I hereby give notice that an Extraordinary Meeting of Council will be held on:



Friday, 22 May 2020




Narrabri Shire Council Chambers

46-48 Maitland Street




Extraordinary Council Meeting

22 May 2020


Stewart Todd

General Manager



Extraordinary Council Meeting Agenda                                                              22 May 2020

PUBLIC FORUM (held outside formal Council Meeting)


The Council may hold a public forum prior to each Ordinary Meeting of the Council for the purpose of hearing oral submissions from members of the public on items of business to be considered at the meeting (listed on the Agenda).


Public forums may also be held prior to Extraordinary Council Meetings and meetings of committees of the Council.


Public forums are to be chaired by the mayor or their nominee.


Request to Speak in the Public Forum


To speak at a public forum, a person must first make an application to the Council in the approved form. Applications to speak at the public forum must be received by 5pm on the working day before the date on which the public forum is to be held and must identify the item of business on the agenda of the Council meeting the person wishes to speak on, and whether they wish to speak ‘for’ or ‘against’ the item.


Approved speakers at the public forum are to register with the Council any written, visual or audio material to be presented in support of their address to the Council, and to identify any equipment needs at 5pm on the working day before the Public Forum.


The General Manager or their delegate may refuse to allow such material to be presented.


A person may apply to speak on no more than 2 items of business on the agenda of the Council Meeting.


Legal representatives acting on behalf of others are not to be permitted to speak at a public forum unless they identify their status as a legal representative when applying to speak at the public forum.


The General Manager or their delegate may refuse an application to speak at a public forum.


No more than three (3) speakers are to be permitted to speak ‘for’ or ‘against’ each item of business on the agenda for the Council Meeting.


If more than the permitted number of speakers apply to speak ‘for’ or ‘against’ any item of business, the general manager or their delegate may, in consultation with the mayor or the mayor’s nominated chairperson, increase the number of speakers permitted to speak on an item of business, where they are satisfied that it is necessary to do so to allow the council to hear a fuller range of views on the relevant item of business.


Each speaker will be allowed three (3) minutes to address the Council. This time is to be strictly enforced by the Chairperson.


The Chairperson of the meeting can grant one extension of up to a maximum of two (2) minutes, should further information, be considered to be important to the Council. This is solely at the discretion of the Chair.


Speakers at public forums must not digress from their nominated item on the agenda. If a speaker digresses to irrelevant matters, the Chairperson is to direct the speaker not to do so. If a speaker fails to observe a direction from the chairperson, the speaker will not be further heard.


A councillor (including the chairperson) may, through the chairperson, ask questions of a speaker following their address at a Public Forum. Questions put to a speaker must be direct, succinct and without argument. Debate will not be permitted by the speaker, Councillors or staff.


Speakers are under no obligation to answer a question. Answers by the speaker, to each question are to be limited to three (3) minutes.


Speakers at public forums cannot ask questions of the Council, Councillors or Council staff.


The general manager or their nominee may, with the concurrence of the chairperson, address the council for up 5 minutes in response to an address to the council at a public forum after the address and any subsequent questions and answers have been finalised.


Where an address made at a public forum raises matters that require further consideration by council staff, the general manager may recommend that the council defer consideration of the matter pending the preparation of a further report on the matters.


The “Request to Speak in Public Forum”, at an Ordinary Council Meeting, can be obtained, from Council’s Administration Office, or by downloading it from Council’s website at:




Use of mobile phones and

unauthorised recording of meetings

Councillors, council staff and members of the public must ensure that mobile phones are turned to silent during meetings of the council and committees of the council.

(Clause 15.20 Code of Meeting Practice)

A person must not live stream or use an audio recorder, video camera, mobile phone or any other device to make a recording of the proceedings of a meeting of the council or a committee of the council without the prior authorisation of the Council.

(Clause 15.21 Code of Meeting Practice)


Council advises that this Meeting will be recorded for the purpose of webcasting, and made available on the Internet. As such, all those present should refrain from making any defamatory statements. It is requested that Councillors within the duration of the Meeting, limit discussions to only the business on the agenda and what is permissible under our Code of Meeting Practice.

