Ordinary Council Meeting Minutes                                    23 July 2019

 

MINUTES OF narrabri SHIRE council
Ordinary Council Meeting
HELD AT THE
Narrabri Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON
Tuesday, 23 July 2019 AT 1.08pm

 

PRESENT:                    Cr Catherine Redding (Mayor), Cr Robert Kneale (Deputy Mayor), Cr Maxine Booby, Cr Ron Campey, Cr Lloyd Finlay, Cr Ann Loder, Cr Annie McMahon, Cr Cameron Staines

IN ATTENDANCE:      Stewart Todd (General Manager), Daniel Boyce (Director Development and Economic Growth), Lindsay Mason (Director Corporate Services), Darren Raeck (Director Infrastructure Delivery) Delece Hartnett (Administration)

 

Proceedings of the meeting commenced at 1.08pm, after the conclusion of the Public Forum which commenced at 1.00pm.

1               Opening Prayer by a Member of the Narrabri Minister’s Fraternal

Members and officers were upstanding for the opening prayer by Major Kelvin & Brenda Stace of the Salvation Army Narrabri, in association with the Narrabri Ministers Fraternal.

 

2               Acknowledgement of Country

The Mayor acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and paid her respects to Elders past and present.

 

3               Apologies/Granting of Leave of Absences

Minute  140/2019  

Moved:       Cr Lloyd Finlay                   Seconded:        Cr Ron Campey

That the apology received from Cr Campbell be accepted and leave of absence granted.

 

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

4               Declaration of Pecuniary and Non- Pecuniary Interests

Nil.

5               Items to be Considered in the Confidential (Public Excluded) Meeting

Minute  141/2019  

Moved:       Cr Robert Kneale            Seconded:  Cr Annie McMahon

The following matters will be considered in the Closed (Public Excluded) Meeting:

12.1         Narrabri Industrial and Logistics Hub

 

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

6               Confirmation of Minutes

Minute  142/2019  

Moved:       Cr Maxine Booby              Seconded:        Cr Ann Loder

That the minutes of Ordinary Meeting of the Narrabri Shire Council held on 25 June 2019 comprising Minute Nos 111/2019 to 139/2019 as circularised be confirmed and signed as a correct record by the Mayor.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

7               Mayoral Minute

7.1           Mayoral Minute - Mayoral Appointments for June/July 2019

Minute  143/2019  

Moved:       Cr Catherine Redding

That Council note the Mayoral Appointments for the period June/July 2019.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

8               Our Society

8.1           Report on the NSWPLA North East Zone Annual General and Ordinary Meetings held in Armidale May 2019.

Minute  144/2019  

Moved:       Cr Catherine Redding      Seconded:        Cr Ann Loder

That Council notes the report on the NSWPLA North East Zone Annual General and Ordinary meetings held in Armidale in May 2019.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

8.2           Subsidised water meter resizing assoicated with indexing

Minute  145/2019  

Moved:       Cr Ron Campey                  Seconded:        Cr Maxine Booby

1.  That Council provide a $20,000 budget for 2019/2020 to allow the downsizing of 32, 40 and 50mm meters affected; this amendment to be incorporated in the September 2019 Quarterly Budget Review Statement.

2.  That a review of the supply requirements of each request for downsizing be conducted by the Water Services Manager or Director Infrastructure Delivery in consultation with the Property Owner.

