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I hereby give notice that an Ordinary Meeting of Council will be held on:
Agenda
Ordinary Council Meeting 27 April 2021
Stewart Todd General Manager
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I hereby give notice that an Ordinary Meeting of Council will be held on:
Agenda
Ordinary Council Meeting 27 April 2021
Stewart Todd General Manager
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Ordinary Council Meeting Agenda 27 April 2021
PUBLIC FORUM (held outside formal Council Meeting)
The Council may hold a public forum prior to each Ordinary Meeting of the Council for the purpose of hearing oral submissions from members of the public on items of business to be considered at the meeting (listed on the Agenda).
Public forums may also be held prior to Extraordinary Council Meetings and meetings of committees of the Council.
Public forums are to be chaired by the mayor or their nominee.
Request to Speak in the Public Forum
To speak at a public forum, a person must first make an application to the Council in the approved form. Applications to speak at the public forum must be received by 5pm on the working day before the date on which the public forum is to be held and must identify the item of business on the agenda of the Council meeting the person wishes to speak on, and whether they wish to speak ‘for’ or ‘against’ the item.
Approved speakers at the public forum are to register with the Council any written, visual or audio material to be presented in support of their address to the Council, and to identify any equipment needs at 5pm on the working day before the Public Forum.
The General Manager or their delegate may refuse to allow such material to be presented.
A person may apply to speak on no more than 2 items of business on the agenda of the Council Meeting.
Legal representatives acting on behalf of others are not to be permitted to speak at a public forum unless they identify their status as a legal representative when applying to speak at the public forum.
The General Manager or their delegate may refuse an application to speak at a public forum.
No more than three (3) speakers are to be permitted to speak ‘for’ or ‘against’ each item of business on the agenda for the Council Meeting.
If more than the permitted number of speakers apply to speak ‘for’ or ‘against’ any item of business, the general manager or their delegate may, in consultation with the mayor or the mayor’s nominated chairperson, increase the number of speakers permitted to speak on an item of business, where they are satisfied that it is necessary to do so to allow the council to hear a fuller range of views on the relevant item of business.
Each speaker will be allowed three (3) minutes to address the Council. This time is to be strictly enforced by the Chairperson.
The Chairperson of the meeting can grant one extension of up to a maximum of two (2) minutes, should further information, be considered to be important to the Council. This is solely at the discretion of the Chair.
Speakers at public forums must not digress from their nominated item on the agenda. If a speaker digresses to irrelevant matters, the Chairperson is to direct the speaker not to do so. If a speaker fails to observe a direction from the chairperson, the speaker will not be further heard.
A councillor (including the chairperson) may, through the chairperson, ask questions of a speaker following their address at a Public Forum. Questions put to a speaker must be direct, succinct and without argument. Debate will not be permitted by the speaker, Councillors or staff.
Speakers are under no obligation to answer a question. Answers by the speaker, to each question are to be limited to three (3) minutes.
Speakers at public forums cannot ask questions of the Council, Councillors or Council staff.
The general manager or their nominee may, with the concurrence of the chairperson, address the council for up 5 minutes in response to an address to the council at a public forum after the address and any subsequent questions and answers have been finalised.
Where an address made at a public forum raises matters that require further consideration by council staff, the general manager may recommend that the council defer consideration of the matter pending the preparation of a further report on the matters.
The “Request to Speak in Public Forum”, at an Ordinary Council Meeting, can be obtained, from Council’s Administration Office, or by downloading it from Council’s website at:
http://www.narrabri.nsw.gov.au/speaking-at-public-forum-1232.html
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Use of mobile phones and
unauthorised recording of meetings
Councillors, council staff and members of the public must ensure that mobile phones are turned to silent during meetings of the council and committees of the council.
(Clause 15.20 Code of Meeting Practice)
A person must not live stream or use an audio recorder, video camera, mobile phone or any other device to make a recording of the proceedings of a meeting of the council or a committee of the council without the prior authorisation of the Council.
(Clause 15.21 Code of Meeting Practice)
AUDIO RECORDING NOTICE
Council advises that this Meeting will be recorded for the purpose of webcasting, and made available on the Internet. As such, all those present should refrain from making any defamatory statements. It is requested that Councillors within the duration of the Meeting, limit discussions to only the business on the agenda and what is permissible under our Code of Meeting Practice.
(Clause 5.20 Code of Meeting Practice)
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Mayor Cr Ron Campbell |
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Deputy Mayor Cr Cameron Staines |
Cr Maxine Booby |
Cr Ron Campey |
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Cr Lloyd Finlay |
Cr Robert Kneale |
Cr Annie McMahon |
Cr Cathy Redding |
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Ordinary Council Meeting Agenda 27 April 2021
1 Opening Prayer by a Member of the Narrabri Minister’s Fraternal
3 Recognition of Service Men & Women
4 Apologies/Granting of Leave of Absences
5 Declaration of Pecuniary and Non- Pecuniary Interests
6 Items to be Considered in the Confidential (Public Excluded) Meeting
9.1 Mayoral Minute - Mayoral Appointments for March/April 2021
12.1 Community Arts Cultural Centre Project - 22 George Street, Wee Waa
12.2 Narrabri Region Tourism Destination Management Plan 2020-2025
12.3 Inland Rail Conference 2021
13.1 Minutes of the Audit, Risk and Improvement Committee
13.2 Delegates Report - Boggabri Coal Community Consultative Committee Meeting - 18 February 2021
13.3 Delegates Report - Medical Professionals Housing Committee Meeting, Wee Waa - 18 March 2021
13.4 Investment Report - March 2021
14 Confidential (Closed Council) Meeting
14.1 Northern NSW Inland Port - Utility Provision
14.2 Crushing and Screening of Concrete, Brick and Tile Contract
14.3 Sale of Industrial Land - Lot 3 DP1178374 - 66-74 Francis Street Narrabri 2390
14.4 2021 National Volunteer Week
Members and officers are asked to be upstanding for the opening prayer.
I’d like to begin by acknowledging the Traditional Owners of country throughout Australia, and in particular the Gomeroi People of the Kamilaroi Nation, and recognise their continuing connection to land, waters and culture.
We pay our respects to their Elders past, present and emerging.
Council acknowledges the sacrifice made by Australian service men and women, in particular those who gave their lives in defence of the freedom we enjoy today.
Councillors are reminded of their obligation to declare their interest in any matters listed before them.
In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.
Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.