(Clause 5.2 Code of Meeting Practice)



Cr Cathy Redding


Deputy Mayor

Cr Cameron Staines


Cr Maxine Booby


Cr Ron Campbell

Cr Ron Campey

Cr Lloyd Finlay

Cr Robert Kneale

Cr Annie McMahon


General Manager


Mr Stewart Todd





Mr Darren Raeck



Corporate and Community Services

Mr Lindsay Mason


Executive Manager Planning and


Mr Daniel Boyce


Extraordinary Council Meeting Agenda                                                              22 May 2020


1          Opening Prayer by a Member of the Narrabri Minister’s Fraternal 9

2          Acknowledgement of Country. 9

3          Apologies/Granting of Leave of Absences. 9

4          Declaration of Pecuniary and Non-Pecuniary Interests. 9

5          Items to be Considered in the Confidential (Public Excuded) Meeting. 9

6          Our Civic Leadership. 11

6.1            Draft 2020/2021 Operational Plan. 12

7          Meeting Closed. 15


1            Opening Prayer by a Member of the Narrabri Minister’s Fraternal

Members and officers are asked to be upstanding for the opening prayer.

2            Acknowledgement of Country

I’d like to begin by acknowledging the Traditional Owners of the land on which we meet today, the Kamilaroi people, and pay my respects to Elders past and present.

3            Apologies/Granting of Leave of Absences 


4            Declaration of Pecuniary and Non-Pecuniary Interests

Councillors are reminded of their obligation to declare their interest in any matters listed before them.

In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.

Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.

Councillors must state their reasons in declaring any type of interest.

5            Items to be Considered in the Confidential (Public Excuded) Meeting

Extract from Council’s Code of Meeting Practice

Part 4 Section 17a.

17a.   Which parts of a meeting can be closed to the public?

(1)     A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

(a)     the discussion of any of the matters listed in Sub-Clause (2) below, or

(b)     the receipt or discussion of any of the information so listed.

(2)     The matters and information are the following:

(a)     personnel matters concerning particular individuals (other than Councillors),

(b)     the personal hardship of any resident or ratepayer,

(c)     information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business,

(d)     commercial information of a confidential nature that would, if disclosed:

i.       prejudice the commercial position of the person who supplied it, or

ii.      confer a commercial advantage on a competitor of the Council, or

iii.     reveal a trade secret,

(e)     information that would, if disclosed, prejudice the maintenance of law,

(f)      matters affecting the security of the Council, Councillors, Council staff or Council property,

(g)     advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege,

(h)     information concerning the nature and location of a place or an item of Aboriginal significance on community land.

(3)     A Council, or a Committee of the Council of which all the members are Councillors, may also close to the public so much of its meeting as comprises a motion to close another part of the meeting to the public.

(4)     Members of the public may be allowed to make representations to or at a Council or Committee meeting for a period of up to three (3) minutes, immediately after the motion to close the part of the meeting.

(5)     is moved and seconded, as to whether that part of the meeting should be closed at the discretion of the Council


Extraordinary Council Meeting Agenda                                                              22 May 2020

6            Our Civic Leadership



By 2027, we will proactively together to achieve our shared vision with strong strategic direction.


Through extensive community engagement, the Narrabri Shire community identified several civic leadership priority areas to be actioned over the 2017 - 2018 financial year.


Current services provided within the Narrabri Shire community include:

§  Integrated strategic planning and reporting

§  Community engagement and consultation

§  Representation and governance

§  Human resource management

§  Customer services

§  Information services

§  Financial services

§  Risk management

§  Compliance and regulation


In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following civic leadership strategic outcomes:

§  Improved community engagement and decision-making processes

§  Well established community, industry, government and non-government partnerships

§  Well maintained core infrastructure and service provision that delivers public value

§  Transparent and accountable planning and reporting

§  Financial efficiency and sustainability



Extraordinary Council Meeting Agenda                                                              22 May 2020

6.1         Draft 2020/2021 Operational Plan

Responsible Officer:    Nicholas Ross, Executive Manager Corporate Planning & Workforce

Author:                         Maree Bales, Corporate Planning and Audit Officer

Attachments:               1.       Draft 2020/2021 Operational Plan (under separate cover)  

2.       Draft 2020/2021 Revenue Policy (under separate cover)  

3.       Draft 2020/2021 Fees and Charges (under separate cover)  

4.       Draft 2020/2021 Operational Budget (under separate cover)  

5.       Draft 2020/2021 Capital Works Program (under separate cover)   


Delivery Program Alignment

4 Leadership


4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting


4.4.2 Ensure effective and sound local governance practice



Executive Summary

The attached draft Operational Plan 2020/2021 and its related financial appendices provides the public with a draft plan of Council’s strategic and business activities, spending, financial planning and fees and charges for the next financial year.

This incorporates actions identified in the four-year Delivery Program, the draft Operational Budget, the draft Capital Works Program, the draft Revenue Policy and draft Fees and Charges for the 2020/2021 financial year.

