MINUTES OF narrabri SHIRE council
Ordinary Council
Meeting
HELD AT THE Narrabri
Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON Tuesday, 17
December 2019 AT 1.37Pm
PRESENT: Cr Catherine Redding (Mayor), Cr Cameron Staines (Deputy Mayor), Cr Maxine Booby, Cr Ron Campbell, Cr Ron Campey, Cr Lloyd Finlay, Cr Robert Kneale, Cr Ann Loder, Cr Annie McMahon.
IN ATTENDANCE: Stewart Todd (General Manager), Evan Harris (Acting Director Infrastructure Delivery), Lindsay Mason (Director Corporate and Community Services), Daniel Boyce (Executive Manager Planning and Environment), Delece Hartnett (Minute Clerk).
Proceedings of the meeting commenced at 1.37pm.
Members and officers were upstanding for the opening prayer by Rev John Westendorp, in association with the Narrabri Ministers Fraternal.
The Mayor acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and the Council paid its respects to Elders past, present and emerging.
Nil.
Councillors are reminded of their obligation to declare their interest in any matters listed before them.
In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.
Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.
Councillors must state their reasons in declaring any type of interest.
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COUNCILLOR |
ITEM NUMBER |
PECUNIARY/ NON-PECUNIARY |
REASON |
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Cr Campbell |
12.9 |
Pecuniary |
Fieldwork contractor. |
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Cr Finlay |
10.3 |
Pecuniary |
Lease land and house off Whitehaven Coal. |
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Minute 284/2019 Moved: Cr Robert Kneale Seconded: Cr Maxine Booby That the following matters will be considered in the Closed (Public Excluded) Meeting: 13.1 Contract 2017-18/14 - Narrabri Water Supply Augmentation 13.2 Australia Day Award 2020 Nominations
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 9/0 |
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Minute 285/2019 Moved: Cr Ron Campey Seconded: Cr Annie McMahon That the minutes of Ordinary Meeting of the Narrabri Shire Council held on 26 November 2019 comprising Minute Nos 252/2019 to 283/2019 as circularised be confirmed and signed as a correct record by the Mayor. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 9/0 |
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8.1 Mayoral Minute - Mayoral Appointments for November/December 2019 |
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Minute 286/2019 Moved: Cr Catherine Redding That Council note the Mayoral Appointments for the period November/December 2019. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 9/0 |
Cr Campbell proposed that Council deal with an item of business to waive Shire swimming pool fees.
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Minute 287/2019 Moved: Cr Cameron Staines Seconded: Cr Annie McMahon That Council determine to consider the business proposed by Cr Campbell; concering the waiving of Shire swimming pool fees, at this meeting. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 9/0 |
The Mayor ruled that the business to be of great urgency on the grounds that the business requires a decision by Council before the next Ordinary Council Meeting which is scheduled for 25 February 2020.
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WAIVING OF SHIRE SWIMMING POOL FEES FOR CHRISTMAS/NEW YEAR PERIOD 2019/2020 |
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Minute 288/2019 Moved: Cr Ron Campbell Seconded: Cr Cameron Staines
In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 9/0 |
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Minute 289/2019 Moved: Cr Catherine Redding Seconded: Cr Ron Campey That Council bring forward Agenda Items 12.9 – Notice of Rescission Narrabri Gas Project; and 10.3 – Assessment of the Community Benefits associated with the proposed Vickery Coal Mine Extension Project. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 9/0 |
At 1:53 pm, Cr Campbell declared a pecuniary interest in relation to item 12.9, due to being a fieldwork contractor of the proponent and was not present at or in sight of the meeting during the consideration of item.