Councillors must state their reasons in declaring any type of interest.
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Extract from Council’s Code of Meeting Practice: 14 CLOSURE OF COUNCIL MEETINGS TO THE PUBLIC Grounds on which meetings can be closed to the public 14.1 The council or a committee of the council may close to the public so much of its meeting as comprises the discussion or the receipt of any of the following types of matters: (a) personnel matters concerning particular individuals (other than councillors), (b) the personal hardship of any resident or ratepayer, (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business, (d) commercial information of a confidential nature that would, if disclosed: (i) prejudice the commercial position of the person who supplied it, or (ii) confer a commercial advantage on a competitor of the council, or (iii) reveal a trade secret, (e) information that would, if disclosed, prejudice the maintenance of law, (f) matters affecting the security of the council, councillors, council staff or council property, (g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege, (h) information concerning the nature and location of a place or an item of Aboriginal significance on community land, (i) alleged contraventions of the council’s code of conduct. Note: Clause 14.1 reflects section 10A(1) and (2) of the Act. 14.2 The council or a committee of the council may also close to the public so much of its meeting as comprises a motion to close another part of the meeting to the public. Note: Clause 14.2 reflects section 10A(3) of the Act. |
The following matters will be considered in the Closed (Public Excluded) Meeting:
14.1 Northern NSW Inland Port - Utility Provision
14.2 Crushing and Screening of Concrete, Brick and Tile Contract
14.3 Sale of Industrial Land - Lot 3 DP1178374 - 66-74 Francis Street Narrabri 2390
14.4 2021 National Volunteer Week
Presentation requests received to date:
· Nil.
Recommendation
That the minutes of the Ordinary Meeting of the Narrabri Shire Council held on 23 March 2021 comprising Minute Nos 040/2021 to 050/2021 as circularised be confirmed and signed as a correct record by the Mayor.
Ordinary Council Meeting Minutes 27 April 2021
MINUTES OF narrabri SHIRE council
Ordinary Council
Meeting
HELD AT THE Narrabri
Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON Tuesday, 23 March
2021 AT 1.00pm
PRESENT: Mayor Ron Campbell (Mayor), Cr Cameron Staines (Deputy Mayor), Cr Maxine Booby, Cr Ron Campey, Cr Robert Kneale, Cr Annie McMahon, Cr Catherine Redding.
IN ATTENDANCE: Stewart Todd (General Manager), Lindsay Mason (Director Corporate and Community Services), Shane Burns (Director Infrastructure Delivery), Andrew Brown (Executive Manager Corporate Planning & Workforce), Delece Hartnett (Minute Clerk).
Proceedings of the meeting commenced at 1.00pm.
1 Opening Prayer by a Member of the Narrabri Minister’s Fraternal
Members and officers were upstanding for the opening prayer by Rev John Westendorp of Presbyterian Church Narrabri, in association with the Narrabri Ministers Fraternal.
2 Acknowledgement of Country
Cr Campey acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and the Council paid its respects to Elders past, present and emerging.
3 RECOGNITION OF SERVICE MEN & WOMEN
Being the first time the Recognition of Service Men and Women was included in the agenda, Cr Campey was offered the opportunity to read the Recognition of Service Men and Women.
Council acknowledged the sacrifice made by Australian service men and women, in particular those who gave their lives in defence of the freedom we enjoy today.
4 Apologies/Granting of Leave of Absences
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Minute 040/2021 Moved: Cr Maxine Booby Seconded: Cr Robert Kneale 1. That the apology received from Cr Finlay be accepted.
In Favour: Crs Ron Campbell, Cameron Staines, Maxine Booby, Ron Campey, Robert Kneale, Annie McMahon and Catherine Redding Against: Nil carried 7/0 |
5 Declaration of Pecuniary and Non- Pecuniary Interests
Nil.
6 Items to be Considered in the Confidential (Public Excluded) Meeting
Nil.
8 Confirmation of Minutes
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Minute 041/2021 Moved: Cr Robert Kneale Seconded: Cr Maxine Booby 1. That the minutes of Ordinary Meeting of the Narrabri Shire Council held on 23 February 2021 comprising Minute Nos 013/2021 to 039/2021 as circularised be confirmed and signed as a correct record by the Mayor.
In Favour: Crs Ron Campbell, Cameron Staines, Maxine Booby, Ron Campey, Robert Kneale, Annie McMahon and Catherine Redding Against: Nil carried 7/0 |
9 Mayoral Minute
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9.1 Mayoral Minute - Mayoral Appointments for February/March 2021 |
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Minute 042/2021 Moved: Mayor Ron Campbell 1. That Council note the Mayoral Appointments for the period February/March 2021.
In Favour: Crs Ron Campbell, Cameron Staines, Maxine Booby, Ron Campey, Robert Kneale, Annie McMahon and Catherine Redding Against: Nil carried 7/0 |
At 1:28 pm, Cr Cameron Staines left the meeting.
10 Our Society
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10.1 Narrabri Sports and Tourism Precinct Masterplan |
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Minute 043/2021 Moved: Cr Ron Campey Seconded: Cr Robert Kneale 1. That Council adopt the Narrabri Sport and Tourism Precinct Masterplan, as attached to this report.
In Favour: Crs Ron Campbell, Maxine Booby, Ron Campey, Robert Kneale, Annie McMahon and Catherine Redding Against: Nil carried 6/0 |
At 1:35 pm, Cr Cameron Staines returned to the meeting.
11 Our Environment
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11.1 N2IP Planning Proposal |
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Minute 044/2021 Moved: Cr Ron Campey Seconded: Cr Annie McMahon 1. That Council determine to make the Plan in accordance with Section 3.36(2)(a) of the Environmental Planning and Assessment Act 1979; using the local plan-making authority powers provided to it. 2. That Council endorse the Preliminary Site Investigation for the Narrabri Logistics and Industrial Hub Precinct completed by JBS&G dated 22 November 2019; and recognise and commit that they are the responsible landowner and that further contamination work is required at the Development Application stage. 3. That Council request an alteration to the Gateway Determination to remove condition 1c) (pertaining to the requirement to produce a contamination report) for the Planning Proposal.
