Agenda of Ordinary Council Meeting

Ordinary Council Meeting Agenda 23 February 2021

PUBLIC FORUM (held outside formal Council Meeting)

The Council may hold a public forum prior to each Ordinary Meeting of the Council for the purpose of hearing oral submissions from members of the public on items of business to be considered at the meeting (listed on the Agenda).

Public forums may also be held prior to Extraordinary Council Meetings and meetings of committees of the Council.

Public forums are to be chaired by the mayor or their nominee.

Request to Speak in the Public Forum

To speak at a public forum, a person must first make an application to the Council in the approved form. Applications to speak at the public forum must be received by 5pm on the working day before the date on which the public forum is to be held and must identify the item of business on the agenda of the Council meeting the person wishes to speak on, and whether they wish to speak ‘for’ or ‘against’ the item.

Approved speakers at the public forum are to register with the Council any written, visual or audio material to be presented in support of their address to the Council, and to identify any equipment needs at 5pm on the working day before the Public Forum.

The General Manager or their delegate may refuse to allow such material to be presented.

A person may apply to speak on no more than 2 items of business on the agenda of the Council Meeting.

Legal representatives acting on behalf of others are not to be permitted to speak at a public forum unless they identify their status as a legal representative when applying to speak at the public forum.

The General Manager or their delegate may refuse an application to speak at a public forum.

No more than three (3) speakers are to be permitted to speak ‘for’ or ‘against’ each item of business on the agenda for the Council Meeting.

If more than the permitted number of speakers apply to speak ‘for’ or ‘against’ any item of business, the general manager or their delegate may, in consultation with the mayor or the mayor’s nominated chairperson, increase the number of speakers permitted to speak on an item of business, where they are satisfied that it is necessary to do so to allow the council to hear a fuller range of views on the relevant item of business.

Each speaker will be allowed three (3) minutes to address the Council. This time is to be strictly enforced by the Chairperson.

The Chairperson of the meeting can grant one extension of up to a maximum of two (2) minutes, should further information, be considered to be important to the Council. This is solely at the discretion of the Chair.

Speakers at public forums must not digress from their nominated item on the agenda. If a speaker digresses to irrelevant matters, the Chairperson is to direct the speaker not to do so. If a speaker fails to observe a direction from the chairperson, the speaker will not be further heard.

A councillor (including the chairperson) may, through the chairperson, ask questions of a speaker following their address at a Public Forum. Questions put to a speaker must be direct, succinct and without argument. Debate will not be permitted by the speaker, Councillors or staff.

Speakers are under no obligation to answer a question. Answers by the speaker, to each question are to be limited to three (3) minutes.

Speakers at public forums cannot ask questions of the Council, Councillors or Council staff.

The general manager or their nominee may, with the concurrence of the chairperson, address the council for up 5 minutes in response to an address to the council at a public forum after the address and any subsequent questions and answers have been finalised.

Where an address made at a public forum raises matters that require further consideration by council staff, the general manager may recommend that the council defer consideration of the matter pending the preparation of a further report on the matters.

The “Request to Speak in Public Forum”, at an Ordinary Council Meeting, can be obtained, from Council’s Administration Office, or by downloading it from Council’s website at:

http://www.narrabri.nsw.gov.au/speaking-at-public-forum-1232.html

Use of mobile phones and

unauthorised recording of meetings

Councillors, council staff and members of the public must ensure that mobile phones are turned to silent during meetings of the council and committees of the council.

(Clause 15.20 Code of Meeting Practice)

A person must not live stream or use an audio recorder, video camera, mobile phone or any other device to make a recording of the proceedings of a meeting of the council or a committee of the council without the prior authorisation of the Council.

(Clause 15.21 Code of Meeting Practice)

AUDIO RECORDING NOTICE

Council advises that this Meeting will be recorded for the purpose of webcasting, and made available on the Internet. As such, all those present should refrain from making any defamatory statements. It is requested that Councillors within the duration of the Meeting, limit discussions to only the business on the agenda and what is permissible under our Code of Meeting Practice.

(Clause 5.20 Code of Meeting Practice)

Mayor

Cr Ron Campbell

Deputy Mayor

Cr Cameron Staines

Cr Maxine Booby

Cr Ron Campey

Cr Lloyd Finlay

Cr Robert Kneale

Cr Annie McMahon

Cr Cathy Redding

General Manager

Mr Stewart Todd

Director

Infrastructure Delivery

Mr Shane Burns

Director Corporate & Community Services

Mr Lindsay Mason

Ordinary Council Meeting Minutes 23 February 2021

MINUTES OF narrabri SHIRE council
Ordinary Council Meeting
HELD AT THE Narrabri Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON Tuesday, 15 December 2020 AT 1.03pm

PRESENT: Clr Ron Campbell (Mayor) Cr Cameron Staines (Deputy Mayor), Cr Maxine Booby, Cr Ron Campey, Cr Lloyd Finlay, Cr Robert Kneale, Cr Catherine Redding.

IN ATTENDANCE: Stewart Todd (General Manager), Shane Burns (Director Infrastructure Delivery) Lindsay Mason (Director Corporate and Community Services), Delece Hartnett (Minute Clerk).

Proceedings of the meeting commenced at 1:03pm.

1 Opening Prayer by a Member of the Narrabri Minister’s Fraternal

Members and officers were upstanding for the opening prayer by Rev Keith Bates of New Life Christian Fellowship Narrabri, in association with the Narrabri Ministers Fraternal.

2 Acknowledgement of Country

The Mayor acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and the Council paid its respects to Elders past and present.

3 Apologies/Granting of Leave of Absences

Minute 205/2020

Moved: Cr Robert Kneale Seconded: Cr Cameron Staines

That the apology received from Cr McMahon be accepted.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

4 Declaration of Pecuniary and Non- Pecuniary Interests

Nil.

5 Items to be Considered in the Confidential (Public Excluded) Meeting

Minute 206/2020

Moved: Cr Cameron Staines Seconded: Cr Robert Kneale

That the following matters will be considered in the Closed (Public Excluded) Meeting:

13.1 Northern NSW Inland Port

13.2 Australia Day Award 2021 Nominations

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

6 Presentations

Nil.

