I hereby give notice that an Ordinary Meeting of Council will be held on:

 

Date:

Tuesday, 25 February 2020

Time:

1.00pm

Location:

Narrabri Shire Council Chambers

46-48 Maitland Street

Narrabri

Agenda

 

Ordinary Council Meeting

25 February 2020

 

Stewart Todd

General Manager

 

 


Ordinary Council Meeting Agenda                                                               25 February 2020

PUBLIC FORUM (held outside formal Council Meeting)

 

The Council may hold a public forum prior to each Ordinary Meeting of the Council for the purpose of hearing oral submissions from members of the public on items of business to be considered at the meeting (listed on the Agenda).

 

Public forums may also be held prior to Extraordinary Council Meetings and meetings of committees of the Council.

 

Public forums are to be chaired by the mayor or their nominee.

 

Request to Speak in the Public Forum

 

To speak at a public forum, a person must first make an application to the Council in the approved form. Applications to speak at the public forum must be received by 5pm on the working day before the date on which the public forum is to be held and must identify the item of business on the agenda of the Council meeting the person wishes to speak on, and whether they wish to speak ‘for’ or ‘against’ the item.

 

Approved speakers at the public forum are to register with the Council any written, visual or audio material to be presented in support of their address to the Council, and to identify any equipment needs at 5pm on the working day before the Public Forum.

 

The General Manager or their delegate may refuse to allow such material to be presented.

 

A person may apply to speak on no more than 2 items of business on the agenda of the Council Meeting.

 

Legal representatives acting on behalf of others are not to be permitted to speak at a public forum unless they identify their status as a legal representative when applying to speak at the public forum.

 

The General Manager or their delegate may refuse an application to speak at a public forum.

 

No more than three (3) speakers are to be permitted to speak ‘for’ or ‘against’ each item of business on the agenda for the Council Meeting.

 

If more than the permitted number of speakers apply to speak ‘for’ or ‘against’ any item of business, the general manager or their delegate may, in consultation with the mayor or the mayor’s nominated chairperson, increase the number of speakers permitted to speak on an item of business, where they are satisfied that it is necessary to do so to allow the council to hear a fuller range of views on the relevant item of business.

 

Each speaker will be allowed three (3) minutes to address the Council. This time is to be strictly enforced by the Chairperson.

 

The Chairperson of the meeting can grant one extension of up to a maximum of two (2) minutes, should further information, be considered to be important to the Council. This is solely at the discretion of the Chair.

 

Speakers at public forums must not digress from their nominated item on the agenda. If a speaker digresses to irrelevant matters, the Chairperson is to direct the speaker not to do so. If a speaker fails to observe a direction from the chairperson, the speaker will not be further heard.

 

A councillor (including the chairperson) may, through the chairperson, ask questions of a speaker following their address at a Public Forum. Questions put to a speaker must be direct, succinct and without argument. Debate will not be permitted by the speaker, Councillors or staff.

 

Speakers are under no obligation to answer a question. Answers by the speaker, to each question are to be limited to three (3) minutes.

 

Speakers at public forums cannot ask questions of the Council, Councillors or Council staff.

 

The general manager or their nominee may, with the concurrence of the chairperson, address the council for up 5 minutes in response to an address to the council at a public forum after the address and any subsequent questions and answers have been finalised.

 

Where an address made at a public forum raises matters that require further consideration by council staff, the general manager may recommend that the council defer consideration of the matter pending the preparation of a further report on the matters.

 

The “Request to Speak in Public Forum”, at an Ordinary Council Meeting, can be obtained, from Council’s Administration Office, or by downloading it from Council’s website at:

 

http://www.narrabri.nsw.gov.au/speaking-at-public-forum-1232.html

 

Use of mobile phones and

unauthorised recording of meetings

Councillors, council staff and members of the public must ensure that mobile phones are turned to silent during meetings of the council and committees of the council.

(Clause 15.20 Code of Meeting Practice)

A person must not live stream or use an audio recorder, video camera, mobile phone or any other device to make a recording of the proceedings of a meeting of the council or a committee of the council without the prior authorisation of the Council.

(Clause 15.21 Code of Meeting Practice)

AUDIO RECORDING NOTICE

Council advises that this Meeting will be recorded for the purpose of webcasting, and made available on the Internet. As such, all those present should refrain from making any defamatory statements. It is requested that Councillors within the duration of the Meeting, limit discussions to only the business on the agenda and what is permissible under our Code of Meeting Practice.

(Clause 5.2 Code of Meeting Practice)

 

Mayor

Cr Cathy Redding

Deputy Mayor

Cr Cameron Staines

Cr Maxine Booby

Cr Ron Campbell

Cr Ron Campey

Cr Lloyd Finlay

Cr Robert Kneale

Cr Ann Loder

Cr Annie McMahon

 

General Manager

 

Mr Stewart Todd

 

Director

Infrastructure

Delivery

Mr Darren Raeck

 

Director

Corporate and Community Services

Mr Lindsay Mason

 

Executive Manager Planning and

Environment

Mr Daniel Boyce


 


Ordinary Council Meeting Agenda                                                               25 February 2020

AGENDA

1          Opening Prayer by a Member of the Narrabri Minister’s Fraternal 9

2          Acknowledgement of Country. 9

3          Apologies/Granting of Leave of Absences. 9

4          Declaration of Pecuniary and Non- Pecuniary Interests. 9

5          Items to be Considered in the Confidential (Public Excluded) Meeting. 9

6          Presentations. 10

7          Confirmation of Minutes. 10

8          Mayoral Minute. 26

8.1            Mayoral Minute - Mayoral Appointments for December 2019/January/February 2020. 26

8.2            Mayoral Minute - Waiving of Swimming Pool Fees - Season Ticket Holders. 29

9          Our Society. 31

9.1            2020 Western Division of Councils Annual Conference. 32

9.2            Grant Activity Report - 1 July 2019 to 31 December 2019. 35

9.3            Supply of Water to Narrabri Golf Club due to failed bore. 41

9.4            Northern Inland Academy of Sport (NIAS) Partnership Proposal 2020 - Request for Council Support 43

10       Our Environment. 53

10.1          Modification to Tarrawonga Coal Mine. 54

11       Our Economy. 62

11.1          Draft Local Strategic Planning Statement and Growth Management Strategy. 63

12       Our Civic Leadership. 68

12.1          Operational and Service Plan Quarterly Report - December 2019. 69

12.2          Delivery Program 6 Monthly Progress Report - December 2019. 72

12.3          Quarterly Budget Review Statement - December 2019. 74

12.4          2018/2019 Annual Financial Statements. 89

12.5          Investment Report - December 2019. 91

12.6          Investment Report - January 2020. 95

12.7          Fraud and Corruption Policy. 99

12.8          Renewal of Alcohol Free Zones. 108

12.9          Acceptance of Tenders Under Delegation - December 2019. 119

12.10       Minutes of the Audit, Risk and Improvement Committee. 121

12.11       Notice of Rescission - Vickery Mine Extension. 128

12.12       Narrabri Gas Project - Voluntary Planning Agreement 130

13       Confidential (Closed Council) Meeting. 133

13.1          Contract 2018-19/22 - Wee Waa & Boggabri Sewage Treatment Plant Upgrade and Narrabri Sewer Pump Station Improvement Works. 133

13.2          Land Acquisition Plan. 133

14       Meeting Closed. 133

 


1            Opening Prayer by a Member of the Narrabri Minister’s Fraternal

Members and officers are asked to be upstanding for the opening prayer.

2            Acknowledgement of Country

I’d like to begin by acknowledging the Traditional Owners of country throughout Australia, and in particular the Gomeroi People of the Kamilaroi Nation, and recognise their continuing connection to land, waters and culture.

We pay our respects to their Elders past, present and emerging.

3            Apologies/Granting of Leave of Absences

 

4            Declaration of Pecuniary and Non- Pecuniary Interests

Councillors are reminded of their obligation to declare their interest in any matters listed before them.

In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.

Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.

Councillors must state their reasons in declaring any type of interest.

5            Items to be Considered in the Confidential (Public Excluded) Meeting

Extract from Council’s Code of Meeting Practice:

14        CLOSURE OF COUNCIL MEETINGS TO THE PUBLIC

Grounds on which meetings can be closed to the public

14.1     The council or a committee of the council may close to the public so much of its meeting as comprises the discussion or the receipt of any of the following types of matters:

(a)     personnel matters concerning particular individuals (other than councillors),

(b)     the personal hardship of any resident or ratepayer,

(c)     information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business,

(d)     commercial information of a confidential nature that would, if disclosed:

(i)    prejudice the commercial position of the person who supplied it, or

(ii)   confer a commercial advantage on a competitor of the council, or

(iii)  reveal a trade secret,

(e)     information that would, if disclosed, prejudice the maintenance of law,

(f)      matters affecting the security of the council, councillors, council staff or council property,

(g)     advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege,

(h)     information concerning the nature and location of a place or an item of Aboriginal significance on community land,

(i)      alleged contraventions of the council’s code of conduct.

             Note: Clause 14.1 reflects section 10A(1) and (2) of the Act.

14.2     The council or a committee of the council may also close to the public so much of its meeting as comprises a motion to close another part of the meeting to the public.

                         Note: Clause 14.2 reflects section 10A(3) of the Act.

The following matters will be considered in the Closed (Public Excluded) Meeting:

13.1       Contract 2018-19/22 - Wee Waa & Boggabri Sewage Treatment Plant Upgrade and Narrabri Sewer Pump Station Improvement Works

13.2       Land Acquisition Plan

 

6            Presentations

Presentation requests received to date:

1.                  Mr Geoff Allen – Forsyths, will be presenting Council’s Financial Reports, associated with Agenda Item 12.4

7            Confirmation of Minutes

Recommendation

That the minutes of the Ordinary Meeting of the Narrabri Shire Council held on 17 December 2019 comprising Minute Nos 284/2019 to 318/2019 as circularised be confirmed and signed as a correct record by the Mayor.


Ordinary Council Meeting Minutes                                                              25 February 2020

MINUTES OF narrabri SHIRE council
Ordinary Council Meeting
HELD AT THE
Narrabri Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON
Tuesday, 17 December 2019 AT 1.37Pm

 

PRESENT:                 Cr Catherine Redding (Mayor), Cr Cameron Staines (Deputy Mayor), Cr Maxine Booby, Cr Ron Campbell, Cr Ron Campey, Cr Lloyd Finlay, Cr Robert Kneale, Cr Ann Loder, Cr Annie McMahon.

IN ATTENDANCE:     Stewart Todd (General Manager), Evan Harris (Acting Director Infrastructure Delivery), Lindsay Mason (Director Corporate and Community Services), Daniel Boyce (Executive Manager Planning and Environment), Delece Hartnett (Minute Clerk).

 

Proceedings of the meeting commenced at 1.37pm.

1            Opening Prayer by a Member of the Narrabri Minister’s Fraternal

Members and officers were upstanding for the opening prayer by Rev John Westendorp, in association with the Narrabri Ministers Fraternal.

2            Acknowledgement of Country

The Mayor acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and the Council paid its respects to Elders past, present and emerging.

3            Apologies/Granting of Leave of Absences

Nil.

4            Declaration of Pecuniary and Non- Pecuniary Interests

Councillors are reminded of their obligation to declare their interest in any matters listed before them.

In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.

Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.

Councillors must state their reasons in declaring any type of interest.

COUNCILLOR

ITEM NUMBER

PECUNIARY/

NON-PECUNIARY

REASON

Cr Campbell

12.9

Pecuniary

Fieldwork contractor.

Cr Finlay

10.3

Pecuniary

Lease land and house off Whitehaven Coal.

 

5            Items to be Considered in the Confidential (Public Excluded) Meeting

Minute  284/2019

Moved:       Cr Robert Kneale             Seconded:       Cr Maxine Booby

That the following matters will be considered in the Closed (Public Excluded) Meeting:

13.1       Contract 2017-18/14 - Narrabri Water Supply Augmentation

13.2       Australia Day Award 2020 Nominations

 

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:           Nil

carried 9/0

 

6            Presentations

Nil.

7            Confirmation of Minutes

Minute  285/2019

Moved:       Cr Ron Campey               Seconded:       Cr Annie McMahon

That the minutes of Ordinary Meeting of the Narrabri Shire Council held on 26 November 2019 comprising Minute Nos 252/2019 to 283/2019 as circularised be confirmed and signed as a correct record by the Mayor.

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:           Nil

carried 9/0

8            Mayoral Minute

8.1         Mayoral Minute - Mayoral Appointments for November/December 2019

Minute  286/2019

Moved:       Cr Catherine Redding

That Council note the Mayoral Appointments for the period November/December 2019.

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:           Nil

carried 9/0

 

Cr Campbell proposed that Council deal with an item of business to waive Shire swimming pool fees.

 

Minute  287/2019

Moved:       Cr Cameron Staines        Seconded:       Cr Annie McMahon

That Council determine to consider the business proposed by Cr Campbell; concering the waiving of Shire swimming pool fees, at this meeting.

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:           Nil

carried 9/0

 

The Mayor ruled that the business to be of great urgency on the grounds that the business requires a decision by Council before the next Ordinary Council Meeting which is scheduled for 25 February 2020.

 

WAIVING OF SHIRE SWIMMING POOL FEES FOR CHRISTMAS/NEW YEAR PERIOD 2019/2020

Minute  288/2019

Moved:       Cr Ron Campbell             Seconded:       Cr Cameron Staines

  1. That Council waive all Narrabri Shire swimming pool entry fees from Monday, 23 December 2019 until the end of the summer School Holiday period at the beginning of 2020.
  2. That Council request the General Manager to prepare a report on a manner in which to fairly deal with season ticket holders; one such option could be when season tickets are renewed for the following swimming season, renewed season ticket holders are charged at 11/12 of the fee set by Council.

 

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:           Nil

carried 9/0

 

Minute  289/2019

Moved:       Cr Catherine Redding      Seconded:       Cr Ron Campey

That Council bring forward Agenda Items 12.9 – Notice of Rescission Narrabri Gas Project; and 10.3 – Assessment of the Community Benefits associated with the proposed Vickery Coal Mine Extension Project.

