Ordinary Council Meeting Minutes                     26 November 2019

MINUTES OF narrabri SHIRE council
Ordinary Council Meeting
HELD AT THE
Narrabri Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON
Tuesday, 26 November 2019 AT 1.04pm

 

PRESENT:                    Cr Catherine Redding (Mayor), Cr Cameron Staines (Deputy Mayor), Cr Maxine Booby, Cr Ron Campbell, Cr Ron Campey, Cr Lloyd Finlay, Cr Robert Kneale, Cr Ann Loder, Cr Annie McMahon.

IN ATTENDANCE:      Stewart Todd (General Manager), Darren Raeck (Director Infrastructure Delivery), Lindsay Mason (Director Corporate and Community Services), Daniel Boyce (Executive Manager Planning & Environment), Delece Hartnett (Minute Clerk)

 

Proceedings of the meeting commenced at 1.04pm.

1               Opening Prayer by a Member of the Narrabri Minister’s Fraternal

Members and officers were upstanding for the opening prayer that was read by the Mayor, Cr Cathy Redding.

2               Acknowledgement of Country

The Mayor acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and paid her respects to Elders past, present and emerging.

3               Apologies/Granting of Leave of Absences

Nil.

4               Declaration of Pecuniary and Non- Pecuniary Interests

Councillors are reminded of their obligation to declare their interest in any matters listed before them.

In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.

Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.

Councillors must state their reasons in declaring any type of interest.

COUNCILLOR

ITEM NUMBER

PECUNIARY/

NON-PECUNIARY

REASON

Cr Ron Campbell

12.1;  - Narrabri Gas Project

12.19 – Vickery Voluntary Planning Agreement

Pecuniary, Non-Significant

Fieldwork contractor.

Cr Lloyd Finlay

12.19 – Vickery Voluntary Planning Agreement

Pecuniary, Non-significant

Resident/Landholder at Maules Creek.

5               Items to be Considered in the Confidential (Public Excluded) Meeting

Minute  252/2019

Moved:       Cr Annie McMahon          Seconded:        Cr Ann Loder

That the following matters will be considered in the Closed (Public Excluded) Meeting:

 

·       13.1           Northern NSW Inland Port (N2IP)

 

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

6               Presentations

Nil.

7               Confirmation of Minutes

Minute  253/2019

Moved:       Cr Cameron Staines         Seconded:        Cr Ann Loder

That the minutes of Ordinary Meeting of the Narrabri Shire Council held on 21 October 2019 comprising Minute Nos 233/2019 to 248/2019 as circularised be confirmed and signed as a correct record by the Mayor.

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

Minute  254/2019

Moved:       Cr Cameron Staines         Seconded:        Cr Ann Loder

That the minutes of Extraordinary Council Meeting of the Narrabri Shire Council held on 14 November 2019 comprising Minute Nos 249/2019 to 251/2019 as circularised be confirmed and signed as a correct record by the Mayor.

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

8               Mayoral Minute

8.1           Mayoral Minute - Mayoral Appointments for October/November 2019

Minute  255/2019

Moved:       Cr Catherine Redding

That Council note the Mayoral Appointments for the period October/November 2019.

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

9               Our Society

9.1           Minutes of the Access and Inclusion Advisory Committee Meeting held on 2 October 2019

Minute  256/2019

Moved:       Cr Ann Loder                      Seconded:        Cr Cameron Staines

That Council note the Minutes of the Narrabri Shire Access and Inclusion Advisory Committee meeting held on Wednesday, 2 October 2019.

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

9.2           Narrabri Shire Community Safety and Crime Prevention Plan 2019/2023

Minute  257/2019

Moved:       Cr Ann Loder                      Seconded:        Cr Maxine Booby

1.    That Council note the minutes of the Narrabri Shire Crime Prevention Advisory Committee meeting held on Tuesday, 15 October 2019.

2.    That Council adopt the Community Safety and Crime Prevention Plan 2019 – 2023.

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

10            Our Environment

Nil reports.

11            Our Economy

Nil reports.

