I hereby give notice that an Ordinary Meeting of Council will be held on:

 

Date:

Tuesday, 28 April 2020

Time:

1.00pm

Location:

Narrabri Shire Council Chambers

46-48 Maitland Street

Narrabri

Agenda

 

Ordinary Council Meeting

28 April 2020

 

Stewart Todd

General Manager

 

 


Ordinary Council Meeting Agenda                                                                       28 April 2020

PUBLIC FORUM (held outside formal Council Meeting)

 

The Council may hold a public forum prior to each Ordinary Meeting of the Council for the purpose of hearing oral submissions from members of the public on items of business to be considered at the meeting (listed on the Agenda).

 

Public forums may also be held prior to Extraordinary Council Meetings and meetings of committees of the Council.

 

Public forums are to be chaired by the mayor or their nominee.

 

Request to Speak in the Public Forum

 

To speak at a public forum, a person must first make an application to the Council in the approved form. Applications to speak at the public forum must be received by 5pm on the working day before the date on which the public forum is to be held and must identify the item of business on the agenda of the Council meeting the person wishes to speak on, and whether they wish to speak ‘for’ or ‘against’ the item.

 

Approved speakers at the public forum are to register with the Council any written, visual or audio material to be presented in support of their address to the Council, and to identify any equipment needs at 5pm on the working day before the Public Forum.

 

The General Manager or their delegate may refuse to allow such material to be presented.

 

A person may apply to speak on no more than 2 items of business on the agenda of the Council Meeting.

 

Legal representatives acting on behalf of others are not to be permitted to speak at a public forum unless they identify their status as a legal representative when applying to speak at the public forum.

 

The General Manager or their delegate may refuse an application to speak at a public forum.

 

No more than three (3) speakers are to be permitted to speak ‘for’ or ‘against’ each item of business on the agenda for the Council Meeting.

 

If more than the permitted number of speakers apply to speak ‘for’ or ‘against’ any item of business, the general manager or their delegate may, in consultation with the mayor or the mayor’s nominated chairperson, increase the number of speakers permitted to speak on an item of business, where they are satisfied that it is necessary to do so to allow the council to hear a fuller range of views on the relevant item of business.

 

Each speaker will be allowed three (3) minutes to address the Council. This time is to be strictly enforced by the Chairperson.

 

The Chairperson of the meeting can grant one extension of up to a maximum of two (2) minutes, should further information, be considered to be important to the Council. This is solely at the discretion of the Chair.

 

Speakers at public forums must not digress from their nominated item on the agenda. If a speaker digresses to irrelevant matters, the Chairperson is to direct the speaker not to do so. If a speaker fails to observe a direction from the chairperson, the speaker will not be further heard.

 

A councillor (including the chairperson) may, through the chairperson, ask questions of a speaker following their address at a Public Forum. Questions put to a speaker must be direct, succinct and without argument. Debate will not be permitted by the speaker, Councillors or staff.

 

Speakers are under no obligation to answer a question. Answers by the speaker, to each question are to be limited to three (3) minutes.

 

Speakers at public forums cannot ask questions of the Council, Councillors or Council staff.

 

The general manager or their nominee may, with the concurrence of the chairperson, address the council for up 5 minutes in response to an address to the council at a public forum after the address and any subsequent questions and answers have been finalised.

 

Where an address made at a public forum raises matters that require further consideration by council staff, the general manager may recommend that the council defer consideration of the matter pending the preparation of a further report on the matters.

 

The “Request to Speak in Public Forum”, at an Ordinary Council Meeting, can be obtained, from Council’s Administration Office, or by downloading it from Council’s website at:

 

http://www.narrabri.nsw.gov.au/speaking-at-public-forum-1232.html

 

Use of mobile phones and

unauthorised recording of meetings

Councillors, council staff and members of the public must ensure that mobile phones are turned to silent during meetings of the council and committees of the council.

(Clause 15.20 Code of Meeting Practice)

A person must not live stream or use an audio recorder, video camera, mobile phone or any other device to make a recording of the proceedings of a meeting of the council or a committee of the council without the prior authorisation of the Council.

(Clause 15.21 Code of Meeting Practice)

AUDIO RECORDING NOTICE

Council advises that this Meeting will be recorded for the purpose of webcasting, and made available on the Internet. As such, all those present should refrain from making any defamatory statements. It is requested that Councillors within the duration of the Meeting, limit discussions to only the business on the agenda and what is permissible under our Code of Meeting Practice.

(Clause 5.2 Code of Meeting Practice)

 

Mayor

Cr Cathy Redding

Deputy Mayor

Cr Cameron Staines

Cr Maxine Booby

Cr Ron Campbell

Cr Ron Campey

Cr Lloyd Finlay

Cr Robert Kneale

Cr Ann Loder

Cr Annie McMahon

 

General Manager

 

Mr Stewart Todd

 

Director

Infrastructure

Delivery

Mr Darren Raeck

 

Director

Corporate and Community Services

Mr Lindsay Mason

 

Executive Manager Planning and

Environment

Mr Daniel Boyce


 


Ordinary Council Meeting Agenda                                                                       28 April 2020

AGENDA

1          Opening Prayer by a Member of the Narrabri Minister’s Fraternal 9

2          Acknowledgement of Country. 9

3          Apologies/Granting of Leave of Absences. 9

4          Declaration of Pecuniary and Non- Pecuniary Interests. 9

5          Items to be Considered in the Confidential (Public Excluded) Meeting. 9

6          Presentations. 10

7          Confirmation of Minutes. 10

8          Mayoral Minute. 19

8.1            Mayoral Minute - Mayoral Appointments for March/April 2020. 19

8.2            Mayoral Minute - Call from LGNSW for COVID19 Financial Support 21

8.3            Mayoral Minute - Supplementary COVID-19 Code of Meeting Practice. 23

9          Our Society. 26

·                 NIL REPORTS.