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:           Nil

carried 9/0

9            Our Society

At 1:53 pm, Cr Campbell declared a pecuniary interest in relation to item 12.9, due to being a fieldwork contractor of the proponent and was not present at or in sight of the meeting during the consideration of item.

12.9       Notice of Rescission - Narrabri Gas Project

Minute  290/2019

Moved:       Cr Ann Loder                   Seconded:       Cr Ron Campey

That:

i)       Resolution no. 260/2019 titled ‘Item 12.1 – Narrabri Gas Project’ that was passed on Tuesday 26 November 2019 of the Ordinary Council Meeting be rescinded, that reads:

1.       That Council adopt the attached draft submission on the Narrabri Gas Project and submit the document to the New South Wales Government.

2.       That Council commend Santos on their commitment to addressing Council’s concerns on their EIS submission.

3.       That Council support the Narrabri Gas Project.

ii)      And that this resolution be replaced with the following:

(a)     That Council adopt the attached draft submission on the Narrabri Gas Project and submit the document to the New South Wales Government.

In Favour:        Crs Ron Campey, Robert Kneale and Ann Loder

Against:           Crs Catherine Redding, Cameron Staines, Maxine Booby, Lloyd Finlay and Annie McMahon

lost 3/5

 


 

Suspension of Standing Orders

Minute  291/2019

Moved:       Cr Annie McMahon         Seconded:       Cr Maxine Booby

A motion was moved that Council suspend standing orders at 2.14pm.

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:           Crs Ron Campey and Ann Loder

carried 6/2

 

Resumption of Standing Orders

Minute  292/2019

Moved:       Cr Maxine Booby            Seconded:       Cr Annie McMahon

A motion was moved that Council resume standing orders at 2.59pm.

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:           Nil

carried 8/0

 

Minute  293/2019

Moved:       Cr Ann Loder                   Seconded:       Cr Robert Kneale

That Council recommit Agenda Item No. 12.9 – Rescission Motion – Narrabri Gas Project, to the December 2019 Ordinary Council Meeting, under section 17.18 of the Code of Meeting Practice.

In Favour:        Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:           Nil

carried 8/0

 

Minute  294/2019

Moved:       Cr Ann Loder                   Seconded:       Cr Robert Kneale

That Council delay discussion on the Rescission Motion – Narrabri Gas Project, Agenda Item 12.9, until the February 2020 Ordinary Council Meeting.

In Favour:        Crs Ron Campey, Robert Kneale and Ann Loder

Against:           Crs Catherine Redding, Cameron Staines, Maxine Booby, Lloyd Finlay and Annie McMahon

lost 3/5

 

Minute  295/2019

Moved:         Cr Maxine Booby                    Seconded:          Cr Lloyd Finlay

That Council resolve to move into Closed Council at 3.13pm, to further discuss Agenda Item 12.9 – Rescission Motion – Narrabri Gas Project.

In Favour:           Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay and Robert Kneale

Against:               Crs Ann Loder and Annie McMahon

carried 6/2

 

Minute  296/2019

Moved:         Cr Maxine Booby                    Seconded:          Cr Lloyd Finlay

That Council resolve to return to open Council at 3.33pm, to further discuss Agenda Item 12.9 – Rescission Motion – Narrabri Gas Project.

In Favour:           Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 8/0

 

Minute  297/2019

Moved:         Cr Ann Loder                            Seconded:          Cr Ron Campey

That Council rescind the following:

i)          Resolution no. 260/2019 titled ‘Item 12.1 – Narrabri Gas Project’ that was passed on Tuesday 26 November 2019 of the Ordinary Council Meeting be rescinded, that reads:

1.         That Council adopt the attached draft submission on the Narrabri Gas Project and submit the document to the New South Wales Government.

2.         That Council commend Santos on their commitment to addressing Council’s concerns on their EIS submission.

3.         That Council support the Narrabri Gas Project.

ii)        And that this resolution be replaced with the following:

(a)       That Council adopt the attached draft submission on the Narrabri Gas Project and submit the document to the New South Wales Government.

 

In Favour:           Crs Ron Campey, Robert Kneale and Ann Loder

Against:               Crs Catherine Redding, Cameron Staines, Maxine Booby, Lloyd Finlay and Annie McMahon

lost 3/5

 

At 3:41 pm, Cr Finlay declared a pecuniary interest in relation to item 10.3, due to leasing house and land from Whitehaven and was not present at or in sight of the meeting during the consideration of item.

Cr Campbell declared a pecuniary interest in relation to item 10.3, due to having a contract with Whitehaven and was not present at or in sight of the meeting during the consideration of item.

At 3:41 pm, Cr Cameron Staines left the meeting, and did not return to the meeting.

 

10.3           Assessment of the Community Benefits associated with the proposed Vickery Coal Mine Extension Project

Minute  298/2019

Moved:         Cr Ron Campey                       Seconded:          Cr Ann Loder

That Council make a submission to the NSW Government and Independent Planning Commission objecting to the Vickery Extension Project on the basis that it is not in the public interest.

 

In Favour:           Crs Catherine Redding, Ron Campey, Robert Kneale, Ann Loder and Annie McMahon

Against:               Cr Maxine Booby

carried 5/1

 

At 3:59 pm, Cr Ron Campey left the meeting, and did not return to the meeting.

At 4:00 pm, Cr Lloyd Finlay returned to the meeting.

At 4:00 pm, Cr Ron Campbell returned to the meeting.

9.1             Delegates Report - Narrabri District Health Service Advisory Committee Meeting - 11 November 2019

Minute  299/2019

Moved:         Cr Ann Loder                            Seconded:          Cr Annie McMahon

That Council note Cr Loder’s Delegates Report from the Narrabri District Health Service Advisory Committee Meeting held on Monday 11 November 2019.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 7/0

 

Minute  300/2019

Moved:         Cr Ann Loder                            Seconded:          Cr Annie McMahon

That at 4.03pm, Council bring forward Agenda Item 12.10 – Proposed Bunnings, Narrabri.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 7/0

 

12.10        Proposed Bunnings Narrabri

Minute  301/2019

Moved:         Cr Lloyd Finlay                         Seconded:          Cr Robert Kneale

That Council note the update on the proposed Bunnings, Narrabri.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 7/0

 

At 4:07 pm, Cr Annie McMahon left the meeting.

 

9.2             Report on the Annual General and Ordinary Meetings of Central Northern Regional Library (CNRL) held in Tamworth- 13 November 2019

Minute  302/2019

Moved:         Cr Catherine Redding           Seconded:          Cr Maxine Booby

1.    That Council notes the report on the Annual General and Ordinary Meetings of the Central Northern Regional Library (CNRL) Committee, held in Tamworth 13 November 2019.

2.    That Council accept the CNRL draft budget for 2020-2021.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale and Ann Loder

Against:               Nil

carried 6/0

 

At 4:10 pm, Cr Annie McMahon returned to the meeting.

 

9.3             Report Requesting Council support Phase Two of the Renew Our Libraries Strategy

Minute  303/2019

Moved:         Cr Maxine Booby                    Seconded:          Cr Lloyd Finlay

That Council supports the Phase Two of the Renew Our Libraries in the following ways:

a.    Council makes representation to the local State Member, Roy Butler, in relation to the need for a sustainable state funding model for the ongoing provision of public library services.

b.    Council writes to the Hon. Don Harwin, Minister for the Arts and the Hon. Walt Secord, Shadow Minister for the Arts, calling for bi-partisan support for Consumer Price Index (CPI) indexation of state funding for NSW public libraries, as well as legislation of all elements of the 2019-2020 to 2022-2023 NSW state funding model.

c.     Council endorses the distribution of the NSW Public Libraries Association library sustainable funding advocacy information in Council Libraries.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 7/0

 

10          Our Environment

10.1           Leards Forest Precinct Environmental Trust Funding Applications - December 2019

Minute  304/2019

Moved:         Cr Lloyd Finlay                         Seconded:          Cr Robert Kneale

That Council, pursuant to the provisions of section 356 of the Local Government Act 1993, grant financial assistance from the Environmental Grant Program to the Boggabri Church for the amount of $11,550.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 7/0

 

10.2           Community Participation Plan - For Planning Functions

Minute  305/2019

Moved:         Cr Ann Loder                            Seconded:          Cr Maxine Booby

That Council adopt the Community Participation Plan – For Planning Functions.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 7/0

11          Our Economy

Nil reports.

12          Our Civic Leadership

12.1           Delegates Report - Narrabri Gas Project Community Consultative Committee - 12 November 2019

Minute  306/2019

Moved:         Cr Ann Loder                            Seconded:          Cr Robert Kneale

That Council note Cr Loder’s Delegates Report from the Narrabri Gas Project Community Consultative Committee Meeting held on Tuesday 12 November 2019.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 7/0

 

12.2           Delegates Report - New England Joint Organisation Meeting - November 2019

Minute  307/2019

Moved:         Cr Catherine Redding           Seconded:          Cr Annie McMahon

That Council note Mayor Redding’s Delegates Report on the New England Joint Organisation (NEJO) Meeting held on Monday 25 November 2019.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 7/0

Minute  308/2019

Moved:         Cr Robert Kneale                    Seconded:          Cr Lloyd Finlay

  1. Council’s preferred NEJO Membership rate is $5,000 per annum.
  2. Council support as its alternative NEJO Membership rate ‘Fee Structure A’.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 7/0

 

12.3           Minutes of the Narrabri Airport Advisory Committee Meeting held on 3 December 2019

Minute  309/2019

Moved:         Cr Maxine Booby                    Seconded:          Cr Lloyd Finlay

That the Minutes of the Narrabri Airport Advisory Committee Meeting held on 3 December 2019 be received and the recommendations therein be adopted.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 7/0

 

12.4           Minutes of The Crossing Theatre Advisory Committee Meeting held on 27 November 2019

Minute  310/2019

Moved:         Cr Robert Kneale                    Seconded:          Cr Lloyd Finlay

That the Minutes of The Crossing Theatre Advisory Committee Meeting held on 27 November 2019 be received and the recommendations therein be adopted.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 7/0

 

12.5           2020 Council Elections Update

Minute  311/2019

Moved:         Cr Maxine Booby                    Seconded:          Cr Ron Campbell

1.    That Council note the cost of the 2020 Local Government Election is $156,130 (inc. GST).

2.    That the cost of the election be funded from the restricted asset held for elections being $127,000, with the remainder funded from operating expenses in 2020/21 financial year.

3.    That Council continue to lobby the NSW Government over the increased cost burden to Narrabri Shire Council.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 7/0

 

12.6           Investment Report - November 2019

Minute  312/2019

Moved:         Cr Maxine Booby                    Seconded:          Cr Ann Loder

That Council note the Investment Report for November 2019.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 7/0

 

12.7           Rescind Donation of Council Plant Hire Policy

Minute  313/2019

Moved:         Cr Lloyd Finlay                         Seconded:          Cr Robert Kneale

That Council rescind the Donation of Council Plant Hire Policy.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale and Annie McMahon

Against:               Cr Ann Loder

carried 6/1

 

12.8           2018/2019 Draft Financial Statements

Minute  314/2019

Moved:         Cr Ron Campbell                     Seconded:          Cr Robert Kneale

1.    That the Financial Statements for the year ended 30 June 2019 (including movements in restricted assets) be formally adopted, as presented, for referral to Council’s Auditor.

2.    The Mayor, Deputy Mayor, General Manager and Responsible Accounting Officer be authorised to sign the Statements by Councillors and Management on the preparation of the General Purpose and Special Purpose Financial Statements for the year ended 30 June 2019.

3.    The General Manager be delegated the authority to issue the audited Financial Statements immediately upon receipt of the auditors reports subject to their being no material audit changes or audit issues.

4.    Council present the final audited Financial Statements and Auditors Reports to the public at a public meeting to be held in conjunction with its next available Ordinary Council meeting.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 7/0

 

13          Confidential (Closed Council) Meeting

Minute  315/2019

Moved:       Cr Annie McMahon         Seconded:       Cr Maxine Booby

That at 5.05pm Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items:

13.1       Contract 2017-18/14 - Narrabri Water Supply Augmentation

This matter is considered to be confidential under Section 10A(2) - (c) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

13.2       Australia Day Award 2020 Nominations

This matter is considered to be confidential under Section 10A(2) - (a) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than councillors).

In Favour:        Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:           Nil

carried 7/0

13.1           Contract 2017-18/14 - Narrabri Water Supply Augmentation

Minute  316/2019

Moved:         Cr Annie McMahon               Seconded:          Cr Maxine Booby

  1. That Council note the update on the Narrabri Water Augmentation project.

 

COUNCIL HAS TEMPORARILY WITHHELD RESOLUTIONS 2 – 4 FOR THIS MATTER under Section 10A(2) of the Local Government Act 1993, for the following reasons:

(c)           information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business,

(d)          commercial information of a confidential nature that would, if disclosed:

(i) prejudice the commercial position of the person who supplied it,

(ii) confer a commercial advantage on a competitor of the council

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 7/0

 

At 5:10 pm, Cr Finlay declared a non-pecuniary significant interest in relation to item 13.2 due to a close family member being nominated for an award and was not present at or in sight of the meeting during the consideration of item, and did not return to the meeting.

 

13.2           Australia Day Award 2020 Nominations

Minute  317/2019

Moved:         Cr Maxine Booby                    Seconded:          Cr Annie McMahon

  1. Council determined the recipients of the 2020 Australia Day Awards by a show of hands, they being:

a)             Citizen of the Year – Joint Winners: Mr Peter Carrett and Mr Harvey Black;

b)             Young Citizen of the Year – Emily Shearin;

c)             Community Event of the Year – Back to the ‘Bri;

d)             Environmental Citizen of the Year – Georgia Goodhew;

2.    That Council keep the outcome confidential until Australia Day and announce the winner at the Australia Day Award Ceremony, to be held at Narrabri Golf Club commencing at 4pm.

