I hereby give notice that an Ordinary Meeting of Council will be held on:

Date:

Monday, 29 April 2019

Time:

9.30am

Location:

Narrabri Shire Council Chambers

46-48 Maitland Street

Narrabri

BUSINESS PAPER

 

Ordinary Council Meeting

29 April 2019

 

Stewart Todd

General Manager

 

 


Ordinary Council Meeting Agenda                                   29 April 2019

 

 

 

Request to Speak/Addressing Council on an Agenda Item:

 

If the matter is listed within the Council Business Paper, you can request to address Council by:

 

·                Completing the “Request to Speak in Public Forum”, at an Ordinary Council Meeting, which can be obtained, from Council’s Administration Office, or by downloading it from Council’s website.

On-line at http://www.narrabri.nsw.gov.au/speaking-at-public-forum-1232.html

·                The completed form can then be submitted via the following methods:

Fax: 02 6799 6888; or email to council@narrabri.nsw.gov.au

 

 

Your request to address Council must be received by Council no later than 5.00pm on the day prior to the Council Meeting.

 

Council's Code of Meeting Practice sets out the following guidelines for addressing Council:

 

·       Addresses in the Public Forum will commence at 1.00pm.

·       Addresses will be limited to 3 minutes in duration.

·       Council accepts no responsibility for any defamatory statements made by speakers.

·       Audio-visual presentations must be received by 1.30pm on the day prior to the meeting.

·       When your name is called, please proceed to the Council lectern (usually located to the right hand side of the Chamber).

·       Members of the public may quietly enter and leave the Meeting at any time.

 

 

All mobile phones are to be turned off at commencement and for the duration of the meeting.

This request also applies to all audio and visual recording devices, unless prior approval has been sought from the General Manager.


 

 

Mayor

Cr Cathy Redding

Deputy Mayor

Cr Robert Kneale

Cr Maxine Booby

Cr Ron Campbell

Cr Ron Campey

Cr Lloyd Finlay

Cr Ann Loder

Cr Annie McMahon

Cr Cameron Staines

General Manager

Mr Stewart Todd

Director

Infrastructure Delivery

Mr Darren Raeck

Director

Corporate Services

Mr Lindsay Mason

Director

Development &

Economic Growth

Mr Daniel Boyce

 


 

 

 


Ordinary Council Meeting Agenda                                   29 April 2019

AGENDA

1         Opening Prayer by a Member of the Narrabri Minister’s Fraternal 9

2         Acknowledgement of Country. 9

3         Apologies/Granting of Leave of Absences. 9

4         Declaration of Pecuniary and Non- Pecuniary Interests. 9

5         Items to be Considered in the Confidential (Public Excluded) Meeting. 9

6         Public Forum and Presentations. 10

7         Confirmation of Minutes. 10

8         Mayoral Minute. 21

8.1           Mayoral Minute - Mayoral Appointments for March/April 2019. 21

8.2           Mayoral Minute - Request for Donation - The Long Ride. 23

9         Our Society. 27

9.1           Delegates Report - Narrabri District Health Service Advisory Committee Meeting - 8 April 2019. 28

10       Our Environment. 34

10.1         Section 94A Plan Update to Schedule of Works. 35

11       Our Economy. 39

11.1         Report of the Narrabri Airport Advisory Committee. 40

11.2         Development Application DA71/2019 - Wee Waa Showground Trust - Waiving of Development Application Fees. 74

12       Our Civic Leadership. 78

12.1         Delegates Report - Maules Creek Coal Community Consultative Committee Meeting - 13 February 2019. 79

12.2         Delegates Report - Boggabri Coal Community Consultative Committee Meeting - 14 February 2019. 93

12.3         Delegates Report - Narromine to Narrabri (N2N) Inland Rail Community Consultative Committee - 20 March 2019. 94

12.4         Delegates Report - Namoi-Peel Customer Advisory Group, 14 March 2019. 95

12.5         Report of the Internal Audit and Risk Committee. 105

12.6         Investment Report - March 2019. 107

12.7         Acceptance of Tenders under Delegation – March 2019. 111

12.8         Operational and Service Plan Quarterly Report - March 2019. 113

12.9         March Quarterly Budget Review.. 116

12.10      Draft Code of Meeting Practice. 134

12.11      Draft Code of Conduct. 136

12.12      Draft 2019/2020 Operational Plan. 138

12.13      Sale of 72-74 Gibbons Street, Narrabri 141

13       Confidential (Closed Council) Meeting. 143

13.1         Industrial and Logistics Hub. 143

13.2         2019 National Volunteer Week. 143

14       Meeting Closed. 143

 


1            Opening Prayer by a Member of the Narrabri Minister’s Fraternal

Councillors, Council staff and people in the gallery are asked to be upstanding for the opening prayer.

2            Acknowledgement of Country

I acknowledge the Traditional Owners of the land on which we meet today, the Kamilaroi people, and pay my respects to Kamilaroi Elders both past and present.

3            Apologies/Granting of Leave of Absences

Nil (at time of agenda and business paper compilation).

4            Declaration of Pecuniary and Non- Pecuniary Interests

Councillors are reminded of their obligation to declare their interest in any matters listed before them.

In considering your interest, you are reminded to include pecuniary and non-pecuniary conflicts of interest as well as any other interest you perceive or may be perceived of you.

Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.

Councillors must state their reasons in declaring any type of interest.

5            Items to be Considered in the Confidential (Public Excluded) Meeting

Extract from Council’s Code of Meeting Practice

Part 4 Section 17a.

17a.     Which parts of a meeting can be closed to the public?

(1)      A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

(a)      the discussion of any of the matters listed in Sub-Clause (2) below, or

(b)      the receipt or discussion of any of the information so listed.

(2)      The matters and information are the following:

(a)      personnel matters concerning particular individuals (other than Councillors),

(b)      the personal hardship of any resident or ratepayer,

(c)      information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business,

(d)      commercial information of a confidential nature that would, if disclosed:

i.         prejudice the commercial position of the person who supplied it, or

ii.        confer a commercial advantage on a competitor of the Council, or

iii.       reveal a trade secret,

(e)      information that would, if disclosed, prejudice the maintenance of law,

(f)       matters affecting the security of the Council, Councillors, Council staff or Council property,

(g)      advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege,

(h)      information concerning the nature and location of a place or an item of Aboriginal significance on community land.

(3)      A Council, or a Committee of the Council of which all the members are Councillors, may also close to the public so much of its meeting as comprises a motion to close another part of the meeting to the public.

(4)      Members of the public may be allowed to make representations to or at a Council or Committee meeting for a period of up to three (3) minutes, immediately after the motion to close the part of the meeting.