Under the NSW Government’s Integrated Planning and Reporting Framework the draft Operational Plan must be publicly exhibited for 28 days prior to formal adoption.

This draft plan, once endorsed by Council, will be publicly exhibited via Council’s website with a process set up to receive public submissions and feedback. Hard copies of the Draft Operational Plan 2020/2021 will not be available to the community due to requirements under the NSW Public Health (COVID-19 Restrictions on Gathering and Movement) Order 2020. After consideration of submissions and feedback, the final plan will be prepared and presented to Council for consideration and adoption in June 2020.

The actions identified in the Operational Plan are a result of the pre-planning that exists in the Delivery Program, ensuring Council is focussing on the specific actions marked as a priority for the 2020/2021 financial year in its longer-term strategic plan.

This plan marks the fourth Operational Plan from Council’s four-year Delivery Program 2017/2021; however, the existing Delivery Program will apply for a further 12 months because of extenuating circumstances under the COVID-19 pandemic therefore, a fifth Operational Plan from Council’s Delivery Program 2017/2021 will be developed for 2021/2022.

There has been consultation with executive and senior management staff to ensure the plan represents the intended activities and priorities for the next financial year, as well as sound financial planning.

The draft Operational Plan was developed following significant community consultation, undertaken to develop the Community Strategic Plan 2017/2027.

There have been additional new Actions added that have been identified following the development of new relationships and activities in the current financial year.

A small number of Actions have been identified as needing to be ‘carried over’ from the current financial year (2019/2020) to allow more time for completion.

Please note the reference numbers for Actions in the draft Plan are subject to change in the final plan.



1.   That Council endorse the following draft documents for public exhibition for a minimum period of 28 days pursuant to the requirements of the Local Government Act 1993:

a.   Draft 2020/2021 Operational Plan.

b.   Draft 2020/2021 Revenue Policy.

c.   Draft 2020/2021 Fees and Charges.

d.   Draft 2020/2021 Operational Budget.

e.   Draft 2020/2021 Capital Works Program.

2.   That Council place on exhibition the draft documents (a. – e. above) for a period of at least 28 days, during the exhibition period call for and accept submissions from the public on the draft documents.



All councils in NSW must have an annual Operational Plan, adopted before the beginning of each financial year, outlining the activities to be undertaken that year, as part of the four-year Delivery Program under the Integrated Planning and Reporting framework.

The Office of Local Government released a Circular to Councils on the 1 May 2020 (20-15) with advice to councils in relation to their Integrated Planning and Reporting requirements until the next local government elections. The existing Delivery Program will apply for a further 12 months, maintaining the key themes and any activities not yet completed and councils must have adopted the 2020/2021 Operational Plan by 1 August 2020 due to the extenuating circumstances under the COVID-19 emergency.

In 2009, the NSW Government introduced a new integrated planning and reporting framework for NSW Local Government. This was embedded into the Local Government Act 1993 (“LG Act”). It includes the requirement to prepare a long-term Community Strategic Plan, along with a four-year Delivery Program, Operational Program and Resourcing Strategy.

The Integrated Planning and Reporting Framework and Operational Plan guidelines are pursuant to sections 405 and 406 of the LG Act.

Current Situation

Under the LG Act, Council must prepare a draft Operational Plan incorporating Council’s draft Budget, Revenue Policy and Capital Works Program each financial year.

The draft 2020/2021 Operational Plan details the activities Council will undertake during the next financial year in order to meet Delivery Program objectives. The draft Operational Plan sets the priority areas of focus for Council; detailing the programs, actions and capital works that will be carried out. It also shows the public the draft budget for the coming financial year and Council’s proposed revenue policy and fees and charges.

Once the draft plan has been endorsed by Council, it will be publicly exhibited for a minimum of 28 days.

Financial Implications

This report proposes the public exhibition of the draft budget for 2020/2021 financial year. Council is not yet adopting the 2020/2021 budget.

Statutory and Policy Implications

Section 405 of the Local Government Act 1993 addresses the requirements and the process for the establishment, by a council, of an annual Operational Plan.

Section 406 identifies the guidelines councils are to follow to establish the Integrated Planning and Reporting Framework.


External Consultation

If Council resolves to do so, external consultation will commence with the draft documents being placed on public exhibition for a minimum period of 28 days. Council will call for and accept submissions from the public on the draft documents for further consideration at the current scheduled Ordinary Council Meeting of 30 June 2020.

Internal Consultation

·    Executive and senior management (including additional Council staff).



Extraordinary Council Meeting Agenda                                                              22 May 2020


7            Meeting Closed