3.  Any subsequent request to increase the meter size at a property will be at the cost of the Property Owner.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

8.3           Grant Activity Report - January to June 2018 and 2018-2019 Financial Year

Minute  146/2019  

Moved:       Cr Cameron Staines         Seconded:        Cr Ron Campey

That Council note the grant activity report for 2018/2019 financial year.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

9               Our Environment

9.1           Delegates Report - Namoi Region Air Quality Advisory Committee

Minute  147/2019  

Moved:       Cr Ann Loder                      Seconded:        Cr Lloyd Finlay

That Council note the Delegates Report from Council staff representative - Marcela Lopez, for the Namoi Regional Air Quality Advisory Committee Meeting held in Gunnedah on Tuesday 28 May 2019.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

9.2           Proposed Amendment of Contributions Plan (Previously Section 94 Plan)

Minute  148/2019  

Moved:       Cr Ann Loder                      Seconded:        Cr Maxine Booby

1.    That Council endorse the amended Narrabri Shire Contributions Plan, as attached, for the purpose of public exhibition.

2.    That Council place on exhibition the amended Narrabri Shire Contributions Plan for a minimum period of 28 days.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

 

 

 

 

 

9.3           Proposed Amendment of Fixed development consent levies Contributions Plan (Previous Section 94A Plan)

Minute  149/2019  

Moved:       Cr Robert Kneale               Seconded:        Cr Annie McMahon

1.    That Council endorse the amended Narrabri Shire Fixed Development Consent Levies Contributions Plan, as attached, for the purpose of public exhibition.

2.    That Council place on exhibition the amended Narrabri Shire Fixed Development Consent Levies Contributions Plan for a minimum period of 28 days.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

10            Our Economy

10.1         Wee Waa Levee Annual Inspection 2019

Minute  150/2019  

Moved:       Cr Maxine Booby              Seconded:        Cr Robert Kneale

That Council note the Wee Waa Levee Annual Inspection Report 2019.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

10.2         Development Application 85/2019 - Proposed Wholesale tree nursery at 21 Wee Waa Road, Narrabri

Minute  151/2019  

Moved:       Cr Ron Campey                  Seconded:        Cr Lloyd Finlay

That Council determine the Development Application 85/2019 for a plant nursery and associated works on Lot 37 Section 15 DP 978, 21 Wee Waa Road, Narrabri by granting consent to the application subject to conditions in Attachment 2.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

10.3         Community Strategic Plan Amendment

Minute  152/2019  

Moved:       Cr Cameron Staines         Seconded:        Cr Maxine Booby

1.    That Council adopt the following amended strategies as part of the Community Strategic Plan 2017-2021:

Strategic Direction 3: Progressive and Diverse Economy

To achieve our community outcomes, we will work together to achieve the following strategic objectives:

Objective 3.2

        We will become a manufacturing and logistics hub for the northern inland region.

Strategies:

3.2.1     Promote Narrabri Shire as a national and state significant Manufacturing and Logistics Hub.

3.2.2     Develop at least one flood free manufacturing and intermodal logistics site that has access to quality infrastructure and the proposed inland rail network.

3.2.3     Explore opportunities for increasing efficiency of freight movements.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

10.4         Development Application 98/2019 - Proposed Carport at 20 Gibbons Street, Narrabri

Minute  153/2019  

Moved:       Cr Robert Kneale               Seconded:        Cr Cameron Staines

That Council determine the Development Application 98/2019 for an attached carport on Lot 1 DP199763, 20 Gibbons Street, Narrabri by granting consent to the application subject to conditions in Attachment 2.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

11            Our Civic Leadership

11.1         Request for Leave of Absence - Councillor Campey

Minute  154/2019  

Moved:       Cr Ron Campey                  Seconded:        Cr Cameron Staines

That Council grant leave of absence for Councillor Campey for the period 20 August 2019 to 30 September 2019 inclusive, the period includes two (2) Ordinary Meetings of Council.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

11.2         Delegates Report - New England Joint Organisation Meeting - June 2019

Minute  155/2019  

Moved:       Cr Catherine Redding      Seconded:        Cr Robert Kneale

That Council note Mayor Redding’s Delegates Report on the New England Joint Organisation (NEJO) Meeting held on Monday 27 May 2019.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