(5)      is moved and seconded, as to whether that part of the meeting should be closed at the discretion of the Council

The following matters will be considered in the Closed (Public Excluded) Meeting:

13.1         Industrial and Logistics Hub

13.2         2019 National Volunteer Week

 

6            Public Forum and Presentations

Presentation requests received to date:

·      Nil

 

7            Confirmation of Minutes

Recommendation

That the minutes of the Ordinary Meeting of the Narrabri Shire Council held on 26 March 2019 comprising Minute Nos 42/2019 to 63/2019 as circularised be confirmed and signed as a correct record by the Mayor.


 

MINUTES OF narrabri SHIRE council
Ordinary Council Meeting
HELD AT THE
Narrabri Shire Council Chambers, 46-48 Maitland Street, Narrabri
ON
Tuesday, 26 March 2019 AT 1.02pm

 

PRESENT:                    Cr Catherine Redding (Mayor), Cr Robert Kneale (Deputy Mayor), Cr Maxine Booby, Cr Ron Campbell, Cr Ron Campey, Cr Lloyd Finlay, Cr Ann Loder, Cr Cameron Staines

IN ATTENDANCE:      Stewart Todd (General Manager), Lindsay Mason (Director Corporate Services), Darren Raeck (Director Infrastructure Delivery), Daniel Boyce (Director Development & Economic Growth) and Delece Hartnett (Administration).

Proceedings of the meeting commenced at 1.02pm.

1               Opening Prayer by a Member of the Narrabri Minister’s Fraternal

Members and officers were upstanding for the opening prayer read by Mayor Redding, in the absence of a member from the Narrabri Ministers Fraternal.

2               Acknowledgement of Country

The Mayor acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and paid her respects to Elders past and present.

3               Apologies/Granting of Leave of Absences

Minute  042/2019  

Moved:       Cr Ann Loder                      Seconded:        Cr Ron Campbell

 

That the apology from Cr Annie McMahon for her absence from the March 2019 Ordinary Council Meeting be accepted.          

 

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:             Nil

carried 8/0

 

4               Declaration of Pecuniary and Non- Pecuniary Interests

Nil.

 

5               Items to be Considered in the Confidential (Public Excluded) Meeting

Minute  043/2019  

Moved:       Cr Maxine Booby              Seconded:        Cr Ron Campbell

That the following matters will be considered in the Closed (Public Excluded) Meeting:

13.1   Nurruby Child Care Centre - Purchase of 72-74 Gibbons Street, Narrabri

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:             Nil

carried 8/0

6               Public Forum and Presentations

Nil.

7               Confirmation of Minutes

Minute  044/2019  

Moved:       Cr Maxine Booby              Seconded:        Cr Ann Loder

That the minutes of Ordinary Meeting of the Narrabri Shire Council held on 26 February 2019 comprising Minute Nos 001/2019 to 041/2019 as circularised be confirmed and signed as a correct record by the Mayor.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:             Nil

carried 8/0

8               Mayoral Minute

8.1           Mayoral Minute - Mayoral Appointments for February/March 2019

Minute  045/2019  

Moved:       Cr Catherine Redding

That Council note the Mayoral Appointments for the period February/March 2019.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:             Nil

carried 8/0

 

9               Our Society

9.1           Delegates Report - Narrabri District Health Service Advisory Committee Meeting - 11 March 2019

Minute  046/2019  

Moved:       Cr Ann Loder                      Seconded:        Cr Lloyd Finlay

That Council note Cr Loder’s Delegates Report from the Narrabri District Health Service Advisory Committee Meeting held on Monday 11 March 2019.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:             Nil

carried 8/0

 

9.2           Delegates Report - Wee Waa Local Health Service Advisory Committee Meeting - 25 February 2019

Minute  047/2019  

Moved:       Cr Maxine Booby              Seconded:        Cr Ron Campbell

  1. That Council note the Delegates Report from Cr Booby from the Wee Waa Local Area Health Service Advisory Committee Meeting held on Monday 25 February 2019.
  2. That Council contact Mr David Quirk - General Manager Mehi Cluster/Hunter New England Health to discuss the provision of current medical services covering the Narrabri Shire, in particular the Wee Waa Hospital.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:             Nil

carried 8/0

 

9.3           Report of the Narrabri Shire Crime Prevention Advisory Committee

Minute  048/2019  

Moved:       Cr Ann Loder                      Seconded:        Cr Robert Kneale

1.    That Council adopt the Minutes of the Narrabri Shire Crime Prevention Advisory Committee meeting held on 12 March 2019.

2.    That Council sign the Protocol between Narrabri Shire Council and NSW Police.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:             Nil

carried 8/0

 

9.4           Northern Inland Academy of Sport Associate Partnership Proposal 2019 - Request for Council Support

Minute  049/2019  

Moved:       Cr Ron Campbell               Seconded:        Cr Cameron Staines

That Council support and endorse the proposal supplied by Northern Inland Academy of Sport (NIAS) and allocate funding in the amount of $2,000.00 (plus GST) from the Community Grants Fund.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:             Nil

carried 8/0

 

9.5           Request for Funding - Centenary of the Great War Book Production

Minute  050/2019

Moved:       Cr Robert Kneale               Seconded:        Cr Cameron Staines

That Council support the request from Mr Barry, for the publication of the ‘Centenary of the Great War’ book, and allocate $1,000.00 from the Community Grants Fund.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:             Nil

carried 8/0

 

9.6           Bellata Water Mains Replacement

Minute  051/2019  

Moved:       Cr Robert Kneale               Seconded:        Cr Cameron Staines

  1. That Council approve and allocate $314,000 from the Water Fund for the replacement of the Bellata Rising main.
  2. That Council approve and allocate $337,000 from the Water Fund for the replacement of the reticulated water main located within the Newell Highway pavement area.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:             Nil

carried 8/0

 

10            Our Environment

10.1         Suspension of Alcohol Free Area - Narrabri AFL Promotion

Minute  052/2019  

Moved:       Cr Cameron Staines         Seconded:        Cr Ron Campbell

That Council suspend the Alcohol Free Area on Leitch Oval (No.3 Oval), between the hours of 12:00PM to 6:00PM Saturday 6 April 2019, for the purposes of conducting a fundraiser/promotional event for the Narrabri Australian Rules Football Club. The adjacent public road will remain an Alcohol Free Zone.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:             Nil

carried 8/0

 

10.2         Notice of Motion - Old Cemetery Maintenance

Minute  053/2019  

Moved:       Cr Ron Campbell               Seconded:        Cr Cameron Staines

That Council consider an increased budget allocation for maintenance at the Old Cemetery (Narrabri) in budget deliberations for the 2019/2020 financial year.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:             Nil

carried 8/0

 

11            Our Economy

11.1         Replacement of Road Surface Maitland Street, Narrabri

Minute  054/2019  

Moved:       Cr Robert Kneale               Seconded:        Cr Cameron Staines

1.    That Council approve and allocate a $200,000 budget for the replacement of stormwater pipes in Maitland Street, Narrabri.