10       Our Environment. 28

·                 NIL REPORTS.

11       Our Economy. 30

·                 NIL REPORTS.

12       Our Civic Leadership. 32

12.1          Acceptance of Tenders Under Delegation - March 2020. 33

12.2          Delegates Report - Narromine to Narrabri (N2N) Inland Rail Community Consultative Committee - 26 February 2020. 35

12.3          Investment Report - March 2020. 47

12.4          Timetable for 2020/2021 Operational Plan. 51

12.5          Effects of COVID-19 Update. 53

13       Confidential (Closed Council) Meeting. 56

13.1          Culgoora Road Acquisition. 56

14       Meeting Closed. 56

 


1            Opening Prayer by a Member of the Narrabri Minister’s Fraternal

Members and officers are asked to be upstanding for the opening prayer.

2            Acknowledgement of Country

I’d like to begin by acknowledging the Traditional Owners of country throughout Australia, and in particular the Gomeroi People of the Kamilaroi Nation, and recognise their continuing connection to land, waters and culture.

We pay our respects to their Elders past, present and emerging.

3            Apologies/Granting of Leave of Absences

 

4            Declaration of Pecuniary and Non- Pecuniary Interests

Councillors are reminded of their obligation to declare their interest in any matters listed before them.

In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.

Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.

Councillors must state their reasons in declaring any type of interest.

5            Items to be Considered in the Confidential (Public Excluded) Meeting

Extract from Council’s Code of Meeting Practice:

14        CLOSURE OF COUNCIL MEETINGS TO THE PUBLIC

Grounds on which meetings can be closed to the public

14.1     The council or a committee of the council may close to the public so much of its meeting as comprises the discussion or the receipt of any of the following types of matters:

(a)     personnel matters concerning particular individuals (other than councillors),

(b)     the personal hardship of any resident or ratepayer,

(c)     information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business,

(d)     commercial information of a confidential nature that would, if disclosed:

(i)    prejudice the commercial position of the person who supplied it, or

(ii)   confer a commercial advantage on a competitor of the council, or

(iii)  reveal a trade secret,

(e)     information that would, if disclosed, prejudice the maintenance of law,

(f)      matters affecting the security of the council, councillors, council staff or council property,

(g)     advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege,

(h)     information concerning the nature and location of a place or an item of Aboriginal significance on community land,

(i)      alleged contraventions of the council’s code of conduct.

             Note: Clause 14.1 reflects section 10A(1) and (2) of the Act.

14.2     The council or a committee of the council may also close to the public so much of its meeting as comprises a motion to close another part of the meeting to the public.

                         Note: Clause 14.2 reflects section 10A(3) of the Act.

The following matters will be considered in the Closed (Public Excluded) Meeting:

13.1       Culgoora Road Acquisition

 

6            Presentations

Presentation requests received to date:

·         Nil

7            Confirmation of Minutes

Recommendation

That the minutes of the Ordinary Meeting of the Narrabri Shire Council held on 24 March 2020 comprising Minute Nos 035/2020 to 050/2020 as circularised be confirmed and signed as a correct record by the Mayor.


Ordinary Council Meeting Agenda                                                                       28 April 2020

  MINUTES OF narrabri SHIRE council
Ordinary Council Meeting
HELD AT THE
Narrabri Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON
Tuesday, 24 March 2020 AT 1.02pm

 

PRESENT:                 Cr Catherine Redding (Mayor), Cr Cameron Staines (Deputy Mayor), Cr Maxine Booby, Cr Ron Campbell, Cr Ron Campey (joined at 1:04pm), Cr Lloyd Finlay, Cr Robert Kneale, Cr Annie McMahon (joined at 1:04pm)

IN ATTENDANCE:     Stewart Todd (General Manager), Darren Raeck (Director Infrastructure Delivery), Lindsay Mason (Director Corporate Services), Daniel Boyce (Executive Manager Planning and Environment), Delece Hartnett (Minute Clerk)

 

Proceedings of the meeting commenced at 1.02pm.

1            Opening Prayer by a Member of the Narrabri Minister’s Fraternal

Members and officers were upstanding for the opening prayer by Ps Travis Lions of the Christian Outreach Centre Narrabri, in association with the Narrabri Ministers Fraternal.

2            Acknowledgement of Country

The Mayor acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and the Council paid its respects to Elders past, present & emerging.

3            Apologies/Granting of Leave of Absences

Minute  035/2020

Moved:       Cr Maxine Booby            Seconded:       Cr Lloyd Finlay

That the apology received from Cr Loder be accepted.

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Nil

carried 8/0

4            Declaration of Pecuniary and Non- Pecuniary Interests

·         Nil.

5            Items to be Considered in the Confidential (Public Excluded) Meeting

·         Nil.