In Favour: Crs Ron Campbell, Cameron Staines, Maxine Booby, Ron Campey, Robert Kneale, Annie McMahon and Catherine Redding Against: Nil carried 7/0 |
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11.2 Suspension of Alcohol Free Area - Narrabri AFL Carnival |
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Minute 045/2021 Moved: Cr Annie McMahon Seconded: Cr Robert Kneale 1. That Council suspend the Alcohol-Free Area on Leitch Oval (No.3 Oval) between the hours of 12:00PM to 6:00PM, for the purposes of conducting a promotional event for the Narrabri Australian Rules Football Club. The adjacent road will remain an Alcohol-Free Zone.
In Favour: Crs Ron Campbell, Cameron Staines, Maxine Booby, Ron Campey, Robert Kneale, Annie McMahon and Catherine Redding Against: Nil carried 7/0 |
12 Our Economy
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12.1 Temporary Events Planning Proposal |
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Minute 046/2021 Moved: Cr Ron Campey Seconded: Cr Robert Kneale 1. That Council endorse the Planning Proposal to amend the provisions of the Narrabri Local Environmental Plan 2012 to enable Temporary Events and development associated with Temporary Events on land zoned RE1 Public Recreation and/or any public roads within the Shire to be undertaken as exempt development and forward to the Department of Planning, Industry and Environment requesting a Gateway Determination. 2. That Council seek authorisation from the Department of Planning Industry and Environment to be the local plan-making authority.
In Favour: Crs Ron Campbell, Cameron Staines, Maxine Booby, Ron Campey, Robert Kneale, Annie McMahon and Catherine Redding Against: Nil carried 7/0 |
13 Our Civic Leadership
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13.1 Investment Report - February 2021 |
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Minute 047/2021 Moved: Cr Ron Campey Seconded: Cr Robert Kneale 1. That Council note the Investment Report for February 2021.
In Favour: Crs Ron Campbell, Cameron Staines, Maxine Booby, Ron Campey, Robert Kneale, Annie McMahon and Catherine Redding Against: Nil carried 7/0 |
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13.2 Delegates Report - Maules Creek Coal Community Consultative Committee Meeting - 17 February 2021 |
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Minute 048/2021 Moved: Cr Robert Kneale Seconded: Cr Maxine Booby 1. That Council note Cr Kneale’s Delegates Report from the Maules Creek Coal Community Consultative Committee Meeting held on Wednesday 17 February 2021.
In Favour: Crs Ron Campbell, Cameron Staines, Maxine Booby, Ron Campey, Robert Kneale, Annie McMahon and Catherine Redding Against: Nil carried 7/0 |
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13.3 Delegates Report - Narrabri Gas Project Community Consultative Committee - 17 February 2021 |
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Minute 049/2021 Moved: Cr Robert Kneale Seconded: Cr Ron Campey 1. That Council note Cr Kneale’s Delegates Report from the Narrabri Gas Project Community Consultative Committee Meeting held on Wednesday 17 February 2021.
In Favour: Crs Ron Campbell, Cameron Staines, Maxine Booby, Ron Campey, Robert Kneale, Annie McMahon and Catherine Redding Against: Nil carried 7/0 |
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13.4 Delegates Report - Country Mayors Association Meeting - 5 March 2021 |
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Minute 050/2021 Moved: Mayor Ron Campbell Seconded: Cr Robert Kneale 1. That Council note Mayor Campbell’s Delegates Report from the Country Mayors Association Ordinary Meeting and Annual General Meeting held in Sydney on Friday 5 March 2021.
In Favour: Crs Ron Campbell, Cameron Staines, Maxine Booby, Ron Campey, Robert Kneale, Annie McMahon and Catherine Redding Against: Nil carried 7/0 |
14 Confidential (Closed Council) Meeting
Nil.
15 Meeting Closed
The Meeting closed at 2.13PM.
The minutes of this meeting are scheduled to be confirmed at the Ordinary Council Meeting to be held on 27 April 2021.
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CHAIRPERSON
9.1 Mayoral Minute - Mayoral Appointments for March/April 2021
Responsible Officer: Ron Campbell, Mayor
Author: Delece Hartnett, Personal Assistant to GM & Mayor
Attachments: Nil
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That Council note the Mayoral Appointments for the period March/April 2021. |
MAYORAL MINUTE
For the information of Councillors, I provide details of my Mayoral appointments and attendances between the dates, as follows:
Monday 15 March 2021
· Met with SAP (Special Activation Precinct) representatives and site tours with General Manager and Manager Economic Development.
Tuesday 16 March 2021
· Evening flights from Tamworth through to Canberra in preparation for meeting with The Hon. Mark Coulton MP, the following day.
Wednesday 17 March 2021
· Met with The Hon Mark Coulton MP, Minister for Regional Health, Regional Communications and Local Government and Member for Parkes in his Parliament House office, regarding Inland Rail access issues for Narrabri Shire.
Thursday 18 March 2021
· Morning return flight from Canberra through to Tamworth to drive back to Narrabri.
Friday 19 March 2021
· Met with NSW Department of Education (Infrastructure) representatives regarding Wee Waa High School, to discuss proposed new site/School.
· Attended Narrabri Airport for media opportunity with fellow Councillors, for the Airport Apron Extension Project.
· Attended media opportunity with fellow Councillors for Stage 4 Narrabri Creek Shared Pathway.
· Attended Narra-BRIGHT CBD Activation evening, with members of the public and Council staff.
Monday 22 March 2021
· Attended briefing for ‘Council Flood Preparedness’ for the recent weather event affecting Northern NSW, affecting downstream river systems/waterways.
Tuesday 23 March 2021
· Attended March 2021 Ordinary Council Meeting with Councillors and Management.
· Attended briefing for ‘Council Flood Preparedness’ for the recent weather event affecting Northern NSW, affecting downstream river systems/waterways.
Wednesday 24 March 2021
· Attended briefing for ‘Council Flood Preparedness’ for the recent weather event affecting Northern NSW, affecting downstream river systems/waterways.
Tuesday 30 March 2021
· Met with NSW Department of Education (Infrastructure) representatives regarding Wee Waa High School, to further discuss planning issues on proposed new site/School, with General Manager and Council Planning staff also in attendance.
Wednesday 31 March 2021
· Met with NSW Department of Education (Infrastructure) representatives and Department of Planning, Industry and Environment representatives regarding Wee Waa High School (update), to further discuss planning issues on proposed new site/School.
Friday 9 April 2021
· Met with Community Health Manager - Margo Carberry of Hunter New England Health (Narrabri Local Area Health) to review issues relating to employment retention within the Shire Health locations.