7 Confirmation of Minutes

Minute 207/2020

Moved: Cr Maxine Booby Seconded: Cr Ron Campey

That the minutes of Ordinary Meeting of the Narrabri Shire Council held on 27 November 2020 comprising Minute Nos 185/2020 to 204/2020 as circularised be confirmed and signed as a correct record by the Mayor.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

Minute 208/2020

Moved: Cr Cameron Staines Seconded: Cr Ron Campey

That Council bring forward agenda item 11.1 – ‘Development Application DA2021/0012 for Proposed Bunnings Store’.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

11.1 Development Application DA2021/0012 for proposed Bunnings Store

Minute 209/2020

Moved: Cr Cameron Staines Seconded: Cr Ron Campey

1. The Council release the existing restriction on the use of land numbered 6 in the second schedule shown on Folio: 13/1242823

2. That Council grant consent to Development Application DA2021/0012, subject to conditions outlined in attachment 2 of the report, for Bunnings Store and associated access and car parking, business identification signs and directional signs on Lot 13 DP 1242823 13 Caroline Way, Narrabri.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

Minute 210/2020

Moved: Cr Cameron Staines Seconded: Cr Lloyd Finlay

That Council bring forward item 12.5 – 2019/2020 Annual Financial Statements.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

12.5 2019/2020 Annual Financial Statements

Minute 211/2020

Moved: Cr Robert Kneale Seconded: Cr Ron Campey

That Council note the 2019/2020 audited Annual Financial Statements.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

At 1:25 pm, Cr Ron Campey left the meeting.

At 1:28 pm, Cr Ron Campey returned to the meeting.

8 Mayoral Minute

8.1 Mayoral Minute - Mayoral Appointments for November/December 2020

Minute 212/2020

Moved: Clr Ron Campbell

That Council note the Mayoral Appointments for the period November/December 2020.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

9 Our Society

9.1 Australia Day Events - Free Access to Shire Pools

Minute 213/2020

Moved: Cr Maxine Booby Seconded: Cr Robert Kneale

That Council provide free entry to Narrabri Shire pools on Australia Day, 26 January 2021.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

10 Our Environment

10.1 Narrabri Shire Aboriginal Cultural Heritage Study

Minute 214/2020

Moved: Cr Maxine Booby Seconded: Cr Catherine Redding

1. That Council adopt the Aboriginal Cultural Heritage Study – Narrabri Local Government Area - Part 1: Report, as attached to this report. Save and accept Table 7.1 ‘Tulladunna’.

2. Amend Table 7.1 ‘Tulladunna’ to “Aboriginal Reserve and campsite was used as a site for many families. The site from the 1960’s was also used by itinerant cotton chipping workers.”

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

10.2 Draft Boggabri Flood Study

Minute 215/2020

Moved: Cr Robert Kneale Seconded: Cr Lloyd Finlay

1. That Council endorse the Draft Boggabri Flood Study for the purposes of public exhibition.

2. That Council place on public exhibition the Draft Boggabri Flood Study for a period of at least twenty-eight (28) days, and during the exhibition period call for and accept submissions from the public on the draft study.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

10.3 Leards Forest Precinct Environmental Trust Funding Applications - December 2020

Minute 216/2020

Moved: Cr Lloyd Finlay Seconded: Cr Robert Kneale

That Council, pursuant to the provisions of section 356 of the Local Government Act 1993, grant financial assistance of $16,791.00 from the Environmental Grant Program to the:

a. Boggabri Golf Club - $10,000.00 for lopping of trees; and

b. Fairfax Public School - $6,791.00 for upgrade to kitchen garden.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

11 Our Economy

11.2 Revocation of Narrabri Airport as a Security Controlled Airport

Minute 217/2020

Moved: Cr Cameron Staines Seconded: Cr Lloyd Finlay

That Council note the revocation of the security controlled status of the Narrabri Airport.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

12 Our Civic Leadership

12.1 Request for Appointment of Delegate to the Santos Community Consultative Committee

Minute 218/2020

Moved: Cr Cameron Staines Seconded: Cr Ron Campey

That Council re-confirm the appointment of Cr Redding and Cr Kneale as Council’s delegates and Cr Campey as alternate delegate to the Narrabri Gas Project Community Consultative Committee.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

12.2 Request for Appointment of Delegate to the Water Technical Advisory Group for the Narrabri Gas Project

Minute 219/2020

Moved: Cr Maxine Booby Seconded: Cr Ron Campey

That Council appoint Cr Redding as the primary delegate, and Cr Staines as the alternate delegate to the Water Technical Advisory Group for the Narrabri Gas Project.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

12.3 Investment Report - November 2020

Minute 220/2020

Moved: Cr Maxine Booby Seconded: Cr Catherine Redding

That Council note the Investment Report for November 2020.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

12.4 2019/2020 Annual Report

Minute 221/2020

Moved: Cr Robert Kneale Seconded: Cr Ron Campey

1. That Council adopt the 2019/2020 Annual Report, as attached to this report.

2. That Council note that the 2019/2020 Annual Report will undergo corporate branding.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

12.6 Notice of Motion - Recognition and Acknowledgement of Australian Service Men and Women

Minute 222/2020

Moved: Cr Ron Campey Seconded: Cr Cameron Staines

1. That Council amend the Code of Meeting Practice and insert the following recognition within the document, and distribute for public exhibition:

“Council acknowledges the sacrifice made by Australian service men and women, in particular those who gave their lives in defence of the freedom we enjoy today”.

2. That Council place on public exhibition the amended Code of Meeting Practice for a period of at least twenty-eight (28) days, and during the exhibition period call for and accept submissions from the public on the Practice Document.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

Suspension of Standing Orders

Minute 223/2020

Moved: Cr Lloyd Finlay Seconded: Cr Maxine Booby

That Council suspend standing orders at 2.44pm.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

Resumption of Standing Orders

Minute 224/2020

Moved: Cr Cameron Staines Seconded: Cr Maxine Booby

That Council resume standing orders at 3.02pm.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

13 Confidential (Closed Council) Meeting

Minute 225/2020

Moved: Cr Maxine Booby Seconded: Cr Lloyd Finlay

That at 3.02pm Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items:

13.1 Northern NSW Inland Port

This matter is considered to be confidential under Section 10A(2) - (d)(i) and (d)(ii) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and information that would, if disclosed, confer a commercial advantage on a competitor of the council.

13.2 Australia Day Award 2021 Nominations

This matter is considered to be confidential under Section 10A(2) - (a) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than councillors).

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

Minute 226/2020

Moved: Cr Cameron Staines Seconded: Cr Maxine Booby

That at 3.20pm Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out to those present by the Chair of the Meeting or their nominee.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

13.1 Northern NSW Inland Port

Minute 227/2020

Moved: Cr Ron Campey Seconded: Cr Lloyd Finlay

1. That Council authorise the General Manager to exercise the Call Options on Site 3 and Site 4.

2. That Council in accordance with clause 201 of the Local Government (General) Regulation 2005, include its intention to borrow funds in the relevant Operational Plan and Revenue Policy and notify the Office of Local Government (via NSW TCorp) of its intention to borrow by completing the annual Proposed Borrowing return.

3. That Council include the capital expenditure in the relevant annual budget to purchase Site 3 and Site 4 as outlined in this report.