6            Presentations

·         Nil.

7            Confirmation of Minutes

Minute  036/2020

Moved:       Cr Cameron Staines        Seconded:       Cr Maxine Booby

That the minutes of Ordinary Meeting of the Narrabri Shire Council held on 25 February 2020 comprising Minute Nos 001/2020 to 035/2020 as circularised, be confirmed and signed as a correct record by the Mayor.

 

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Nil

carried 8/0

 

8            Mayoral Minute

8.1         Mayoral Minute - Mayoral Appointments for February/March 2020

Minute  037/2020

Moved:       Cr Catherine Redding

That Council note the Mayoral Appointments for the period February/March 2020.

 

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Nil

carried 8/0

 

9            Our Society

Nil reports.

 

At 1:15 pm, Cr Cameron Staines left the meeting.

10          Our Environment

10.1       Adoption of the Wee Waa Levee Risk Management Study and Plan

Minute  038/2020

Moved:       Cr Maxine Booby            Seconded:       Cr Robert Kneale

1.   That Council note the Minutes of the Narrabri Shire Floodplain Risk Management Committee meeting held on 12 February 2020 and their recommendation to adopt the final version of the Wee Waa Levee Risk Management Plan and Study dated December 2019 and completed by Lyall and Associates.

2.   That Council adopt the final version of the Wee Waa Levee Risk Management Plan and Study dated December 2019.

 

In Favour:        Crs Catherine Redding, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Nil

carried 7/0

 

At 1:19 pm, Cr Cameron Staines returned to the meeting.

10.2       Narrabri Supplementary Flood Study

Minute  039/2020

Moved:       Cr Ron Campbell             Seconded:       Cr Robert Kneale

1.   That Council note the minutes of the Narrabri Shire Floodplain Risk Management Committee meeting held on 12 February 2020, and the inclusion of a recommendation to adopt the Narrabri Floodplain Risk Management Study and Plan Volume 1: Supplementary Flood Study – Namoi River, Mulgate Creek and Long Gully 2019.

2.   That Council adopt the Narrabri Floodplain Risk Management Study and Plan Volume 1: Supplementary Flood Study – Namoi River, Mulgate Creek and Long Gully 2019.

 

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Nil

carried 8/0

 

11          Our Economy

Nil reports.

12          Our Civic Leadership

12.1       Investment Report - February 2020

Minute  040/2020

Moved:       Cr Ron Campey               Seconded:       Cr Robert Kneale

That Council note the Investment Report for February 2020

 

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Nil

carried 8/0

 

12.2       Delegates Report - Country Mayors Association Meeting - 6 March 2020

Minute  041/2020

Moved:       Cr Catherine Redding      Seconded:       Cr Ron Campey

That Council note Mayor Reddings’ Delegates Report from the Country Mayors Association Ordinary Meeting held in Sydney on Friday 6 March 2020.

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Nil

carried 8/0

 

12.3       Delegates Report - Section 355 Gwabegar Hall Committee Meeting - held on Monday 24 February 2020

Minute  042/2020

Moved:       Cr Maxine Booby            Seconded:       Cr Lloyd Finlay

That Council note Cr Booby’s Delegates Report from the Gwabegar Hall Committee Meeting held on Monday 24 February 2020.

 

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Nil

carried 8/0

 

12.4       Delegates Report - Maules Creek Coal Community Consultative Committee Meeting - 19 February 2020

Minute  043/2020

Moved:       Cr Robert Kneale             Seconded:       Cr Maxine Booby

That Council note Cr Kneale’s Delegates Report from the Maules Creek Coal Community Consultative Committee Meeting held on Wednesday 19 February 2020.

 

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Nil

carried 8/0

 

12.5       Delegates Report - Wee Waa Local Health Service Advisory Committee Meeting - 24 February 2020

Minute  044/2020

Moved:       Cr Maxine Booby            Seconded:       Cr Annie McMahon

That Council note the Delegates Report from Cr Booby from the Wee Waa Local Area Health Service Advisory Committee Meeting held on Monday 24 February 2020.

 

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Nil

carried 8/0

 

12.6       Tibbereena Street, Narrabri - 15 Minute Parking

Minute  045/2020

Moved:       Cr Robert Kneale             Seconded:       Cr Ron Campbell

1.   That Council note the unanimous recommendation from the Local Traffic Facilities Committee: “That the Local Traffic Facilities Committee recommend that one (1) 15 Minute Parking space be installed along Tibbereena Street, in front of the Watson’s Kitchen Express Bakery, between the bakery loading dock and the bakery building northern property boundary.”

2.   That Council install appropriate signage and line marking to implement one (1) 15 Minute Parking space along Tibbereena Street, in front of the Watson’s Kitchen Express Bakery, between the bakery loading dock and the bakery building northern property boundary, and that Councils Design Services Department continue with obtaining consent from the neighbouring property owner to implement an additional two (2) 15 Minute Parking spaces.

 

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Nil

carried 8/0

 

12.7       Suspension of Alcohol Free Area - Narrabri AFL Carnival

Minute  046/2020

Moved:       Cr Cameron Staines        Seconded:       Cr Maxine Booby

1.      That Council note the application to suspend the Alcohol-Free Area on Leitch Oval (No.3 Oval), between the hours of 12:00PM to 6:00PM Saturday 4 April 2020, for the purposes of conducting a fundraiser/promotional event for the Narrabri Australian Rules Football Club. The adjacent public road will remain an Alcohol-Free Zone.

