I hereby give notice that an
Extraordinary Meeting of Council will be held on:
Extraordinary Council Meeting
12 September 2019
PUBLIC FORUM (held outside formal Council Meeting)
The Council may hold a public forum prior to each Ordinary Meeting of the Council for the purpose of hearing oral submissions from members of the public on items of business to be considered at the meeting (listed on the Agenda).
Public forums may also be held prior to Extraordinary Council Meetings and meetings of committees of the Council.
Public forums are to be chaired by the mayor or their nominee.
Request to Speak in the Public Forum
To speak at a public forum, a person must first make an application to the Council in the approved form. Applications to speak at the public forum must be received by 5pm on the working day before the date on which the public forum is to be held and must identify the item of business on the agenda of the Council meeting the person wishes to speak on, and whether they wish to speak ‘for’ or ‘against’ the item.
Approved speakers at the public forum are to register with the Council any written, visual or audio material to be presented in support of their address to the Council, and to identify any equipment needs at 5pm on the working day before the Public Forum.
The General Manager or their delegate may refuse to allow such material to be presented.
A person may apply to speak on no more than 2 items of business on the agenda of the Council Meeting.
Legal representatives acting on behalf of others are not to be permitted to speak at a public forum unless they identify their status as a legal representative when applying to speak at the public forum.
The General Manager or their delegate may refuse an application to speak at a public forum.
No more than three (3) speakers are to be permitted to speak ‘for’ or ‘against’ each item of business on the agenda for the Council Meeting.
If more than the permitted number of speakers apply to speak ‘for’ or ‘against’ any item of business, the general manager or their delegate may, in consultation with the mayor or the mayor’s nominated chairperson, increase the number of speakers permitted to speak on an item of business, where they are satisfied that it is necessary to do so to allow the council to hear a fuller range of views on the relevant item of business.
Each speaker will be allowed three (3) minutes to address the Council. This time is to be strictly enforced by the Chairperson.
The Chairperson of the meeting can grant one extension of up to a maximum of two (2) minutes, should further information, be considered to be important to the Council. This is solely at the discretion of the Chair.
Speakers at public forums must not digress from their nominated item on the agenda. If a speaker digresses to irrelevant matters, the Chairperson is to direct the speaker not to do so. If a speaker fails to observe a direction from the chairperson, the speaker will not be further heard.
A councillor (including the chairperson) may, through the chairperson, ask questions of a speaker following their address at a Public Forum. Questions put to a speaker must be direct, succinct and without argument. Debate will not be permitted by the speaker, Councillors or staff.
Speakers are under no obligation to answer a question. Answers by the speaker, to each question are to be limited to three (3) minutes.
Speakers at public forums cannot ask questions of the Council, Councillors or Council staff.
The general manager or their nominee may, with the concurrence of the chairperson, address the council for up 5 minutes in response to an address to the council at a public forum after the address and any subsequent questions and answers have been finalised.
Where an address made at a public forum raises matters that require further consideration by council staff, the general manager may recommend that the council defer consideration of the matter pending the preparation of a further report on the matters.
The “Request to Speak in Public Forum”, at an Ordinary Council Meeting, can be obtained, from Council’s Administration Office, or by downloading it from Council’s website at:
Use of mobile phones and unauthorised recording of meetings
Councillors, council staff and members of the public must ensure that mobile phones are turned to silent during meetings of the council and committees of the council.
(Clause 15.20 Code of Meeting Practice)
A person must not live stream or use an audio recorder, video camera, mobile phone or any other device to make a recording of the proceedings of a meeting of the council or a committee of the council without the prior authorisation of the Council.
(Clause 15.21 Code of Meeting Practice)
Cr Cathy Redding
Cr Robert Kneale
Cr Maxine Booby
Cr Ron Campbell
Cr Ron Campey
Cr Lloyd Finlay
Cr Ann Loder
Cr Annie McMahon
Cr Cameron Staines
Mr Stewart Todd
Mr Darren Raeck
Mr Lindsay Mason
Mr Daniel Boyce
Members and officers are asked to be upstanding for the opening prayer.
I’d like to begin by acknowledging the Traditional Owners of the land on which we meet today, the Kamilaroi people, and pay my respects to Elders past and present.
Councillors are reminded of their obligation to declare their interest in any matters listed before them.
In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.
Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.
Councillors must state their reasons in declaring any type of interest.
Extract from Council’s Code of Meeting Practice
Part 4 Section 17a.
17a. Which parts of a meeting can be closed to the public?
(1) A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:
(a) the discussion of any of the matters listed in Sub-Clause (2) below, or
(b) the receipt or discussion of any of the information so listed.
(2) The matters and information are the following:
(a) personnel matters concerning particular individuals (other than Councillors),
(b) the personal hardship of any resident or ratepayer,
(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business,
(d) commercial information of a confidential nature that would, if disclosed:
i. prejudice the commercial position of the person who supplied it, or
ii. confer a commercial advantage on a competitor of the Council, or
iii. reveal a trade secret,
(e) information that would, if disclosed, prejudice the maintenance of law,
(f) matters affecting the security of the Council, Councillors, Council staff or Council property,
(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege,
(h) information concerning the nature and location of a place or an item of Aboriginal significance on community land.
(3) A Council, or a Committee of the Council of which all the members are Councillors, may also close to the public so much of its meeting as comprises a motion to close another part of the meeting to the public.
(4) Members of the public may be allowed to make representations to or at a Council or Committee meeting for a period of up to three (3) minutes, immediately after the motion to close the part of the meeting.
(5) is moved and seconded, as to whether that part of the meeting should be closed at the discretion of the Council
The following matters will be considered in the Closed (Public Excluded) Meeting:
7.1 Northern NSW Inland Port (N2IP)
7.2 Contract 2019-20/06 - Design and Construction of a Replacement Bridge at Tarriaro, Narrabri
Presentation requests received to date:
· Nil to date.
That Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items:
This matter is considered to be confidential under Section 10A(2) - (c), (d)(i) and (d)(ii) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business, commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and information that would, if disclosed, confer a commercial advantage on a competitor of the council.
This matter is considered to be confidential under Section 10A(2) - (d)(i) and (d)(ii) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and information that would, if disclosed, confer a commercial advantage on a competitor of the council.
That Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out aloud.