 

At 1.14pm, Cr Ron Campbell left the meeting.

12            Our Civic Leadership

12.1         Narrabri Gas Project

Recommendation

That Council adopt the attached draft submission on the Narrabri Gas Project and submit the document to the New South Wales Government.

 

 

MOTION

Moved:       Cr Cameron Staines         Seconded:        Cr Annie McMahon

1.      That Council adopt the attached draft submission on the Narrabri Gas Project and submit the document to the New South Wales Government.

2.      That Council commend Santos on their commitment to addressing Council’s concerns on their EIS submission.

3.      That Council support the Narrabri Gas Project.

 

 

MOVE INTO COMMITTEE OF THE WHOLE

Minute  258/2019

Moved:       Cr Ann Loder                      Seconded:        Cr Maxine Booby

That Council move into Committee of the Whole at 1.18pm.

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 8/0

 

MOVE OUT OF COMMITTEE OF THE WHOLE

Minute  259/2019

Moved:       Cr Catherine Redding      Seconded:        Cr Cameron Staines

That Council move out of Committee of the Whole at 1.45pm.

 

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 8/0

 

Minute  260/2019

Moved:       Cr Cameron Staines         Seconded:        Cr Annie McMahon

1.      That Council adopt the attached draft submission on the Narrabri Gas Project and submit the document to the New South Wales Government.

2.      That Council commend Santos on their commitment to addressing Council’s concerns on their EIS submission.

3.      That Council support the Narrabri Gas Project.

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Lloyd Finlay and Annie McMahon

Against:             Crs Ron Campey, Robert Kneale and Ann Loder

carried 5/3

 

At 1.53 pm, Cr Ron Campbell returned to the meeting.

 

12.2         Delegates Report - Country Mayors Association Meeting - 1 November 2019

Minute  261/2019

Moved:       Cr Catherine Redding      Seconded:        Cr Maxine Booby

That Council note Mayor Reddings’ Delegates Report from the Country Mayors Association Ordinary Meeting and Annual General Meeting held in Sydney on Friday 1 November 2019.

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

12.3         Delegates Report - Narromine to Narrabri (N2N) Inland Rail Community Consultative Committee - 25 September 2019

Minute  262/2019

Moved:       Cr Ron Campbell               Seconded:        Cr Cameron Staines

That Council note Cr Campbell’s Delegates Report from the Narromine to Narrabri (N2N) Inland Rail Community Consultative Committee held on 25 September 2019.

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

12.4         Delegates Report - Vickery Coal Mine Community Consultative Committee Meeting - 28 October 2019

Minute  263/2019

Moved:       Cr Cameron Staines         Seconded:        Cr Lloyd Finlay

That Council note Cr Staines’ Delegates Report from the Vickery Coal Mine Community Consultative Committee meeting held on Monday 28 October 2019.

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

12.5         Delegates Report - Tarrawonga Community Consultative Committee Meeting - 30 October 2019

Minute  264/2019

Moved:       Cr Cameron Staines         Seconded:        Cr Lloyd Finlay

That Council note Deputy Mayor, Cr Staines Delegates Report from the Tarrawonga Community Consultative Committee Meeting held on Wednesday 30 October 2019.

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

12.6         Delegates Report - Maules Creek Coal Community Consultative Committee Meeting - 30 October 2019

Minute  265/2019

Moved:       Cr Robert Kneale               Seconded:        Cr Annie McMahon

That Council note Cr Kneale’s Delegates Report from the Maules Creek Coal Community Consultative Committee Meeting held on Wednesday 30 October 2019.

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

12.7         Delegates Report - Boggabri Coal Community Consultative Committee Meeting - 31 October 2019

Minute  266/2019

Moved:       Cr Robert Kneale               Seconded:        Cr Annie McMahon

That Council note Cr Kneale’s Delegates Report from the Boggabri Coal Community Consultative Committee held on 31 October 2019.