 

2.      That Council contact the applicant to advise and explain Council’s determination on their application to suspend the alcohol-free zone.

 

 

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Nil

carried 8/0

 

12.8       Crown Reserve R1007048 - Eulah Creek Cemetery Trust Board - Appointment of Council Ex-Officio Board Member

Minute  047/2020

Moved:       Cr Lloyd Finlay                 Seconded:       Cr Ron Campey

That Council nominate Councillor Cameron Staines to represent the Narrabri Shire Council on the Crown Reserve R1007048 Trust Board of the Eulah Creek Cemetery.

 

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Nil

carried 8/0

 

At this junction the General Manager tabled two (2) additional reports for Council consideration:

·         Item 12.9 – Service Delivery Resourcing – COVID-19

·         Item 12.10 – Procurement Policies and Protocols – COVID-19

 

Minute  048/2020

Moved:       Cr Catherine Redding      Seconded:       Cr Cameron Staines

That Council determine to consider the two (2) Supplementary Reports tabled by the General Manager:

1.      Item 12.9 – Service Delivery Resourcing – COVID-19

2.      Item 12.10 – Procurement Policies and Protocols – COVID-19;

at this Council.

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Nil

carried 8/0

 

The Mayor ruled that the two (2) reports; Item 12.9 – Service Delivery Resourcing – COVID-19 and Item 12.10 – Procurement Policies and Protocols – COVID-19, as the business to be of great urgency on the grounds that the business requires a decision by Council before the next Ordinary Council Meeting which is scheduled for 28 April 2020.

12.9       Service Delivery Resourcing - COVID-19

Minute  049/2020

Moved:       Cr Robert Kneale             Seconded:       Cr Lloyd Finlay

That Council endorse the General Manager’s service delivery and resourcing proposal contained within this report.

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Nil

carried 8/0

 

12.10     Procurement Policies and Protocols - COVID-19

Minute  050/2020

Moved:       Cr Ron Campbell             Seconded:       Cr Robert Kneale

1.   That Council endorse the relaxing of Procurement Policy and protocols in this unprecedented time, with immediate consideration of the ability to source supply locally and delivery expectations featuring more prominently in procurement decision making and criteria setting.

2.   That the Council maintaining a watching brief on this matter and review the situation in two (2) months at its May 2020 Ordinary Council Meeting.

 

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Nil

carried 8/0

 

13          Confidential (Closed Council) Meeting 

Nil reports.

14          Meeting Closed

The Meeting closed at 1.48pm.

The minutes of this meeting are scheduled to be confirmed at the Ordinary Council Meeting to be held on 28 April 2020.

 

...................................................

CHAIRPERSON

8            Mayoral Minute

8.1         Mayoral Minute - Mayoral Appointments for March/April 2020

Responsible Officer:    Catherine Redding, Mayor

Author:                         Delece Hartnett, Personal Assistant to GM & Mayor

Attachments:               Nil

 

Recommendation

That Council note the Mayoral Appointments for the period March/April 2020.

 

MAYORAL MINUTE

For the information of Councillors, I provide details of my Mayoral appointments and attendances between the dates (onwards from last Council Meeting) as follows:

Thursday 19 March 2020

·    Participated within River Operations Stakeholder Consultation Committee (ROSCCo) Quarterly Meeting via Skype.

Tuesday 24 March 2020

·    Attended March 2020 Ordinary Council Meeting with Councillors and Senior Staff also in attendance.

·    Attended ‘COVID19 Pandemic Response Team’ meeting at the conclusion of the March 2020 Ordinary Council Meeting, with Cr Booby also in attendance.

Thursday 26 March 2020

·    Attended North/South Project Inception Meeting (teleconference) for Inland Rail, with the Federal Government Contractor appointed to discuss the North/South Access to Inland Rail project. The Purpose of the meeting was to discuss and define the scope of project. Also in attendance at the Meeting were the General Manager.

·    Attended ‘COVID19 Pandemic Response Team’ meeting.

·    Hosted a phone call to Mr Anthony Margett’s, General Manager of Boggabri Coal, regarding their contingency plans at the Mining Site and what operational measures they will be taking with staff and worksites.

Tuesday 31 March 2020

·    Attended ‘COVID19 Pandemic Response Team’ meeting.

 

Monday 6 April 2020

·    Attended teleconference for the April Board Meeting of NEJO (New England Joint Organisation).

Tuesday 7 April 2020

·    Attended ‘mock’ April 2020 Councillor Briefing/Workshop.

Thursday 9 April 2020

·    Participated in Radio Interview (2VM) regarding weekly Council updates with COVID19, and topical issues.

Thursday 16 April 2020

·    Attended April 2020 Councillor Briefing/Workshop Day, with several Councillors attending via video conference, and remainder attending in person.

·    Participated in Radio Interview (2VM) regarding weekly Council updates with COVID19, and topical issues.

Monday 20 April 2020

·    Attended photo (media) and meeting to discuss correspondence to Local Members regarding regional and state significant developments within the Shire.

Tuesday 21 April 2020

·    Attended videoconference with fellow members of Central Northern Regional Libraries for quarterly update (as Council’s CNRL Library Delegate).