4. That Council purchase Site 3 and Site 4 for the amounts identified in this report.

5. That Council authorise the use of the Council Seal in relation to all necessary documents associated with this resolution.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

Minute 228/2020

Moved: Cr Maxine Booby Seconded: Cr Ron Campey

That Council move into Committee of the Whole at 3.16pm.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

Minute 229/2020

Moved: Cr Maxine Booby Seconded: Cr Cameron Staines

That Council move out of Committee of the Whole at 3.21pm.

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

13.2 Australia Day Award 2021 Nominations

Minute 230/2020

Moved: Cr Cameron Staines Seconded: Cr Maxine Booby

COUNCIL HAS TEMPORARILY WITHHELD RESOLUTIONS 1, (a), (b) and (c); 2 and 3 FOR THIS MATTER under Section 10A(2) of the Local Government Act 1993, for the following reasons:

(a) Personnel matters concerning particular individuals (other than Councillors).

In Favour: Crs Lloyd Finlay, Maxine Booby, Catherine Redding, Cameron Staines, Ron Campey, Robert Kneale and Ron Campbell

Against: Nil

carried 7/0

14 Meeting Closed

The Meeting closed at 3.21pm.

The minutes of this meeting are scheduled to be confirmed at the Ordinary Council Meeting to be held on 23 February 2021.

...................................................

MAYOR

Ordinary Council Meeting Minutes 23 February 2021

MINUTES OF Narrabri Shire council
Extraordinary Council Meeting
HELD AT THE Narrabri Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON Wednesday, 27 January 2021 AT 4.25pm

PRESENT: Mayor Ron Campbell (Mayor), Cr Cameron Staines (Deputy Mayor), Cr Maxine Booby, Cr Ron Campey, Cr Lloyd Finlay, Cr Robert Kneale, Cr Annie McMahon, Cr Catherine Redding.

IN ATTENDANCE: Lindsay Mason (Director Corporate and Community Services), Shane Burns (Director Infrastructure Delivery), Amanda Hannay (Director Planning & Environment - Acting), Delece Hartnett (Minute Clerk)

1 Opening Prayer by a Member of the Narrabri Minister’s Fraternal

Members and officers were upstanding for the opening prayer read by the Mayor.

2 Acknowledgement of Country

The Mayor acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and the Council paid its respects to Elders past, present and emerging

3 Apologies/Granting of Leave of Absences

Nil

4 Declaration of Pecuniary and Non-Pecuniary Interests

Councillors are reminded of their obligation to declare their interest in any matters listed before them.

In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.

Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.

Councillors must state their reasons in declaring any type of interest.

COUNCILLOR

ITEM NUMBER

PECUNIARY/

NON-PECUNIARY

REASON

Cr Redding

7.1 – EIS for N2N

Non-Pecuniary/Non-Significant

Affected Landholder

Minute 001/2021

Moved: Cr Ron Campey Seconded: Cr Annie McMahon

That the Declaration of Pecuniary and Non-Pecuniary Interests be received and noted.

In Favour: Crs Cameron Staines, Ron Campey, Lloyd Finlay, Robert Kneale, Annie McMahon, Catherine Redding and Ron Campbell

Against: Nil

carried 7/0

5 Items to be Considered in the Confidential (Public Excluded) Meeting

Minute 002/2021

Moved: Cr Cameron Staines Seconded: Cr Robert Kneale

That the following matters will be considered in the Closed (Public Excluded) Meeting:

9.1 Memorandum of Understanding

In Favour: Crs Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Annie McMahon, Catherine Redding and Ron Campbell

Against: Nil

carried 8/0

Presentations

Presentation requests received to date:

· Nil

Minute 003/2021

Moved: Cr Cameron Staines Seconded: Cr Annie McMahon

That Council bring forward Agenda item 8.1 – Northern NSW Inland Port Planning Proposal, for discussion at this time.

In Favour: Crs Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Annie McMahon, Catherine Redding and Ron Campbell

Against: Nil

carried 8/0

Minute 004/2021

Moved: Cr Robert Kneale Seconded: Cr Ron Campey

That Council bring forward Agenda item 7.1 – EIS Submission N2N, following discussion on Agenda item no. 8.1.

In Favour: Crs Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Annie McMahon, Catherine Redding and Ron Campbell

Against: Nil

carried 8/0

MOTION

Moved: Cr Ron Campey Seconded: Cr Robert Kneale

That Council move into Committee of the Whole at 4.32pm.

In Favour: Crs Ron Campey, Robert Kneale and Catherine Redding

Against: Crs Cameron Staines, Maxine Booby, Lloyd Finlay, Annie McMahon and Ron Campbell

lost 3/5

The Motion to move into Committee of the Whole was put to the meeting, and was declared lost.

8.1 Northern NSW Inland Port Planning Proposal

Motion

Moved: Cr Cameron Staines Seconded: Cr Annie McMahon

1. That Council note the extensive and detailed consultation undertaken on the Northern NSW Inland Port Planning Proposal.

2. That Council not extend the exhibition period for the Northern NSW Inland Port Planning Proposal and commence the review of the submissions and feedback received, with the review being the subject of a further report to Council.

AMENDMENT

Moved: Cr Robert Kneale Seconded: Cr Ron Campey

1. That Council note the extensive and detailed consultation undertaken on the Northern NSW Inland Port Planning Proposal.

2. That Council extend the exhibition period for the Northern NSW Inland Port Planning Proposal for a period of fourteen (14) days, to assist in the review of the submissions and feedback received, with the review being the subject of a further report to Council.

In Favour: Crs Ron Campey, Lloyd Finlay, Robert Kneale and Catherine Redding

Against: Crs Cameron Staines, Maxine Booby, Annie McMahon, Ron Campbell

equal

The voting being equal; the Mayor then exercised a casting vote for the amendment.

The amendment was then carried 5-4, therefore becoming the motion.

Minute 005/2021

Moved: Cr Robert Kneale Seconded: Cr Maxine Booby

1. That Council note the extensive and detailed consultation undertaken on the Northern NSW Inland Port Planning Proposal.

In Favour: Crs Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Annie McMahon, Catherine Redding and Ron Campbell

Against: Cr Cameron Staines

carried 7/1

At 4.47pm, Cr Catherine Redding left the meeting.

6 Our Environment

7.1 EIS Submission N2N

Minute 006/2021

Moved: Cr Robert Kneale Seconded: Cr Annie McMahon

That Council make a submission to the NSW Government on the Environmental Impact Statement for the Narromine to Narrabri Inland Rail Project generally in accordance with this report.

In Favour: Crs Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Annie McMahon and Ron Campbell

Against: Nil

carried 7/0

At 5:06 pm, Cr Catherine Redding returned to the meeting.

6 Our Society

6.1 Narrabri Sports and Tourism Precinct Masterplan

Minute 007/2021

Moved: Cr Annie McMahon Seconded: Cr Ron Campey

1. That Council endorse the draft Narrabri Sport and Tourism Precinct Masterplan for the purposes of public exhibition, as attached.