2.    That Council approve and allocate $554,000 for the replacement of water main in Maitland Street, Narrabri.

3.    That Council approve and allocate $50,000 for the replacement and reconstruction of roundabouts in Maitland Street.

4.    That Council approve and allocate $900,000 for the replacement of the existing road surface on Maitland Street between Lloyd Street and Bowen Street.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:             Nil

carried 8/0

 

12            Our Civic Leadership

12.1         Delegates Report - Country Mayors Association Meeting -
Friday 8 March 2019

Minute  055/2019  

Moved:         Cr Catherine Redding           Seconded:        Cr Ann Loder

That Council note Mayor Reddings’ Delegate Report from the Country Mayors Association Ordinary Meeting held in Sydney on Friday 8 March 2019.

In Favour:          Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:              Nil

carried 8/0

 

12.2         Request for Leave of Absence - Councillor McMahon

Minute  056/2019  

Moved:         Cr Ron Campbell                   Seconded:        Cr Ron Campey

That Council grant leave of absence for Councillor McMahon for the period 6 March 2019 to 10 April 2019 inclusive, the period includes one (1) Ordinary Meeting(s) of Council.

In Favour:          Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:              Nil

carried 8/0

 

 

12.3         Investment Report - February 2019

Minute  057/2019  

Moved:         Cr Maxine Booby                   Seconded:        Cr Ron Campbell

That Council note the Investment Report for February 2019.

In Favour:          Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:              Nil

carried 8/0

 

12.4         2019 National General Assembly of Local Government

Minute  058/2019  

Moved:         Cr Maxine Booby                   Seconded:        Cr Lloyd Finlay

1.    That Council approve the Mayor to attend the National General Assembly in Canberra on 16-19 June 2019.

2.    That Council consider putting any motion(s) to the National General Assembly in accordance with the Discussion Paper Criteria.

3.    That Council authorise the Mayor to lodge motion(s) to the National General Assembly in accordance with the Discussion Paper Criteria.

In Favour:          Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:              Nil

carried 8/0

 

12.5         Inland Rail Summit 2019

Minute  059/2019  

Moved:         Cr Ron Campbell                   Seconded:        Cr Maxine Booby

That Council approve the attendance at the Inland Rail Summit 2019 to be held in Sydney on 30 April – 1 May 2019 of Cr Campbell and Cr Staines.

In Favour:          Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:              Nil

carried 8/0

 

 

12.6         Notice of Motion - Narrabri West Roundabout

Minute  060/2019  

Moved:         Cr Ron Campbell                   Seconded:        Cr Cameron Staines

That Council formally write to the Minister for Roads, Maritime and Freight, Member for Barwon and the Roads & Maritime Service about the following safety concerns of the roundabout at the intersection of the Newell Highway (Cooma Road), Old Turrawan Road and Mooloobar Street:

1.    The lead-in/lead-out of the roundabout.

2.    The eastern side drainage towards the Narrabri West Public School and the associated waterway.

3.    The management of a chemical/hazardous spill due to the proximity of the Narrabri West Public School.

In Favour:          Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:              Nil

carried 8/0

 

13            Confidential (Closed Council) Meeting

Minute  061/2019  

Moved:       Cr Ann Loder                      Seconded:        Cr Maxine Booby

That at 2.48pm Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items:

13.1         Nurruby Child Care Centre - Purchase of 72-74 Gibbons Street, Narrabri

This matter is considered to be confidential under Section 10A(2) - (c) and (d)(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:             Nil

carried 8/0

 

Minute  062/2019  

Moved:       Cr Ann Loder                      Seconded:        Cr Lloyd Finlay

That at 3.30pm Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out aloud.

In Favour:         Crs Catherine Redding, Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:             Nil

carried 8/0

 


 

 

13.1         Nurruby Child Care Centre - Purchase of 72-74 Gibbons Street, Narrabri

Recommendation

1.    That Council grant Nurruby Children’s Services Incorporated an extension of time to the 30 June 2019 for complying with the Contract for the Sale of Land exchanged on 29 June 2018.

2.    That should the transaction be incomplete as per Item 1 above, Council will:

a.    Continue its ownership of the property;

b.    Rescind the Contract for Sale;

c.    As a gesture of community goodwill and support, return to Nurruby an amount of $23,850.25 being equivalent to the deposit ($31,805.80) less the total rental ($7,955.54) waived for the period between 1 July 2018 and 14 December 2018;

3.    That Council note that should Nurruby fail to complete the purchase, then the asset reverts back to Council’s non-current assets portfolio, the new asset book value of 72-74 Gibbons Street, Narrabri will apply.

Minute  063/2019  

Moved:         Cr Ron Campbell                   Seconded:        Cr Ann Loder

That Council sell the Council owned property of 72-74 Gibbons Street, Narrabri, to Nurruby Children’s Services Incorporated, for the price of the deposit that has currently been paid; $31,805.80.

 

In Favour:          Crs Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder and Cameron Staines

Against:              Crs Catherine Redding, Robert Kneale and Maxine Booby

carried 5/3

 

14            Meeting Closed

The Meeting closed at 3.31pm.

 

The minutes of this meeting are scheduled to be confirmed at the Ordinary Council Meeting held on 30 April 2019.

 

...................................................

CHAIRPERSON

 


Ordinary Council Meeting Agenda                                   29 April 2019

8            Mayoral Minute

8.1           Mayoral Minute - Mayoral Appointments for March/April 2019

File Number:                  

Responsible Officer:     Catherine Redding, Mayor

Author:                              Delece Hartnett, Personal Assistant to GM & Mayor

Attachments:                  Nil

 

RECOMMENDATION

That Council note the Mayoral Appointments for the period March/April 2019.

 

MAYORAL MINUTE

For the information of Councillors, I provide details of my Mayoral appointments and attendances between the dates (onwards from last Council Meeting) as follows:

Thursday 21 March 2019

·    Invited to, and attended ‘Harmony Day – Eat Street, Maitland – A Taste of Harmony’ organised by Narrabri District Community Aid Service (NDCAS), held at the ‘green space’ next to the Narrabri Post Office.