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

12.8         Delegates Report - Combined Boggabri/Tarrawonga/Maules Creek Community Consultative Committee Meeting - 31 October 2019

Minute  267/2019

Moved:       Cr Robert Kneale               Seconded:        Cr Lloyd Finlay

That Council note Cr Kneale’s Delegates Report from the combined Boggabri-Tarrawonga-Maules Creek Community Consultative Committee Meeting held on Thursday 31 October 2019.

Carried

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

Minute  268/2019

Moved:       Cr Cameron Staines         Seconded:        Cr Ann Loder

That Council bring forward agenda item 12.19 – Vickery Voluntary Planning Agreement, for discussion at 1.12pm.

 

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

At 2:13 pm, Cr Lloyd Finlay left the meeting.

At 2:13 pm, Cr Ron Campbell left the meeting.

 

12.19      Vickery Voluntary Planning Agreement

Motion  

Moved:       Cr Maxine Booby              Seconded:        Cr Annie McMahon

1.       That Council reject the current Vickery Mine Extension VPA offer, for the following reasons:

a.  It does not meet the Council endorsed objectives for a planning agreement concerning the Vickery Mine Extension project.

b.  It is not fair and reasonable considering the impacts of the mine on the local community.

c.  Accepting the VPA offer is not in the Public Interest.

2.       That Council write to the NSW Government and advise them of the status of the VPA negotiations and request independent arbitration.

3.       That Council write to the Independent Planning Commission and request that they defer the determination of the Project until the independent arbitration has been concluded.

 

 

Amendment

Minute  269/2019

Moved:       Cr Ron Campey                  Seconded:        Cr Annie McMahon

1.       That Council reject the current Vickery Mine Extension VPA offer, for the following reasons:

a.  It does not meet the Council endorsed objectives for a planning agreement concerning the Vickery Mine Extension project.

b.  It is not fair and reasonable considering the impacts of the mine on the local community.

c.  Accepting the VPA offer is not in the Public Interest.

2.       That Council write to the NSW Government and advise them of the status of the VPA negotiations and request independent arbitration.

3.       That Council write to the Independent Planning Commission and request that they defer the determination of the Project until the independent arbitration has been concluded.

4.        That Council make contact with the relevant Local Member and NSW State Ministers and form a delegation to be represented at State Parliament on Council’s current position on the Vickery Mine Extension VPA offer.

 

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campey, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 7/0

 

At 2:26 pm, Cr Lloyd Finlay returned to the meeting.

At 2:26 pm, Cr Ron Campbell returned to the meeting.

 

12.9         Minutes of the Audit, Risk and Improvement Committee

Minute  270/2019

Moved:       Cr Annie McMahon          Seconded:        Cr Lloyd Finlay

That Council note the Minutes of the Audit, Risk and Improvement Committee meeting held on 16 October 2019.

 

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

12.10      Code of Conduct Statistics

Minute  271/2019

Moved:       Cr Lloyd Finlay                   Seconded:        Cr Maxine Booby

1.    That Council note the Code of Conduct Complaint Statistics for the period 1 September 2018 to 31 August 2019.

2.    That Council forward the Code of Conduct Complaint Statistics to the Office of Local Government.

 

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

12.11      Investment Report - October 2019

Minute  272/2019

Moved:       Cr Ann Loder                      Seconded:        Cr Annie McMahon

That Council note the Investment Report for October 2019.

 

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

12.12      Narrabri West Heavy Vehicle Traffic Audit

Minute  273/2019

Moved:       Cr Robert Kneale               Seconded:        Cr Lloyd Finlay

1.    That Council note the results of the twelve (12) month traffic audit undertaken to determine any heavy vehicle issues around the Narrabri West area (specifically Mooloobar Street, Baranbar Street and Goobar Street) and take no further action.

2.    That Council note the unanimous recommendation from the Local Traffic Facilities Committee: “That the Local Traffic Facilities Committee note the results of the twelve (12) month traffic audit undertaken to determine any heavy vehicle issues around the Narrabri West area (specifically Mooloobar Street, Baranbar Street and Goobar Street) and support the determination that no further action is required.”