2. That Council place on public exhibition the Narrabri Sport and Tourism Precinct Masterplan for the period 1 February 2021 to 1 March 2021, during the exhibition period call for and accept submissions from the public on the draft Masterplan.

In Favour: Crs Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Annie McMahon, Catherine Redding and Ron Campbell

Against: Nil

carried 8/0

8 Our Civic Leadership

Minute 008/2021

Moved: Mayor Ron Campbell Seconded: Cr Robert Kneale

That Council accept a Supplementary Report for discussion at this time, with the Mayor stating that it complied with Council’s 2020 Code of Meeting Practice – 9.3 (b), that Supplementary Report, item 9.2 be discussed as an urgent item, requiring a decision prior to the next ordinary meeting of Council.

In Favour: Crs Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Annie McMahon, Catherine Redding and Ron Campbell

Against: Nil

carried 8/0

8.2 Traffic Management Plan - Festival of Rugby Event, February 2021

Minute 009/2021

Moved: Mayor Ron Campbell Seconded: Cr Robert Kneale

That Council approve the Traffic Management Plan for the Festival of Rugby Pending the following conditions.

1. Priority must be given to vehicles “ENTERING” the vehicle parking area to avoid traffic congestion and banking back onto the Newell Highway.

a. the same controls placed on the primary entrance need to be placed on other likely entrances to the event off the Newell Highway. i.e. managing signage, Speed Restrictions (40kmph) etc;

b. Vehicles should not be vetted or provided with information when entering, again to avoid congestion and traffic banking back onto Newell Highway. Marshalls shall position themselves accordingly to point/provide guidance only with discussions and/or exchanging of information taking place elsewhere;

c. Recommended VMS messaging leading into event weekend: (SPECIAL EVENT 5-6 FEB).

2. Additional egress point to allow two way traffic from parking field:

a. Please ensure there is two way access to parking area to enable vehicles to depart and enter, so as not to back vehicles onto highway. i.e. remove a fence panel;

b. RE: Email from police requesting RMS provide wet weather option for parking:

a. Please add wet weather option for wet weather parking. i.e. Showground or other:

c. Provision of appropriate Public Liability insurance to cover the event.

In Favour: Crs Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Annie McMahon, Catherine Redding and Ron Campbell

Against: Nil

carried 8/0

9 Confidential (Closed Council) Meeting

Minute 010/2021

Moved: Cr Ron Campey Seconded: Cr Cameron Staines

That at 5.10pm Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items:

9.1 Memorandum of Understanding

This matter is considered to be confidential under Section 10A(2) - (d)(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

In Favour: Crs Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Annie McMahon, Catherine Redding and Ron Campbell

Against: Nil

carried 8/0

9.1 Memorandum of Understanding

Minute 011/2021

Moved: Cr Maxine Booby Seconded: Cr Annie McMahon

1. That Council authorise the Mayor (or delegate) to enter into, on Council’s behalf, a non‑binding non-exclusive Memorandum of Understanding with Laing O’Rourke.

2. That Council authorise the Mayor and General Manager to make any necessary amendments to finalise the Memorandum of Understanding; if changes are deemed necessary prior to entering into the Memorandum of Understanding.

3. That Council maintain the confidentiality of the Memorandum of Understanding.

In Favour: Crs Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Annie McMahon, Catherine Redding and Ron Campbell

Against: Nil

carried 8/0

Minute 012/2021

Moved: Cr Cameron Staines Seconded: Cr Annie McMahon

That at 5.27pm Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out to those present by the Chair of the Meeting or their nominee.

In Favour: Crs Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Annie McMahon, Catherine Redding and Ron Campbell

Against: Nil

carried 8/0

10 Meeting Closed

The Meeting closed at 5.28pm.

The minutes of this meeting are scheduled to be confirmed at the Ordinary Meeting of the Narrabri Shire Council held on 23 February 2021.

...................................................

CHAIRPERSON

Ordinary Council Meeting Agenda 23 February 2021

9.2 Northern Inland Academy of Sport - Narrabri Shire Council Associate Partner Proposal 2021

Responsible Officer: Lindsay Mason, Director Corporate and Community Services

Author: Nicola O'Neill, Manager Tourism and Community Development

Attachments: 1. NIAS - Narrabri Shire Council Associate Partnership Proposal - 2021 ⇩

2. NIAS Season 2020 Overview ⇩

Delivery Program Alignment

1 Society
Objective	1.1 Community health, safety and support services will adequately meet changing community needs
Strategy	1.1.1 Support and encourage health and wellbeing programs and services to improve resident lifestyles

Executive Summary

This report reviews a Partnership Proposal submitted to Council from the Northern Inland Academy of Sport (“NIAS”). The proposal outlines a request for a monetary contribution from Council in the amount of $2,000, which will result in a commitment from NIAS to the following:

· Hold three (3) NIAS camps in Narrabri, including Rugby Union trials, tennis and netball training.

· One (1) community engagement day between NIAS squad and Narrabri Shire Community.

· Growth in Narrabri Shire athlete numbers compare to 2020 numbers.

· Council advertising being placed across a range of media in conjunction with NIAS advertising and reports.

· Complimentary event tickets.

Recommendation

1. That Council agree to the proposal from Northern Inland Academy of Sport (NIAS) and funding the $2,000.00 from the 2020/21 Community Grants Fund.

Background

Research shows that the Northern Inland Academy of Sport (“NIAS”) is an incorporated, community-based entity established in 1992. The aim of NIAS is to identify and prepare talented sportspeople in the Northern Inland region assisting them to reach maximum potential both on and off the field.

NIAS provides opportunities for accessing skill development, athlete and coach support services. The aim of NIAS is to develop individual potential, and support those identified as talented sportspeople in making the transition to higher levels of competition and performance. Through their programmes, NIAS has/will offer the following:

· Provision of 4,300 scholarships to athletes since 1992.

· Provision of 400 scholarships to coaches since 1992.

· Skill development across 12 sports programmes.

· Sport science testing analysis and support services at a regional and individual level.

· Life skills education program.

· Annual sporting events.

Current Situation

A partnership request has been made by Northern Inland Academy of Sport. The return on this investment is a variety of advertising opportunities for Council across a range of media, a commitment to a range of sporting opportunities for Narrabri Shire and a number of complementary event tickets. Council has a Community Grants Fund that may be utilised to allocate funds for partnership purposes. Council has partnered with NIAS since the 2018/2019 financial year.

The NIAS organisation has developed a partnership proposal which affords Council the opportunity, at a cost of $2,000.00 plus GST, to be promoted as a NIAS Partner. This results in the following benefits for Council:

· Council name and logo in the monthly NIAS newsletter.

· Opportunity to advertise in the newsletter free of charge.

· Council logo in the NIAS Awards booklet (300 copies distributed).

· Opportunity to advertise in the Awards Booklet free of charge.

· Council will be known as an Associate Partner of the Academy.

· Council signs can be used at NIAS events.