 


Ordinary Council Meeting Agenda                                                                       28 April 2020

8.2         Mayoral Minute - Call from LGNSW for COVID19 Financial Support

Responsible Officer:    Catherine Redding, Mayor

Author:                         Catherine Redding, Mayor

Attachments:               Nil

 

Recommendation

1.   That Council calls on the Federal Government and State Government to urgently deliver financial support and stimulus packages to include the following measures:

a.   Provide an additional Financial Assistance Grant payment to assist Council in covering revenue losses and delays in capital work projects arising from COVID-19.

b.   Increased access to TAFE, VET and other apprenticeship opportunities that Council staff can undertake to address skill shortages.

c.   Increasing Financial Assistance Grants payments to 1% to help Council maintain essential functions and services, acknowledging the increased costs and mounting revenue losses arising from COVID-19, drought and bushfires as well as giving Council the capacity to provide hardship assistance to businesses and residents.

d.   Providing stimulus funding for projects that will help sustain Council operations and boost local economies. This could be achieved through increasing or bringing forward funding under existing funding programs or introducing new programs.

2.   That Council commends the Federal and NSW Governments on their stewardship during this crisis and commits to working in partnership to protect community health and sustain local economies through this crisis.

3.   That Council write to Member for Parkes (and Federal Minister for Local Government) the Hon Mark Coulton MP and Member for Barwon Roy Butler MP seeking their support for increased financial assistance and stimulus funding for local government to help Council maintain essential services and employment during the COVID-19 pandemic.

4.   That Council forward a copy of this resolution to LGNSW.

 

 

COVID-19 DRAFT Motion from LGNSW

The above is a draft motion (in part) from LGNSW seeking Council’s support for lobbying efforts due to the COVID-19 pandemic.

LGNSW is calling on councils to support their campaign for assistance in dealing with the health and economic crisis caused by the COVID-19 pandemic.

The campaign is being coordinated by LGNSW and at a national level by the Australian Local Government Association (“ALGA”).

Council is facing increased costs and at the same time is experiencing declining revenue as we are required to close down facilities and as more and more ratepayers are forced into financial hardship.

Council is doing everything possible to provide support and deliver the services needed to protect community health and keep our communities running during these difficult times. However, if additional assistance is not provided, Council may be forced to cut services, infrastructure maintenance and staff.

It is critical that the local government sector receives adequate funding and resources to coordinate and deliver the goods and services needed as we navigate through, and recover from, natural disasters and the new challenges presented by COVID-19 and its massive impacts on people and our local economies.


Ordinary Council Meeting Agenda                                                                       28 April 2020

8.3         Mayoral Minute - Supplementary COVID-19 Code of Meeting Practice

Responsible Officer:    Catherine Redding, Mayor

Author:                         Lindsay Mason, Director Corporate and Community Services

Attachments:               1.       Draft Supplementary COVID-19 Code of Meeting Practice  

 

Recommendation

1.   That Council, given the current pandemic situation and that Council Meetings are now being held electronically, immediately adopt and apply the Supplementary Code of Meeting Practice to the conduct of its Council Meetings.

2.   That Council place the Supplementary Code of Meeting Practice on public exhibition and receive submissions for a minimum of 42 days, if no submissions are received, the Supplementary Code will be deemed formally adopted by Council, if submissions are received a further report outlining the submissions will be presented to Council for consideration.

 

As I have recently stated publicly, the COVID-19 pandemic has placed our country and state in unpresented times. The pandemic has somewhat forced the State Government’s hand in allowing Council Meetings to be held by videoconference, previously not permissible under the Local Government Act.

Due to this recent change Council staff have prepared a draft Supplementary Code of Meeting Practice to be read in conjunction with Council’s currently adopted Code of Meeting Practice.

This draft Supplementary Code will provide the guidelines to enable Council to operate within electronic based meetings for the foreseeable future.

Taking into consideration the current circumstances and the recent changes made by the State Government as well as the legislative requirements of a councils Code of Meeting Practice it is considered practical and appropriate to adopt and apply the Supplementary Code immediately but further, place the Supplementary Code on exhibition to allow for the community to provide feedback.

Council staff have used their best endeavours in drafting the Supplementary Code, all things considered, especially endeavouring to address the principles of openness and transparency as best as possible considering the current external restrictions in place affecting the conduct of Council Meetings.

Obviously, with the ever-changing impacts of COVID-19, the conduct of Council Meetings may be subject to further change from numerous sources, not limited to:

·    Federal Government Direction.

·    State Government Order.

·    Guidelines and advice from the Office of Local Government.

 


Ordinary Council Meeting Agenda                                                                         28 April 2020

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Ordinary Council Meeting Agenda                                                                       28 April 2020

9            Our Society

THEME 1: OUR SOCIETY

STRATEGIC DIRECTION 1: SAFE, INCLUSIVE AND CONNECTED COMMUNITY

By 2027, we will provide a safe, supportive community where everyone feels welcomes, valued and connected.

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several social priority areas to be actioned over the 2017 - 2018 financial year.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Community development

§  Community health and safety

§  Community arts, events and entertainment

§  Community care services and transport

§  Parks, open spaces and sporting facilities

§  Children, youth and aged care services

§  Disability access services

§  Library services

COMMUNITY OUTCOMES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following social strategic outcomes:

§  Increased community arts, events and entertainment

§  Reduction in anti-social behaviour and public offences

§  Improved community accessibility and inclusiveness

§  Improved sport and recreational services and facilities

§  Improved educational services and learning pathways

§  Improved community health and support services

 

 


Ordinary Council Meeting Minutes                                                                   24 March 2020

 

 

·         NIL REPORTS.