 

In Favour:         Crs Catherine Redding, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale and Ann Loder

Against:             Crs Cameron Staines and Annie McMahon

carried 7/2

 

12.13      Fraud and Corruption Policy

Minute  274/2019

Moved:       Cr Maxine Booby              Seconded:        Cr Lloyd Finlay

1.    That Council endorse the draft Fraud and Corruption Policy.

2.    That Council advertise the draft Fraud and Corruption Policy for a period of 28 days and call for public submissions.

 

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

12.14      Community Grants Policy

Minute  275/2019

Moved:       Cr Ron Campey                  Seconded:        Cr Maxine Booby

That Council adopt the revised Community Grants Fund Policy, as attached.

 

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

12.15      2018/2019 Financial Statements Update

Minute  276/2019

Moved:       Cr Lloyd Finlay                   Seconded:        Cr Maxine Booby

That Council note the report on the progress of the 2018/2019 Financial Statements.

 

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

12.16      2018/2019 Annual Report

Minute  277/2019

Moved:       Cr Cameron Staines         Seconded:        Cr Lloyd Finlay

1.    That Council adopt the 2018/2019 Annual Report, as attached.

2.    That Council note the status of the audited annual financial statements.

 

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

12.17      Operational and Service Plan Quarterly Report - September 2019

Minute  278/2019

Moved:       Cr Maxine Booby              Seconded:        Cr Ann Loder

That Council adopt the September 2019 Quarterly Operational and Service Plan Report, as attached, detailing Council’s progress in meeting its actions, capital works and key performance measures.

 

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

At 3:03 pm, Cr Cameron Staines left the meeting.

At 3:08 pm, Cr Cameron Staines returned to the meeting.

At 3:12 pm, Cr Cameron Staines left the meeting.

At 3:14 pm, Cr Cameron Staines returned to the meeting.

12.18      Quarterly Budget Review Statement - September 2019

Minute  279/2019

Moved:       Cr Ron Campey                  Seconded:        Cr Maxine Booby

That Council adopt the Quarterly Budget Review Statement for the period ended 30 September 2019 as the revised Budget estimates for the year ended 30 June 2020 and the Operational Plan and Capital Works Plan be amended accordingly.

 

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 


 

13            Confidential (Closed Council) Meeting

Motion  

Moved:       Cr Annie McMahon          Seconded:        Cr Maxine Booby

That at 3.15pm Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items:

13.1         Northern NSW Inland Port (N2IP)

This matter is considered to be confidential under Section 10A(2) - (c) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 

Suspension of Standing Orders

Minute  280/2019

Moved:       Cr Ann Loder                      Seconded:        Cr Cameron Staines

A motion was moved that Council suspend standing orders at 3.15pm.

 

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

Resumption of Standing Orders

Minute  281/2019

Moved:       Cr Robert Kneale               Seconded:        Cr Annie McMahon

A motion was moved that Council resume standing orders at 3.43pm.

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

 

13.1         Northern NSW Inland Port (N2IP)

Minute  282/2019

Moved:       Cr Robert Kneale               Seconded:        Cr Lloyd Finlay

COUNCIL HAS TEMPORARILY WITHHELD POINTS (1) TO (3) OF THIS RESOLUTION under Section 10A(2) of the Local Government Act 1993, for the following reasons:

                       (d)      (ii) information that would, if disclosed, confer a commercial advantage on a                                     competitor of the council

                       (d)      (iii) information that would, if disclosed, reveal a trade secret

 

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

 

Minute  283/2019

Moved:       Cr Ann Loder                      Seconded:        Cr Ron Campey

That at 3.59pm Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out aloud.

 

In Favour:         Crs Catherine Redding, Cameron Staines, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Robert Kneale, Ann Loder and Annie McMahon

Against:             Nil

carried 9/0

 

14            Meeting Closed

The Meeting closed at 4.00pm.

 

The minutes of this meeting are scheduled to be confirmed at the Ordinary Council Meeting to be held on 17 December 2019.

 

...................................................

CHAIRPERSON