Monday 12 April 2021
· Met with members of Narrabri Industrial Network for an update meeting on their progress and planning for future developments within the Shire.
Tuesday 13 April 2021
· Met with Hunter Gas Pipeline representative – Barbara Campany to receive update on project status.
· Met with NSW Crown Lands Commission representatives to discuss recent relevant changes within Crown Lands legislation.
· Attended Narrabri Chamber of Commerce monthly Committee Meeting.
Wednesday 14 April 2021
· Hosted the Narrabri Shire Seniors Festival Luncheon/Award Presentation for 2021 at The Crossing Theatre.
THEME 1: OUR SOCIETY
STRATEGIC DIRECTION 1: SAFE, INCLUSIVE AND CONNECTED COMMUNITY
By 2027, we will provide a safe, supportive community where everyone feels welcomes, valued and connected.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several social priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Community development
§ Community health and safety
§ Community arts, events and entertainment
§ Community care services and transport
§ Parks, open spaces and sporting facilities
§ Children, youth and aged care services
§ Disability access services
§ Library services
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following social strategic outcomes:
§ Increased community arts, events and entertainment
§ Reduction in anti-social behaviour and public offences
§ Improved community accessibility and inclusiveness
§ Improved sport and recreational services and facilities
§ Improved educational services and learning pathways
§ Improved community health and support services
THEME 2: OUR ENVIRONMENT
STRATEGIC DIRECTION 2: ENVIRONMENTALLY SUSTAINABLE AND PRODUCTIVE SHIRE
By 2027, we will maintain a healthy balance between our natural and built environments.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several environmental priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Waste management and recycling
§ Environmental planning
§ Planning and development
§ Parks and open spaces
§ Noxious weeds control
§ Floodplain management
§ Water and sewer management
§ Stormwater management
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following environmental strategic outcomes:
§ Improved air, water and soil quality
§ Reduction in domestic and industry waste
§ Management of potential impacts from extractive industries
§ Improved emergency service provision and resources
§ Maintenance of heritage sites for future generation
11.1 Narrabri Floodplain Risk Management Study and Plan Volume 1: Supplementary Flood Study – Namoi River, Mulgate Creek and Long Gully Addendum 1 – February 2020 Validation
Responsible Officer: Andrew Brown, Executive Manager Corporate Planning & Workforce
Author: Cara Stoltenberg, Strategic & Major Projects Planner
Attachments: 1. Draft Supplementary Narrabri Flood Study Addendum ⇩
Delivery Program Alignment
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2 Environment |
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Objective |
2.2 We will protect our environment through sustainable planning and well-resourced emergency services |
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Strategy |
2.2.1 Community emergency service providers are well resourced to adequately prepare and respond to natural disasters and emergencies |
Executive Summary
Council’s appointed consultants WRM Water and Environment have recently completed a Draft Narrabri Floodplain Risk Management Study and Plan Volume 1: Supplementary Flood Study – Namoi River, Mulgate Creek and Long Gully Addendum 1 – February 2020 Validation (“the Draft Supplementary Addendum”). The Draft Supplementary Addendum was discussed at a previous meeting of the Narrabri Shire Floodplain Risk Management Committee (“the Flood Committee”) held on 17 November 2020, and is now recommended, by the Flood Committee, for public exhibition.
Following agreement by resolution of Council, the Draft Supplementary Addendum will be placed on public exhibition for a period of at least twenty-eight (28) days. After which time, Council will receive a further report and consider any submissions.
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1. That Council endorse the Draft Narrabri Floodplain Risk Management Study and Plan Volume 1: Supplementary Flood Study – Namoi River, Mulgate Creek and Long Gully Addendum 1 – February 2020 Validation for the purposes of public exhibition. 2. That Council place on public exhibition the Draft Narrabri Floodplain Risk Management Study and Plan Volume 1: Supplementary Flood Study – Namoi River, Mulgate Creek and Long Gully Addendum 1 – February 2020 Validation for a period of at least 28 days, during the exhibition period call for and accept submissions from the public on the draft Policy. |
Background
The New South Wales (NSW) Government’s Flood Policy is directed at providing solutions to existing flooding problems in developed areas and ensuring that new developments are compatible with the flood hazard and do not create additional flooding problems in other areas. Under the Policy, the management of flood prone land remains the responsibility of local government. To facilitate this, the NSW Government has published the “Floodplain Development Manual: The Management of Flood Liable Land” April 2005 (“the Manual”), which includes best practice guidance on (amongst other things) the floodplain management process (Figure 1).
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1. Data Collection |
Compiles and reviews all available information and data. |
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2. Flood Study |
Determines the nature and extent of the flood problem for the full range of flood events. |
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3. Floodplain Risk Management Study |
Evaluates management options for the floodplain with respect to both existing and future development. |
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4. Floodplain Risk Management Plan |
Involves formal adoption by Council of a plan of management for the floodplain. |
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5. Implementation of the Plan |
· Involves construction of flood mitigation works, where viable, to protect existing development. · Uses planning controls to ensure that future development is compatible with flood hazards. |
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6. Review of Plan |
Review of plan to ensure it remains current and appropriate. A review is normally carried out after 10 years. |
Figure 1. The Floodplain Management Process.
In relation to Narrabri, Council is currently progressing through Stages 3 and 4 of the NSW Floodplain Management Process, having hired consultants WRM Water and Environment on 16 October 2018 to complete a Floodplain Risk Management Study and Plan for Narrabri.
Stages 1 and 2 of the NSW Floodplain Management Process were previously completed by the same consultancy firm; WRM Water + Environment in 2016. The “Narrabri Flood Study – Namoi River, Mulgate Creek and Long Gully” (“the Flood Study”) was completed in December 2016 and assessed the risk of regional flooding from the Namoi River and local flooding from its tributaries, Mulgate Creek and Long Gully. The Flood Study was adopted by Council at their 13 December 2016 meeting; Minute 413/2016.
Modelling conducted for the Flood Study was updated as part of the Floodplain Risk Management Process, with a Supplementary Flood Study then being completed presenting the results of the updated Flood Study modelling. The results presented in the Supplementary Flood Study since supersede the Flood Study and will be used throughout the remainder of the Floodplain Risk Management Plan and Study stage of the NSW Floodplain Management Process.