· Council logo on NIAS website with Council overview on partner page.

· Link from NIAS website to Council website.

· Opportunity for Council advertising on NIAS home page with direct link to Council website.

· Opportunity to place specific advertising on NIAS home page with link direct back to Council website.

· Community Engagement – Association with an organisation focussed on personal growth and development of young athletes.

· Access to all squad members and coaches (where possible) for promotional purposes, in particular, Narrabri Shire Council events.

· Opportunity to direct market promotions and specials to NIAS athletes and their parents via NIAS.

· Invitation to exclusive annual sponsor/partner events – two (2) complimentary tickets per function.

· Invitation to annual Academy Awards – two (2) complimentary tickets.

· Three (3) NIAS camps held in Narrabri including Rugby Union trials, tennis and netball training

· Commitment to growth In Narrabri Shire NIAS athlete numbers from 2020

· One (1) community engagement day between NIAS squad and Narrabri community.

Financial Implications

In order to participate in the proposed partnership in the current financial year, Council could allocate funds from the 2020/2021 Community Grants Fund, which has sufficient funds to cover the $2,000.00 contribution.

Statutory and Policy Implications

Nil

Consultation

External Consultation

· Northern Inland Academy of Sport (NIAS).

Internal Consultation

Nil.

Ordinary Council Meeting Agenda 23 February 2021

10.1 Boggabri Flood Study

Responsible Officer: Andrew Brown, Executive Manager Corporate Planning & Workforce

Author: Cara Stoltenberg, Strategic & Major Projects Planner

Attachments: 1. Boggabri Flood Study Report Final (under separate cover)

2. Boggabri Flood Study Appendix A (under separate cover)

3. Boggabri Flood Study Appendix B (under separate cover)

4. Boggabri Flood Study Appendix C (under separate cover)

5. Boggabri Flood Study Appendix D (under separate cover)

6. Boggabri Flood Study Appendix E (under separate cover)

Delivery Program Alignment

2 Environment
Objective	2.2 We will protect our environment through sustainable planning and well-resourced emergency services
Strategy	2.2.1 Community emergency service providers are well resourced to adequately prepare and respond to natural disasters and emergencies

Executive Summary

Council’s appointed consultants WRM Water and Environment have recently completed a draft Flood Study for Boggabri. The draft Boggabri Flood Study was considered by the Narrabri Shire Floodplain Risk Management Committee (“the Flood Committee”) on 17 November 2020, who recommended it be placed on public exhibition.

On 15 December 2020, Council resolved that the draft Boggabri Flood Study be placed on public exhibition for a period of twenty-eight (28) days, excluding between 20 December and 10 January (inclusive), in accordance with the Environmental Planning and Assessment Regulation 2000 and that Council invite submissions from the community during this period.

The period of public exhibition has now closed. No submissions were received. It is recommended that Council now adopt the Boggabri Flood Study.

Recommendation

1. That Council adopt the Boggabri Flood Study 2021, as attached to this report.

Background

The NSW Government’s Flood Policy is directed at providing solutions to existing flooding problems in developed areas and ensuring that new developments are compatible with the flood hazard and do not create additional flooding problems in other areas. Under the Policy, the management of flood prone land remains the responsibility of local government. To facilitate this, the NSW Government has published the “Floodplain Development Manual: The Management of Flood Liable Land” April 2005 (“the Manual”), which includes best practice guidance on (amongst other things) the floodplain management process (Figure 1).

In relation to Boggabri, Council have engaged consultants WRM Water and Environment to complete the Data Collection and Flood Study stages, which represent stages 1 and 2 of the NSW floodplain management process. WRM Water and Environment have recently provided Council with the draft Boggabri Flood Study.

1. Data Collection	Compiles and reviews all available information and data.
2. Flood Study	Determines the nature and extent of the flood problem for the full range of flood events.
3. Floodplain Risk Management Study	Evaluates management options for the floodplain with respect to both existing and future development.
4. Floodplain Risk Management Plan	Involves formal adoption by Council of a plan of management for the floodplain.
5. Implementation of the Plan	· Involves construction of flood mitigation works, where viable, to protect existing development. · Uses planning controls to ensure that future development is compatible with flood hazards.
6. Review of Plan	Review of plan to ensure it remains current and appropriate. A review is normally carried out after 10 years.

Figure 1. The Floodplain Management Process.

The draft Boggabri Flood Study documents the flood behaviour in the vicinity of the township of Boggabri. It provides information on design flood discharges, flood levels, depths as well as provisional flood hazard categories for a full range of design flood events. The primary objective of the draft Boggabri Flood Study was to improve understanding of flood behaviour and impacts, and better inform management of flood risk in the study area in consideration of the available information. The hydrological and hydraulic models were calibrated to the recorded rainfall and stream flow data for the 1997, 1998 and 2000 floods, as well as the major historic floods in 1971 and 1955. With respect to the 1% Annual Exceedance Probability (AEP) flood the draft Boggabri Flood Study concluded the following;

· There would be 54 flood affected properties.

· There would be 14 residential buildings inundated above floor level;

· There would be 9 non-residential buildings inundated above floor level; and

· the total flood damage costs would be in the order of $275,000 (excluding road, bridge and agricultural flood damages).

Current Situation

The draft Boggabri Flood Study was considered by the Narrabri Shire Floodplain Risk Management Committee (“the Flood Committee”) on 17 November 2020, who recommended, it be placed on public exhibition.

The period of public exhibition has now closed. No submissions were received. It is recommended that Council now adopt the Boggabri Flood Study 2021.

Financial Implications

The current total project cost is $125,690.00 (ex GST). Council was successful in receiving a Floodplain Management Grant from the Department of Planning, Industry and Environment for a total amount of $128,571.43 (ex GST) at a funding ratio of 6:1. As the total funding amount exceeds the current total project cost, the Department of Planning, Industry and Environment will contribute $107,734.00 (ex GST) to the project which represents 6:1 of the total project cost. Therefore, Council’s financial contribution to this project is $17,955.71 (ex GST), which has been funded by the Planning and Environment budget.

Statutory and Policy Implications

The Manual stipulates the requirements for the management of flood liable land across NSW. In accordance with the Manual, Council is currently undertaking the Data Collection and Flood Study stages of the NSW Flood Planning Framework for Boggabri. The draft Boggabri Flood Study must be placed on public exhibition for a minimum of twenty-eight (28) days, excluding between 20 December and 10 January (inclusive), in accordance with the Environmental Planning and Assessment Regulation 2000.

Consultation

The draft Boggabri Flood Study was publicly exhibited for a period of twenty-eight (28) days from 5 January 2021 until 1 February 2021. No submissions were received during this period.

External Consultation

· WRM Water + Environment.

· Narrabri Shire Floodplain Risk Management Committee.

· NSW Department of Planning, Industry and Environment.

Internal Consultation

Nil.