11.3         Delegates Report - Narrabri Gas Project Community Consultative Committee - 14 May 2019

Minute  156/2019  

Moved:       Cr Ann Loder                      Seconded:        Cr Maxine Booby

That Council note Cr Campbell’s Delegates Report from the Narrabri Gas Project Community Consultative Committee Meeting held on Tuesday 14 May 2019.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

11.4         Delegates Report - Narromine to Narrabri (N2N) Inland Rail Community Consultative Committee - 22 May 2019

Minute  157/2019  

Moved:       Cr Cameron Staines         Seconded:        Cr Ron Campey

That Council note Cr Campbell’s Delegate Report from the Narromine to Narrabri (N2N) Inland Rail Community Consultative Committee held on 22 May 2019.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

11.5         Investment Report - June 2019

Minute  158/2019  

Moved:       Cr Maxine Booby              Seconded:        Cr Ann Loder

That Council note the Investment Report for June 2019.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

11.6         Acceptance of Tenders under Delegation – June 2019

Minute  159/2019  

Moved:       Cr Annie McMahon          Seconded:        Cr Robert Kneale

That Council note the determination of tenders under delegation for the period to June 2019.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

 

 

11.7         Changes to requirement for Tendering under Section 55 Local Government Act 1993

Minute  160/2019  

Moved:       Cr Maxine Booby              Seconded:        Cr Robert Kneale

That Council approve the necessary changes to its Procurement Policy and Framework in ensure alignment with the amendment to Section 55 of the Local Government Act 1993.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

11.8         Gibbons Street, Narrabri - Parking Issues

Minute  161/2019  

Moved:       Cr Robert Kneale               Seconded:        Cr Maxine Booby

1.    That Council note the results of the investigation into parking issues along Gibbons Street and; recommend the request for line marking and sign posting be refused, and take no further action.

2.    That Council note the unanimous recommendation from the Local Traffic Facilities Committee: “That the Local Traffic Facilities Committee note the results of the investigation into parking issues along Gibbons Street, and recommend to Council that the request for line marking and sign posting be refused, and take no further action.”

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

11.9         Council's Surplus Land Disposal Program

Minute  162/2019  

Moved:       Cr Maxine Booby              Seconded:        Cr Lloyd Finlay

1.    That Council approve the disposal of:

a.    52-64 Belar Street, Bellata by public tender in the first instance, and then by public auction should the sale by tender be unsuccessful.

b.   35-37 Dalton Street, Boggabri by public auction.

c.    103 Caloola Road, Boggabri by public auction.

d.   39 Williams Drive, Narrabri West by public auction

e.    11-13 Dangar Street, Pilliga by public auction

f.    31-33 Vivian Street, Pilliga by public auction.

g.    77 Vera Leap Road, Wee Waa by public auction.

2.    That the General Manager, following receipt of input/advice from a qualified property valuer, be authorised to approve the selling prices and/or set the reserve prices for the selling of the properties listed in Item 1 above.

3.    That the Council’s Common Seal be affixed to all relevant documents to effect the sale of the properties listed in Item 1 above.

4.    That Council properties at 108 and 110 Chelmsford Street, Boggabri be included in the next review of Council’s Local Environmental Plan for rezoning to enable appropriate land uses prior to being included in Council’s Property Disposal Program. These properties will not be sold as part of this round of property disposal.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

11.10      2019/2020 Community Grants Fund

Minute  163/2019  

Moved:       Cr Maxine Booby              Seconded:        Cr Robert Kneale

1.    That Council allocate the following funding from the 2019/2020 Community Grants Fund:

a.    $1,500.00 to Narrabri Public School P&C for the Narrabri Public School Fete.

b.   $1,500.00 to Narrabri Polocrosse for the 2020 Australia versus New Zealand Junior Challenge.

c.    $1,500.00 to Cotton Capital Music Muster for the 2019 Cotton Capital Music Muster event.

d.   $1,695.00 to Maules Creek Recreation Reserve Trust for War Memorial signage.