Current Situation
The Supplementary Study was publicly exhibited for an initial period of twenty-eight (28) days between 25 July 2019 until 30 August 2019 with no submissions being received. The public exhibition period was extended a further twenty-eight (28) days until 29 September 2019, during which time additional media outlets were used extensively to try and gain public interest and input. Three (3) submissions were received during this time from residents of Narrabri. Two (2) of the submissions were regarding flood impacts on the submitter’s personal property, and not regarding the content of the Supplementary Study. Those submitters have been contacted and agreed to be a part of our Community Reference Group for the Narrabri Floodplain Risk Management Plan and Study project. The third submission was received from a local engineer who provided advice on flood mitigation measures which are going to be incorporated into the Narrabri Floodplain Risk Management Plan and Study. Council adopted the Supplementary Study in the form in which it was publicly exhibited at their 24 March 2020 Council meeting.
Narrabri and surrounds experienced heavy rainfall in early February 2020. Localised intense rainfall northeast of Narrabri resulted in flooding of Horsearm Creek and Doctors Creek. WRM Water and Environment were commissioned by Council to validate the recently completed hydrologic and hydraulic models developed of the local Narrabri creek catchments to the available data for the February 2020 event and completing an addendum to the recent Supplementary Flood Study.
The Draft Supplementary Addendum was discussed at a previous meeting of the Flood Committee held on 17 November 2020, and is now recommended, by the Flood Committee, for public exhibition.
Following a resolution of Council, the Draft Supplementary Addendum can be placed on public exhibition. After which time, Council will receive a further report and consider any submissions received.
Financial Implications
The current total project cost is $155,420 (ex GST). Council was successful in receiving a Floodplain Management Grant from the Department of Planning, Industry and Environment at a funding ratio of 6:1. The Department of Planning, Industry and Environment approved a maximum funding amount of up to $130,000 (ex GST) to the project. Therefore, Council’s financial contribution to this project is $25,420 (ex GST).
Statutory and Policy Implications
The Manual stipulates the requirements for the management of flood liable land across NSW. In accordance with the Manual, Council is currently undertaking Stages 3 and 4 of the NSW Flood Planning Framework for the township of Narrabri. The Draft Supplementary Addendum must be placed on public exhibition for a minimum of twenty-eight (28) days, in accordance with the Environmental Planning and Assessment Regulation 2000.
Consultation
Following a resolution of Council, the draft Study and Plan will be publicly exhibited for a period of twenty-eight (28) days, excluding between 20 December and 10 January (inclusive).
External Consultation
· WRM Water and Environment.
· Narrabri Shire Floodplain Risk Management Committee.
· NSW Department of Planning, Industry and Environment.
· Narrabri Shire Residents.
Internal Consultation
THEME 3: OUR ECONOMY
STRATEGIC DIRECTION 3: PROGRESSIVE AND DIVERSE ECONOMY
By 2027, we will have developed a strong, diverse economy that attracts, retains and inspires business, industry and tourism growth.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several economic priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Economic development
§ Planning and development
§ Entertainment and conferences
§ Local and regional tourism and events
§ Saleyards
§ Airport
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following economic strategic outcomes:
§ Increased community events, conferences and entertainment
§ Increased employment through industry innovation, investment and value adding
§ Established freight hub for the Norther Inland Region
§ Increased housing availability and affordability
§ Broadened economic base
12.1 Community Arts Cultural Centre Project - 22 George Street, Wee Waa
Responsible Officer: Lindsay Mason, Director Corporate and Community Services
Author: Lindsay Mason, Director Corporate and Community Services
Attachments: Nil
Delivery Program Alignment
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1 Society |
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Objective |
1.2 Our vibrant country lifestyle will be enhanced through embracing our recreational and cultural diversity |
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Strategy |
1.2.2 Promote and support the development of and access to creative arts |
Executive Summary
For the establishment of a permanent location for the Wee Waa Community Arts and Cultural Centre and Tours Facility at the premises known as 22 George Street, Wee Waa being Lot 2 DP 1080143. The Project requires Council to enter into a Sub-funding Deed and grant a Lease to the Wee Waa Community Arts Cultural Centre. Council will engage and supervise a licenced builder to carry out the renovations on the building.
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1. That Council undertakes an internal renovation and lease the property commonly known as ‘Wee Waa Neighbourhood Centre’ at 22 George Street, Wee Waa being Lot 2 DP 1080143, That Council: a. Enter into a Sub-funding Deed with Wee Waa Community Arts Cultural Centre, to receive Construction Works Grant of $168,000.00 (gst exc), for the internal renovation in accordance with the Scope of Works. b. Engage a licenced builder to undertake the internal renovation in accordance with the Scope of Works and as directed. c. Grant a Lease to the Wee Waa Community Arts Cultural Centre, being: i. Permitted Use - activities associated with cultural and artistic development of the community. ii. Initial Term – 3 years with no options. iii. Rent - $1.00 per annum iv. Rates – nil charge v. Outgoings – lessee responsibility 2. That Council authorise the General Manager to sign all necessary documents to give effect to the transaction. |
Background
In February 2020, Council provided a Letter of Support to the Wee Waa Community Arts and Cultural Centre (WWCACC) for their Grant Application to the Murray Darling Basin Economic Development Program - Round 2, to establish a permanent location for the Wee Waa Community Arts and Cultural Centre and Tours Facility (the Project).
The Project location is known as ‘Wee Waa Neighbourhood Centre’ at 22 George Street, Wee Waa being Lot 2 DP 1080143 and is freehold, operational land.
The Scope of Works is to undertake an internal renovation with removal of asbestos, internal walls, replacement of kitchen and toilet facilities. The building exterior is not to have asbestos removed and is to remain in its existing state, unless further funding can be sourced.
Council is to act as project manager to ensure that all building works are undertaken in a professional and timely manner.
Council has committed to in-kind support for the project.
A Lease is to be granted to WWCACC upon practical completion of the renovation.
On 30 July 2020 the WWCACC was advised of the successful grant application, with $168,000.00 (gst exclusive), being the portion allocated to the renovation and payable to Council.
There have been numerous regular meetings between WWCACC and Council’s project team to establish the requirements of the project, with the refining of the Scope of Works and in determining the Lease details.
Current Situation
Currently Council has developed the necessary documents for authorising by the General Manager to give effect to the project, being the preparation of:
· Sub-funding Deed Agreement with WWCACC to ensure that the Construction Works Grant of $168,000.00 (gst exclusive) is transferred to Council prior to Council undertaking the project.