Ordinary Council Meeting Agenda                                                                       28 April 2020

10         Our Environment

THEME 2: OUR ENVIRONMENT

STRATEGIC DIRECTION 2: ENVIRONMENTALLY SUSTAINABLE AND PRODUCTIVE SHIRE

By 2027, we will maintain a healthy balance between our natural and built environments.

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several environmental priority areas to be actioned over the 2017 - 2018 financial year.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Waste management and recycling

§  Environmental planning

§  Planning and development

§  Parks and open spaces

§  Noxious weeds control

§  Floodplain management

§  Water and sewer management

§  Stormwater management

COMMUNITY OUTCOMES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following environmental strategic outcomes:

§  Improved air, water and soil quality

§  Reduction in domestic and industry waste

§  Management of potential impacts from extractive industries

§  Improved emergency service provision and resources

§  Maintenance of heritage sites for future generation

 

 


Ordinary Council Meeting Minutes                                                                   24 March 2020

 

 

·         NIL REPORTS.


Ordinary Council Meeting Agenda                                                                       28 April 2020

11         Our Economy

THEME 3: OUR ECONOMY

STRATEGIC DIRECTION 3: PROGRESSIVE AND DIVERSE ECONOMY

By 2027, we will have developed a strong, diverse economy that attracts, retains and inspires business, industry and tourism growth.

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several economic priority areas to be actioned over the 2017 - 2018 financial year.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Economic development

§  Planning and development

§  Entertainment and conferences

§  Local and regional tourism and events

§  Saleyards

§  Airport

COMMUNITY OUTCOMES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following economic strategic outcomes:

§  Increased community events, conferences and entertainment

§  Increased employment through industry innovation, investment and value adding

§  Established freight hub for the Norther Inland Region

§  Increased housing availability and affordability

§  Broadened economic base

 

 


Ordinary Council Meeting Minutes                                                                   24 March 2020

 

 

·         NIL REPORTS.


Ordinary Council Meeting Agenda                                                                       28 April 2020

12         Our Civic Leadership

THEME 4: OUR CIVIC LEADERSHIP

STRATEGIC DIRECTION 4: COLLABORATIVE AND PROACTIVE LEADERSHIP

By 2027, we will proactively together to achieve our shared vision with strong strategic direction.

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several civic leadership priority areas to be actioned over the 2017 - 2018 financial year.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Integrated strategic planning and reporting

§  Community engagement and consultation

§  Representation and governance

§  Human resource management

§  Customer services

§  Information services

§  Financial services

§  Risk management

§  Compliance and regulation

COMMUNITY OUTCOMES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following civic leadership strategic outcomes:

§  Improved community engagement and decision-making processes

§  Well established community, industry, government and non-government partnerships

§  Well maintained core infrastructure and service provision that delivers public value

§  Transparent and accountable planning and reporting

§  Financial efficiency and sustainability

 

 


Ordinary Council Meeting Agenda                                                                       28 April 2020

12.1       Acceptance of Tenders Under Delegation - March 2020

Responsible Officer:    Darren Raeck, Director Infrastructure Delivery

Author:                         Carlie Lawty, Contracts and Systems Officer

Attachments:               Nil

 

Delivery Program Alignment

4 Leadership

Objective

4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.2 Ensure effective and sound local governance practice

 

 

Executive Summary

Council has conditionally delegated to the General Manager the ability to determine tenders.

One of the conditions was that a cyclic quarterly report be provided to Council outlining the tenders that have been determined under the delegation.

For this reporting period one tender has been determined under delegation.

 

Recommendation

That Council note the determination of tenders under delegation for the period to March 2020.

 

Background

Local Government Amendment (Governance and Planning) Act 2016

Section 377 of the Local Government Act 1993 (“the LG Act”) provides for a council to delegate functions to the general manager. Prior to the Local Government Amendment (Governance and Planning) Act 2016; acceptance of tenders was a function that a council could not delegate.

The LG Act now enables a council to delegate the determination of tenders as long as the tender does not provide services currently provided by members of staff of a council.

Current Situation

Council has delegated to the General Manager the ability to determine tenders, under the following conditions:

1.   That the tender not be in excess of a total of $1,500,000 (ex GST); and

2.   That a cyclic report be submitted to Council on a three (3) monthly basis with information relating to tenders determined under the delegation.

The table below outlines the details of the tenders that have been determined during the reporting period.

Tender/Contract Description

Successful Tenderer

No. of Tenders

(Local Tenders)

Tender

Price

(ex GST)

1.

Contract 2019-20/10 –Supply, Delivery & Installation of Water and Waste Water Pipes

Chiverton Estate Pty Ltd t/as Thompson’s Irrifab

11 (1)

Unit Rates Only

 

Financial Implications

Nil.

Statutory and Policy Implications

Council previously conditionally delegated to the General Manager the ability to determine tenders. The conditions placed on the delegation were:

1.   The authority to determine tenders involving a total of receipts or expenditures not in excess of a total of $1,500,000 (ex GST) and in accordance with the Local Government Act, as amended; and

2.   That a cyclic report be submitted to Council on a three (3) monthly basis with information relating to these tenders.

