Communities and Justice §  Create NSW

§  Local Health Care Providers §  Child Care Providers §  Aged Care Providers §  Regional Arts NSW §  NSW Office of Sport §  NSW Health

 

 

13.1       Application for Concessional Use of The Crossing Theatre - Narrabri High School

Responsible Officer:    Ted Harrington, Chief Financial Officer

Author:                         Ricky Mason, Venue Manager

Attachments:               1.       Concessional Use Application 1- Narrabri High School ⇩

2.       Concessional Use Application 2- Narrabri High School ⇩

3.       Quote 1 ⇩

4.       Quote 2 ⇩

5.       The Crossing Theatre Concessional Use Policy ⇩  

 

Delivery Program Alignment

3 Economy - A strong, diverse and sustainable economy
Objective	3.1 A diverse economy
Strategy	3.1.4 Advocate for and support diverse education and personal development opportunities to ensure available skills meet local demand

 

Executive Summary

Pursuant to section 356(1) of the Local Government Act 1993 (NSW) a Council may, in accordance with a resolution of the Council, contribute money or otherwise grant financial assistance to persons for the purpose of exercising its functions.

Recommendation 1.       That Council approve the concessional use rate of 50% to Narrabri High School’s events.

 

Background

At the October 2022 Ordinary Council Meeting Council adopted The Crossing Theatre Concessional Use Policy in accordance with section 356(1) of the Local Government Act 1993 (NSW).

Current Situation

On 18 May 2023, Council received two applications for concessional use of The Crossing Theatre from Narrabri High School to host two events which will see forty two (42) Principals from across the region meet in Narrabri on both occasions. (Attachments 1 and 2)

 

Assessment Criteria in Accordance with The Crossing Theatre Concessional Use Policy

Entity:	Narrabri High School
ABN:	16570034562
Type of Organisation:	Not-for-profit
Date of Application:	18 May 2023
Date(s) of Event or Activity:	22 June, 18 August 2023
Event or Activity:	Combined Barwon and Namoi networking meeting, attracting 42 Principals from across the region.
CSP Alignment:	·    Strategy 3.1.4: Advocate for and support diverse education and personal development opportunities to ensure available skills meet local demand
Additional Eligibility:	Schools within Narrabri Shire

Financial Implications

The full quotation from The Crossing Theatre, developed pursuant to Council’s adopted 2022/2023 Fees and Charges is attached (Attachments 3 and 4).

Cost Summary Excluding Concessional Discount
Fee Type	Cost (inc GST)
Room Hire	$520.00
Equipment hire	Nil
Other resources	Nil
Total Hire Costs	$520.00
Catering	1,590.00
Staffing	Nil
Total	$2,110.00

 

Cost Summary Including Concessional Discount
Fee Type	Cost (inc GST)
Room Hire	$520.00
Equipment hire	Nil
Other resources	Nil
Total Hire Costs	$520.00
Less: Concessional Discount (50%)	(260.00)
Catering	$1,590.00
Staffing	Nil
Total Quoted	$1,850.00

 

Total Cost to Council  from application of Concessional Rate:

$260.00

Statutory and Policy Implications

·    Local Government Act 1993 (NSW).

·    The Crossing Theatre Concessional Use Policy (Attachment 5).

Consultation

Internal Consultation

·    The Crossing Theatre Events Section.

·    Manager Commercial Services

·    Chief Financial Officer

 

 

13.2       Application for Concessional Use of The Crossing Theatre - Narrabri Industrial Network INC (NIN)

Responsible Officer:    Ted Harrington, Chief Financial Officer

Author:                         Ricky Mason, Venue Manager

Attachments:               1.       Concessional Use Application- Narrabri Industrial Network ⇩

2.       Quote ⇩

3.       The Crossing Theatre Concessional Use Policy ⇩  

 

Delivery Program Alignment

3 Economy - A strong, diverse and sustainable economy
Objective	3.1 A diverse economy
Strategy	3.1.4 Advocate for and support diverse education and personal development opportunities to ensure available skills meet local demand

 

Executive Summary

Pursuant to section 356(1) of the Local Government Act 1993 (NSW) a Council may, in accordance with a resolution of the Council, contribute money or otherwise grant financial assistance to persons for the purpose of exercising its functions.

Recommendation 1.       That Council approve the concessional use rate of 50% to Narrabri Industrial Network’s (NIN) Namoi Jobs and Trades Show.

 

Background

At the October 2022 Ordinary Council Meeting Council adopted The Crossing Theatre Concessional Use Policy in accordance with section 356(1) of the Local Government Act 1993 (NSW).