Monday 25 March 2019

·    Met with Tourism Manager Penny Jobling, to discuss a bid to host the next Tourism Award Event in Narrabri, in mid 2019.

Tuesday 26 March 2019

·    Attended Presentation by Kate Johnson – Senior Projects Officer, NSW Department of Industry (Land and Water Commissioner), regarding the current Namoi Region position, in the Council Chambers, with Councillors and Senior Staff (just prior to the Ordinary Council Meeting).

·    Attended March 2019 Ordinary Council Meeting, in Council Chambers, with Councillors and Senior Staff.

Wednesday 27 March 2019

·    Invited to and attended Future EDU Information Evening at the Cotton Research & Development Committee Building, Lloyd Street, Narrabri.

Friday 29 March 2019

·    Met with Mark Coulton – Member for Parkes, and Bridget McKenzie MP - Minister for Regional Services, Sport, Local Government and Decentralisation, in regard to the Drought Communities Funding announcement for the Narrabri Shire from the Federal Government.

 

Tuesday 2 April 2019

·    Attended Councillor Briefing/Workshop day, with Councillors and Senior Staff

Thursday 4 – Saturday 6 April 2019

·    Travelled to and attended Australian Local Government Women’s Association (ALGWA) Conference at Liverpool – Casula Powerhouse Arts Centre, with Cr Loder and Cr Booby also attending on behalf of Council.

Monday 8 April 2019

·    Attended a briefing with Melinda Pavey MP – Minster for Water, Property and Housing, before the Minster was to meet with members of Namoi Water and associated organisations within the Namoi region.

Thursday 11 April 2019

·    Met with Kevin Humphries – former Member for Barwon, to finalise several items before declaration of the new Member is announced.

·    Met with members of ‘The Long Ride’ motorcycle group who are raising money for Prostate Cancer Australia Foundation, who will be coming to Narrabri on the evening of Saturday 11 May, raising funds and awareness for regional and rural Australians on Prostate Cancer. Tourism Manager was also in attendance at the meeting for promotional support and information.

·    Met with Les Knox to discuss the potential of an Australian Aboriginal Cricket Team Tour, and how Narrabri Shire Council can assist within this proposal. Tourism Manager was also in attendance at the meeting for promotional support and information.

·    Met with Namoi Water representative Jon-Maree Baker, to discuss outcomes from the meeting with Melinda Pavey MP - Minster for Water, Property and Housing, within the region earlier this week.

Monday 15 April 2019

·    Attended early evening Hogan Oval (No. 2) ‘informal turning on of lights’ for Narrabri Touch Inc Summer competition grand finals ‘under lights’.

Wednesday 17 April 2019

·   Attended meeting with Council Grants Officer, Community Facilities Manager and Cr Staines, regarding possible grant funding opportunity within the Shire, that required confirmation and input on previous discussions.


Ordinary Council Meeting Agenda                                   29 April 2019

8.2           Mayoral Minute - Request for Donation - The Long Ride

File Number:                  

Responsible Officer:     Catherine Redding, Mayor

Author:                              Catherine Redding, Mayor

Attachments:                  1.        The Long Ride - Council Donation Request  

 

Recommendation

That Council defer the consideration of the request for donation from the Prostate Cancer Foundation of Australia, ‘The Long Ride’ until after 1 July 2019.

 

MAYORAL MINUte

Council was originally contacted by the organising Committee members of ‘The Long Ride’ through the Narrabri Visitor Information Centre, to gather ‘intinerary ideas’ for travelling through Narrabri and Gunnedah on Saturday 11 May 2019, where many riders from Sydney, Newcastle and the Central Coast will meet up and stay in Narrabri overnight.

 

As Mayor, I have been asked to ‘meet and greet’ the approximately 160 riders on Saturday evening, at a pre-organised dinner at the Narrabri RSL Club. It is a great opportunity for Council to support and donate to such a worthwhile organisation, and it is hoped that the funds raised will go in part, to have local access to an expert support Prostate Cancer Specialist Nurse into regional areas, which is the cost equivalent of $140,000. After meeting with Gunnedah members of the organising Committee, I have agreed to the amount of a $500 donation on behalf of Council. The original request, as can be noted on the original letter that can be reviewed on the attachment to this report, was in the amount of $2,000. At this point in time, within the prolonged drought conditions, I thought that it was disproportionate to donate the original requested substantial amount of money. However, although it was a worthwhile cause that will eventually benefit the community members within the northern inland region of NSW, I agreed to the revised amount of $500, which was more achievable, particularly with the amount of funds currently available within the Community Grants Fund.

Financial Implications

Council’s 2018/2019 allocation of the Community Grants Fund is exhausted.

In order for Council to donate the proposed $500.00 requested by the ‘The Long Ride’ on behalf of the Prostate Cancer Foundation of Australia, I propose that Council consider this request next financial year.

Statutory and Policy Implications

Nil.

Consultation

External Consultation

·    Mr Tim Brett & Mr Des O’Callaghan – ‘The Long Ride’ committee members.

Internal Consultation

Nil.

 


Ordinary Council Meeting Agenda                                   29 April 2019

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Ordinary Council Meeting Agenda                                   29 April 2019

9            Our Society

THEME 1: OUR SOCIETY

STRATEGIC DIRECTION 1: SAFE, INCLUSIVE AND CONNECTED COMMUNITY

By 2027, we will provide a safe, supportive community where everyone feels welcomes, valued and connected.

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several social priority areas to be actioned over the 2017 - 2018 financial year.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Community development

§  Community health and safety

§  Community arts, events and entertainment

§  Community care services and transport

§  Parks, open spaces and sporting facilities

§  Children, youth and aged care services

§  Disability access services

§  Library services

COMMUNITY OUTCOMES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following social strategic outcomes:

§  Increased community arts, events and entertainment

§  Reduction in anti-social behaviour and public offences

§  Improved community accessibility and inclusiveness

§  Improved sport and recreational services and facilities

§  Improved educational services and learning pathways

§  Improved community health and support services

 

 


Ordinary Council Meeting Agenda                                   29 April 2019

9.1           Delegates Report - Narrabri District Health Service Advisory Committee Meeting - 8 April 2019

File Number:                  

Responsible Officer:     Ann Loder, Councillor

Author:                              Delece Hartnett, Personal Assistant to GM & Mayor

Attachments:                  1.        Narrabri District Health Service Advisory Committee Meeting Minutes - 8 April 2019  

 

Delivery Program Alignment

 

1. Society

Objective

1.1 Community health, safety and support services will adequately meet changing community needs

Strategy

1.1.1 Support and encourage health and wellbeing programs and services to improve resident lifestyles

 

 

 

Recommendation

That Council note Cr Loder’s Delegates Report from the Narrabri District Health Service Advisory Committee Meeting held on Monday 8 April 2019.