This report fulfils the second condition of the delegation.

Consultation

External Consultation

Nil.

Internal Consultation

·    Tender Panel.

 


Ordinary Council Meeting Agenda                                                                       28 April 2020

12.2       Delegates Report - Narromine to Narrabri (N2N) Inland Rail Community Consultative Committee - 26 February 2020

Responsible Officer:    Ron Campbell, Councillor

Author:                         Delece Hartnett, Executive Assistant

Attachments:               1.       Narromine to Narrabri (N2N) CCC Minutes - 26 February 2020  

 

Delivery Program Alignment

4 Leadership

Objective

4.1  We will proactively engage and partner with the community and government to achieve our strategic goals

Strategy

4.1.2 Ensure the community is informed and involved in Council activities through implementing quality consultation

 

 

 

Recommendation

That Council note Cr Campbell’s Delegates Report from the Narromine to Narrabri (N2N) Inland Rail Community Consultative Committee held on 26 February 2020.

 

Delegates REPORT

The Narromine to Narrabri (N2N) Inland Rail Community Consultative Committee held a Meeting on Wednesday 26 February 2020.

The Minutes from the meeting are attached.

 


Ordinary Council Meeting Agenda                                                                         28 April 2020

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Ordinary Council Meeting Agenda                                                                       28 April 2020

12.3       Investment Report - March 2020

Responsible Officer:    Lindsay Mason, Director Corporate and Community Services

Author:                         Samantha Ratley, Senior Finance Officer

Attachments:               Nil

 

 

Delivery Program Alignment

4 Leadership

Objective

4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.3 Report in a clear, concise manner that is easily understood

 

 

Executive Summary

Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.

During the month:

·    Three (3) investments matured, totalling $6 million.

·    One (1) new investment were placed, totalling $2 million.

Two million dollars was transferred to the Professional (on call) account in anticipation of upcoming major payments.

Council’s Responsible Accounting Officer has certified that Council’s investments are in accordance with requirements.

 

Recommendation

That Council note the Investment Report for March 2020

 

Background

Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.

Current Situation

The following is a summary of investment movements for March 2020.

Investments maturing during the month:

·    06/03/2020        Defence Bank                       $2,000,000      364 days @ 2.80%

·    18/03/2020        NAB                                       $2,000,000      238 days @ 1.88%

·    25/03/2020        Macquarie Bank                   $2,000,000      203 days @ 1.75%

 

New investments secured during the month:

·    25/03/2020        Macquarie Bank                   $2,000,000      364 days @ 1.70%

 

 

 

 

Investment Rate Summary for March 2020

Average Interest Rate on Investments:                                                           1.71%

Weighted Average Interest Rate on Investments                                           1.61%

Council’s Benchmarks

Bank Bill Swap Rate (BBSW) 90 day index (31/03/2020)[1]                              0.37%

Average 11am Cash Rate                                                                                0.25%

Financial Implications

The interest income for the month:

General Fund                            $11,808

Externally Restricted Funds      $25,000

Water Fund                                $4,911

Sewer Fund                               $14,255

Total Interest Income              $55,974

Statutory and Policy Implications

Clause 212 of the Local Government (General) Regulation 2005 requires Council’s Responsible Accounting Officer to provide a monthly report setting out the details of all money that the Council has invested under section 625 of the Local Government Act 1993.

It is certified that Council’s investments have been made in accordance with:

·    Local Government Act 1993.

·    Local Government (General) Regulation 2005.

·    Ministerial Investment Order dated 12 January 2011.

·    Council’s Investment Policy dated 15 August 2017.

Consultation

External Consultation

Nil.

Internal Consultation

·    Responsible Accounting Officer.

 

 


Ordinary Council Meeting Agenda                                                                       28 April 2020

12.4       Timetable for 2020/2021 Operational Plan

Responsible Officer:    Nicholas Ross, Executive Manager Corporate Planning & Workforce

Author:                         Maree Bales, Corporate Planning and Audit Officer

Attachments:               Nil

 

Delivery Program Alignment

4 Leadership

Objective

4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.2 Ensure effective and sound local governance practice

 

 

Executive Summary

Due to the COVID-19 pandemic, the Office of Local Government (“OLG”) has modified and extended the dates for councils to finalise their Operational Plans for the 2020/2021 delivery period.  This report outlines the changes to the schedule of delivery.

 

Recommendation

1.   That Council change its meeting schedule, as per below, to allow for a revised timetable for adoption of 2020/2021 Operational Plan:

a.   Extraordinary Council Meeting Tuesday 19 May 2020; at which the Draft 2020/2021 Operational Plan will be presented for endorsement and public exhibition as well as the March 2020 Quarterly Budget Review Statement and Service Plan Quarterly Report.

b.   Ordinary Council Meeting Tuesday 30 June 2020; rescheduled from 23 June to 30 June, at which the adoption of the 2020/2021 Operational Plan can occur.

 

Background

Under the Local Government Act 1993, Council must prepare an Operational Plan outlining the activities to be undertaken, Council’s Operational Budget, Fees and Charges, Revenue Policy and Capital Works Program each financial year. The Operational Plan must be adopted before the beginning of each financial year.