Current Situation

On 12 May 2023, Council received an application for concessional use of The Crossing Theatre from Narrabri Industrial Network INC (NIN) to host the annual Namoi Jobs and Trades Show. (Attachment 1)

The Namoi Jobs and Trades Show (“NJATS”) is a local career pathways initiative aimed at maximising the connections of regional communities and industries to promote local employment and career opportunities to students in the Narrabri Shire.

Assessment Criteria in Accordance with The Crossing Theatre Concessional Use Policy

Entity:	Narrabri Industrial Network INC (NIN)
ABN:	39935209638
Type of Organisation:	Not-for-profit
Date of Application:	12 May 2023
Date(s) of Event or Activity:	28 July 2023
Event or Activity:	Namoi Jobs and Trades Show (NJATS)
CSP Alignment:	·    Strategy 3.1.4: Advocate for and support diverse education and personal development opportunities to ensures available skills meet local demand ·    1.3.2: Empower the community’s volunteers
Additional Eligibility:	NJATS helps to foster positive relationships between businesses and the community. By providing a platform for businesses to connect with students and their families, NJATS helps to build trust and promote transparency in business practices. This can help to increase the overall level of trust in the community and promote a positive business environment within the Narrabri Community.

Financial Implications

The full quotation from The Crossing Theatre, developed pursuant to Council’s adopted 2022/2023 Fees and Charges is attached (Attachment 2).

Cost Summary Excluding Concessional Discount
Fee Type	Cost (inc GST)
Room Hire	$1,930.00
Equipment hire	352.20
Other resources	Nil
Total Hire Costs	$2,282.20
Catering	360.00
Staffing	165.00
Total	$2,807.20

 

 

 

 

 

Cost Summary Including Concessional Discount
Fee Type	Cost (inc GST)
Room Hire	$1,930.00
Equipment hire	352.20
Other resources	Nil
Total Hire Costs	$2,282.20
Less: Concessional Discount (50%)	(965.00)
Catering	360.00
Staffing	165.00
Total Quoted	$1,842.20

 

Total Cost to Council  from application of Concessional Rate:

$965.00

Statutory and Policy Implications

·    Local Government Act 1993 (NSW).

·    The Crossing Theatre Concessional Use Policy (Attachment 3).

Consultation

Internal Consultation

·    The Crossing Theatre Events Section.

·    Manager Commercial Services.

·    Chief Financial Officer.

 

 

THEME 2: OUR ENVIRONMENT

STRATEGIC DIRECTION 2: A SUSTAINABLE AND COMPATIBLE NATURAL AND BUILT ENVIRONMENT

Through extensive community engagement, the Narrabri Shire community identified several environmental priority areas to be actioned over the 2022/2026 period.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Waste management and recycling §  Environmental planning §  Planning and development §  Parks and open spaces

§  Noxious weeds control §  Floodplain management §  Water and sewer management §  Stormwater management

COMMUNITY OBJECTIVES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following environmental strategic objectives:

§  A protected and enhanced natural environment

§  An integrated and strategic built environment

§  A resilient and sustainable environment

KEY STAKEHOLDERS

§  Narrabri Shire Council §  Narrabri Shire Community §  Not for Profit Organisations §  NSW Department of Planning and Environment §  NSW Department of Primary Industries §  Local Emergency Services §  Local Primary Producers §  Local Extractive Industries §  Water NSW §  Resilience NSW

§  NSW Office of Environment and Heritage §  NSW Environment Protection Authority §  Community Consultative Committees §  Transport for NSW §  Passenger Transport Providers §  Freight and Logistics Companies §  Energy Providers §  Australian Rail Track Corporation §  Telecommunications Providers

 

 

Nil reports.

THEME 3: OUR ECONOMY

STRATEGIC DIRECTION 3: A STRONG, DIVERSE, AND SUSTAINABLE ECONOMY

Through extensive community engagement, the Narrabri Shire community identified several economic priority areas to be actioned over the 2022/2026 period.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Economic development §  Planning and development §  Entertainment and conferences

§  Local and regional tourism and events §  Saleyards §  Airport

COMMUNITY OBJECTIVES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following economic strategic objectives:

§  A diverse economy

§  A regionally renowned economy

§  A resilient and sustainable economy

KEY STAKEHOLDERS

§  Narrabri Shire Council §  Narrabri Shire Community §  Destination NSW §  Visit NSW §  NSW Department of Education and Training §  Local Chambers of Commerce §  NSW Department of Planning and Environment §  Business NSW