3.    That Council appoint Deputy Mayor, Cr Cameron Staines, as the Master of Ceremonies for the Australia Day Award Ceremony to be held at Narrabri Golf Club on Sunday, 26 January 2020.

In Favour:           Crs Catherine Redding, Maxine Booby, Ron Campbell, Robert Kneale, Ann Loder and Annie McMahon

Against:               Nil

carried 6/0

 

Minute  318/2019

Moved:       Cr Maxine Booby            Seconded:       Cr Annie McMahon

That at 5.22pm Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out aloud.

In Favour:        Crs Catherine Redding, Maxine Booby, Ron Campbell, Robert Kneale, Ann Loder and Annie McMahon

Against:           Nil

carried 6/0

 

14          Meeting Closed

The Meeting closed at 5.22pm.

 

The minutes of this meeting are scheduled to be confirmed at the Ordinary Council Meeting to be held on 25 February 2020.

 

...................................................

CHAIRPERSON

 


Ordinary Council Meeting Agenda                                                               25 February 2020

8            Mayoral Minute

8.1         Mayoral Minute - Mayoral Appointments for December 2019/January/February 2020

Responsible Officer:    Stewart Todd, General Manager

Author:                         Delece Hartnett, Personal Assistant to GM & Mayor

Attachments:               Nil

 

Recommendation

That Council note the Mayoral Appointments for the period December 2019 and January/February 2020.

 

MAYORAL MINUTE

For the information of Councillors, I provide details of my Mayoral appointments and attendances between the dates (onwards from last Council Meeting) as follows:

Monday 16 December 2019

·    Attended meeting with potential investor to the Shire with General Manager, Economic Development Manager and Executive Manager Planning & Environment also in attendance at the meeting.

Tuesday 17 December 2019

·    Attended ‘Micromex Consulting’ Community Survey Results briefing with Councillors and Executive staff for the recent 2019 Survey that was conducted with residents throughout the Shire.

·    Attended December 2019 Ordinary Council Meeting, with Councillors and senior staff also in attendance.

Wednesday 18 December 2019

·    Attended a ‘welcome’ to the LGNSW representatives that were conducting a ‘famil tour’ of the Shire, sourcing venue/transport and accommodation options, and to speak with key Council personnel to discuss the possibility of holding the LGNSW Annual Water Conference in Narrabri in 2020.

Friday 20 December 2019

·    Attended presentation by the Department of Infrastructure, Transport, Cities and Regional Development, regarding the ‘Inland Rail Presentation’ that was held at The Crossing Theatre, for the study of the long-term economic benefits.

Wednesday 8 January 2020

·    Attended the Narrabri CBD CCTV camera installation set-up and media opportunity with Executive Staff members.

Tuesday 14 January 2020

·    Invited to attend a ‘briefing’ between Narrabri TAFE and interested community members,  regarding: 2020 TAFE NSW course offerings; Narrabri skills requirements as per feedback from industry and other general issues, concerns and key activities for 2020.

Thursday 16 January 2020

·    Attended meeting with Independent Planning Commission representatives regarding a ‘famil tour’ of the Shire and sourcing venue/transport/security and accommodation options, and to speak with key Council personnel to discuss the possibility of holding a hearing in Narrabri in 2020.

Friday 24 January 2020

·    Invited to and ‘welcomed’ the Indigenous Cricket Players (English Touring Team) that Mr Les Knox organised to attend Narrabri Shire for the Australia Day celebrations, at the Narrabri Aboriginal Lands Council office.

·    Assisted in the judging of the Narrabri Shire Snapshot Competition at the Visitor Information Centre, for winning presentation on Sunday 26 January, Australia Day Ceremony – Narrabri.

·    Attended lunch with the Indigenous Cricket Players (English Touring Team) at the Narrabri Fish Farm, whilst they were enjoying a tour of the Shire and surrounds for the day.

·    Attended meeting with Santos representatives to discuss planning agreements, with the General Manager and Executive Manager Planning & Environment also in attendance.

Sunday 26 January 2020

·    Collected Shire Australia Day Ambassador, Mr Len Pascoe, and attended first (of three) Australia Day Events, at 8.00am at the Wee Waa Echo Museum and sharing breakfast with community members

·    Travelled to Boggabri for second Australia Day Event (with Ambassador) to commence at 12 noon, and shared lunch with Boggabri community members.

·    Travelled to Narrabri for main ceremony at the Narrabri Golf Club at 4.00pm, where presentation of the Community Event of the Year; Young Citizen of the Year; Environmental Citizen of the Year and Citizen of the Year were presented. Also presented at this Event were the Shire Snapshot Competition Award Winners. This year the Shire were approached to incorporate the Lord’s Taverners Narrabri Shire Sports Awards within the Australia Day Events, which was a wonderful gesture by the Lord’s Taverners. These were also presented by myself and Mr Len Pascoe, also in attendance.

 

Thursday 30 January 2020

·    Travelled to and attended the Boggabri Workshop Group Meeting with community members, with the Tourism Manager also in attendance.

Monday 3 February 2020

·    Attended ‘meet and greet’ at the Council Chambers with the two ‘Bush Bursary Students’ that will be undertaking two weeks of practical placement at several medical centres and assisting service provision during their time in rural NSW.

Tuesday 4 February 2020

·    Attended February 2020 Councillor Briefing/Workshop day, with Councillors and senior staff also in attendance.

Wednesday 5 February 2020

·    Attended ‘drop in session’ that the ARTC/Inland Rail hosted at the Narrabri Bowling Club, open to the public, regarding the ‘Local Opportunities – Supplier Capability Development Program Session’

Thursday 6 February 2020

·    Attended meeting with prospective ‘alternative energy’ investor for the Shire.

·    Attended ‘Lillian Hulbert Award Committee Meeting’ with Committee Members to discuss applications that had been submitted to the closing date, and further schedule interviews with the Committee and applicants in the coming week.

Friday 7 February 2020

·    Attended meeting with Namoi Water representatives to provide an update on local actions within the Namoi catchment area.

Wednesday 12 February 2020

·    Met with Community Engagement Manager of Whitehaven to discuss the potential of new briefing meetings, community interaction and inclusion, and general day to day operational aspects of how Council and Whitehaven can work together going forward.

Thursday 13 February 2020

·    Attended ‘Lillian Hulbert Award Committee Meeting’ with Committee Members for applicant interviews during a full day, and consultation with Committee Members on outcome of Award recipient.

 

 

 


Ordinary Council Meeting Agenda                                                               25 February 2020

8.2         Mayoral Minute - Waiving of Swimming Pool Fees - Season Ticket Holders

Responsible Officer:    Catherine Redding, Mayor

Author:                         Catherine Redding, Mayor

Attachments:               Nil

 

Recommendation

1.   That Council note the Mayors application of Section 226 of the Local Government Act (‘the Act”) to provide pro rata refunds to eligible season passes as soon as payment details are received, commencing January 2020.

2.   That Council agree to cease providing a refund at 30 December 2020.

 

First Heading

At the December 2019 Ordinary Council Meeting, the following was resolved:

 

At this meeting it was also discussed what would be a fair and equitable way to compensate the current season ticket holders that had pre-paid for their tickets, not knowing that this could be an offer to have fees waived for a period of one month for ‘drought relief’.

I then took the opportunity to discuss with Councillors ‘out of session’ the offer to refund the affected current season ticket holders for the one month that they would have been seen to be ‘out of pocket’, and it was a unanimous decision to contact these specific ticket holders – Shire-wide, and offer them a refund for the period in which the fees had been waived.

Following the Council Meeting, Council Staff commenced investigations into the most fair and efficient way to deal with season ticket holders. There are 187 Season Tickets to be refunded.

Two options were considered in detail.

·    The first being to charge season ticket holders 11/12 of the fee set by Council in the following season.  To defer the refund until the following season (reliant on them purchasing a ticket the following year).

This has the advantage of deferring the necessary paperwork however has the disadvantage of patrons not being able to decide what to do with the refund (must be used on next years seasons pass).

·    The second being to enact a refund immediately. This has the advantage of allowing patrons to decide what they do with the refund however the disadvantage is the immediate administrative requirement to complete refunds.

Following discussions with Staff and in the interest of providing a refund as soon as possible I enacted my Authority under Section 226 of the Local Government Act (“the Act”) to provide the refund as soon as possible (option 2).

This section of the Act outlines that the Mayor may exercise, in cases of necessity, the policy-making functions of the governing body of the Council between meetings of the Council.

In accordance with the Office of Local Government (formally known as the Department of Local Government) Meeting Practice Note No. 16 August 2009; it is best practice to report to Council the utilisation of such powers therefore I commend this Mayoral Minute to the Council.

On 16 January 2020, Council wrote to Season Ticket holders requesting their payment details by 31 January 2020 to enable a refund. Beyond that date, Council will provide refunds on an ad hoc basis until such time all patrons have been reimbursed. Patons who do not provide their details or elect not received a refund in the current year will be provided a subsidy should they elect to purchase a Season Pass for 2020/2021 (pro rata based on their membership in 2019/2020).

It is proposed to cease providing refunds after 30 December 2020 due to time.

 

  


Ordinary Council Meeting Agenda                                                               25 February 2020

9            Our Society

THEME 1: OUR SOCIETY

STRATEGIC DIRECTION 1: SAFE, INCLUSIVE AND CONNECTED COMMUNITY

By 2027, we will provide a safe, supportive community where everyone feels welcomes, valued and connected.

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several social priority areas to be actioned over the 2017 - 2018 financial year.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Community development

§  Community health and safety

§  Community arts, events and entertainment

§  Community care services and transport

§  Parks, open spaces and sporting facilities

§  Children, youth and aged care services

§  Disability access services

§  Library services

COMMUNITY OUTCOMES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following social strategic outcomes:

§  Increased community arts, events and entertainment

§  Reduction in anti-social behaviour and public offences

§  Improved community accessibility and inclusiveness

§  Improved sport and recreational services and facilities

§  Improved educational services and learning pathways

§  Improved community health and support services

 

 


Ordinary Council Meeting Agenda                                                               25 February 2020

9.1         2020 Western Division of Councils Annual Conference

Responsible Officer:    Stewart Todd, General Manager

Author:                         Delece Hartnett, Executive Assistant

Attachments:               Nil

 

Delivery Program Alignment

4 Leadership

Objective

4.1  We will proactively engage and partner with the community and government to achieve our strategic goals

Strategy

4.1.2 Ensure the community is informed and involved in Council activities through implementing quality consultation

 

 

Executive Summary

The Western Division Group of Councils have recently invited Narrabri Shire Council to participate in and attend their Annual Conference, which the 2020 Conference is scheduled to be hosted by Broken Hill City Council. Other member Councils within the Western Division Group include the following:

·    Balranald Shire Council

·    Bourke Shire Council

·    Brewarrina Shire Council

·    Broken Hill City Council

·    Central Darling Shire Council

·    Cobar Shire Council

·    Walgett Shire Council

·    Wentworth Shire Council

 

Recommendation

That Council determine Councillor attendance at the Broken Hill 2020 Western Division of Councils Annual Conference to be held between 18 – 20 March 2020.

 

Background

Council has recently received an invitation to attend the 2020 Western Division of Councils Annual Conference, to be hosted this year in Broken Hill, between Wednesday 18 and Friday 20 March 2020.

In previous years, this Conference has hosted many high-ranking State and Federal Ministers, which could certainly provide timely and opportune information to assist Narrabri Shire Council in gaining insightful regional knowledge that is outside our normal network and communication methods.

 

The confirmed speakers for the 2020 Conference are (as at time of printing) the following:

 

·    The Hon Adam Marshall MP, Minister for Agriculture and Minister for Western NSW on behalf of NSW Premier The Hon. Gladys Berejiklian MP

·    Mayor Darriea Turley AM on behalf of LGNSW Board Director Cr Linda Scott

·    Minister Melinda Pavey - NSW Water Minister

·    Natasha Maclaren-Jones - Parliamentary Secretary for Health

·    The Hon. Mick Vetich MLC - Shadow Minister for Industry and Trade, Rural Roads, Rural Affairs and Western NSW

·    Anne Andrews - Broken Hill City Council

·    Paul Scully MP - Shadow Minister for Natural Resources

·    Penny Sharpe MLC - Deputy Leader of the Opposition in the Legislative Council, Shadow Minster for Family and Community Services, Shadow Minister for Disability Inclusion

·    The Hon Tara Moriarty MLC - Shadow Minister for Crown Lands, Shadow Minister for Mental Health Current Situation

 

The Conference brings together the Councils in the Far West of the State to discuss issues of mutual concern. The Western Division area has over the years been an effective lobby and advocacy group, being one of the most effective and active Local Government Groups in New South Wales.

 

The 2020 Conference will focus on the 4 Pillars of Sustainability – Environmental, Cultural, Social and Economic categories.

 

The Conference aims to bring to the fore the key issues from each of these areas that are of importance to not only the Western Region of NSW but the nation as a whole.

 

Early bird registrations are open now and will close on 14 February 2020.

 

The Conference will be held at the Broken Hill Civic Centre, 31 Chloride Street, with a number of social functions showcasing the City’s unique venues and locations.

Financial Implications

The conference attendance fee is $500.00 per attendee (ex GST).

Flights from Dubbo to Broken Hill (which is the most economical and quickest way to travel) - $1,000 per person (via Rex Airlines, the only provider to Broken Hill).

Accommodation costs for two (2) nights will be approximately $400 (in total) per person for the 2-day conference.

Statutory and Policy Implications

Reporting Requirements of the Payment of Expenses and Provision of Facilities to Councillors Policy

Councillors will report, in writing, in an open session of a Council Meeting on the outcome of the conference, seminar or similar function attended. The report will be submitted to the General Manager (or their delegate) within one (1) month of the Councillor's attendance at the conference, seminar or similar function.

If a number of Councillors attend the same function, a single report may be submitted on behalf of all Councillors that attended, however the report must be signed by all Councillors that were in attendance.

The report to Council will be in writing and include the following:

·    The purpose/subject matter of the conference, including the reason for the attendance of the delegate(s).

·    The agenda of the conference.

·    Any items of interest to Council discussed at the conference.

