MINUTES

 

 

Extraordinary Council Meeting

 

12 September 2019

 

 

 

 

 


Extraordinary Council Meeting Minutes        12 September 2019

  MINUTES OF Narrabri Shire council
Extraordinary Council Meeting
HELD AT THE
Narrabri Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON
Thursday, 12 September 2019 AT 6.00 pm

 

PRESENT:                    Cr Catherine Redding (Mayor), Cr Robert Kneale (Deputy Mayor), Cr Ron Campbell, Cr Lloyd Finlay, Cr Ann Loder, Cr Annie McMahon, Cr Cameron Staines.

IN ATTENDANCE:      Stewart Todd (General Manager), Lindsay Mason (Director Corporate Services), Darren Raeck (Director Infrastructure Delivery), Delece Hartnett (Administration).

 

1               Opening Prayer by a Member of the Narrabri Minister’s Fraternal

Members and officers are asked to be upstanding for the opening prayer read by Mayor, Cr Cathy Redding.

2               Acknowledgement of Country

I’d like to begin by acknowledging the Traditional Owners of the land on which we meet today, the Kamilaroi people, and pay my respects to Elders past and present.

3               Apologies/Granting of Leave of Absences

Minute  194/2019  

Moved:       Cr Ron Campbell               Seconded:        Cr Robert Kneale

That the apologies received from Cr Booby be accepted and the leave of absence granted to Cr Campey be noted.

In Favour:         Crs Catherine Redding, Robert Kneale, Ron Campbell, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 7/0

 

4               Declaration of Pecuniary and Non-Pecuniary Interests

Nil.

 

 

 

5               Items to be Considered in the Confidential (Public Excluded) Meeting

Minute  195/2019  

Moved:       Cr Annie McMahon          Seconded:        Cr Lloyd Finlay

The following matters will be considered in the Closed (Public Excluded) Meeting:

7.1           Northern NSW Inland Port (N2IP)

7.2           Contract 2019-20/06 - Design and Construction of a Replacement Bridge at Tarriaro, Narrabri

In Favour:         Crs Catherine Redding, Robert Kneale, Ron Campbell, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 7/0

 

6               Public Forum and Presentations

Public Forum requests received to date:

·       Nil

Presentation requests received to date:

·       Nil

Director Infrastructure Delivery bought the Council’s attention to the report titled “Contract 2019-20/06 - Design and Construction of a Replacement Bridge at Tarriaro, Narrabri” which was circulated with and included in the Extra-Ordinary Council Meeting Business Paper.

CHAirperson ruling

The Chairperson ruled that the matter; Contract 2019-20/06 - Design and Construction of a Replacement Bridge at Tarriaro, Narrabri, was of great urgency.

 

Minute  196/2019  

Moved:       Cr Catherine Redding      Seconded:        Cr Cameron Staines

That Council consider the report  titled “Contract 2019-20/06 - Design and Construction of a Replacement Bridge at Tarriaro, Narrabri, at the Extra-Ordinary Council Meeting 12 September 2019

.In Favour:        Crs Catherine Redding, Robert Kneale, Ron Campbell, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 7/0

 

7               Confidential (Closed Council) Meeting

Minute  197/2019  

Moved:       Cr Ron Campbell               Seconded:        Cr Ann Loder

That at 6.06pm Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items:

7.1           Northern NSW Inland Port (N2IP)

This matter is considered to be confidential under Section 10A(2) - (c), (d)(i) and (d)(ii) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business, commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and information that would, if disclosed, confer a commercial advantage on a competitor of the council.

7.2           Contract 2019-20/06 - Design and Construction of a Replacement Bridge at Tarriaro, Narrabri

This matter is considered to be confidential under Section 10A(2) - (d)(i) and (d)(ii) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and information that would, if disclosed, confer a commercial advantage on a competitor of the council.

 In Favour:        Crs Catherine Redding, Robert Kneale, Ron Campbell, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 7/0

  7.1         Northern NSW Inland Port (N2IP)

Minute  198/2019

Moved:       Cr Ron Campbell               Seconded:        Cr Annie McMahon

COUNCIL HAS TEMPORARILY WITHHELD RESOLUTIONS 1 – 3 FOR THIS MATTER under Section 10A(2) of the Local Government Act 1993, for the following reasons:

(c)         information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business,

(d)        commercial information of a confidential nature that would, if disclosed:

(i) prejudice the commercial position of the person who supplied it,

(ii) confer a commercial advantage on a competitor of the council

.In Favour:        Crs Catherine Redding, Robert Kneale, Ron Campbell, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 7/0

 

7.2           Contract 2019-20/06 - Design and Construction of a Replacement Bridge at Tarriaro, Narrabri

Minute  199/2019  

Moved:       Cr Robert Kneale               Seconded:        Cr Annie McMahon

1.    That Council note that after assessing the tenders submitted (in accordance with the criteria specified in the tender documents) and having regard to all the circumstances, the Tender Panel recommends that Council accept the tender from Saunders Civilbuild Pty Ltd in the GST exclusive amount of $1,899,404.58 for Contract No. 2019-20/06 – Design & Construction of a Replacement Bridge at Tarriaro, Narrabri.

2.    That Council accept the tender from Saunders Civilbuild Pty Ltd in the GST exclusive amount of $1,899,404.58 for Contract No. 2019-20/06 – Design & Construction of a Replacement Bridge at Tarriaro, Narrabri and authorise the General Manager to sign the contract documents.

3.    That Council maintain the confidentiality of the documents and considerations in respect of Contract No. 2019-20/06 – Design & Construction of a Replacement Bridge at Tarriaro, Narrabri

.In Favour:        Crs Catherine Redding, Robert Kneale, Ron Campbell, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 7/0

 

Minute  200/2019  

Moved:       Cr Annie McMahon          Seconded:        Cr Ron Campbell

That at 6.58pm Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out aloud.

In Favour:         Crs Catherine Redding, Robert Kneale, Ron Campbell, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 7/0

 

 

8               Meeting Closed

The Meeting closed at 6.59pm.

 

The minutes of this meeting are scheduled to be confirmed at the Ordinary Meeting of the Narrabri Shire Council held on 24 September 2019.

 

...................................................

CHAIRPERSON