Ordinary Council Meeting Agenda 23 February 2021

12.5 Investment Report - December 2020

Responsible Officer: Lindsay Mason, Director Corporate and Community Services

Author: Tim McClellan, Manager Financial Services

Attachments: Nil

Delivery Program Alignment

4 Leadership
Objective	4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting
Strategy	4.4.3 Report in a clear, concise manner that is easily understood

Executive Summary

Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.

During the month:

· Three (3) investments matured, totalling $9 million.

· Four (4) new investments were placed, totalling $9 million.

Council’s Responsible Accounting Officer has certified that Council’s investments are in accordance with requirements.

Recommendation

1. That Council note the Investment Report for December 2020.

Background

Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.

Current Situation

The following is a summary of investment movements for December 2020.

Investments maturing during the month:

· 02/12/2020 NAB $4,000,000 364 days @ 1.40%

· 09/12/2020 Auswide Bank $2,000,000 336 days @ 1.55%

· 14/12/2020 ME Bank $3,000,000 201 days @ 1.23%

New investments secured during the month:

· 02/12/2020 NAB $4,000,000 91 days @ 0.45%

· 02/12/2020 NAB $1,000,000 154 days @ 0.45%

· 02/12/2020 AMP $1,000,000 154 days @ 0.60%

· 14/12/2020 ME Bank $3,000,000 240 days @ 0.45%

Investment Rate Summary for December 2020

Average Interest Rate on Investments: 0.94%

Weighted Average Interest Rate on Investments 0.84%

Council’s Benchmarks

Bank Bill Swap Rate (BBSW) 90-day index (31/12/2020)^{^[1]} 0.02%

Average 11am Cash Rate 0.10%

Financial Implications

Interest income for the month was $26,500.27, bringing the income earnt for the year to $203,902.

Statutory and Policy Implications

Clause 212 of the Local Government (General) Regulation 2005 requires Council’s Responsible Accounting Officer to provide a monthly report setting out the details of all money that the Council has invested under section 625 of the Local Government Act 1993.

It is certified that Council’s investments have been made in accordance with:

· Local Government Act 1993.

· Local Government (General) Regulation 2005.

· Ministerial Investment Order dated 12 January 2011.

· Council’s Investment Policy dated 15 August 2017.

Consultation

External Consultation

Nil.

Internal Consultation

· Responsible Accounting Officer.

Ordinary Council Meeting Agenda 23 February 2021

12.8 2021 National General Assembly of Local Government - Canberra 20-23 June 2021

Responsible Officer: Stewart Todd, General Manager

Author: Delece Hartnett, Personal Assistant to Mayor & General Manager

Attachments: 1. NGA - ALGA Disscussion Paper 2021 ⇩

Delivery Program Alignment

4 Leadership
Objective	4.1 We will proactively engage and partner with the community and government to achieve our strategic goals
Strategy	4.1.3 Develop and build strong, productive partnerships with State and Federal Governments

Executive Summary

The 2021 National General Assembly (“NGA”) of Local Government will be held at the National Convention Centre in Canberra on 20 - 23 June 2021. The NGA also provides an opportunity for Local Government to identify and discuss issues, which it believes, should be addressed by the new Federal Government. The Mayor has attended the NGA on a yearly basis since 2009, with the exception of last year, when it was cancelled due to COVID-19.

Attendance to the NGA will cost approximately $2,600 (ex GST) – including NGA registration fee, accommodation for 4 nights and travel costs included.

Recommendation

1. That Council approve the Mayor to attend the National General Assembly in Canberra on 20 – 23 June 2021.

2. That Council consider putting any motion(s) to the National General Assembly in accordance with the Discussion Paper Criteria (which close on 26 March 2021).

3. That Council authorise the Mayor to lodge motion(s) to the National General Assembly in accordance with the Discussion Paper Criteria.

Background

The 2021 National General Assembly (“NGA”) of Local Government will be held at the National Convention Centre in Canberra on 20 - 23 June 2021.

The NGA of Local Government is convened by the Australian Local Government Association (“ALGA”) for local councils across Australia to develop and express a united voice on the core issues affecting Local Government and their communities. The NGA also provides an opportunity for Local Government to identify and discuss issues which it believes should be addressed by the new Federal Government.

The Mayor has attended the NGA on a yearly basis since 2009; with the exception of 2020 which was cancelled due to COVID-19.

Current Situation

The theme for the 2021 NGA is “Working Together For Our Communities” (which was the theme for the 2020 Conference, however, due the worldwide pandemic, the 2020 Conference was cancelled and the theme will now carry over to 2021). This theme is now more pertinent than ever, which acknowledges that we cannot tackle major challenges which face our communities by acting alone. We need to work together as a sector, with other levels of government and with nongovernment partners.

We’ve seen the truth of that in the 2019/2020 bush fires that have ravaged so much of Australia and definitive ways in which Council’s have had to react to the COVID-19 Pandemic. Councils have stepped up to lead and offer help in so many ways, showing the power of working together. Councils have also shown great resilience during the bushfire crisis, drought conditions and pandemic actions. Community resilience is one of the topics we’ll be exploring at length during our NGA. Professionals and council elected members will be on hand to detail the ways they’re developing and strengthening resilience in their communities, and how their insights can be applied in your council. Leading practitioners who will be attending the conference will share their expertise about a range of topics encompassing community engagement and crowd-powered communities.

The 2021 NGA is a premier gathering of Local Government representatives in Australia, being a unique event that brings together councils, staff and industry to advocate, network, celebrate, learn and build strategic relationships that will position participants at the forefront of local governance.

Financial Implications

Conference early bird registration is $989 (inc GST); accommodation costs for the four (4) nights will approximately be $1,000 (inc GST), total $1,989 (inc GST) plus travel costs. It is estimated that flights costs will be approximately $600 return.

There is a budget available to fund attendance to the NGA.

Statutory and Policy Implications

Reporting Requirements of the Payment of Expenses and Provision of Facilities to Councillors Policy

Councillors will report, in writing, in an open session of a Council Meeting on the outcome of the conference, seminar or similar function attended. The report will be submitted to the General Manager (or their delegate) within one (1) month of the Councillor's attendance at the conference, seminar or similar function.

If a number of Councillors attend the same function, a single report may be submitted on behalf of all Councillors that attended, however the report must be signed by all Councillors that were in attendance.

The report to Council will be in writing and include the following:

· The purpose/subject matter of the conference, including the reason for the attendance of the delegate(s).

· The agenda of the conference.

· Any items of interest to Council discussed at the conference.

· Recommendations for further areas of action or investigation (if applicable).

A Councillor(s) who attend the annual conference of Local Government NSW (LGNSW) do not need to provide a written report to Council.

Consultation

External Consultation

Nil.