· Lease to WWCACC to use the premises for activities associated with cultural and artistic development of the community, for:
o Permitted Use – activities associated with cultural and artistic development of the community
o Initial Term – 3 years with no options
o Rent - $1.00 per annum
o Council Rates – nil charge
o Outgoings – lessee responsibility
In addition to providing project management and in-kind support Council has engaged a Structural Engineer to provide a report on the structural walls that are to be removed costing $1,615.00 (gst exclusive), this is the only external financial cost to Council, thus far.
Should, Council not enter into the Sub-funding Deed, grant the Lease, WWCACC will not receive the grant funding and the premises will not be renovated, thus there will be no permanent location for the Wee Waa Community Arts and Cultural Centre and Tours Facility.
Financial Implications
Internal costs with staff providing project management and in-kind support.
External cost being the establishment of structural integrity of the building via an Engineers Report for $1,615.00 (gst exclusive).
Future costs being the requirement to remove the exterior asbestos cladding.
Statutory and Policy Implications
Council land, Lot 2 in DP1080143, at 22 George Street, Wee Waa is classified as operational land. Under the provisions of the Local Government Act 1993, there are no restrictions applying to Council’s dealings with operational land.
Consultation
External Consultation
· Wee Waa Community Arts and Cultural Centre.
· Local Government Legal.
· Structural Engineer.
Internal Consultation
12.2 Narrabri Region Tourism Destination Management Plan 2020-2025
Responsible Officer: Lindsay Mason, Director Corporate and Community Services
Author: Nicola O'Neill, Manager Tourism and Community Development
Attachments: 1. Draft Narrabri Region Tourism Destination Management Plan 2021-2025 ⇩
Delivery Program Alignment
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3 Economy |
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Objective |
3.1 We will stimulate business and tourism by maximising our assets and attracting regional events |
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Strategy |
3.1.2 Facilitate the provision of a quality tourism product to present to visitors |
Executive Summary
Narrabri Shire Council has developed a Narrabri Region Tourism Destination Management Plan which is a business plan for building and managing council’s visitor economy. The Destination Management Plan is a key requirement by both State and Federal Governments to access funding.
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1. That Council endorse the draft Narrabri Region Tourism Destination Management Plan 2021-2025 for the purposes of public exhibition. 2. That Council place on public exhibition the draft Narrabri Region Tourism Destination Management Plan 2021-2025 for a period of at least 28 days, during the exhibition period call for and accept submissions from the public on the draft Plan. |
Background
The Narrabri Region Destination Management Plan 2021-2025 was developed following stakeholder and community consultation in 2020 to provide a tourism framework for the Narrabri Shire. The plan identifies objectives, strategies and measurable outcomes in regard to supporting and facilitating growth in visitation and to set the direction and priorities. The draft Narrabri Region Destination Management Plan 2021-2025 is a four-year plan that provides direction and a framework to increase visitor expenditure within the Shire, with resultant economic and social benefits for the Shire community.
Current Situation
The Destination Management Plan has identified the following outcomes:
· To deliver on Council’s Strategic Objectives as articulated in the Narrabri Shire Community Strategic Plan.
· A higher profile and increased awareness of Narrabri Shire.
· Increased visitation and visitor expenditure within Narrabri Shire.
· Increased appeal and competitiveness of Narrabri Shire as a service center and destination
· Increased viability and long-term sustainability of existing businesses and services.
· Increased public and private sector investment in appropriate and sustainable tourism products, facilities and services within the Shire.
· A stronger, more resilient community.
· Framework and directions to assist Council in the allocation of funds and resources
Financial Implications
The development of a Tourism Destination Management Plan is a key requirement by State and Federal governments to allow council to access funding to develop the Shire’s visitor economy.
Statutory and Policy Implications
The plan has been developed in line with state and local strategic documentation which are:
· Australian Government - National Long-Term Tourism Strategy
· NSW – Visitor Economy Industry Action Plan (VEIAP) 2030
· Destination NSW – Strategic Objectives 6
· State-wide Destination Management Plan
· Priorities for Regional NSW - A 20 Year Economic Vision for Regional NSW
· Priorities for Regional NSW - A 20 Year Economic Vision for Regional NSW
· Upper North West Regional Development Strategy (REDS)
· Destination Country and Outback NSW - Destination Management Plan (DMP)
· Narrabri Shire Community Strategic Plan 2027
Consultation
External Consultation
External consultation was undertaken with:
· Jenny Rand Associates
· Narrabri Community Consultation & Workshop
· Wee Waa Community Consultation & Workshop
· Boggabri Community Consultation & Workshop
· Destinations NSW Country & Outback
· Local Aboriginal Lands Council – Wee Waa
· Julie Dowleans – Namoi Echo Museum
· The Tourism Hotel
· The Tattersalls hotel
· The Southern Cross Motel
· The Narrabri Fish Farm
· Big Sky Caravan Park
· National Parks and Wildlife Service - Narrabri
· Narrabri Motel and Caravan Park
· Highway Tourist Village
· The Club Motor Inn
· Kamilaroi Committee
· Newell Highway Promotions Committee
· Deriah Aboriginal Area – Peter Burney
· Chamber of Commerce
Internal Consultation
12.3 Inland Rail Conference 2021
Responsible Officer: Stewart Todd, General Manager
Author: Delece Hartnett, Personal Assistant to Mayor & General Manager
Attachments: 1. Inland Rail Conference Programme - May 2021 ⇩
Delivery Program Alignment
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3 Economy |
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Objective |
3.2 We will become a logistics hub for the northern inland region |
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Strategy |
3.2.1 Promote Narrabri Shire as a Regional Logistics Hub |
Executive Summary
The 2021 Inland Rail Conference is to be held in Albury-Wodonga between 25 - 27 May 2021. Councillor representation should be considered for this Conference. Many industry representatives will be present and valuable information will be provided during the Conference, which would be extremely beneficial to Council the ongoing progress and development of the Northern NSW Inland Port (N2IP). Council representatives have previously attended the same event in Parkes and Toowoomba, and found attendance provided great networking opportunities and insight into the Rail industry.
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1. That Council determine Councillor attendance at the Inland Rail Conference 2021 to be held in Albury-Wodonga on 25 – 27 May 2021. 2. That Council review the May 2021 Ordinary Council Meeting date. |
Background
With the inception of Council’s Northern NSW Inland Port (N2IP), attendance at the Inland Rail Conference 2021 could be seen as an industry specific conference that Council should be attending.