§  NSW Regional Growth and Development Corporation §  TAFE NSW §  Community College Northern Inland §  Local Businesses §  Regional Development Australia §  Regional Universities Network NSW members §  Country Universities Centre

 

 

15.1       Inland Rail Update

Responsible Officer:    Rob Williams, General Manager

Author:                         Eileen Holliday, Executive Assistant

Attachments:               Nil

 

Delivery Program Alignment

3 Economy - A strong, diverse and sustainable economy
Objective	3.2 A regionally renowned economy
Strategy	3.2.1 Develop a state significant manufacturing, transport, and logistics hub

 

Executive Summary

Narrabri Shire Council to receive an update from the Inland Rail Executive Leadership on the Inland Rail project with the recent release of the Independent Review of the Inland Rail and the Australian Government’s response.

The following presenters from ARTC Inland Rail Executive Leadership will be in attendance: Rob Storey (Director Pre-Contracts); Matthew Martyn-Jones (Director of Communications and Stakeholder Relations); Naomi Tonscheck (Acting Head of Stakeholder Relations) and Erica Tudor (Manager Stakeholder Engagement).

 

Recommendation 1.       That Council receive and note the presentation from ARTC Inland Rail.

 

Background

The review, and its findings, focussed on the planning, governance, and delivery of the Inland Rail program of work. Since the release of the Review, ARTC has been working with the Australian Government to fully understand the findings and put in place a plan to implement the recommendations.

In line with the Australian Government's response to the independent Inland Rail review, ARTC is now taking a staged approach to deliver Inland Rail. As part of this staged approach, the section of Inland Rail between Beveridge in Victoria and Parkes in New South Wales has been prioritised for completion by 2027.

The delivery of these works will enable Inland Rail to connect to existing rail networks between Melbourne, Sydney, Perth, Adelaide and the Illawarra via Parkes and Narromine.

 

Current Situation

In October 2022, the Australian Government announced the establishment of an independent review to assess the Inland Rail project. The review was to take into consideration the scope, schedule, and cost of Inland Rail in addition to the governance and delivery of the programme.

In January 2023, the independent review was presented to the government and outlined a total of 19 findings and recommendations to improve the delivery of the Inland Rail project including the following:

·    strengthening the governance arrangements and establishing a subsidiary company to deliver Inland Rail.

·    reviewing ARTC’s risk management and reporting systems, with a view to addressing issues experienced with approval processes.

·    a further assessment of the scope and cost of Inland Rail, conducted by an independent specialist in conjunction with a cost estimator/value engineer.

·    a revised delivery that prioritises sections of Inland Rail that allow revenue to be generated earlier.

·    maximising regional opportunities available from Inland Rail, including through intermodal opportunities in Parkes and prioritising delivery of the enhanced rail capability to enable double stacking through to Beveridge.

In April 2023, the Australian Government responded to the Inland Rail Independent Review by accepting all 19 recommendations in full or in-principle.

In line with the government’s response to the independent review of the Inland Rail programme, the organisation is now taking a staged approach to deliver Inland Rail. Therefore, Inland Rail will complete the construction works currently underway in the Narrabri to North Star (N2NS) project phase.

Future decisions by the Australian Government on the delivery of Inland Rail sections north of Narromine will be contingent on gaining the required primary approvals and land required for the Inland Rail corridor.

For the Narrabri to North Star Phase 2 project, work to secure the required state and Federal approvals will continue, through the collection of information needed to help inform the project’s Environmental Impact Statement.

Subject to the Narromine to Narrabri and North Star to NSW/ Queensland Border sections achieving Australian Government approvals, Inland Rail will conduct further investigations, such as identifying utilities locations and investigating ground conditions, to help refine elements of the project’s design and provide more certainty on the delivery and cost of the full Inland Rail project.

Financial Implications

Nil.

Statutory and Policy Implications

Nil.

 

Consultation

External Consultation

Nil.

Internal Consultation

Nil.

 

Recommendation That Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items: 16.1       Narrabri Sewerage Treatment Plant (STP) - Partial Land Acquisition Preliminary Investigations This matter is considered to be confidential under Section 10A(2) - (c) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 16.2       Business Paper and Unconfirmed Minutes of the Audit, Risk and Improvement Committee This matter is considered to be confidential under Section 10A(2) - (f) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with details of systems and/or arrangements that have been implemented to protect council, councillors, staff and Council property.

 

Recommendation That Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out to those present by the General Manager or their nominee.