Internal Consultation

· Mayor

Ordinary Council Meeting Agenda 23 February 2021

12.13 Quarterly Budget Review Statement - December 2020

Responsible Officer: Lindsay Mason, Director Corporate and Community Services

Author: Tim McClellan, Manager Financial Services

Attachments: 1. QBRS December 2020 ⇩

Delivery Program Alignment

4 Leadership
Objective	4.2 Decision making will ensure Council remains financially sustainable
Strategy	4.2.1 Maintain and improve Council's financial sustainability with a focus on core business

Executive Summary

This report is presented to Council quarterly to revise estimates of income and expenditure in accordance with clause 203 of the Local Government (General) Regulation 2005.

Recommendation

1. That Council adopt the Quarterly Budget Review Statement for the period ended 31 December 2020 as the revised Budget estimates for the year ended 30 June 2021 and the Operational Plan and Capital Works Plan be amended accordingly.

Background

The budget review statement is provided in two (2) formats. The first being by type and reflective of how the end of year Income Statement is reported. The second being by activity as per Note 2a of the Annual Financial Statements.

Council’s Note 2a reflects the individual service plans that have been established as an additional reporting layer to the community. Pages 3 to 6 of the attachment provides the additional level of the information from the summary that appears on page 2.

A capital budget review is included on page 7 of the Quarterly Budget Review Statement attached, also reflecting individual service plan capital expenditures.

Current Situation

This review is for the quarter ending 31 December 2020 and is attached for Council consideration.

In September, the projected Operating Result (excluding Capital Income) was a deficit of $6,275,000. The December Quarterly Budget Review, as presented, reflects a decline of $92,000, resulting in a budgeted deficit forecast of $6,367,000.

This forecast includes only half of Council’s normal Financial Assistance Grant, the other half being paid in advance last year. Based on information provided, the original estimate less the revised grant leaves a shortfall of $3,975,000.

Variations to the projected year end result as listed in the ‘Variations for this Dec Qtr.’ column on page 2 of the attached Quarterly Budget Review Statement are summarised by Directorate below:

Directorate	Variation	Budget Implication
Income
Strategic Management	$12,000	Increase in Operating Income
Corporate & Community Services	($156,000)	Decrease in Operating Income
Infrastructure Delivery	($487,000)	Decrease in Operating Income
Expenditure
Strategic Management	$168,000	Decrease in Expenditure
Corporate & Community Services	$277,000	Decrease in Expenditure
Infrastructure Delivery	$94,000	Decrease in Expenditure

Result Variation (incl. Capital Income)	($92,000)
Result Variation (excl. Capital Income)	($92,000)	Reduced Net Operating Result

The capital budget on page 7 of Quarterly Budget Review Statement shows a net increase in the expected cost of Capital Works of $2,132,000. This includes the movements by asset category and by service.

All adjustments made to capital works are listed in individual Service Plan reviews, with updated commentary, included in the Operational Plan Review (the subject of a separate report in this business paper).

Financial Implications

The major variations (greater than $50,000) are detailed below:

General Purpose Revenue (no net change)

· Pensioner Rebates received from the State Government ($84,000) were previously considered General Purpose (untied) Grants. They are now reported in Rates and Charges as an offset to the value of pensioner rebates abandoned. The net effect of this movement is nil.

· As mentioned previously, part of Council’s Financial Assistance Grant (FAG) for 2020/2021 was paid in advance last financial year. The resulting shortfall is $3,975,000. While this payment in advance has been reoccurring for the past couple of years, the expectation is that Council will be not be paid half of its 2021/2022 grant in advance late in the financial year, but there is the possibility that this will occur. At some stage, councils will be faced with a financial year where only half of its annual FAG will be recognised as income, as occurred in 2013/2014.

Strategic Management Revenue (net increase in operating income of $12,000)

Strategic Management Expenditure (net decrease in expenditure of $168,000)

Economic Development

· $195,000 was transferred to the capital budget to fund deposits for the impending purchase of land for the Northern NSW Inland Port.

Planning & Environment

· There were minor budget adjustments across this service.

Corporate & Community Services Revenue (net decrease in operating income of $156,000)

Cultural Facilities

· Income from various sales categories at the Crossing Theatre have been reduced in total by $194,000 due to COVID-19 restrictions.

Other

· There have been only minor adjustments across other Corporate & Community services income budgets.

Corporate & Community Services Expenditure (net decrease in expenditure of $277,000)

Cultural Facilities

· Expense budgets at the Crossing Theatre have been reduced in total by $196,000 due to the reduction in income discussed above.

Other

· There have been only minor adjustments across other Corporate & Community services expenditure budgets.

Infrastructure Delivery Income (net decrease in income of $487,000)

Roads & Ancillary Services

· Quarry income of $475,000 was original listed as income from external sales, when it should have been internal income. Internal income is netted off against expenditure, therefore the corresponding expenditure item has also been adjusted.

Infrastructure Delivery Expenditure (net decrease in expenditure of $94,000)

Fleet Management

· Additional depreciation of $339,000 has been recognised following an internal review of the fleet’s condition, retention, expected residual values and useful lives.

Roads & Ancillary Services

· Depreciation expense of $598,000 was moved from kerb and guttering to roads management to reflect where the depreciation is being costed.

· See comment regarding quarry income above, reducing expenditure by $475,000.

Statutory and Policy Implications

A quarterly budget review is required under the Local Government (General) Regulation 2005, clause 203.

Consultation

External Consultation

· Nil.

Internal Consultation

· Executive and senior management.

Ordinary Council Meeting Agenda 23 February 2021

12.14 Operational and Service Plan Quarterly Report - December 2020

Responsible Officer: Andrew Brown, Executive Manager Corporate Planning & Workforce

Author: Kristy Faris, Corporate Planning and Audit Officer

Attachments: 1. Operational and Service Plan Quarterly Report - December 2020 (under separate cover)

Delivery Program Alignment

4 Leadership
Objective	4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting
Strategy	4.4.3 Report in a clear, concise manner that is easily understood

Executive Summary

Council’s Quarterly Operational and Service Plan Report provides the community with an update on Council’s progress in achieving its strategic objectives through specific actions, key performance measures and capital works projects. Quarterly Operational and Service Plan Reporting lets the community track each service of Council in regard to what that service is providing, at what cost and where works are occurring throughout the year. As at 31st December 2020, 89 % of Council’s Operational Plan Actions were either Complete or On Track to be achieved by the 30 June 2021.

Recommendation

1. That Council adopt the December 2020 Quarterly Operational and Service Plan Report, as attached, detailing Council’s progress in meeting its actions, capital works and key performance measures.

Background

In 2009, the NSW Government introduced the new Integrated Planning and Reporting (IP&R) Framework. The IP&R framework recognises that most communities share similar aspirations: a safe, healthy and pleasant place to live, a sustainable environment, opportunities for social interaction, opportunities for education and employment, and reliable infrastructure. This framework allows NSW councils to draw their various plans together, understand how they interact and get the maximum leverage from their efforts by planning holistically and sustainably for the future.