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Minute 290/2019 Moved: Cr Ann Loder Seconded: Cr Ron Campey That: i) Resolution no. 260/2019 titled ‘Item 12.1 – Narrabri Gas Project’ that was passed on Tuesday 26 November 2019 of the Ordinary Council Meeting be rescinded, that reads: 1. That Council adopt the attached draft submission on the Narrabri Gas Project and submit the document to the New South Wales Government. 2. That Council commend Santos on their commitment to addressing Council’s concerns on their EIS submission. 3. That Council support the Narrabri Gas Project. ii) And that this resolution be replaced with the following: (a) That Council adopt the attached draft submission on the Narrabri Gas Project and submit the document to the New South Wales Government. In Favour: Crs Ron Campey, Robert Kneale and Ann Loder Against: Crs Catherine Redding, Cameron Staines, Maxine Booby, Lloyd Finlay and Annie McMahon lost 3/5 |
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Minute 291/2019 Moved: Cr Annie McMahon Seconded: Cr Maxine Booby A motion was moved that Council suspend standing orders at 2.14pm. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Crs Ron Campey and Ann Loder carried 6/2 |
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Minute 292/2019 Moved: Cr Maxine Booby Seconded: Cr Annie McMahon A motion was moved that Council resume standing orders at 2.59pm. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 8/0 |
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Minute 293/2019 Moved: Cr Ann Loder Seconded: Cr Robert Kneale That Council recommit Agenda Item No. 12.9 – Rescission Motion – Narrabri Gas Project, to the December 2019 Ordinary Council Meeting, under section 17.18 of the Code of Meeting Practice. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 8/0 |
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Minute 294/2019 Moved: Cr Ann Loder Seconded: Cr Robert Kneale That Council delay discussion on the Rescission Motion – Narrabri Gas Project, Agenda Item 12.9, until the February 2020 Ordinary Council Meeting. In Favour: Crs Ron Campey, Robert Kneale and Ann Loder Against: Crs Catherine Redding, Cameron Staines, Maxine Booby, Lloyd Finlay and Annie McMahon lost 3/5 |
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Minute 295/2019 Moved: Cr Maxine Booby Seconded: Cr Lloyd Finlay That Council resolve to move into Closed Council at 3.13pm, to further discuss Agenda Item 12.9 – Rescission Motion – Narrabri Gas Project. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay and Robert Kneale Against: Crs Ann Loder and Annie McMahon carried 6/2 |
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Moved: Cr Maxine Booby Seconded: Cr Lloyd Finlay That Council resolve to return to open Council at 3.33pm, to further discuss Agenda Item 12.9 – Rescission Motion – Narrabri Gas Project. In Favour: Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 8/0 |
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Minute 297/2019 Moved: Cr Ann Loder Seconded: Cr Ron Campey That Council rescind the following: i) Resolution no. 260/2019 titled ‘Item 12.1 – Narrabri Gas Project’ that was passed on Tuesday 26 November 2019 of the Ordinary Council Meeting be rescinded, that reads: 1. That Council adopt the attached draft submission on the Narrabri Gas Project and submit the document to the New South Wales Government. 2. That Council commend Santos on their commitment to addressing Council’s concerns on their EIS submission. 3. That Council support the Narrabri Gas Project. ii) And that this resolution be replaced with the following: (a) That Council adopt the attached draft submission on the Narrabri Gas Project and submit the document to the New South Wales Government.
In Favour: Crs Ron Campey, Robert Kneale and Ann Loder Against: Crs Catherine Redding, Cameron Staines, Maxine Booby, Lloyd Finlay and Annie McMahon lost 3/5 |
At 3:41 pm, Cr Finlay declared a pecuniary interest in relation to item 10.3, due to leasing house and land from Whitehaven and was not present at or in sight of the meeting during the consideration of item.
Cr Campbell declared a pecuniary interest in relation to item 10.3, due to having a contract with Whitehaven and was not present at or in sight of the meeting during the consideration of item.
At 3:41 pm, Cr Cameron Staines left the meeting, and did not return to the meeting.
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10.3 Assessment of the Community Benefits associated with the proposed Vickery Coal Mine Extension Project |
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Minute 298/2019 Moved: Cr Ron Campey Seconded: Cr Ann Loder That Council make a submission to the NSW Government and Independent Planning Commission objecting to the Vickery Extension Project on the basis that it is not in the public interest.
In Favour: Crs Catherine Redding, Ron Campey, Robert Kneale, Ann Loder and Annie McMahon Against: Cr Maxine Booby carried 5/1 |
At 3:59 pm, Cr Ron Campey left the meeting, and did not return to the meeting.
At 4:00 pm, Cr Lloyd Finlay returned to the meeting.
At 4:00 pm, Cr Ron Campbell returned to the meeting.