e.    $1,500.00 to Boggabri Public School P&C for their Trivia Night.

f.    $3,600.00 to Narrabri Clay Target Club for Accessibility and Safety upgrade works.

g.    $2,949.00 Tracks Youth Group in partnership with Wee Waa Sports Incorporated for fire safety bars on exit doors at the Wee Waa Sporting Complex.

h.   $5,000.00 to Narrabri High School Canteen committee for canteen refurbishments.

i.     $2,100.00 to Wee Waa High School P&C for drink container recycling bins.

j.     $3,000.00 to Namoi Aero Club for new clubhouse flooring.

k.    $5,000.00 to Wee Waa Community Band Inc. for instruments, chairs and sound system equipment, subject to confirmation of other grant funding in the amount of $15,478.00.

l.     $5,000.00 to Kogil Street Pre-School for an outdoor bathroom for children, subject to confirmation of other grant funding in the amount of $24,874.70.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

11.11      Gas Community Benefits Fund - Position Paper

Minute  164/2019  

Moved:       Cr Cameron Staines         Seconded:        Cr Maxine Booby

1.    That Council adopt the Position Paper – Gas Community Benefits Fund, as attached.

2.    That the Position Paper include additional relevant references from ‘NSW Gas Plan’ 2014.

3.   That Council believes that with the presence of mining and extractive industries, the Narrabri Shire Community should accumulate benefits over and above other Communities that do not have a mining and extractive industry presence.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

11.12      Vickery Coal Mine - Voluntary Planning Agreement

Minute  165/2019  

Moved:       Cr Ann Loder                      Seconded:        Cr Robert Kneale

1.    That Council engage with the Boggabri Community in order to gain their input into the drafting of a Voluntary Planning Agreement for the Vickery Coal Mine, Vickery Extension Project that Council considers to be in the public interest.

2.    That Council consider road maintenance costs associated with the Vickery Coal Mine, Vickery Extension Project as separate to any Voluntary Planning Agreement and requiring a Road Maintenance Agreement between Council and Whitehaven Coal.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

12            Confidential (Closed Council) Meeting

Minute  166/2019  

Moved:       Cr Ann Loder                      Seconded:        Cr Robert Kneale

That at 2.48pm Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items:

12.1         Narrabri Industrial and Logistics Hub

This matter is considered to be confidential under Section 10A(2) - (d)(ii) and (d)(iii) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a competitor of the council and information that would, if disclosed, reveal a trade secret.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

Minute  167/2019  

Moved:       Cr Ann Loder                      Seconded:        Cr Maxine Booby

That Council move into Committee of the Whole at 2.49pm.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

At 2:53 pm, Cr Cameron Staines left the meeting.

At 2:58 pm, Cr Cameron Staines returned to the meeting.

Minute  168/2019  

Moved:       Cr Lloyd Finlay                   Seconded:        Cr Ann Loder

That Council move out of Committee of the Whole at 3.11pm

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

12.1         Narrabri Industrial and Logistics Hub

Minute  169/2019  

Moved:       Cr Catherine Redding      Seconded:        Cr Cameron Staines

COUNICL HAS TEMPORARILY WITHHELD THIS RESOLUTION under Section 10A(2) of the Local Government Act 1993, for the following reasons:

 

                       (d)      (ii) information that would, if disclosed, confer a commercial advantage on a                                     competitor of the council

                       (d)      (iii) information that would, if disclosed, reveal a trade secret

 

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:             Nil

carried 8/0

 

Minute  170/2019  

Moved:       Cr Lloyd Finlay                   Seconded:        Cr Ann Loder

That at 3.15pm Council move out of Closed (Public Excluded) Meeting.

Carried

 

13            Meeting Closed

The Meeting closed at 3.16pm.

 

The minutes of this meeting are scheduled to be confirmed at the Ordinary Council Meeting held on 27 August 2019.

 

...................................................

CHAIRPERSON