Current Situation

This report presents the Council’s quarterly progress report against its Actions, Capital Works Program and Key Performance Measures for each of its service areas, as established in the Council’s Integrated Planning and Reporting (IP&R) documents and related Service Plans. Council’s Service Plans provide an in-depth strategic focus for all services of Council, defining exactly what each service is, what it provides, at what cost and where works are occurring. The community can analyse any of the individual Service Plans and ascertain what is being provided to the local community.

These Service Plans provide the community with key performance measures and a capital works program for each service area, that are measured in this report in terms of progress.

The attached December Quarterly Operational and Service Plan Report is Council’s progress for the second quarter of the 2020/2021 financial year. From the December Quarterly Service Plan Report you will see that significant progress has been made towards achieving Council’s 2020/2021 activities; however, the impacts of COVID-19 have seen a number of Actions move to On Hold at no fault of Council’s but because of government imposed restrictions impacting some areas of Council.

Top 5 Highlights

Actions

3.2.1.4 Lobby State & Commonwealth Governments for infrastructure development funding to establish a regional intermodal facility

· Council has received a total of $24.6 million in funding for the Northern NSW Inland Port (N2IP).

1.2.1.5 Establish and have adopted a Sporting Wall of Fame Policy.

· Policy adopted by Council.

4.1.2.3 Develop and facilitate annual Small Business Summit.

· Council undertook a very successful Small Business Summit.

2.1.1.2 Complete an Aboriginal Heritage Study to identify sites for inclusion in the Narrabri LEP.

· Aboriginal Heritage Study was adopted at the December Ordinary Council meeting and is now available on website.

1.2.4.8 In conjunction with the Aboriginal community successfully organise and run NAIDOC Week.

· NAIDOC Week celebrations were held from 08 to 15 November 2020. A special touch to the celebrations was that a Council representative provided an Acknowledgement of Country in language with permission and support from CEO of the Narrabri Land Council. Council has arranged the purchase of books for each Shire pre-school, primary and High School. During 2021 an Indigenous Banner project will occur across the Shire with youth from the schools. It is intended during NAIDOC week 2021 to hold a ceremony to display all the banners.

Key Performance Measures

Maintain or increase Gross Regional Product amount after the construction phase of local resource companies and throughout drought conditions.

· Target: > $1,250,000,000; YTD $1,823,000,000.

Average processing times for applications from receipt of all information less than 30 days for Development applications.

· Target: < 30 Days; YTD: 14 Days.

Increase Cafe Patronage by 5%

· Target: > 6,695; YTD: 6,442

Value of Council and Community Grants submitted that are successful ($).

· Target: $6,000,000; YTD: $42,771,641.

Number of written complaints regarding maintenance of Cemeteries

· Target: 0; YTD: 0

Financial Implications

Nil.

Statutory and Policy Implications

Nil.

Consultation

External Consultation

Nil.

Internal Consultation

· Executive Management.

· Senior Management.

Ordinary Council Meeting Agenda 23 February 2021

12.15 Delivery Program 6 Monthly Progress Report - December 2020

Responsible Officer: Andrew Brown, Executive Manager Corporate Planning & Workforce

Author: Kristy Faris, Corporate Planning and Audit Officer

Attachments: 1. Delivery Program Progress Report December 2020 (under separate cover)

Delivery Program Alignment

4 Leadership
Objective	4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting
Strategy	4.4.3 Report in a clear, concise manner that is easily understood

Executive Summary

Council’s Delivery Program 6 Monthly Progress Report provides Councillors and the community with an update on the organisation’s progress in achieving its objectives and strategies identified in the Community Strategic Plan. This is the sixth time such a report has been provided to Council and the Community. There are 106 Measures in total that demonstrate how Council is progressing.

The Community Satisfaction Survey, undertaken in September 2019, has provided a basis for measurement of community satisfaction and participation in key activities. It should be noted that where the data source is the Community Survey, the reported results will not change until the next scheduled Community Satisfaction Survey in 2021.

The attached report shows most measures are well underway towards reaching the estimated target or have achieved the target already, and the desired result is to maintain Council’s position.

Recommendation

1. That Council adopt the Delivery Program 6 Monthly Progress Report, as attached, detailing Council’s progress in meeting its objectives, strategies and measures up to the December 2020 period.

Background

Current Situation

This report is the Council’s seventh progress report against its four-year 2017-2021 Delivery Program, covering progress from 1 July 2016 – 30 June 2020. Progress will be reported on a six-monthly basis, eight times over the duration of the Delivery Program up to 30 June 2021.

In the attached report, progress has been graphed for each measure, showing movement from the first July – December 2017 time period, the second January – June 2018 time period, the third July – December 2018 time period, the fourth January – June 2019 time period, the fifth July – December 2019, the sixth January 2020 – June 2020 and the seventh July 2020 – December 2020. This trend data is mapped against the estimated target, to show progress towards reaching the target progressively.

Top 5 Highlights

SO35 - Research Program Participation: Increased participation in STEM programs.

· Up from 164 to 1,174 participants.

EN03 - Aboriginal Heritage Signage: Total number of Aboriginal heritage sites with information signs installed increased.

· Up from 6 to 12 Aboriginal heritage sites.

EN05 - Public Accessibility: Level of satisfaction with access to walkways and cycleways.

· Up from 57% to 83% satisfaction.

EC06 - CBD Shop Usage: Number of vacant shops decreased from June 2017 level. Shops facing Maitland Street, Narrabri.

· 13 vacant shops have fluctuated but currently down to 9 vacant.

CL05 - Social Media Usage: Number of people following the Narrabri Shire Council Facebook page and other platforms.

· Up from 3,376 to 5,042.

All the above are highlights are shown reflective of the duration of the current Delivery Program.

Financial Implications

Nil.

Statutory and Policy Implications

This report satisfies the requirements of section 404 of the Local Government Act 1993 (“the LG Act”).

Section 404(5) of the LG Act outlines that the general manager must ensure that regular progress reports are provided to the council reporting as to its progress with respect to the principal activities detailed in its delivery program. Progress reports must be provided at least every 6 months.

As outlined within the report this is the seventh 6 monthly update report on the progress of the Council’s 2017-2021 Delivery Program.

Consultation

External Consultation

Data utilised in measuring progress on achieving strategies is sourced from numerous external agencies including but not limited to:

· The Australian Bureau of Statistics.

· The Office of Local Government.

· Roads and Maritime Services.

· The Environmental Protection Agency.

· National Parks and Wildlife Service.

· Australian Early Development Census.

· Tourism Research Australia.

Internal Consultation

· Executive Management.

· Senior Management.

1 Society
Objective	1.3 Our communities will be provided with facilities and services to increase social connectivity and accessibility
Strategy	1.3.4 Continually improve access to community facilities and services across the Shire