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9.1 Delegates Report - Narrabri District Health Service Advisory Committee Meeting - 11 November 2019 |
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Minute 299/2019 Moved: Cr Ann Loder Seconded: Cr Annie McMahon That Council note Cr Loder’s Delegates Report from the Narrabri District Health Service Advisory Committee Meeting held on Monday 11 November 2019. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 7/0 |
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Minute 300/2019 Moved: Cr Ann Loder Seconded: Cr Annie McMahon That at 4.03pm, Council bring forward Agenda Item 12.10 – Proposed Bunnings, Narrabri. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 7/0 |
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Minute 301/2019 Moved: Cr Lloyd Finlay Seconded: Cr Robert Kneale That Council note the update on the proposed Bunnings, Narrabri. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 7/0 |
At 4:07 pm, Cr Annie McMahon left the meeting.
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9.2 Report on the Annual General and Ordinary Meetings of Central Northern Regional Library (CNRL) held in Tamworth- 13 November 2019 |
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Minute 302/2019 Moved: Cr Catherine Redding Seconded: Cr Maxine Booby 1. That Council notes the report on the Annual General and Ordinary Meetings of the Central Northern Regional Library (CNRL) Committee, held in Tamworth 13 November 2019. 2. That Council accept the CNRL draft budget for 2020-2021. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale and Ann Loder Against: Nil carried 6/0 |
At 4:10 pm, Cr Annie McMahon returned to the meeting.
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9.3 Report Requesting Council support Phase Two of the Renew Our Libraries Strategy |
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Minute 303/2019 Moved: Cr Maxine Booby Seconded: Cr Lloyd Finlay That Council supports the Phase Two of the Renew Our Libraries in the following ways: a. Council makes representation to the local State Member, Roy Butler, in relation to the need for a sustainable state funding model for the ongoing provision of public library services. b. Council writes to the Hon. Don Harwin, Minister for the Arts and the Hon. Walt Secord, Shadow Minister for the Arts, calling for bi-partisan support for Consumer Price Index (CPI) indexation of state funding for NSW public libraries, as well as legislation of all elements of the 2019-2020 to 2022-2023 NSW state funding model. c. Council endorses the distribution of the NSW Public Libraries Association library sustainable funding advocacy information in Council Libraries. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 7/0 |
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10.1 Leards Forest Precinct Environmental Trust Funding Applications - December 2019 |
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Minute 304/2019 Moved: Cr Lloyd Finlay Seconded: Cr Robert Kneale That Council, pursuant to the provisions of section 356 of the Local Government Act 1993, grant financial assistance from the Environmental Grant Program to the Boggabri Church for the amount of $11,550. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 7/0 |
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Minute 305/2019 Moved: Cr Ann Loder Seconded: Cr Maxine Booby That Council adopt the Community Participation Plan – For Planning Functions. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 7/0 |
Nil reports.
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12.1 Delegates Report - Narrabri Gas Project Community Consultative Committee - 12 November 2019 |
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Minute 306/2019 Moved: Cr Ann Loder Seconded: Cr Robert Kneale That Council note Cr Loder’s Delegates Report from the Narrabri Gas Project Community Consultative Committee Meeting held on Tuesday 12 November 2019. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 7/0 |
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12.2 Delegates Report - New England Joint Organisation Meeting - November 2019 |
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Moved: Cr Catherine Redding Seconded: Cr Annie McMahon That Council note Mayor Redding’s Delegates Report on the New England Joint Organisation (NEJO) Meeting held on Monday 25 November 2019. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 7/0 |
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Minute 308/2019 Moved: Cr Robert Kneale Seconded: Cr Lloyd Finlay 1. Council’s preferred NEJO Membership rate is $5,000 per annum. 2. Council support as its alternative NEJO Membership rate ‘Fee Structure A’. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 7/0 |
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12.3 Minutes of the Narrabri Airport Advisory Committee Meeting held on 3 December 2019 |
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Minute 309/2019 Moved: Cr Maxine Booby Seconded: Cr Lloyd Finlay That the Minutes of the Narrabri Airport Advisory Committee Meeting held on 3 December 2019 be received and the recommendations therein be adopted. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 7/0 |
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12.4 Minutes of The Crossing Theatre Advisory Committee Meeting held on 27 November 2019 |