Current Situation

The COVID-19 pandemic has caused an exceptional set of circumstances with unprecedented impacts.

Council proposes to apply the included revised timetable for the adoption of the 2020/2021 Operational Plan.  This will provide an additional period from 28 April to 19 May 2020, to finalise the draft Operational Plan ready for public exhibition.

 

 

Meeting

Dates

Description

Extraordinary Council Meeting

Tuesday 19 May 2020

Endorsement of Draft 2020/2021 Operational Plan.

 

Friday 22 May 2020 – Monday 22 June 2020

Public exhibition period (minimum of 28 days)

Ordinary Council Meeting

Tuesday 30 June 2020

Adoption of 2020/2021 Operational Plan.

Financial Implications

Nil.

Statutory and Policy Implications

To provide NSW councils with flexibility to adjust to the rapidly shifting circumstances and to allow them to provide appropriate financial support to their local communities, sub-section 405(1) of Local Government Act 1993, has been temporarily modified allowing an extension to 1 August 2020.

The proposed timetable at this stage will adhere to the LG Act deadline without Council needing to utilise the modified deadline.

Consultation

Internal Consultation

·    Executive and senior management.

 

 


Ordinary Council Meeting Agenda                                                                       28 April 2020

12.5       Effects of COVID-19 Update

Responsible Officer:    Stewart Todd, General Manager

Author:                         Stewart Todd, General Manager

Attachments:               Nil

 

Delivery Program Alignment

4 Leadership

Objective

4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.3 Report in a clear, concise manner that is easily understood

 

 

Executive Summary

Several Federal and State Government Directions and Orders have been issued concerning the COVID-19 pandemic that have affected the operations of Council.

The Directions and Orders have impacted Council’s service delivery and provision in different ways across Council’s services. Many face to face Council run facilities have now closed to the public but continue to operate via phone and email contact.

Council has enacted it’s Pandemic Response Plan and has been actively monitoring its implementation for a number of weeks.

Council is maintaining a very active presence and oversight on the Local Emergency Management Committee. The LEMC is attended by a number of agencies based across our Local Government Area.

 

Recommendation

1.   That Council note the April 2020 effects of COVID-19 update report.

 

Background

A number of Federal and State Government Directions and Order have been issued affecting the operations of Council.

NSW Health Orders can be viewed here.

Council enacted it’s Pandemic Response Plan and has been actively monitoring the implementation of the plan for over a month.

Current Situation

Current Council Service Delivery1

·    Narrabri Aquatic Centre – CLOSED

·    Playgrounds – CLOSED

·    Skateparks – CLOSED

·    Outdoor gym equipment – CLOSED

·    The Crossing Theatre – OPEN with the following restrictions:

o The Crossing Theatre Café: serving takeaway coffee and meals only.

o The Crossing Theatre Cinemas: CLOSED

·    Narrabri Shire Council Administration Building – CLOSED TO PUBLIC

·    Narrabri Region Visitor Information Centre – CLOSED TO PUBLIC

·    Pilliga Bore Baths – CLOSED

·    Parks and open spaces – OPEN

o for the purpose of exercise activities in line with social distancing measures (2 person maximum/family only rule).

·    Narrabri Shire Libraries – CLOSED TO PUBLIC

·    Waste facilities/transfer stations – OPEN

o During the current COVID-19 pandemic, Council would like to remind the community to observe Council’s advice to limit all non-essential visits to Shire Waste Management Facilities to ensure that all essential services are still being provided throughout this pandemic. We have continued to experience a high number of residents attending the facility with non-urgent material and would like to remind residents to use their kerbside waste collection services (red, yellow and green bins) as a priority and only attend the landfill facilities if absolutely necessary. Council want to ensure the safety of our employees and that social distancing with staff and other persons at the landfill is to be maintained at all times.

·    Waste (Kerb-side) Collection Services – kerb-side waste collections continue as normal.

Council’s service provision and availability of facilities is being guided by the various Federal and State Government Directions and Orders. Bearing the directions and orders Council is endeavouring to maintain service provision for the Shire.

1: Service delivery and provision details correct at time of report preparation.

Pandemic Response Team

Council’s Pandemic Response Team is made up of Council staff across the organisation. The Team has up until recently been meeting daily to discuss pandemic associated issues, however the meeting schedule has now been reduced to three meetings per week.

Local Emergency Management Committee

Council’s Director Infrastructure Delivery, as the Local Emergency Management Officer (“LEMO”) has been working closely with the Local Emergency Operations Controller (“LEOCON”) and hosting weekly Local Emergency Management Committee (“LEMC”) meetings. The LEMC deals with region and area-based issues and coordination. The LEMC is attended by a number of agencies based across our Local Government Area.

Local Government (COVID-19) Splinter (Interim) Award

Council opted in early to the proposed splinter award. Council has been liaising with relevant Local Government unions with regards to the drafting and finalisation of the splinter award.

Financial Implications

Nil.

Statutory and Policy Implications

Nil.

Consultation

Nil.

    


Ordinary Council Meeting Minutes                                                                   24 March 2020

13         Confidential (Closed Council) Meeting  

Recommendation

That Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items:

13.1       Culgoora Road Acquisition

This matter is considered to be confidential under Section 10A(2) - (c) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 

Recommendation

That Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out aloud.

 

 

14         Meeting Closed



[1] Source: www.asx.com.au