·    Recommendations for further areas of action or investigation (if applicable).

A Councillor(s) who attend the annual conference of Local Government NSW (LGNSW) do not need to provide a written report to Council.

Consultation

External Consultation

Nil.

Internal Consultation

Nil.

 


Ordinary Council Meeting Agenda                                                               25 February 2020

9.2         Grant Activity Report - 1 July 2019 to 31 December 2019

Responsible Officer:    Lindsay Mason, Director Corporate and Community Services

Author:                         Amanda Wales, Grants Officer

Attachments:               1.       Council Grant Activity Table July 2019-December 2019  

 

Delivery Program Alignment

1 Society

Objective

1.3  Our communities will be provided with facilities and services to increase social connectivity and accessibility

Strategy

1.3.4 Continually improve access to community facilities and services across the Shire

 

 

Executive Summary

This report is to inform Council of grant activity for the period 1 July 2019 to 31 December 2019.

During the period 1 July 2019 and 31 December 2019, Council applied for $12,457,584 in grant funding. The amount of $182,691 was confirmed as approved, with $58,933 unsuccessful, leaving $12,215,960 yet to be determined.

During the period 1 July 2019 to 31 December 2019, Council received confirmation of successful applications in the amount of $35,000 from grant applications lodged in the 2018-2019 financial year.

This provides an overall total of $217,691 in successful grant funding for the period 1 July 2019 to 31 December 2019.

Council’s financial co-contributions to successful grant applications 1 July 2019 to 31 December 2019 was $22,000.

 

Recommendation

That Council note the grant activity report for the period 1 July 2019 to 31 December 2019.

 

Background

The purpose of this report is to inform Council of grant activity for the period the period 1 July 2019 to 31 December 2019.

During the 1 July 2019 to 31 December 2019 period Council has taken the opportunity to apply for 27 grants, most of which relate to drought affected communities, infrastructure and events.

Council employs a dedicated Grants Officer whose primary role is to source new funding for Council projects, to administer existing funded projects and to acquit completed funded projects. The Grants Officer oversees operations of Council’s Community Grants Fund, from application, to review and collation of data, and acquittal. The Grants Officer provides information to community sectors regarding upcoming grant opportunities and offers assistance and advice to these groups in completing their applications. In addition, Council’s Grants Officer provides training to Community Groups, assisting to upskill volunteers with grant writing, reporting and acquittal knowledge. 

Current Situation

During the period 1 July 2019 and 31 December 2019, Council applied for $12,457,584 in grant funding. The amount of $182,691 was confirmed as approved, with $58,933 unsuccessful, leaving $12,215,960 yet to be determined.

Combined with approved funding from applications lodged in the 2018-2019 financial year, this provides an overall total of $217,691 in successful grant funding for the first six months of the 2019-2020 financial year.

Financial Implications

Council’s financial co-contributions to successful grant applications 1 July 2019 and 31 December 2019 was $22,000.

Statutory and Policy Implications

Nil.

Consultation

External Consultation

Council’s Grants Officer consults with community members, government agencies and contractors as required.

Internal Consultation

Internal consultation is undertaken with relevant Council officers as required.

 

 


Ordinary Council Meeting Agenda                                                                                25 February 2020

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Ordinary Council Meeting Agenda                                                               25 February 2020

9.3         Supply of Water to Narrabri Golf Club due to failed bore

Responsible Officer:    Darren Raeck, Director Infrastructure Delivery

Author:                         Darren Raeck, Director Infrastructure Delivery

Attachments:               Nil

 

Delivery Program Alignment

4 Leadership

Objective

4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.1 Engage with the community to determine affordable and acceptable levels of service

 

 

Executive Summary

In November 2019, Narrabri Golf Club bore site failed. Water to the course was only available through the existing town water connections severely limiting the club’s ability to maintain fairways and greens.

Council was approached by the Golf Club to determine a suitable solution to providing water whilst the bore was being repaired. At the time greens were being watered by hand and fairways were drying up quickly due to the warm weather. Council recommended a temporary connection via a metered hydrant on Gibbons Street.

Subsequently the Golf Course found that the existing bore casing had failed, and a new bore needed to be constructed. Water supply to Golf Club bore was not reinstated until late January 2020. During this period the Club used 1,642 kilolitres of water through a metered hydrant (bulk water).

 

Recommendation

That Council provide emergency water use to the Narrabri Golf at the Narrabri Usage Charge Rate, wavering the associated Bulk Water fees during the emergency period.

 

Background

In November 2019, Narrabri Golf Clubs groundwater bore site failed resulting in loss of irrigation water to the course. Council provided access to a metered standpipe on Gibbons Street which was connected into the courses irrigation system via a sprinkler connection.

The bore needed to be replaced which required application to NSWWater for works licence, construction of the bore, replacement of the pump, reinstatement of the pipe and electrical works.

Council supplied a metered stand pipe for Narrabri Golf Club on the 15 November 2019 with start reading of 60 kilolitres. The hydrant was returned on 3 February 2020 with a finishing read of 1702 kilolitres.

Current Situation

Council’s metered hydrant was returned after 11 weeks having passed 1,642 kilolitres of water.

Water supply to the course was reinstated in late January 2020.

Water charges are yet to be sent to the Golf Club.

Financial Implications

Council’s bulk water rate is $3.50 per kilolitre in accordance with 2019/20 Fees and Charges. Given the Golf Club has an existing connection to the course they have requested that the water be provided at the Narrabri 2019/2020 Water Usage Charge of $1.05 per Kilolitre.

1,642 kilolitres at $3.50 =      $5,747.00

1,642 kilolitres at $1.05 =      $1,724.10

Difference =                            $4,022.90

Weekly hire for 11 weeks at $10 per week= $110

Statutory and Policy Implications

The recommendation enclosed within requires Council’s approval to modify the applicable fees and charges.

Consultation

External Consultation

·    Manager Narrabri Golf Club – Paul Gordon.

Internal Consultation

·    Financial Services Manager.

·    Water Services Manager.

 


Ordinary Council Meeting Agenda                                                               25 February 2020

9.4         Northern Inland Academy of Sport (NIAS) Partnership Proposal 2020 - Request for Council Support

Responsible Officer:    Lindsay Mason, Director Corporate and Community Services

Author:                         Amanda Wales, Grants Officer

Attachments:               1.       Northern Inland Academy of Sport - Narrabri  Shire Council Associate Partner Proposal 2020  

 

Delivery Program Alignment

1 Society

Objective

1.1  Community health, safety and support services will adequately meet changing community needs

Strategy

1.1.1 Support and encourage health and wellbeing programs and services to improve resident lifestyles

 

 

Executive Summary

This report reviews a Partnership Proposal submitted to Council from the Northern Inland Academy of Sport (“NIAS”). The proposal outlines a request for a monetary contribution from Council in the amount of $2,000.00 plus GST, which will result in a commitment from NIAS to the following:

·    Hold three (3) NIAS camps in Narrabri, including Rugby Union trials;

·    One (1) community engagement day between NIAS squad and Narrabri Shire Community;

·    Growth in Narrabri Shire athlete numbers compare to 2019 numbers (14 athletes);

·    Council advertising being placed across a range of media in conjunction with NIAS advertising and reports;

·    Complimentary event tickets.

 

Recommendation

That Council review the proposal supplied by Northern Inland Academy of Sport (NIAS) and the availability of Council funding in the amount of $2,000.00 plus GST and determine a course of action.

 

Background

A partnership request which has been made by Northern Inland Academy of Sport (“NIAS”) will cost $2,000.00 plus GST. The return on this investment is a variety of advertising opportunities for Council across a range of media, a commitment to a range of sporting opportunities for Narrabri Shire and a number complementary event tickets. Council has a Community Grants Fund that may be utilised to allocate funds for partnership purposes.

Current Situation

Research shows that the Northern Inland Academy of Sport (“NIAS”) is an incorporated, community-based entity established in 1992.  The aim of NIAS is to identify and prepare talented sportspeople in the Northern Inland region assisting them to reach maximum potential both on and off the field.

NIAS provides opportunities for accessing skill development, athlete and coach support services. The aim of NIAS is to develop individual potential, and support those identified as talented sportspeople in making the transition to higher levels of competition and performance. Through their programmes, NIAS has/will offer the following:

·    Provision of 4,200 scholarships to athletes since 1992.

·    Provision of 400 scholarships to coaches since 1992.

·    Skill development across eleven sports programmes.

·    Sport science testing analysis and support services at a regional and individual level.

·    Life skills education program.

·    Annual sporting events.

The NIAS organisation has developed a partnership proposal which affords Council the opportunity, at a cost of $2,000.00 plus GST, to be promoted as a NIAS Partner. This results in the following benefits for Council:

·    Council name and logo in the monthly NIAS newsletter.

·    Opportunity to advertise in the newsletter free of charge.

·    Council logo in the NIAS Awards booklet (300 copies distributed).

·    Opportunity to advertise in the Annual Repot free of charge.

·    Prominent Logo recognition in the fortnightly NIAS Report printed as a full page in the Northern Daily Leader (readership 36,000).

·    Council will be known as an Associate Partner of the Academy.

·    Council signs can be used at NIAS events.

·    Council logo on NIAS website with Council overview on partner page.

·    Link from NIAS website to Council website.

·    Opportunity for Council advertising on NIAS home page with direct link to Council website.

·    Community Engagement – Association with an organisation focussed on personal growth and development of young athletes.

·    Access to all squad members and coaches (where possible) for promotional purposes, in particular, Narrabri Shire Council events.

·    Opportunity to direct market promotions and specials to NIAS athletes and their parents via NIAS.

·    Invitation to exclusive annual sponsor/partner events – two (2) complimentary tickets per function.

·    Invitation to annual Academy Awards – two (2) complimentary tickets.

·    Three (3) NIAS camps held in Narrabri including Rugby Union trials

·    One (1) community engagement day between NIAS squad and Narrabri community.

·    Commitment to growth In Narrabri Shire NIAS athlete numbers from 2019

Financial Implications

In order to participate in the proposed partnership in the current financial year, Council could allocate funds from the 2019/2020 Community Grants Fund, which has sufficient funds to cover $2,000.00 plus GST.

Statutory and Policy Implications

Nil.

Consultation

External Consultation

·    Northern Inland Academy of Sport (NIAS).

Internal Consultation

Nil.

 

 


Ordinary Council Meeting Agenda                                                                 25 February 2020

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Ordinary Council Meeting Agenda                                                               25 February 2020

10         Our Environment

THEME 2: OUR ENVIRONMENT

STRATEGIC DIRECTION 2: ENVIRONMENTALLY SUSTAINABLE AND PRODUCTIVE SHIRE

By 2027, we will maintain a healthy balance between our natural and built environments.

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several environmental priority areas to be actioned over the 2017 - 2018 financial year.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Waste management and recycling

§  Environmental planning

§  Planning and development

§  Parks and open spaces

§  Noxious weeds control

§  Floodplain management

§  Water and sewer management

§  Stormwater management

COMMUNITY OUTCOMES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following environmental strategic outcomes:

§  Improved air, water and soil quality

§  Reduction in domestic and industry waste

§  Management of potential impacts from extractive industries

§  Improved emergency service provision and resources

§  Maintenance of heritage sites for future generation

 

 


Ordinary Council Meeting Agenda                                                               25 February 2020

10.1       Modification to Tarrawonga Coal Mine

Responsible Officer:    Daniel Boyce, Executive Manager Planning and Environment

Author:                         Daniel Boyce, Executive Manager Planning and Environment

Attachments:               1.       Locality Plan

2.       Draft response to Whitehaven  

 

Delivery Program Alignment

2 Environment

Objective

2.4  The impacts of extractive industries on the environment will be minimised

Strategy

2.4.3 Ground water extractions are maintained in an environmentally sustainable manner to ensure long term viability and quality

 

 

Executive Summary

The Tarrawonga Coal Mine (“Tarrawonga”) is an open cut coal mine which has been in operation since 2006. Due to the ongoing drought conditions, Tarrawonga is seeking to temporarily supplement its existing water supply to enable continuity of production and employment at the Mine.

According to Whitehaven, the Modification does not propose to change the mining operation or any components of the Tarrawonga Coal Mine itself, nor would it materially alter the operational workforce. The Traffic Management Plan for Tarrawonga will be updated to incorporate the Modification.

There are several matters that require clarification from Council’s perspective and in this regard a response has been drafted (Attachment 2).

 

Recommendation

That Council write to Whitehaven and seek clarifications to the matters listed in the draft correspondence attached to the report (Attachment 2).

 

Background

The Tarrawonga Coal Mine (“Tarrawonga”) is an open cut coal mine which has been in operation since 2006. Up to 3 million tonnes per annum (“Mtpa”) of run-of-mine (“ROM”) coal is crushed and screened on-site, and the sized ROM coal is loaded onto road registered trucks for transport via the approved road transport route to the Whitehaven Coal Handling and Preparation Plant (“CHPP”) at Gunnedah (Attachment 1).

An ongoing water supply is required at Tarrawonga for dust suppression, coal crushing and other minor uses. Tarrawonga sources water from surface water and groundwater inflows to the open cut, sediment basins and storage dams and licensed groundwater extraction. Tarrawonga has also sourced water from other sources, subject to availability and agreement with relevant third parties (e.g. the Boggabri Coal Mine) and relevant approvals/licences being in place.

Due to the ongoing drought conditions, Tarrawonga is seeking to temporarily supplement its existing water supply to enable continuity of production and employment at the Mine.

Current Situation

Tarrawonga is seeking approval from the Department of Planning, Industry and Environment for temporary trucking of water from the Vickery Coal Mine to supplement the Tarrawonga’s supply (Attachment 1). The activities associated with the Modification involve:

·    Extraction of groundwater from an existing and approved groundwater bore.

·    Transport of up to approximately 1.6 megalitres per day of groundwater from the Vickery Coal Mine to the Tarrawonga Coal Mine by truck.

·    Water transport by trucks along the Northern Section of the Approved Road Transport Route, with access to the Vickery Coal Mine off Braymont Road.