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Minute 310/2019 Moved: Cr Robert Kneale Seconded: Cr Lloyd Finlay That the Minutes of The Crossing Theatre Advisory Committee Meeting held on 27 November 2019 be received and the recommendations therein be adopted. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 7/0 |
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Minute 311/2019 Moved: Cr Maxine Booby Seconded: Cr Ron Campbell 1. That Council note the cost of the 2020 Local Government Election is $156,130 (inc. GST). 2. That the cost of the election be funded from the restricted asset held for elections being $127,000, with the remainder funded from operating expenses in 2020/21 financial year. 3. That Council continue to lobby the NSW Government over the increased cost burden to Narrabri Shire Council. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 7/0 |
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Minute 312/2019 Moved: Cr Maxine Booby Seconded: Cr Ann Loder That Council note the Investment Report for November 2019. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 7/0 |
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Minute 313/2019 Moved: Cr Lloyd Finlay Seconded: Cr Robert Kneale That Council rescind the Donation of Council Plant Hire Policy. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale and Annie McMahon Against: Cr Ann Loder carried 6/1 |
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Minute 314/2019 Moved: Cr Ron Campbell Seconded: Cr Robert Kneale 1. That the Financial Statements for the year ended 30 June 2019 (including movements in restricted assets) be formally adopted, as presented, for referral to Council’s Auditor. 2. The Mayor, Deputy Mayor, General Manager and Responsible Accounting Officer be authorised to sign the Statements by Councillors and Management on the preparation of the General Purpose and Special Purpose Financial Statements for the year ended 30 June 2019. 3. The General Manager be delegated the authority to issue the audited Financial Statements immediately upon receipt of the auditors reports subject to their being no material audit changes or audit issues. 4. Council present the final audited Financial Statements and Auditors Reports to the public at a public meeting to be held in conjunction with its next available Ordinary Council meeting. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 7/0 |
Moved: Cr Annie McMahon Seconded: Cr Maxine Booby
That at 5.05pm Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items:
13.1 Contract 2017-18/14 - Narrabri Water Supply Augmentation
This matter is considered to be confidential under Section 10A(2) - (c) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
13.2 Australia Day Award 2020 Nominations
This matter is considered to be confidential under Section 10A(2) - (a) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than councillors).
In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon
Against: Nil
carried 7/0
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13.1 Contract 2017-18/14 - Narrabri Water Supply Augmentation |
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Minute 316/2019 Moved: Cr Annie McMahon Seconded: Cr Maxine Booby 1. That Council note the update on the Narrabri Water Augmentation project.
COUNCIL HAS TEMPORARILY WITHHELD RESOLUTIONS 2 – 4 FOR THIS MATTER under Section 10A(2) of the Local Government Act 1993, for the following reasons: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business, (d) commercial information of a confidential nature that would, if disclosed: (i) prejudice the commercial position of the person who supplied it, (ii) confer a commercial advantage on a competitor of the council In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 7/0 |
At 5:10 pm, Cr Finlay declared a non-pecuniary significant interest in relation to item 13.2 due to a close family member being nominated for an award and was not present at or in sight of the meeting during the consideration of item, and did not return to the meeting.
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Minute 317/2019 Moved: Cr Maxine Booby Seconded: Cr Annie McMahon 1. Council determined the recipients of the 2020 Australia Day Awards by a show of hands, they being: a) Citizen of the Year – Joint Winners: Mr Peter Carrett and Mr Harvey Black; b) Young Citizen of the Year – Emily Shearin; c) Community Event of the Year – Back to the ‘Bri; d) Environmental Citizen of the Year – Georgia Goodhew; 2. That Council keep the outcome confidential until Australia Day and announce the winner at the Australia Day Award Ceremony, to be held at Narrabri Golf Club commencing at 4pm. 3. That Council appoint Deputy Mayor, Cr Cameron Staines, as the Master of Ceremonies for the Australia Day Award Ceremony to be held at Narrabri Golf Club on Sunday, 26 January 2020. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 6/0 |
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Moved: Cr Maxine Booby Seconded: Cr Annie McMahon That at 5.22pm Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out aloud. In Favour: Crs Catherine Redding, Maxine Booby, Ron Campbell, Robert Kneale, Ann Loder and Annie McMahon Against: Nil carried 6/0 |
The Meeting closed at 5.22pm.
The minutes of this meeting are scheduled to be confirmed at the Ordinary Council Meeting to be held on 25 February 2020.
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CHAIRPERSON