Key speakers, that are appearing at the Conference, that are associated with both Shire-wide projects, include ARTC, SCT Logistics, Australasian Rail Association (ARA), Australia Logistics Council (ALC), to list a few.
Current Situation
The program includes almost 30 industry leaders who will provide project updates, address skills and workforce challenges, explore opportunities in regional Australia and detail how Inland Rail will transform the movement of freight in Australia.
The agenda will include:
· New Pacific National Managing Director Paul Scurrah.
· Mark Campbell, Managing Director and CEO of the Australian Rail Track Corporation (ARTC).
· Richard Wankmuller, Chief Executive Officer, Inland Rail.
· Geoff Smith, Managing Director, SCT Logistics.
· Project updates on Parkes to Narromine and North Star as well as the wider program of works.
· Discussions on intermodal and supply chain development as well as technology, innovation, and regional development.
The theme of this year’s Conference is “connecting regions and building Australia - maximising commercial outcomes and overcoming complex construction and logistical delivery challenges on Australia’s major rail freight project”.
Financial Implications
The Conference only registration pricing is $990 (inc GST), per attendee.
Accommodation costs for three (3) nights will be approximately $550 (in total) per person for the 2-day conference.
Statutory and Policy Implications
Reporting Requirements of the Payment of Expenses and Provision of Facilities to Councillors Policy
Councillors will report, in writing, in an open session of a Council Meeting on the outcome of the conference, seminar or similar function attended. The report will be submitted to the General Manager (or their delegate) within one (1) month of the Councillor's attendance at the conference, seminar or similar function.
If a number of Councillors attend the same function, a single report may be submitted on behalf of all Councillors that attended, however the report must be signed by all Councillors that were in attendance.
The report to Council will be in writing and include the following:
· The purpose/subject matter of the conference, including the reason for the attendance of the delegate(s).
· The agenda of the conference.
· Any items of interest to Council discussed at the conference.
· Recommendations for further areas of action or investigation (if applicable).
A Councillor(s) who attend the annual conference of Local Government NSW (LGNSW) do not need to provide a written report to Council.
Consultation
External Consultation
Nil.
Internal Consultation
THEME 4: OUR CIVIC LEADERSHIP
STRATEGIC DIRECTION 4: COLLABORATIVE AND PROACTIVE LEADERSHIP
By 2027, we will proactively together to achieve our shared vision with strong strategic direction.
COMMUNITY ENGAGEMENT
Through extensive community engagement, the Narrabri Shire community identified several civic leadership priority areas to be actioned over the 2017 - 2018 financial year.
COMMUNITY SERVICES
Current services provided within the Narrabri Shire community include:
§ Integrated strategic planning and reporting
§ Community engagement and consultation
§ Representation and governance
§ Human resource management
§ Customer services
§ Information services
§ Financial services
§ Risk management
§ Compliance and regulation
COMMUNITY OUTCOMES
In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following civic leadership strategic outcomes:
§ Improved community engagement and decision-making processes
§ Well established community, industry, government and non-government partnerships
§ Well maintained core infrastructure and service provision that delivers public value
§ Transparent and accountable planning and reporting
§ Financial efficiency and sustainability
13.1 Minutes of the Audit, Risk and Improvement Committee
Responsible Officer: Maree Bales, Manager Corporate Planning and Risk
Author: Kristy Faris, Corporate Planning and Audit Officer
Attachments: 1. Minutes of the Audit, Risk & Improvement Committee Meeting - 17 March 2021 ⇩
Delivery Program Alignment
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4 Leadership |
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Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
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Strategy |
4.4.2 Ensure effective and sound local governance practice |
Executive Summary
A meeting of the audit, risk and improvement committee was held on Wednesday, 17 March 2021.
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1. That Council note the Minutes of the Audit, Risk and Improvement Committee meeting held on 17 March 2021. |
Background
The objective of the Narrabri Shire Audit, Risk and Improvement Committee (“Committee”) is to provide independent assurance and assistance to Council on risk management, control, governance and external accountability responsibilities.
Current Situation
The minutes of the Committee meeting held on Wednesday 17 March 2021 are an attachment to this report.
The minutes are provided for information.
Financial Implications
Nil.
Statutory and Policy Implications
Nil.
Consultation
External Consultation
· Audit, Risk and Improvement Committee.
Internal Consultation
Nil.
13.2 Delegates Report - Boggabri Coal Community Consultative Committee Meeting - 18 February 2021
Responsible Officer: Robert Kneale, Councillor
Author: Delece Hartnett, Personal Assistant to Mayor & General Manager
Attachments: 1. Boggabri Coal Community Consultative Committee Minutes - 18 February 2021 ⇩
Delivery Program Alignment
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4 Leadership |
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Objective |
4.1 We will proactively engage and partner with the community and government to achieve our strategic goals |
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Strategy |
4.1.2 Ensure the community is informed and involved in Council activities through implementing quality consultation |
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1. That Council note Cr Kneale’s Delegates Report from the Boggabri Coal Community Consultative Committee held on Thursday 18 February 2021. |
Delegates REPORT
The Boggabri Coal Community Consultative Committee held a Meeting on Thursday 18 February 2021.
The Minutes from the meeting are attached.
13.3 Delegates Report - Medical Professionals Housing Committee Meeting, Wee Waa - 18 March 2021
Responsible Officer: Maxine Booby, Councillor
Author: Delece Hartnett, Personal Assistant to Mayor & General Manager
Attachments: 1. Medical Professional Housing Committee Meeting - Minutes 18 March 2021 ⇩
Delivery Program Alignment
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4 Leadership |
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Objective |
4.1 We will proactively engage and partner with the community and government to achieve our strategic goals |
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Strategy |
4.1.2 Ensure the community is informed and involved in Council activities through implementing quality consultation |
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1. That Council note Cr Booby’s Delegates Report from the Medical Professionals Housing Committee Meeting held on Thursday 18 March 2021. |
Delegates REPORT
The Medical Professionals Housing Committee held a Meeting on Thursday 18 March 2021.
The Minutes from the meeting are attached.
13.4 Investment Report - March 2021
Responsible Officer: Lindsay Mason, Director Corporate and Community Services
Author: Tim McClellan, Manager Financial Services
Attachments: Nil
Delivery Program Alignment
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4 Leadership |
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Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
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Strategy |
4.4.3 Report in a clear, concise manner that is easily understood |
Executive Summary
Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.
During the month:
· Three (3) investments matured, totalling $7 million.