·    Water haulage during the approved ROM coal dispatch hours under Project Approval 11_0047:

o 6.00 am to 9.15 pm Monday to Friday; and

o 7.00 am to 5.15 pm Saturday.

·    Up to 39 truck movements to and from the Tarrawonga Coal Mine per day (i.e. 78 truck trips per day).

The Tarrawonga Environmental Assessment assessed a maximum of 524 daily heavy vehicle trips associated with the transport of ROM coal (or 262 truck movements to and from the CHPP) on the Northern Section of the Approved Road Transport Route (Attachment 1) to meet the 3 Mtpa production rate.

According to Whitehaven, the total daily truck trips incorporating the Modification would remain below the 524 trips assessed in the Tarrawonga Environmental Assessment.

Extraction of groundwater would be from an existing groundwater bore (Works Approval 90CA807002) which services a historic infrastructure area at the Vickery Coal Mine. Groundwater would continue to be extracted at Whitehaven's bore in accordance with the rules of the Water Management Act 2000 (“WM Act”) and the Water Sharing Plan for the Upper and Lower Namoi Groundwater Sources 2019 and existing water access licences and approvals under the WM Act.

According to Whitehaven, the Modification does not propose to change the mining operation or any components of the Tarrawonga Coal Mine itself, nor would it materially alter the operational workforce. The Traffic Management Plan for Tarrawonga will be updated to incorporate the Modification.

There are several matters that require clarification from Council’s perspective and in this regard a response has been drafted (Attachment 2).

Financial Implications

Nil.

Statutory and Policy Implications

Council will have the opportunity to make a formal submission to the Department of Planning, Industry and Environment once the Modification application is lodged.

Consultation

External Consultation

Nil.

Internal Consultation

Nil.

 


Ordinary Council Meeting Agenda                                                                 25 February 2020

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Ordinary Council Meeting Agenda                                                                 25 February 2020

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Ordinary Council Meeting Agenda                                                               25 February 2020

11         Our Economy

THEME 3: OUR ECONOMY

STRATEGIC DIRECTION 3: PROGRESSIVE AND DIVERSE ECONOMY

By 2027, we will have developed a strong, diverse economy that attracts, retains and inspires business, industry and tourism growth.

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several economic priority areas to be actioned over the 2017 - 2018 financial year.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Economic development

§  Planning and development

§  Entertainment and conferences

§  Local and regional tourism and events

§  Saleyards

§  Airport

COMMUNITY OUTCOMES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following economic strategic outcomes:

§  Increased community events, conferences and entertainment

§  Increased employment through industry innovation, investment and value adding

§  Established freight hub for the Norther Inland Region

§  Increased housing availability and affordability

§  Broadened economic base

 

 


Ordinary Council Meeting Agenda                                                               25 February 2020

11.1       Draft Local Strategic Planning Statement and Growth Management Strategy

Responsible Officer:    Daniel Boyce, Executive Manager Planning and Environment

Author:                         Daniel Boyce, Executive Manager Planning and Environment

Attachments:               1.       Draft Local Strategic Planning Statement (under separate cover)

2.       Draft Growth Management Strategy (under separate cover)  

 

Delivery Program Alignment

3 Economy

Objective

3.2  We will become a logistics hub for the northern inland region

Strategy

3.2.1 Promote Narrabri Shire as a Regional Logistics Hub

 

 

Executive Summary

The Local Strategic Planning Statement (“LSPS”) is a requirement of the NSW Government and must be prepared by Council by 1 July 2020. The LSPS will inform local plans, including amendments to the Narrabri Local Environmental Plan 2012 (“LEP”) and development standards in the Development Control Plans (“DCP”).

To inform the Draft LSPS, the Growth Management Strategy (“GMS”) 2009 has been updated as the background document to the LSPS now known as the Draft GMS 2020.

The Draft LSPS provides a long-term vision for the Shire and sets out planning priorities, principles and actions to accommodate future population growth, support economic development and protect our important environmental and rural landscapes, diverse heritage and unique social assets.

It is recommended that Council place the Draft LSPS and Draft GMS 2020 on public exhibition for a minimum of 28 days and in accordance with Community Participation Plan.

 

Recommendation

1.   That Council place the draft Narrabri Local Strategic Planning Statement on public exhibition for a minimum period of 28 days and in accordance with the Community Participation Plan.

2.   That Council place the draft Growth Management Strategy on public exhibition for a minimum period of 28 days and in accordance with the Community Participation Plan.

3.   That Council receive a further report following public exhibition of the draft Narrabri Local Strategic Planning Statement and draft Growth Management Strategy.

 

Background

The Narrabri Shire Growth Management Strategy (“GMS 2009”) is currently the primary document that guides land use planning and growth in the Narrabri Shire. The GMS 2009 was adopted by Council in 2009 but has not been reviewed or amended apart from an addendum report prepared to support a rezoning of industrial land in Boggabri in 2014.

In 2018, the NSW Government introduced legislation, requiring councils to prepare a Local Strategic Planning Statement (“LSPS”) by 1 July 2020. The Environmental Planning and Assessment Act 1979 outlines the minimum requirements that a LSPS must address.

For Narrabri, the LSPS is intended to assist in the implementation of the actions of the New England North West Regional Plan 2036 (“Regional Plan”) and Council’s own priorities as set out in the Narrabri Community Strategic Plan (“CSP”). Once adopted, all land use planning in the Shire will be governed by the LSPS.

Current Situation

Growth Management Strategy

To inform the LSPS, the GMS 2009 has been revised and updated. Background for the LSPS is now provided in the document known as GMS 2020. The GMS 2020 has been prepared to comply with and address the Regional Plan and the Interim Settlement Guidelines prepared by the Department of Planning Industry and Environment (“DPIE”). The GMS 2020 will underpin and inform the LSPS and amendments to the Narrabri Local Environmental Plan 2012 (“LEP”).

Local Strategic Planning Statement

The LSPS is a requirement of the NSW State Government and must be prepared by Council by 1 July 2020. The LSPS will inform local plans, including amendments to the LEP and development standards in the Narrabri Development Control Plans. The document will give effect to Regional Plan and will be used to identify where further strategic planning is needed for the Shire.

The draft LSPS (Attachment 1) implements the actions of the Regional Plan and informs Council’s land use priorities to 2040. The document outlines a vision for land use planning in the Shire to 2040 and details how population growth, employment, housing, the environment, heritage and other unique features of the Shire will be managed and prioritised in the future.

Information that has helped inform the Draft GMS & LSPS

The draft GMS (Attachment 2) has been informed by:

·    Airport Masterplan 2014

·    Community Strategic Plan 2036

·    Draft Narrabri Flood Risk Management Plan

·    Employment Strategy 2011

·    Narrabri Growth Management Strategy 2009

·    Narrabri Shire Sport, Recreation and Open Space Plan 2017-2032

The draft LSPS has been informed by a range of studies, strategies and community consultation. The studies that have informed the draft LSPS are:

·    Airport Masterplan 2014

·    Community Strategic Plan 2027

·    Draft Narrabri Growth Management Strategy 2020

·    Employment Strategy 2011

·    New England North West Regional Plan 2036

·    Open Space Strategy

Community engagements that have informed the draft documents include:

·    Consultation undertaken as part of the Community Strategic Plan 2027

The Structure of the Draft LSPS

The draft LSPS is divided into four themes: Our Economy, Our Places, Our Infrastructure, and Our Environment. The four themes summarise the core areas of focus for land use planning in Narrabri Shire to 2040.

Our Economy: This theme is about ensuring land and resources are put to best use. It requires local policy to be carefully managed and a planning framework that protects the interests of our valuable land and industries.

Our Places: This theme is about a high-quality lifestyle. Achieving and maintaining this requires infrastructure and services that meet people’s needs. It requires the provision of a range of housing choices and is influenced by the character, connectivity and vibrancy of our towns and villages and the public spaces within them.

Our Infrastructure: This theme is about ensuring the provision of physical and social infrastructure. It requires local policy and the planning framework to be adapted to facilitate the requirements to ensure community well-being and supporting changes to our economy.

Our Environment: This theme is about ensuring the protection and conservation of our environmental lands and natural assets. It requires local policy to be carefully managed and a planning framework that protects our environmental values

The LSPS sets out planning priorities, principles and actions to accommodate future population growth, support economic development and protect our important environmental and rural landscapes, diverse heritage and unique social assets.

Planning Priorities are high level planning statements that set Council’s overall direction regarding a particular planning matter. Each planning priority contains several principles and actions that will be implemented to achieve the overarching planning priority.

Planning Principles are a set of values that will help guide Council’s assessment of future planning proposals. Planning actions are specific projects or measures that are intended to be undertaken to help achieve the future planning priorities.

Implementation and review

The draft LSPS contains an Implementation Plan that outlines how the actions in the document will be delivered. The Implementation Plan outlines timeframes for implementation of each action.

The LSPS is legislatively required to be reviewed at least every seven (7) years.

Financial Implications

Nil.

Statutory and Policy Implications

Legislative Implications

The Environmental Planning and Assessment Act 1979 (“EP&A Act”) outlines the minimum requirement a LSPS must meet. At a minimum the LSPS must include:

·    The basis for strategic planning in the area, having regard to economic, social and environmental matters,

·    The planning priorities for the area that are consistent with any strategic plan applying to the area and (subject to any such strategic plan) any applicable community strategic plan under section 402 of the Local Government Act 1993,

·    The actions required for achieving those planning priorities,

·    The basis on which the council is to monitor and report on the implementation of those actions.

The draft LSPS satisfies these minimum requirements.

Once adopted the LSPS will have legislative weight and will amongst other actions inform amendments to the LEP and the DCPs.

The EP&A Act requires Council to review the LSPS at least every seven (7) years.

Procedural Implications

This report has regard to the provisions of the EP&A Act and associated Regulations. The current status of the project is identified in the following diagram

The relationship of the LSPS to state document and Council’s policies is demonstrated in the below diagram.

Consultation

External Consultation

Council’s CPP requires the Draft LSPS to be publicly exhibited for a minimum of 28 days. No specific consultation requirements are specified for the Draft GMS, however, it is to be exhibited concurrently with the draft LSPS.

The public exhibition for both documents, consistent with the CPP, will include:

·    Notices Section within local newspapers;

·    Council’s Website;

·    Council’s social media; and

·    Static display at Council’s Administration Centre and Narrabri, Wee Waa and Boggabri Libraries.

Internal Consultation

Councillor workshops were held prior to drafting and following completion of the draft LSPS.

  


Ordinary Council Meeting Agenda                                                               25 February 2020

12         Our Civic Leadership

THEME 4: OUR CIVIC LEADERSHIP

STRATEGIC DIRECTION 4: COLLABORATIVE AND PROACTIVE LEADERSHIP

By 2027, we will proactively together to achieve our shared vision with strong strategic direction.

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several civic leadership priority areas to be actioned over the 2017 - 2018 financial year.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Integrated strategic planning and reporting

§  Community engagement and consultation

§  Representation and governance

§  Human resource management

§  Customer services

§  Information services

§  Financial services

§  Risk management

§  Compliance and regulation

COMMUNITY OUTCOMES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following civic leadership strategic outcomes:

§  Improved community engagement and decision-making processes

§  Well established community, industry, government and non-government partnerships

§  Well maintained core infrastructure and service provision that delivers public value

§  Transparent and accountable planning and reporting

§  Financial efficiency and sustainability

 

 


Ordinary Council Meeting Agenda                                                               25 February 2020

12.1       Operational and Service Plan Quarterly Report - December 2019

Responsible Officer:    Nicholas Ross, Executive Manager Human Resources

Author:                         Maree Bales, Corporate Planning and Audit Officer

Attachments:               1.       Operational and Service Plan Quarterly Report - December 2019 (under separate cover)  

 

Delivery Program Alignment

4 Leadership

Objective

4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.3 Report in a clear, concise manner that is easily understood

 

 

Executive Summary

Council’s Quarterly Operational and Service Plan Report provides the community with an update on Council’s progress in achieving its strategic objectives through specific actions, key performance measures and capital works projects. Quarterly Operational and Service Plan Reporting lets the community track each service of Council in regard to what that service is providing, at what cost and where works are occurring throughout the year. As at 31 December 2019, 85% of Council’s Operational Plan Actions were either Complete or On Track to be achieved by the 30 June 2020.

 

Recommendation

That Council adopt the December 2019 Quarterly Operational and Service Plan Report, as attached, detailing Council’s progress in meeting its actions, capital works and key performance measures.

 

Background

In 2009, the NSW Government introduced the new Integrated Planning and Reporting (IP&R) Framework. The IP&R framework recognises that most communities share similar aspirations: a safe, healthy and pleasant place to live, a sustainable environment, opportunities for social interaction, opportunities for education and employment, and reliable infrastructure. This framework allows NSW councils to draw their various plans together, understand how they interact and get the maximum leverage from their efforts by planning holistically and sustainably for the future.

Current Situation

This report presents the Council’s quarterly progress report against its Actions, Capital Works Program and Key Performance Measures for each of its service areas, as established in the Council’s Integrated Planning and Reporting (IP&R) documents and related Service Plans.  Council’s Service Plans provide an in-depth strategic focus for all services of Council, defining exactly what each service is, what it provides, at what cost and where works are occurring. The community can analyse any of the individual Service Plans and ascertain what is being provided to the local community.

 

These Service Plans provide the community with key performance measures and a capital works program for each service area, that are measured in this report in terms of progress.

 

The attached December Quarterly Operational and Service Plan Report is Council’s progress for the second quarter of the 2019/2020 financial year. From the December Quarterly Service Plan Report you will see that significant progress has been made towards achieving Council’s 2019/2020 activities.

 

Figure 1 – Progress by Theme and Action for December 2019 – Technology One

Financial Implications

Nil.

Statutory and Policy Implications

Nil.

Consultation

External Consultation

Nil.

Internal Consultation

·    Executive Management.

·    Senior Management.