 

Delegates REPORT

The Narrabri District Health Service Advisory Committee Meeting was held on Monday 8 April 2019.

The Minutes from the meeting are attached.

 


Ordinary Council Meeting Agenda                                   29 April 2019

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Ordinary Council Meeting Agenda                                   29 April 2019

10          Our Environment

THEME 2: OUR ENVIRONMENT

STRATEGIC DIRECTION 2: ENVIRONMENTALLY SUSTAINABLE AND PRODUCTIVE SHIRE

By 2027, we will maintain a healthy balance between our natural and built environments.

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several environmental priority areas to be actioned over the 2017 - 2018 financial year.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Waste management and recycling

§  Environmental planning

§  Planning and development

§  Parks and open spaces

§  Noxious weeds control

§  Floodplain management

§  Water and sewer management

§  Stormwater management

COMMUNITY OUTCOMES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following environmental strategic outcomes:

§  Improved air, water and soil quality

§  Reduction in domestic and industry waste

§  Management of potential impacts from extractive industries

§  Improved emergency service provision and resources

§  Maintenance of heritage sites for future generation

 

 


Ordinary Council Meeting Agenda                                   29 April 2019

10.1         Section 94A Plan Update to Schedule of Works

File Number:                  

Responsible Officer:     Daniel Boyce, Director Development and Economic Growth

Author:                              Daniel Boyce, Director Development and Economic Growth

Attachments:                  1.        Updated Schedule of Works  

 

Delivery Program Alignment

2. Environment

Objective

2.1 We will maintain our open spaces, natural environment and heritage for future generations

Strategy

2.1.3 Passive recreational open spaces are well maintained and accessible for public use

 

 

Executive Summary

Council adopted the Narrabri Shire Council Section 94A Development Contributions Plan (“Plan”) in 2011. The Plan included a Schedule of Works, which identified projects within the Shire that the development contributions could fund. Considerable time has now lapsed, priorities changed within Council, and it is therefore appropriate that the original Schedule of Works be updated to better reflect the current priorities of Council and remove the projects that have been completed. 

 

Recommendation

1.    That Council endorse the amended Schedule of Works to the Narrabri Shire Section 94A Development Contributions Plan, as attached, for the purpose of public exhibition.

2.    That Council place on exhibition the amended Schedule of Works to the Narrabri Shire Section 94A Development Contributions Plan for a minimum period of 28 days, during the exhibition period call for and accept submissions from the public on the draft amended plan.

 

Background

The Environmental Planning and Assessment Act 1979 (“EPA Act”) contains mechanisms for local authorities to raise developer contributions from applicants seeking development approval to assist in offsetting the extra demands on public infrastructure created as a result of the development activity. Council has a duty to progressively expend the funds raised for the nominated purpose.

 

Council adopted the Narrabri Shire Council Section 94A Development Contributions Plan (“Plan”) in 2011.

 

In accordance with Clause 33A of the Environmental Planning and Assessment Regulation 2000;

 

(1)         A council is required to keep a contributions plan under review and, if a date by which a plan is to be reviewed is stated in it, is to review the plan by that date.

 

(2)         A council is also to consider any submissions about contributions plans received from public authorities or the public.

Current Situation

The majority of the items on the current Schedule of Works have been completed, and others have been identified as no longer a priority. Therefore, it is now appropriate that Council adopts a new Schedule of Works, which reflects the aspirations of the community as articulated in the Community Strategic Plan.

 

The original Schedule of Works focused on funding public infrastructure throughout the Shire such as roads and footpaths, with a specific focus on the Narrabri CBD.

 

The focus of the proposed new Schedule of Works is the wider Shire, with civic improvements proposed for both Wee Waa and Boggabri as well as delivering infrastructure recommended by the Narrabri Shire Walk and Cycle Strategy, which will encourage the use of active and passive open spaces as well and aid disability mobility as the population ages.

Financial Implications

Levies are collected on all developments within the Shire requiring development or Complying Development consent, prior to works commencing, with a value over $100,000 at the rate of:

 

Proposed cost of the development

Percentage of levy

$100,001 - $200,000

0.5%

Greater than $200,000

1.0%

 

Statutory and Policy Implications

The amended Schedule of Works will allow improved public amenities and services which assist in improving the health and wellbeing of the community as well as providing safe pathways, for pedestrian and cycling traffic, connecting to facilities and services.

In accordance with the Community Strategic Plan, the implementation of the amended Schedule of Works will ensure that public facilities in the shire are sufficient for residents and visitors and will improve our towns and villages making them more liveable.

Section 94A plans are controlled under strict regulatory requirement to ensure funding is being applied to meet the consequences of demand created by increased development activity.

Consultation

External Consultation

Pursuant to clause 33A of the Environmental Planning and Assessment Regulation 2000 it is proposed to publicly exhibit the amended Schedule of Works for a period of twenty-eight (28) days. After which time, Council will receive a further report and consider any submissions.

Internal Consultation

·    Daniel Boyce, Manager Planning and Regulatory Services.

·    Evan Harris, Community Facilities Manager.

·    Anthony Smetanin, Design Services Manager.

·    Luke McDermott, Roads Services Manager.

 


Ordinary Council Meeting Agenda                                   29 April 2019

Appendix 2; Schedule of Works.

Priority

 

Description

Low (L)

Capital Works prioritised and expected to be needed from 7 – 10 years

Medium (M)

Capital Works prioritised and expected to be needed from 3 – 7 years

High (H)

Capital Works prioritised and expected to be needed from 1 – 3 years

 

Item

Infrastructure 

Location

Priority

Estimate ($)

1

Community Facilities Upgrades

Narrabri - Cooma Oval - playground area additional seating

H

5,000

2

Community Facilities Upgrades

Narrabri - Cooma oval shelters - Covered seating areas on the edge of field

H

45,000

3

Community Facilities Upgrades

Narrabri - Collins Park - four new seating structures for the riverbank area

H

15,000

4

Community Facilities Upgrades

Narrabri - Pirate Playground - additional shelter & BBQ area

H

45,000

5

Community Facilities Upgrades

Narrabri - Pirate Playground - shade shelter over playground

H

30,000

6

Community Facilities Upgrades

Narrabri – Cooma Oval – widen access area to Ugoa Street Carpark

H

5,000

7

Communities Facilities Upgrade

Narrabri - Narrabri creek accessible jetty - All accessible concrete jetty next to boat ramp