· Three (3) new investments were placed, totalling $6 million.
Council’s Responsible Accounting Officer has certified that Council’s investments are in accordance with requirements.
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1. That Council note the Investment Report for March 2021. |
Background
Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.
Current Situation
The following is a summary of investment movements for March 2021.
Investments maturing during the month:
· 03/03/21 NAB $4,000,000 91 days @ 0.45%
· 24/03/21 Macquarie Bank $2,000,000 364 days @ 1.70%
· 31/03/21 Bank of Sydney $1,000,000 124 days @ 0.45%
New Investments secured during the month:
· 03/03/21 NAB $2,000,000 126 days @ 0.30%
· 03/03/21 BOQ $2,000,000 217 days @ 0.35%
· 03/03/21 ME Bank $2,000,000 273 days @ 0.43%
Investment Rate Summary for March 2021
Average Interest Rate on Investments: 0.66%
Weighted Average Interest Rate on Investments 0.61%
Council’s Benchmarks
Bank Bill Swap Rate (BBSW) 90-day index (01/04/2021)[1] 0.04%
Average 11am Cash Rate 0.10%
Financial Implications
Interest income for the month was $18,025, bringing the income earnt for the year to $262,623.
The net movement in the total value of deposits held each month is reflective of the immediate cashflow requirements to service creditors.
Statutory and Policy Implications
Clause 212 of the Local Government (General) Regulation 2005 requires Council’s Responsible Accounting Officer to provide a monthly report setting out the details of all money that the Council has invested under section 625 of the Local Government Act 1993.
It is certified that Council’s investments have been made in accordance with:
· Local Government Act 1993.
· Local Government (General) Regulation 2005.
· Ministerial Investment Order dated 12 January 2011.
· Council’s Investment Policy dated 15 August 2017.
Consultation
External Consultation
Nil.
Internal Consultation
Responsible Officer: Lindsay Mason, Director Corporate and Community Services
Author: Tim McClellan, Manager Financial Services
Attachments: 1. Draft Debt Recovery Policy ⇩
Delivery Program Alignment
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4 Leadership |
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Objective |
4.1 We will proactively engage and partner with the community and government to achieve our strategic goals |
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Strategy |
4.1.1 Provide customer service excellence that is responsive to community needs |
Executive Summary
Council staff are considering trialling a new third party debt recovery agency that offers an early intervention service with ratepayers who are experiencing difficulties in meeting their rates and charges payment obligations.
The purpose of this report is to update Council’s Debt Recovery Policy to include this type of interaction in the policy.
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1. That Council endorse the draft Debt Recovery Policy for the purposes of public exhibition. 2. That Council place on public exhibition the Debt Recovery Policy for a period of at least 28 days, during the exhibition period call for and accept submissions from the public on the draft Policy. |
Background
In 2015, the NSW Department of Justice received advice from the Crown Solicitor that councils must pay the corporate fee, as opposed to the standard fee, when filing a matter in a court or tribunal. This effectively doubled the cost of pursuing debts through the legal system.
These costs are added to the debt of the ratepayer.
In November 2018, the Office of Local Government issued Debt Management and Hardship Guidelines that introduces options that councils might consider when attempting to recover outstanding debt prior to initiating legal action. These guidelines include the intervention methodology that is being recommended for inclusion into the Policy. A change to the Council’s Debt Recovery is required for this to take effect.
Current Situation
Council’s level of outstanding debt has been on the increase in recent years. There have been a few circumstances that have led to this reality, the most notable being the prolonged drought conditions and more recently the COVID-19 pandemic.
By updating the Debt Recovery Policy to include the Compassionate Invention clause, Council will hopefully achieve the following:
· Maximise cash flow.
· Help ratepayers avoid accumulating unmanageable levels of debt.
· Minimise the number of ratepayers referred to debt collection and legal action.
· Resolve complex ratepayer issues which cause chronic non-payment of rates.
· Sustain low levels of outstanding rates.
· Comply with the guidelines issued by the Office of Local Government.
Financial Implications
Nil.
There are no financial implications for Council. All debt recovery costs are passed onto the ratepayer / debtor.
Statutory and Policy Implications
The recommendation is to include a section labelled Compassionate Intervention into Council’s Debt Recovery Policy.
Consultation
Internal Consultation
· Finance Officer Rates.
Responsible Officer: Stewart Todd, General Manager
Author: Stewart Todd, General Manager
Delivery Program Alignment
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4 Leadership |
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Objective |
4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting |
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Strategy |
4.4.2 Ensure effective and sound local governance practice |
Executive Summary
Council has undertaken a review of the organisational structure including the positions identified as senior staff. The review of the organisational structure has been completed including review of senior staff positions; this review recommends the number of senior staff positions increase from two (2) to a proposed three (3) through the addition of the position of Director Planning, Strategy and People.
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1. That Council determine the positions of: a. Director Infrastructure Delivery. b. Director Corporate and Community Services; and c. Director Planning, Strategy and People. to be Senior Staff positions as per section 332 of the Local Government Act 1993. |
Background
Following a review in 2019, Council determined two (2) positions to be Senior Staff positions under section 332 of the Local Government Act 1993 (“LG Act”).
Current Situation
A review of the organisational structure including the positions identified as senior staff has been undertaken. Councillors have been briefed and advised of the restructure. The proposed high-level organisational structure is as follows:
It is proposed to include three (3) senior staff in the organisational structure moving forward.
· Director Infrastructure Delivery.
· Director Corporate and Community Services; and
· Director Planning, Strategy and People.
Financial Implications
A Director (senior staff) position is proposed to be added to the executive management structure. The costs of the addition of this position have been sourced from the existing staff budget allocation.
Statutory and Policy Implications
Requirements of section 332 of the LG Act:
Council may not determine a position to be a senior staff position unless:
· The responsibilities, skills and accountabilities of the position are generally equivalent to those applicable to the Executive Band of the Local Government (State) Award; and
· The total remuneration package payable with respect to the position is equal to or greater than the minimum remuneration package (within the meaning of Part 3A of the Statutory and Other Offices Remuneration Act 1975) payable with respect to senior executive office holders whose positions are graded Level 1 (General Management).
All proposed Director positions satisfy the requirements of section 332 of the LG Act; Council should affirm the three (3) Director positions to be senior staff positions.
Consultation
External Consultation
Nil.
Internal Consultation
· Councillors.
· Council staff.
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That Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out to those present by the General Manager or their nominee.
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