 

 


Ordinary Council Meeting Agenda                                                               25 February 2020

12.2       Delivery Program 6 Monthly Progress Report - December 2019

Responsible Officer:    Nicholas Ross, Executive Manager Corporate Planning & Workforce

Author:                         Maree Bales, Corporate Planning and Audit Officer

Attachments:               1.       Delivery Program 6 Monthly Progress Report - December 2019 (under separate cover)  

 

Delivery Program Alignment

4 Leadership

Objective

4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.3 Report in a clear, concise manner that is easily understood

 

 

Executive Summary

Council’s Delivery Program 6 Monthly Progress Report provides Councillors and the community with an update on the organisation’s progress in achieving its objectives and strategies identified in the Community Strategic Plan. This is the fifth time such a report has been provided to Council and the Community. There are 106 Measures in total that demonstrate how Council is progressing.

The Community Satisfaction Survey, undertaken in September 2019, has provided a basis for measurement of community satisfaction and participation in key activities. It should be noted that where the data source is the Community Survey, the reported results will not change until the next scheduled Community Satisfaction Survey.

The attached report shows most measures are well underway towards reaching the estimated target or have achieved the target already, and the desired result is to maintain Council’s position.

 

Recommendation

That Council adopt the Delivery Program 6 Monthly Progress Report, as attached, detailing Council’s progress in meeting its objectives, strategies and measures up to the December 2019 period.

 

Background

In 2009, the NSW Government introduced the new Integrated Planning and Reporting (IP&R) Framework. The IP&R framework recognises that most communities share similar aspirations: a safe, healthy and pleasant place to live, a sustainable environment, opportunities for social interaction, opportunities for education and employment, and reliable infrastructure. This framework allows NSW councils to draw their various plans together, understand how they interact and get the maximum leverage from their efforts by planning holistically and sustainably for the future.

Current Situation

This report is the Council’s fifth progress report against its four-year 2017-2021 Delivery Program, covering progress from 1 July 2016 – 31 December 2019. Progress will be reported on a six-monthly basis, eight times over the duration of the Delivery Program up to 30 June 2021.

In the attached report, progress has been graphed for each measure, showing movement from the first July – December 2017 time period, the second January – June 2018 time period, the third July – December 2018 time period, the fourth January – June 2019 time period and the fifth July – December 2019. This trend data is mapped against the estimated target, to show progress towards reaching the target progressively.

Financial Implications

Nil.

Statutory and Policy Implications

This report satisfies the requirements of section 404 of the Local Government Act 1993 (“the LG Act”).

Section 404(5) of the LG Act outlines that the general manager must ensure that regular progress reports are provided to the council reporting as to its progress with respect to the principal activities detailed in its delivery program. Progress reports must be provided at least every 6 months.

As outlined within the report this is the fourth 6 monthly update report on the progress of the Council’s 2017-2021 Delivery Program.

Consultation

External Consultation

Data utilised in measuring progress on achieving strategies is sourced from numerous external agencies including but not limited to:

·    The Australian Bureau of Statistics (“ABS”).

·    The Office of Local Government.

·    Roads and Maritime Services.

·    The Environmental Protection Agency.

·    National Parks and Wildlife Service.

·    Australian Early Development Census.

·    Tourism Research Australia.

Internal Consultation

·    Executive Management.

·    Senior Management.

 

 


Ordinary Council Meeting Agenda                                                               25 February 2020

12.3       Quarterly Budget Review Statement - December 2019

Responsible Officer:    Lindsay Mason, Director Corporate and Community Services

Author:                         Tim McClellan, Financial Services Manager

Attachments:               1.       Quarterly Budget Review Statement - December 2019  

 

Delivery Program Alignment

4 Leadership

Objective

4.2  Decision making will ensure Council remains financially sustainable

Strategy

4.2.1 Maintain and improve Council's financial sustainability with a focus on core business

 

 

Executive Summary

This report is presented to Council quarterly to revise estimates of income and expenditure in accordance with clause 203 of the Local Government (General) Regulation 2005.

This quarterly review is only the second quarterly budget review completed in and on a budget prepared utilising Technology One. Council staff are continuing to familiarise themselves with the new budgetary system and its functionality.

 

Recommendation

That Council adopt the Quarterly Budget Review Statement for the period ended 31 December 2019 as the revised Budget estimates for the year ended 30 June 2020 and the Operational Plan and Capital Works Plan be amended accordingly.

 

Background

The budget review statement is provided in two (2) formats. The first being by type and reflective of how the end of year Income Statement is reported. The second being by activity as per Note 2a of the Annual Financial Statements.

Council’s Note 2a reflects the individual service plans that have been established as an additional reporting layer to the community.  Pages 3 to 7 of the attachment provides the additional level of the information from the summary that appears on page 2.

A capital budget review is included on page 8 of the Quarterly Budget Review Statement attached, also reflecting individual service plan capital expenditures.

Current Situation

This review is for the quarter ending 31 December 2019 and is attached for Council consideration.

Council’s September Review projected an Operating Result (excluding Capital Income) deficit of $4,398,000. The December Quarterly Budget Review, as presented, reflects an improvement of $96,000, resulting in a budgeted deficit of $4,302,000.

This budget review includes the first-time recognition of annual costs for the provision of future rehabilitation costs of Council’s waste landfill and transfer station sites. The annual cost for maintaining this provision is $666,000. The provision of $8,665,000 was established in consultation with the NSW Audit Office and reported in the 2018/19 Annual Financial Statements.

This review has also allowed for the restructure of Council operations which saw the removal of the Development & Economic Growth directorate. The directorate Income and Expenditure votes have been reallocated across the other directorates through the ‘Other than by QBRS’ column under Income & Expenses (Directorate Summary) on page 2 of the attached Quarterly Budget Review Statement.

Variations to the projected year end result as listed in the ‘Variations for this Dec Qtr.’ column on page 2 of the attached Quarterly Budget Review Statement are summarised by Directorate below:

Directorate

Variation

Budget Implication

Income

General Purpose Revenue

($50,000)

Decrease in Operating Income

Strategic Management & Governance

$15,000

Increase in Operating Income

Corporate Services

$72,000

Increase in Operating Income

Development & Economic Growth

N/A

 

Infrastructure Delivery

$1,154,000

Increase in Operating Income

Expenditure

Strategic Management & Governance

($1,000)

Increase in Expenditure

Corporate Services

($365,000)

Increase in Expenditure

Development & Economic Growth

N/A

 

Infrastructure Delivery

($607,000)

Increase in Expenditure

 

Result Variation (incl. Capital Income)

$218,000

 

Result Variation (excl. Capital Income)

$96,000

Improved Net Operating Result

 

The capital budget on page 7 of Quarterly Budget Review Statement shows a net decrease in the expected cost of Capital Works of $2,834,000. The decrease can largely be attributed to the following:

·    Shire Roads Resheeting (Roads to Recovery)                  $933,000

·    Narrabri Water Augmentation                                     $2,509,000

·    Boggabri Sewerage Treatment Plant (reduction)      ($3,650,000)

·    Wee Waa Sewerage Treatment Plant (reduction)    ($1,624,000)

Financial Implications

The major variations (greater than $50,000) are detailed below:

General Purpose Revenue (net decrease in operating income of $50,000) for general purpose interest income.

Strategic Management & Governance Expenditure (net increase in expenditure of $1,000)

Strategic Management & Governance

·    Northern NSW Inland Port – an additional $50,000 for property option payments.

Planning & Regulatory Services

·    Building Surveying & Certification – a reduction of $81,000 in consultancy services.

Corporate Services Revenue (net increase in operating income of $72,000)

Financial Services

·    Sale of Land for Unpaid Rates program postponed this year resulting in a reduction in income of $80,000. The debt recovery program has also been reduced with expected reduction in income of $30,000.  These programs have corresponding expenditure savings of $130,000.

Economic Development Services

·    Additional grant programs – Shire Aboriginal Heritage Study ($20,000) and Boggabri Jubilee Oval finalisation ($107,000). These two grant programs have corresponding expenditure vote adjustments of $147,000.

Corporate Services Expenditure (net increase in expenditure of $365,000)

Property Services

·    A review of depreciation resulted in an additional budget of $317,000.

Saleyard Services

·    Rates, water and plant charges where underestimated by $68,000.

The Crossing Theatre

·    Additional budget of $54,000 for employment costs.

Economic Development Services

·    Allowing for grant expenditure of $147,000 as mentioned above.

Development and Economic Growth Revenue (has been removed from Council’s organisational structure with the income and expenditure votes re-distributed)

Infrastructure Delivery Income (net increase in operating income of $1,154,000)

Parks & Open Spaces

·    Allowing for $135,000 of internal plant hire income not previously budgeted for. There is corresponding expenditure increases for same.

Swimming Pools

·    Expected reduction in income of $47,000 from school holiday free entry.

Roads & Ancillary Services

·    An additional $103,000 of income has been estimated for Council’s State Highways contract.

·    Council has been notified of an additional $933,000 from the Roads to Recovery program for this year. An additional capital works program has been included.

Water & Sewerage Services

·    The combined reduction in income of $70,000 is an adjustment for interest from investments for these two separate working funds.

Infrastructure Delivery Expenditure (net increase in expenditure of $607,000)

Infrastructure Delivery Support

·    Additional budget for specialised roads maintenance reporting software of $44,000.

Solid Waste Management Services

·    Additional consultancy costs of $115,000.

·    Waste Depot & Transfer Stations - annual cost for the provision of future rehabilitation costs of Council’s waste landfill and transfer station sites ($666,000).

Parks & Open Spaces

·    Plant costs of $135,000 not originally included in budget.

·    There are also movements between cost centres within the service due to initial teething issues with work order allocations.

Fleet Management

·    Further revision of the fleet budgets has occurred after they were increased by $424,000 at the September Review. This has led to a net reduction this quarter of $394,000.

Roads & Ancillary Services

·    Depreciation expense has been re-distributed from the management project.

Water & Sewerage Services

·    There has also been a re-distribution of expense allocations across water and sewerage services, resulting in a net reduction of $76,000.

Capital Expenditure Budget (net decrease in expenditure of $2,834,000)

The major adjustments are listed previously in this report. All adjustments made to capital works are also listed in individual Service Plan reviews, with updated commentary, included in the Operational Plan Review (the subject of a separate report in this business paper).

Statutory and Policy Implications

A quarterly budget review is required under the Local Government (General) Regulation 2005, clause 203.

Consultation

External Consultation

·    NSW Audit Office.

Internal Consultation

·    Executive and senior management.


Ordinary Council Meeting Agenda                                                                 25 February 2020

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Ordinary Council Meeting Agenda                                                               25 February 2020

12.4       2018/2019 Annual Financial Statements

Responsible Officer:    Lindsay Mason, Director Corporate and Community Services

Author:                         Tim McClellan, Financial Services Manager

Attachments:               1.       2018/2019 Annual Financial Statements (under separate cover)  

 

Delivery Program Alignment

4 Leadership

Objective

4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.2 Ensure effective and sound local governance practice

 

 

Executive Summary

Council is required to present its audited Annual Financial Statements to the general public.

 

Recommendation

That Council note the 2018/2019 audited Annual Financial Statements.

 

Background

Requirements as to preparation and auditing of statutory reports required by the Office of Local Government are contained in sections 413 to 419 of the Local Government Act 1993.

Council is required to prepare General Purpose Financial Statements and Special Purpose Financial Statements (business units’ subject to National Competition Policy) for audit annually. Council also prepares Special Schedules that are submitted to the Office of Local Government in conjunction with the audited statements.

Current Situation

Council’s Financial Statements for the year ended 30 June 2019 are ready for presentation to the general public. Under section 418 of the Local Government Act 1993, Council is required to present its audited financial statements, together with the auditor’s report, to the public having given 7 days’ notice.

Public Notice has been given through advertisements placed in local newspapers and by placing the Statements on Council’s website.

A copy of the General Purpose Financial Statements, including the notes to the accounts, Special Purpose Financial Statements and Special Schedules is attached. The Auditor General has prepared an Audit Report, which provides an opinion on the financial result for the year.

Financial Implications

Nil.

Statutory and Policy Implications

These financial statements have been prepared in accordance with:

·    The Australian Accounting Standards and Australian Accounting Interpretations issued by the Australian Accounting Standards Board.

·    The Local Government Act 1993 & Regulation, and

·    The Local Government Code of Accounting Practice and Financial Reporting.

Consultation

External Consultation

·    The Audit Office of New South Wales.

·    Forsyths (Contract Auditor).

Internal Consultation

·    Internal Audit and Risk Committee.

 

 


Ordinary Council Meeting Agenda                                                               25 February 2020

12.5       Investment Report - December 2019

Responsible Officer:    Lindsay Mason, Director Corporate and Community Services

Author:                         Samantha Ratley, Senior Finance Officer

Attachments:               Nil

 

 

Delivery Program Alignment

4 Leadership

Objective

4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.3 Report in a clear, concise manner that is easily understood

 

 

Executive Summary

Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.

During the month:

·    Two (2) investments matured, totalling $7 million.

·    Two (2) new investments were placed, totalling $7 million.

Council’s Responsible Accounting Officer has certified that Council’s investments are in accordance with requirements.

 

Recommendation

That Council note the Investment Report for December 2019.

 

Background

Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.

Current Situation

The following is a summary of investment movements for December 2019:

Investments maturing during the month:

·    03/12/2019        NAB                                       $4,000,000      363 days @ 2.80%

·    18/12/2019        AMP                                      $3,000,000      273 days @ 2.80%

 

New investments secured during the month:

·    04/12/2019        NAB                                       $4,000,000      364 days @ 1.40%

·    18/12/2019        AMP                                      $3,000,000      189 days @ 1.80%

 

 

 

 

The above graph is calculated using the adopted budget as at 30 September 2019.

 

Investment Rate Summary for December 2019

Average Interest Rate on Investments:                                                           1.99%

Weighted Average Interest Rate on Investments                                           1.90%

Council’s Benchmarks

Bank Bill Swap Rate (BBSW) 90 day index (31/12/2019)[1]                              0.88%

Average 11am Cash Rate                                                                                0.75%

Financial Implications

The interest income for the month:

General Fund                            $37,014

Externally Restricted Funds      $25,000

Water Fund                                $8,697

Sewer Fund                                 $8,194

Total Interest Income              $78,905

Statutory and Policy Implications

Clause 212 of the Local Government (General) Regulation 2005 requires Council’s Responsible Accounting Officer to provide a monthly report setting out the details of all money that the Council has invested under section 625 of the Local Government Act 1993.