H

90,000

8

Communities Facilities Upgrade

Narrabri - Gately field - Covered seating areas on the edge of field

H

45,000

9

Communities Facilities Upgrade

Narrabri - leash free park - Construct a leash free dog park

H

50,000

10

Communities Facilities Upgrade

Boggabri – Middle Park – install additional picnic table and shelter

H

20,000

11

Communities Facilities Upgrade

Boggabri - Vickery Park Gym equipment - Two cover gym stations and connecting pathway

H

85,000

12

Communities Facilities Upgrade

Boggabri - New fence and gate and pathway to link equipment and park furniture

H

60,000

13

Communities Facilities Upgrade

Wee Waa - Dangar Park - construct shelters

H

45,000

14

Communities Facilities Upgrade

Wee Waa - Dangar Park - install basketball half court & rebound wall

H

50,000

15

Communities Facilities Upgrade

Wee Waa - Dangar Park - install new outdoor gym equipment

H

40,000

16

Communities Facilities Upgrade

Wee Waa - Dangar Park - install pathway to link entry to facilities

H

15,000

17

Communities Facilities Upgrade

Wee Waa - Dangar Park - install shade sail to playground

H

35,000

18

Communities Facilities Upgrade

Wee Waa - Dangar Park - playground equipment

H

50,000

19

Communities Facilities Upgrade

Wee Waa - Ludowici Park - install BBQ into sheltered area

H

8,000

20

Communities Facilities Upgrade

Wee Waa - Ludowici Park - install pathway to link new shelter to playground

H

25,000

21

Communities Facilities Upgrade

Wee Waa - Ludowici Park - install shade shelter

H

35,000

22

Communities Facilities Upgrade

Wee Waa - Ludowici Park - replace swing set

H

8,000

23

Communities Facilities Upgrade

Gwabegar - Anzac Park - renew playground equipment

H

60,000

24

Communities Facilities Upgrade

Gwabegar - Anzac Park - install shade shelter

H

25,000

25

Communities Facilities Upgrade

Pilliga - Anzac Park - install new playground equipment

H

50,000

26

Communities Facilities Upgrade

Pilliga - Anzac Park - install shade shelter

H

25,000

27

Communities Facilities Upgrade

Pilliga - Rural Transaction Centre - replace amenities

H

60,000

28

Communities Facilities Upgrade

Baan Baa – Hall – new playground and shade

H

60,000

29

Communities Facilities Upgrade

Bellata – Public Toilet - toilet installed at playground or camping site

H

100,000

30

Communities Facilities Upgrade

Bellata – Picnic Shelter and seat

H

40,000

31

Footpath

Killarney Street from Tibbereena Street to Barwan Street

H

51,000

32

Footpath

Barwan Street from Bowen Street to Denison Street

H

51,000

33

Footpath

Gibbons Street from Wandi Place to Existing Footpath

H

28,000

34

Footpath

Boheena Street Wukawa Street to Cooma Road

H

73,000

35

Footpath

Wee Waa Street from Brent Street to Caxton Street

H

64,000

36

Pools Boggabri

Pools - Boggabri Pool - Tables & Chairs for BBQ Area

H

5,000

37

Pools Narrabri

Pools - Narrabri Aquatic Centre - Outdoor Tables & Chairs for Canteen Area

H

10000

38

Pools Wee Waa

Pools - Wee Waa Pool - Tables & Chairs for BBQ Area

H

5,000

 

 

39

Footpath

Narrabri Jetty Area pathway to link arterial pathway

H

35,000

40

Community Facilities Upgrades

Narrabri Lake additional seating

H

15,000

41

Community Facilities Upgrades

Boggabri Vickery Park flying fox

H

30,000

 

 


Ordinary Council Meeting Agenda                                   29 April 2019

11          Our Economy

THEME 3: OUR ECONOMY

STRATEGIC DIRECTION 3: PROGRESSIVE AND DIVERSE ECONOMY

By 2027, we will have developed a strong, diverse economy that attracts, retains and inspires business, industry and tourism growth.

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several economic priority areas to be actioned over the 2017 - 2018 financial year.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Economic development

§  Planning and development

§  Entertainment and conferences

§  Local and regional tourism and events

§  Saleyards

§  Airport

COMMUNITY OUTCOMES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following economic strategic outcomes:

§  Increased community events, conferences and entertainment

§  Increased employment through industry innovation, investment and value adding

§  Established freight hub for the Norther Inland Region

§  Increased housing availability and affordability

§  Broadened economic base

 

 


Ordinary Council Meeting Agenda                                   29 April 2019

11.1         Report of the Narrabri Airport Advisory Committee

File Number:                  

Responsible Officer:     Lindsay Mason, Director Corporate Services

Author:                              Tan Vo, Manager Property Services

Attachments:                  1.        Minutes - Narrabri Airport Advisory Committee Meeting & Draft Airport Service Plan  

 

Delivery Program Alignment

 

3. Economy

Objective

3.1 We will stimulate business and tourism by maximising our assets and attracting regional events

Strategy

3.1.4 Airport facilities and services provide connectivity to capital city markets

 

 

Executive Summary

A meeting of the Narrabri Airport Advisory Committee was held on Tuesday, 26 March 2019.

The minutes of the Committee meeting are an attachment to this report.

 

Recommendation

That Council adopt the Minutes of the Narrabri Airport Advisory Committee meeting held on Tuesday 26 March 2019.

 

REPORT

The objective of the Narrabri Airport Advisory Committee (“Committee”) is to provide independent advice to the Council on matters relating to the Narrabri Airport Service Plan.

A copy of the Committee Meeting minutes are attached.

 


Ordinary Council Meeting Agenda                                   29 April 2019

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Ordinary Council Meeting Agenda                                   29 April 2019

11.2         Development Application DA71/2019 - Wee Waa Showground Trust - Waiving of Development Application Fees

File Number:                  

Responsible Officer:     Daniel Boyce, Director Development and Economic Growth

Author:                              Luke Flood, Town planner

Attachments:                  1.        Request to waive DA fees  

 

1. Society

Objective

1.3 Our communities will be provided with facilities and services to increase social connectivity and accessibility

Strategy

1.3.4 Continually improve access to community facilities and services across the Shire

 

 

Executive Summary

Wee Waa Showground Trust submitted a combined Development Application (“DA”) and Construction Certificate (“CC”) to Council for the construction of a Pavilion at the Wee Waa Showgrounds, at 49 Maitland Street Wee Waa. The site has been used as the Wee Waa showground for more than 20 years.

The DA has been issued. The CC is being issued in stages. Stage 1 (concrete slab) has been issued, both by way of approval.

Council has received a request from the Wee Waa Showground Trust to waive the following fees;

·    Development Application Fee - $1,293.38

·    Construction Certificate Application Fee - $1,287.70

·    Inspection Package Fees - $779.00

·    Occupation Certificate Fee - $135.00

·    Local Approval (stormwater) Fee - $128.00

·    Lodgement Fee - $36.00

Total - $3,659.08

·    Planning reform fund levee (NSW Government) - $196

·    Long service levee - $1,074.50

Grand Total - $4,929.58

 

Recommendation

That Council, having regard to the social contribution of the development to the community of Wee Waa and surrounds; waive the applicable Development Application fees paid for DA71/2019, being $3,659.08

 

Background

Wee Waa Showground Trust submitted a combined Development Application (“DA”) and Construction Certificate (“CC”) to Council for the construction of a Pavilion at the Wee Waa Showgrounds, at 49 Maitland Street Wee Waa. The site has been used as the Wee Waa showground for more than 20 years.

Pursuant to the requirements of the Environmental Planning and Assessment Regulation 2000, the Wee Waa Showground Trust was charged the following fees:

·    Development Application Fee - $1,293.38

·    Construction Certificate Application Fee - $1,287.70

·    Inspection Package Fees - $779.00

·    Occupation Certificate Fee - $135.00

·    Local Approval (stormwater) Fee - $128.00

·    Lodgement Fee - $36.00

Total - $3,659.08

·    Planning reform fund levee (NSW Government) - $196

·    Long service levee (NSW Government)  - $1,074.50

Grand Total - $4,929.58

The NSW Government fees cannot be refunded by Council.

The DA and Stage 1 of the CC have been issued by way of approval on 11 February 2019 and 8 March 2019 respectively. Council has received a request from the Wee Waa Showground Trust on 19 March 2019 to waive the above fees that were appropriately charged at the time of lodgement of the DA.

Current Situation

As the Wee Waa Showground Trust is a not-for-profit organisation and provides valuable and positive social outcomes for the people of Wee Waa and surrounds, the request is not considered unreasonable. As indicated in the submission, the Wee Waa Showground Trust received a State Government Grant for the construction of the pavilion and have had to use $3623.08 of that grant in Council application fees.

Due to the development being by a not-for-profit community organisation providing a social outcome for the community of Wee Waa, Council may consider waiving the development application fees in this instance as the development application will result in an improvement in existing community access and facilities.

Financial Implications

Development Application fees are charged as a means of recovering the cost to Council of the assessment of the application. Waiving the development application fees will mean that Council has provided a service but has not received the relevant revenue for that service.

If Council resolves to waive the fees it will result in that amount not being received as income and the budget will reflect that reduction in income.

Statutory and Policy Implications

·    Section 356 of the Local Government Act 1993.

·    Waiving Application Fees for Development Policy.

Consultation

External Consultation

Nil.

Internal Consultation

Nil.

 


Ordinary Council Meeting Agenda                                   29 April 2019

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Ordinary Council Meeting Agenda                                   29 April 2019

12          Our Civic Leadership

THEME 4: OUR CIVIC LEADERSHIP

STRATEGIC DIRECTION 4: COLLABORATIVE AND PROACTIVE LEADERSHIP

By 2027, we will proactively together to achieve our shared vision with strong strategic direction.

COMMUNITY ENGAGEMENT

Through extensive community engagement, the Narrabri Shire community identified several civic leadership priority areas to be actioned over the 2017 - 2018 financial year.

COMMUNITY SERVICES

Current services provided within the Narrabri Shire community include:

§  Integrated strategic planning and reporting

§  Community engagement and consultation

§  Representation and governance

§  Human resource management

§  Customer services

§  Information services

§  Financial services

§  Risk management

§  Compliance and regulation

COMMUNITY OUTCOMES

In partnership with the community, government and non-government agencies, the Operational Plan will work towards achieving the following civic leadership strategic outcomes:

§  Improved community engagement and decision-making processes

§  Well established community, industry, government and non-government partnerships

§  Well maintained core infrastructure and service provision that delivers public value

§  Transparent and accountable planning and reporting

§  Financial efficiency and sustainability

 

 


Ordinary Council Meeting Agenda                                   29 April 2019

12.1         Delegates Report - Maules Creek Coal Community Consultative Committee Meeting - 13 February 2019

File Number:                  

Responsible Officer:     Lloyd Finlay, Councillor

Author:                              Delece Hartnett, Personal Assistant to GM & Mayor

Attachments:                  1.        Minutes - Maules Creek Coal CCC Meeting Wednesday 13 February 2019  

 

Delivery Program Alignment

 

4. Leadership

Objective

4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.2 Ensure effective and sound local governance practice

 

 

 

Recommendation

That Council note Cr Finlay’s Delegate Report from the Maules Creek Coal Community Consultative Committee Meeting held on Wednesday 13 February 2019.

 

Delegates REPORT

The Maules Creek Coal Community Consultative Committee held a meeting on Wednesday 13 February 2019.

The Minutes from the meeting are attached.


Ordinary Council Meeting Agenda                                   29 April 2019

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12.2         Delegates Report - Boggabri Coal Community Consultative Committee Meeting - 14 February 2019

File Number:                  

Responsible Officer:     Robert Kneale, Deputy Mayor

Author:                              Delece Hartnett, Personal Assistant to GM & Mayor

Attachments:                  1.        Minutes - Boggabri Coal Community Consultation Committee Meeting - Thursday 14 February 2019 (under separate cover)  

 

Delivery Program Alignment

 

4. Leadership

Objective

4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.2 Ensure effective and sound local governance practice

 

 

 

Recommendation

That Council note Cr Kneale’s Delegates Report from the Boggabri Coal Community Consultative Committee held on 14 February 2019.

 

Delegates REPORT

The Boggabri Coal Community Consultative Committee held a Meeting on 14 February 2019.

The Minutes from the meeting are attached.


Ordinary Council Meeting Agenda                                   29 April 2019

12.3         Delegates Report - Narromine to Narrabri (N2N) Inland Rail Community Consultative Committee - 20 March 2019

File Number:                  

Responsible Officer:     Ron Campbell, Councillor

Author:                              Delece Hartnett, Personal Assistant to GM & Mayor

Attachments:                  1.        N2N Inland Rail Community Consultative Committee Meeting Minutes - Baradine 20 March 2019 (under separate cover)  

 

Delivery Program Alignment

 

4. Leadership

Objective

4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.2 Ensure effective and sound local governance practice

 

Recommendation

That Council note Cr Campbell’s Delegate Report from the Narromine to Narrabri (N2N) Inland Rail Community Consultative Committee held on Wednesday 20 March 2019.