It is certified that Council’s investments have been made in accordance with:

·    Local Government Act 1993.

·    Local Government (General) Regulation 2005.

·    Ministerial Investment Order dated 12 January 2011.

·    Council’s Investment Policy dated 15 August 2017.

Consultation

External Consultation

Nil.

Internal Consultation

Responsible Accounting Officer.

 

 


Ordinary Council Meeting Agenda                                                               25 February 2020

12.6       Investment Report - January 2020

Responsible Officer:    Lindsay Mason, Director Corporate and Community Services

Author:                         Samantha Ratley, Senior Finance Officer

Attachments:               Nil

 

 

Delivery Program Alignment

4 Leadership

Objective

4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.3 Report in a clear, concise manner that is easily understood

 

 

Executive Summary

Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.

During the month:

·    Four (4) investments matured, totalling $8 million.

·    Three (3) new investments were placed, totalling $6 million.

Council’s Responsible Accounting Officer has certified that Council’s investments are in accordance with requirements.

 

Recommendation

That Council note the Investment Report for January 2020

 

Background

Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.

Current Situation

The following is a summary of investment movements for January 2020

Investments maturing during the month:

·    08/01/2020        Auswide Bank                       $2,000,000      273 days @ 2.58%

·    08/01/2020        ME Bank                               $2,000,000      154 days @ 1.83%

·    15/01/2020        Auswide Bank                       $3,000,000      210 days @ 2.10%

·    22/01/2020        BOQ                                      $1,000,000      182 days @ 1.93%

 

New investments secured during the month:

·    08/01/2020        Auswide Bank                       $2,000,000      336 days @ 1.55%

·    08/01/2020        ME Bank                               $1,000,000      210 days @ 1.58%

·    16/01/2020        BOQ                                      $3,000,000      189 days @ 1.65%

 

 

 

 

The above graph is calculated using the adopted budget as at 30 September 2019.

 

Investment Rate Summary for January 2020

Average Interest Rate on Investments:                                                           1.89%

Weighted Average Interest Rate on Investments                                           1.82%

Council’s Benchmarks

Bank Bill Swap Rate (BBSW) 90 day index (31/01/2020)[2]                              0.88%

Average 11am Cash Rate                                                                                0.75%

Financial Implications

The interest income for the month:

General Fund                            $29,071

Externally Restricted Funds      $25,000

Water Fund                                $9,034

Sewer Fund                                 $9,380

Total Interest Income              $72,485

Statutory and Policy Implications

Clause 212 of the Local Government (General) Regulation 2005 requires Council’s Responsible Accounting Officer to provide a monthly report setting out the details of all money that the Council has invested under section 625 of the Local Government Act 1993.

It is certified that Council’s investments have been made in accordance with:

·    Local Government Act 1993.

·    Local Government (General) Regulation 2005.

·    Ministerial Investment Order dated 12 January 2011.

·    Council’s Investment Policy dated 15 August 2017.

Consultation

External Consultation

Nil.

Internal Consultation

·    Responsible Accounting Officer.

 

 


Ordinary Council Meeting Agenda                                                               25 February 2020

12.7       Fraud and Corruption Policy

Responsible Officer:    Lindsay Mason, Director Corporate and Community Services

Author:                         Lindsay Mason, Director Corporate and Community Services

Attachments:               1.       Fraud and Corruption Policy  

 

Delivery Program Alignment

4 Leadership

Objective

4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.2 Ensure effective and sound local governance practice

 

 

Executive Summary

Following Council’s Interim Audit by the Audit Office of New South Wales to the 30 June 2019 it was identified that Council should implement a Fraud and Corruption Policy to mitigate the risk of fraud or corrupt behaviour by councillors, staff, delegates and volunteers.

 

Recommendation

That Council adopt the Fraud and Corruption Policy.

 

Current Situation

Council endorsed the draft Fraud and Corruption Policy at the Ordinary Council Meeting of 26 November 2019. The draft policy was placed on public exhibition for a period of 28 days, with no submissions made during this period. Council should now adopt the policy.

This Policy will be reviewed every four (4) years or following an ordinary election of Council, or earlier if there are relevant statutory or State Government policy changes.

Financial Implications

Nil.

Statutory and Policy Implications

This is a new policy of Council.

·    Local Government Act 1993.

·    Independent Commission Against Corruption Act 1988.

CONSULTATION

Public consultation was undertaken for 28 days during November and December 2019. No submissions were received.

Internal Consultation

·    Manager Financial Services.

External Consultation

·    NSW Audit Office.

 

 

 


Ordinary Council Meeting Agenda                                                                 25 February 2020

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Ordinary Council Meeting Agenda                                                               25 February 2020

12.8       Renewal of Alcohol Free Zones

Responsible Officer:    Darren Raeck, Director Infrastructure Delivery

Author:                         Anthony Smetanin, Design Services Manager

Attachments:               1.       Locality Plan indicating current Alcohol-Free Zones  

 

Delivery Program Alignment

4 Leadership

Objective

4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.3 Report in a clear, concise manner that is easily understood

 

 

Executive Summary

Council currently has Alcohol Free Zones covering the central areas of Narrabri, Wee Waa and Boggabri, as well as some minor areas which include licensed premises and the Narrabri Airport. These zones have been in place for a considerable time now, and Council has reaffirmed these zones each time they are required for renewal in accordance with ‘Part 4’ of the Local Government Act 1993.

The purpose of this report is to initiate the public consultation process in accordance with Section 644A of the Local Government Act 1993, to re-establish the Alcohol-Free Zones for a further three (3) years (up until the 1st July 2023).

 

Recommendation

 

That the Council initiate a public consultation process in accordance with Section 644A of the Local Government Act 1993, to re-establish the following Alcohol-Free Zones up until 1 July 2023.

Alcohol Free Zones (Narrabri CBD and surrounds) to include all the public roads and public car-parks within the area described by the following streets:

·    Tibbereena Street     -        from Fitzroy Street to Killarney Street

·    Maitland Street         -        from 100m south of RSL Club to Killarney Street

·    Barwan Street           -        from Fitzroy Street to Killarney Street

·    Fitzroy Street             -        from Tibbereena Street to Barwan Street

·    Denison Street          -        from Tibbereena Street to Barwan Street

·    Bowen Street            -        from Tibbereena Street to Barwan Street

·    Dewhurst Street        -        from Tibbereena Street to Barwan Street

·    Doyle Street              -        from Tibbereena Street to Barwan Street

·    Lloyd Street               -        from Tibbereena Street to Barwan Street

·    Killarney Street          -        from Tibbereena Street to Barwan Street

·    Violet Street              -        from Tibbereena Street to Gibbons Street

·    Gibbons Street          -        from Violet Street to Grace Street

·    Selina Street              -        from the Newell Highway to the railway line

·    Cameron Street         -        from the Newell Highway to Narrabri Hospital

·    Buri Street                 -        from Mooloobar Street to Goobar Street

·    Goobar Street           -        from Buri Street to Burigal Street

·    Narrabri Airport        -        Public Car Park and Airport Terminal

 

Alcohol Free Zones (Boggabri CBD and surrounds) to include all the public roads and public car parks within the area described by the following streets;

·    Wee Waa Street        -        from Dalton Street to Caxton Street

·    Merton Street           -        from Dalton Street to Caxton Street

·    Laidlaw Street           -        from Dalton Street to Caxton Street

·    Lynn Street                -        from Dalton Street to Caxton Street

·    Caxton Street            -        from Wee Waa Street to Lynn Street

·    Brent Street               -        from Wee Waa Street to Lynn Street

·    Dalton Street             -        from Wee Waa Street to Lynn Street

 

Alcohol Free Zones (Wee Waa CBD and surrounds) to include all the public roads and public car parks within the area described by the following streets;

·    Cowper Street           -        from Warrior Street to Rivers Street

·    Rose Street                -        from Warrior Street to Rivers Street

·    Alma Street               -        from Warrior Street to Rivers Street

·    Rivers Street              -        from Cowper Street to Alma Street

·    Nelson Street            -        from Cowper Street to Alma Street

·    George Street            -        from Cowper Street to Alma Street

·    Church Street            -        from Cowper Street to Alma Street

·    Charles Street            -        from Cowper Street to Alma Street

·    Warrior Street           -        from Cowper Street to Alma Street

 

And further that the results of the public consultation process are to be reported to a future Ordinary Meeting of Council.

 

Background

Council currently has Alcohol-Free Zones covering the central areas of Narrabri, Wee Waa and Boggabri, as well as some minor areas which include licensed premises and the Narrabri Airport. These zones have been in place for a considerable time now, and Council has reaffirmed these zones each time they are required for renewal in accordance with ‘Part 4’ of the Local Government Act 1993.

The principle objective of an Alcohol-Free Zone is to prevent disorderly behaviour caused by the consumption of alcohol in public areas to improve public safety. It is also an early intervention measure to prevent the escalation of irresponsible “street drinking”, to incidents involving serious crime.

The Alcohol-Free Zones (including public roads and public car-parks) which are currently established are described by the following streets;

 

Narrabri CBD and surrounds;

Tibbereena Street         -        from Fitzroy Street to Killarney Street

Maitland Street            -        from 100m south of RSL Club to Killarney Street

Barwan Street               -        from Fitzroy Street to Killarney Street

Fitzroy Street                -        from Tibbereena Street to Barwan Street

Denison Street              -        from Tibbereena Street to Barwan Street

Bowen Street                -        from Tibbereena Street to Barwan Street

Dewhurst Street            -        from Tibbereena Street to Barwan Street

Doyle Street                  -        from Tibbereena Street to Barwan Street

Lloyd Street                   -        from Tibbereena Street to Barwan Street

Killarney Street             -        from Tibbereena Street to Barwan Street

Violet Street                  -        from Tibbereena Street to Gibbons Street

Gibbons Street              -        from Violet Street to Grace Street

Selina Street                  -        from the Newell Highway to the railway line

Cameron Street             -        from the Newell Highway to Narrabri Hospital

Buri Street                     -        from Mooloobar Street to Goobar Street

Goobar Street               -        from Buri Street to Burigal Street

Narrabri Airport            -        Public Car Park and Airport Terminal

 

 

Boggabri CBD and surrounds;

Wee Waa Street           -        from Dalton Street to Caxton Street

Merton Street               -        from Dalton Street to Caxton Street

Laidlaw Street               -        from Dalton Street to Caxton Street

Lynn Street                    -        from Dalton Street to Caxton Street

Caxton Street                -        from Wee Waa Street to Lynn Street

Brent Street                  -        from Wee Waa Street to Lynn Street

Dalton Street                 -        from Wee Waa Street to Lynn Street

 

Wee Waa CBD and surrounds;

Cowper Street               -        from Warrior Street to Rivers Street

Rose Street                    -        from Warrior Street to Rivers Street

Alma Street                   -        from Warrior Street to Rivers Street

Rivers Street                 -        from Cowper Street to Alma Street

Nelson Street                -        from Cowper Street to Alma Street

George Street               -        from Cowper Street to Alma Street

Church Street                -        from Cowper Street to Alma Street

Charles Street               -        from Cowper Street to Alma Street

Warrior Street              -        from Cowper Street to Alma Street

 

A locality plan identifying the location of each Alcohol-Free Zone has been included to this report.

Offences and penalties can apply to Alcohol-Free Zones, however monetary penalties will no longer apply in relation to the consumption of alcohol in an Alcohol-Free Zone. Instead, confiscation and “tip out” powers apply to Alcohol Prohibited Areas.

It should be noted that in circumstances where a person does not cooperate with a request by the Police or an authorised council enforcement officer to hand over alcohol in an Alcohol-Free Zone, they can be charged with obstruction under the Local Government Act 1993, which carries a maximum penalty of $2,200.

Current Situation

Council needs to consider the re-establishment of the current Alcohol-free Zones for a further three (3) years. Previously each individual area (and some individual streets) expired on varying dates. This was rectified in Council resolution Minute 649/2010 where all alcohol-free zones now expire on the same nominated date to allow for an effortless process of renewal.

All current Alcohol-Free Zone signs will expire on 1 July 2020.

The local police within Narrabri, Boggabri and Wee Waa have supported these zones in the past and their continued support will be sort during the public consultation period.

The public consultation process, under Section 644A of the Local Government Act 1993, is as follows;

1)   After preparing a proposal under section 644, the council may, by notice published in a manner that the council is satisfied is likely to bring the notice to the attention of members of the public in the area as a whole or in a part of the area that includes the zone concerned—

a.   declare that it proposes to establish an alcohol-free zone, indicating the location of the zone and the proposed period or special events for which it will operate, and

b.   state the place at which, the dates on which and the times during which a copy of the proposal may be inspected, and

c.   invite representations and objections from persons and groups within the area, indicating that any representations or objections by them must be made within 14 days after the date on which the notice is published.

2)   The council must give a copy of its proposal to each of the following persons, indicating that any representations or objections by the person must be made within 30 days after the date on which the copy is given—

a.   the officer in charge of the police station within or nearest to the proposed alcohol-free zone,

b.   each holder of a licence in force under the Liquor Act 2007 for premises that border on, or adjoin or are adjacent to, the proposed alcohol-free zone.

3)   If required to do so by the guidelines in force under section 646, the council must also give a copy of its proposal to the Anti-Discrimination Board, indicating that any representations or objections by the Board must be made within 40 days after the date on which the copy is given.

4)   The council must consider all representations and submissions that are duly made to it under this section.

Therefore, it is recommended that the Council initiate a public consultation process in accordance with Section 644A of the Local Government Act 1993, to re-establish the current Alcohol-Free Zones up until 1 July 2023. The results of this public consultation process shall be reported to a future Ordinary Meeting of Council.

Financial Implications

In previous years Council installed new date stickers over the existing signs when the Alcohol-Free Zones were re-established. However, an audit of these signs has identified that most of these signs are either damaged, illegible or missing. Therefore, it is recommended that new signs are purchased and installed to ensure the dates are current, as well as advertising for the Public Consultation process.

The cost associated with advertising, purchasing and installing new signs will need to be completed prior to 30 June 2020. It is estimated that the cost associated with these items would be of the order of $14,000 and that funding would be sourced from the Narrabri, Boggabri and Wee Waa street signs allocation budget.

Statutory and Policy Implications

The process of re-establishing an Alcohol-Free Zone has been conducted in accordance with Part 4 of the Local Government Act 1993 and therefore should have no legal implication to Council.

The NSW Government publication “Ministerial Guidelines on Alcohol Free Zones” have been prepared under Section 646 of the Local Government Act 1993. The Guidelines provide Council with detailed procedures to be followed when considering the establishment of Alcohol-Free Zones.

Consultation

The purpose of this report is to initiate the public consultation process in accordance with Section 644A of the Local Government Act 1993. The results of the public consultation process shall be reported to a future Ordinary Meeting of Council.

 


Ordinary Council Meeting Agenda                                                                 25 February 2020

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Ordinary Council Meeting Agenda                                                               25 February 2020

12.9       Acceptance of Tenders Under Delegation - December 2019

Responsible Officer:    Darren Raeck, Director Infrastructure Delivery

Author:                         Carlie Lawty, Contracts and Systems Officer

Attachments:               Nil

 

Delivery Program Alignment

4 Leadership

Objective

4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.2 Ensure effective and sound local governance practice

 

 

Executive Summary

Council has conditionally delegated to the General Manager the ability to determine tenders.

One of the conditions was that a cyclic quarterly report be provided to Council outlining the tenders that have been determined under the delegation.

For this reporting period no tenders have been determined under delegation.

 

Recommendation

That Council note that there was no determination of tenders under delegation for the period between 1 October 2019 and 31 December 2019.

 

Background

Local Government Amendment (Governance and Planning) Act 2016

Section 377 of the Local Government Act 1993 (“the LG Act”) provides for a council to delegate functions to the general manager. Prior to the Local Government Amendment (Governance and Planning) Act 2016; acceptance of tenders was a function that a council could not delegate.

The LG Act now enables a council to delegate the determination of tenders as long as the tender does not provide services currently provided by members of staff of a council.

Current Situation

Council has delegated to the General Manager the ability to determine tenders, under the following conditions:

1.   That the tender not be in excess of a total of $1,500,000 (ex GST); and

2.   That a cyclic report be submitted to Council on a three (3) monthly basis with information relating to tenders determined under the delegation.

There were no tenders determined under delegation for the reporting period.

Financial Implications

Nil.

Statutory and Policy Implications

Council previously conditionally delegated to the General Manager the ability to determine tenders. The conditions placed on the delegation were:

1.   The authority to determine tenders involving a total of receipts or expenditures not in excess of a total of $1,500,000 (ex GST) and in accordance with the Local Government Act, as amended; and

2.   That a cyclic report be submitted to Council on a three (3) monthly basis with information relating to these tenders.

This report fulfils the second condition of the delegation.

Consultation

External Consultation

Nil.

Internal Consultation

·    Tender Panel.

 


Ordinary Council Meeting Agenda                                                               25 February 2020

12.10     Minutes of the Audit, Risk and Improvement Committee

Responsible Officer:    Nicholas Ross, Executive Manager Corporate Planning & Workforce

Author:                         Maree Bales, Corporate Planning and Audit Officer

Attachments:               1.       Audit, Risk and Improvement Committee Minutes - 18 December 2019  

 

Delivery Program Alignment

4 Leadership

Objective

4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.2 Ensure effective and sound local governance practice

 

 

Executive Summary

A meeting of the audit, risk and improvement committee was held on Wednesday 16 October 2019.

 

Recommendation

That Council note the Minutes of the Audit, Risk and Improvement Committee meeting held on 18 December 2019.

 

Background

The objective of the Narrabri Shire audit, risk and improvement committee (“Committee”) is to provide independent assurance and assistance to Council on risk management, control, governance and external accountability responsibilities.

Current Situation

The minutes of the Committee meeting held on Wednesday, 18 December 2019 are an attachment to this report.

The minutes contain no recommendations requiring Council consideration. The minutes are provided for information.

Financial Implications

Nil.

Statutory and Policy Implications

Nil.

Consultation

External Consultation

·    Audit, Risk and Improvement Committee.

Internal Consultation

Nil.

 

 


Ordinary Council Meeting Agenda                                                                 25 February 2020

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Ordinary Council Meeting Agenda                                                               25 February 2020

12.11     Notice of Rescission - Vickery Mine Extension

Attachments:          Nil

 

I, Councillor Maxine Booby, give notice that at the next Ordinary Meeting of Council be held on 25 February 2020, I intend to move the following rescission motion:

 

Motion

That the undermentioned motion adopted at the Council Meeting held on 17 December 2019:

“Minute 298/2019

That Council make a submission to the NSW Government and Independent Planning Commission objecting to the Vickery Extension Project on the basis that it is not in the public interest”.

be rescinded.

 

Should the rescission motion be successful, it is our intention to move the following motion:

1.   That Council make a submission to the NSW Government and Independent Planning Commission objecting to the Vickery Extension Project on the basis that it is not in the public interest.

2.   That Council include in the submission to the NSW Government and the Independent Planning Commission concerns with the Vickery Extension Project as per Item 10.3 Assessment of the Community Benefits associated with the proposed Vickery Coal Mine Extension Project and the associated report presented at the 2019 December Ordinary Meeting of Council.

3.   That Council formally request Whitehaven to respond to Council’s concerns on the Vickery Extension Project.

4.   That Council review its position on the Vickery Extension Project only after Council is satisfied that all the concerns have been addressed by Whitehaven, as outlined in Council’s most recent submissions.

5.   Separate to Council’s position on the Vickery Mine Extension; Council continue to pursue mediation (Minute No. 269/2019); and with regards to such mediation that it be undertaken by an Independent Mediator, not the State Government, to try and achieve an outcome that is in the public interest.

Rationale

1.   I believe that the decision made at the December OCM needs to be reworded to include reasoning to explain why Council has concerns re the Vickery Extension Project.

2.   Bringing this proposal to Council clearly sets the pathway for mediation which hopefully will have improved results in any further discussions on a VPA.

3.   The issues highlighted by Council staff in their report need to be clarified through discussion with Whitehaven so these issues can be addressed. The concerns about water compliance, new bores and the effect on nearby farms, the impact socially and economically on the community of Boggabri with the changes in land ownership. This could affect local businesses, employment in the township, changes in school numbers, loss of local volunteers to local services and community groups. Bushfire impact through changes in vegetation and land practices from cropping and grassland to woodlands with a greater density of trees and bush must be addressed.

4.   This development will have a long-term effect on the community of Boggabri given that the mine operation is proposed for 25 years.

5.   Road usage over that time will require considerable increasing costs for maintenance at the minimum. The impact to local production and farm transport along these roads with increased traffic and consequent wear and tear on the roads needs to be considered in a VPA so at the very least road standards are maintained.

6.   As highlighted in the report to Council the employment figures do not correlate with previous developments and need to be explained.

7.   The project claims in the EIS and RTS the benefits to the local community outweigh the impacts. However, there is a lack of contribution to the social and community infrastructure of Boggabri and Narrabri Shire. The report to Council highlighted this and the opportunity to negotiate these concerns should best be through an independent mediator.

8.   When these concerns have been addressed Council will be in a better position to present an opinion regarding this proposed development.

I commend this Notice of Rescission to Council.


Ordinary Council Meeting Agenda                                                               25 February 2020

12.12     Narrabri Gas Project - Voluntary Planning Agreement

Responsible Officer:    Stewart Todd, General Manager

Author:                         Stewart Todd, General Manager

Attachments:               Nil

 

Delivery Program Alignment

4 Leadership

Objective

4.4  Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.2 Ensure effective and sound local governance practice

 

 

Executive Summary

Council has received an offer of a Voluntary Planning Agreement (“VPA”) from Santos NSW (Eastern) Pty Ltd in association with Development Application (“DA”) for the Narrabri Gas Project.

Council is required to provide advice to the applicant as to whether it agrees in principle to the terms of the agreement.

 

Recommendation

1.   That Council agree in principle to the terms of the Voluntary Planning Agreement offered by Santos NSW (Eastern) Pty Ltd in the total amount of $14.5 million, comprising the following:

a.   $13 million - Contribution amounts.

b.   $1.5 million – Road Maintenance Agreement.

2.   That Council formally advise Santos of its decision on the matter.

3.   That Council formally advise the Department of Planning, Industry and Environment of its decision on the matter.

 

Background

Section 7.4(1) of the Environmental Planning and Assessment Act 1979 (EP&A Act) provides that a planning agreement is a voluntary agreement or other arrangement between one or more planning authorities and a developer under which the developer agrees to make development contributions towards a public purpose. The contributions can be in the form of:

·    dedicate land free of cost,

·    pay a monetary contribution, or

·    provide any other material public benefit, or

·    any combination of the above.

Public purpose is defined in s7.4(2) to include the provision of, or the recoupment of the cost of providing public amenities and public services, affordable housing, transport or other infrastructure. It also includes the funding of recurrent expenditure relating to such things as public amenities or public services, affordable housing or transport or other infrastructure, the monitoring of the planning impacts of development and the conservation or enhancement of the natural environment.

Current Situation

Council has received an offer of a Voluntary Planning Agreement (VPA) from Santos NSW (Eastern) Pty Ltd in association with Development Application (DA) for the Narrabri Gas Project. The terms of the VPA are:

·    A total contribution amount of $14.5 million.

·    Contribution payments to commence after final investment decision by Santos and all other approvals.

·    $10 million: Beginning with $5 million followed by five (5) $1 million annual payments.

·    $3 million: Commencing after completion of payment of the $10 million contributions, 0.025% of royalties payable annually up to maximum of $200,000.

·    $1.5 million: Road Maintenance Agreement, one off lump sum due after final investment decision by Santos and all other approvals.

·    Council to draft VPA.

Santos provided an initial offer which was discussed and subsequently increased to $14.5 million, which is the offer being presented to Council for consideration.

Council is required to determine whether it agrees in principle to the terms of the VPA as offered.

Financial Implications

The VPA offer under consideration is the largest ever VPA offer to this Council.

Not only is it the largest VPA, but this VPA offer also contains the highest community benefit percentage of any similar VPA offered to Council, at almost 90%.

Previous VPAs that have been entered into by Council have included large monetary amounts connected with impact offset, for example road works, which dilutes the community benefit derived from a VPA.

Monetary Contributions

Under the VPA offer Council would receive $10 million in cash contributions ($5m+$1m+$1m+$1m+$1m+$1m) over a six (6) year period.

Projects that have been identified to receive funding from the $10 million monetary contribution are the redevelopment of the Narrabri Airport Terminal, matching Council contributions to Wee Waa Doctor’s Housing, the Narrabri Sport and Tourism Precinct development, Narrabri CBD Masterplan upgrades and Narrabri Library relocation/CUC expansion.

Following these contributions, Council would receive annually for 14 years 0.025% of royalties payable up to $200,000, up to total maximum of $3 million. This portion of the monetary contributions is to be applied towards mutually agreed projects and initiatives between Santos and Council.

Roads Maintenance Agreement

The roads maintenance agreement has been reviewed by relevant Council officers and the $1.5 million as a lump sum up front is considered to be sufficient to maintain the roads affected by the Santos project at their current service level for the next 20 years.

If upgrades to the affected roads are requested or required as an impact by the project; Council would enter into further discussions with Santos.

Community Gas Benefits Fund

A further important point to note is that this VPA offer is outside any contribution potentially derived from the establishment of a Community Gas Benefits Fund. Should such a Fund be established by Santos, this would create further funding streams for the Narrabri Shire.

Council’s recent established stance; with the presence of mining and extractive industries, the Narrabri Shire community should accumulate benefits over and above other communities that do not have a mining and extractive industry presence; on mitigating impacts is not good enough - has resulted in very good outcomes with regard to this VPA offer.

Statutory and Policy Implications

If Council agrees in principle to the terms of the VPA and the DA is approved, a condition will be applied to the development consent requiring the VPA to be entered into in accordance with the offered term pursuant to section 7.7(3) of the EP&A Act.

The VPA is to be registered to run with the land pursuant to section 7.6 of the EP&A Act. This means that the VPA is binding on, and is enforceable against, the owner of the land from time to time as if each owner for the time being had entered into the agreement.

Consultation

External Consultation

Public Notice of a VPA is required to given prior to the entering into of the VPA in accordance with section 7.5 of the EP&A Act. If practical, the public notice is to be given contemporaneously with the DA, or otherwise as soon as possible after notice of the DA is given.

Council is required to prepare a written statement, known as an explanatory note, to be included with the public notice documentation. The explanatory note is to be prepared in accordance with clause 25E of the Environmental Planning and Assessment Regulation 2000 (EP&A Regulation) and:

·    summarise the objectives, nature and effect of the proposed agreement, amendment or revocation, and

·    contain an assessment of the merits of the proposed agreement, amendment or revocation, including the impact (positive or negative) on the public or any relevant section of the public.

Internal Consultation

·    Director Infrastructure Delivery.

·    Director Corporate and Community Services.

·    Executive Manager Planning and Environment.

    


Ordinary Council Meeting Minutes                                                             17 December 2019

13         Confidential (Closed Council) Meeting  

Recommendation

That Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items:

13.1       Contract 2018-19/22 - Wee Waa & Boggabri Sewage Treatment Plant Upgrade and Narrabri Sewer Pump Station Improvement Works

This matter is considered to be confidential under Section 10A(2) - (d)(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

13.2       Land Acquisition Plan

This matter is considered to be confidential under Section 10A(2) - (c) and (d)(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

 

 

Recommendation

That Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out aloud.

 

 

14         Meeting Closed



[1] Source: www.asx.com.au

[2] Source: www.asx.com.au