 

Delegates REPORT

The Narromine to Narrabri (N2N) Inland Rail Community Consultative Committee held a meeting on Wednesday 20 March 2019.

The Minutes from the meeting are attached.


Ordinary Council Meeting Agenda                                   29 April 2019

12.4         Delegates Report - Namoi-Peel Customer Advisory Group, 14 March 2019

File Number:                  

Responsible Officer:     Darren Raeck, Director Infrastructure Delivery

Author:                              Delece Hartnett, Personal Assistant to GM & Mayor

Attachments:                  1.        Namoi-Peel Customer Advisory Group - Minutes - 14 March 2019  

 

Delivery Program Alignment

 

4. Leadership

Objective

4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.2 Ensure effective and sound local governance practice

 

 

 

Recommendation

That Council note Director Infrastructure Delivery’s Delegates Report from the Namoi-Peel Customer Advisory Group Meeting held on Thursday 14 March 2019.

 

Delegates REPORT

Please note the Namoi-Peel Customer Advisory Group Meeting held their meeting on Thursday 14 March 2019.

The Minutes from this meeting are attached.

 


Ordinary Council Meeting Agenda                                   29 April 2019

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Ordinary Council Meeting Agenda                                   29 April 2019

12.5         Report of the Internal Audit and Risk Committee

File Number:                  

Responsible Officer:     Nicholas Ross, Executive Manager Human Resources

Author:                              Maree Bales, Business Process Officer

Attachments:                  1.        Internal Audit and Risk Committee Minutes - 20 March 2019 (under separate cover)  

 

Delivery Program Alignment

 

4. Leadership

Objective

4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.2 Ensure effective and sound local governance practice

 

 

Executive Summary

A meeting of the Internal Audit and Risk Committee was held on Wednesday 20 March 2019.

 

Recommendation

That Council note the Minutes of the Internal Audit and Risk Committee meeting held on 20 March 2019.

 

Background

The objective of the Narrabri Shire Internal Audit and Risk Committee (“Committee”) is to provide independent assurance and assistance the Council on risk management, control, governance and external accountability responsibilities.

Current Situation

The minutes of the Committee meeting held on Wednesday, 20 March 2019 are an attachment to this report.

The Minutes contain no recommendations requiring Council consideration. The Minutes are provided for information.

Financial Implications

Nil.

Statutory and Policy Implications

Nil.

Consultation

External Consultation

·    Internal Audit and Risk Committee.

Internal Consultation

Nil.

 


Ordinary Council Meeting Agenda                                   29 April 2019

12.6         Investment Report - March 2019

File Number:                   446808

Responsible Officer:     Lindsay Mason, Director Corporate Services

Author:                              Luke Meppem, Senior Finance Officer

Attachments:                  Nil

 

Delivery Program Alignment

4. Leadership

Objective

4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.3 Report in a clear, concise manner that is easily understood

Executive Summary

Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.

During the month:

·    Five (5) investments matured, totalling $10 million.

·    Five (5) new investments were placed, totalling $10 million.

Council’s Responsible Accounting Officer has certified that Council’s investments are in accordance with requirements.

 

Recommendation

That Council note the Investment Report for March 2019.

 

Background

Council is required to consider a report on its investments in accordance with clause 212 of the Local Government (General) Regulation 2005.

Current Situation

The following is a summary of investment movements for March 2019:

Investments maturing during the month:

·    06/03/2019          BOQ                                              $2,000,000 182 days @ 2.73%

·    06/03/2019          BOQ                                              $2,000,000 182 days @ 2.73%

·    20/03/2019          AMP                                             $3,000,000 182 days @ 2.80%

·    21/03/2019          BOQ                                              $2,000,000 212 days @ 2.73%

·    27/03/2019          BOQ                                              $1,000,000            210 days @ 2.73%     

 

New investments secured during the month:

 

·    04/03/2019          Beyond                                        $2,000,000 121 days @ 2.65%

·    06/03/2019          AMP                                             $2,000,000 210 days @ 2.80%

·    06/03/2019          Defence Bank                            $2,000,000 364 days @ 2.80%

·    20/03/2019          AMP                                             $3,000,000 273 days @ 2.80%

·    21/03/2019          BOQ                                              $1,000,000 209 days @ 2.68%

 

 

 

 

 

Investment Rate Summary for March 2019

Average Interest Rate on Investments:                                                                                                                                  2.73%                                                                                                                                             

Weighted Average Interest Rate on Investments                                                                                                                                  2.74%

Council’s Benchmarks

Bank Bill Swap Rate (BBSW) 90 day index (01/04/2019)[1]                                                                                                                                  1.77%

Average 11am Cash Rate                                                                                                                                  1.50%

Financial Implications

The interest income for the month:

General Fund                                 $43,753

Externally Restricted Funds       $25,000

Water Fund                                    $35,613

Sewer Fund                                    $22,386

Total Interest Income              $126,752

Statutory and Policy Implications

Clause 212 of the Local Government (General) Regulation 2005 requires Council’s Responsible Accounting Officer to provide a monthly report setting out the details of all money that the Council has invested under section 625 of the Local Government Act 1993.

It is certified that Council’s investments have been made in accordance with:

·    Local Government Act 1993.

·    Local Government (General) Regulation 2005.

·    Ministerial Investment Order dated 12 January 2011.

·    Council’s Investment Policy dated 15 August 2017.

Consultation

External Consultation

Nil.

Internal Consultation

·    Responsible Accounting Officer.

 


Ordinary Council Meeting Agenda                                   29 April 2019

12.7         Acceptance of Tenders under Delegation – March 2019

File Number:                  

Responsible Officer:     Stewart Todd, General Manager

Author:                              Carlie Lawty, Contracts and Systems Officer

Attachments:                  Nil

 

Delivery Program Alignment

 

4. Leadership

Objective

4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.2 Ensure effective and sound local governance practice

 

 

Executive Summary

Council has conditionally delegated to the General Manager the ability to determine tenders.

One of the conditions was that a cyclic quarterly report be provided to Council outlining the tenders that have been determined under the delegation.

For this reporting period four (4) tenders have been determined under delegation.

 

Recommendation

That Council note the determination of tenders under delegation for the period to March 2019.

 

Background

Local Government Amendment (Governance and Planning) Act 2016

Section 377 of the Local Government Act 1993 (“the LG Act”) provides for a council to delegate functions to the general manager. Prior to the Local Government Amendment (Governance and Planning) Act 2016; acceptance of tenders was a function that a council could not delegate.

The LG Act now enables a council to delegate the determination of tenders as long as the tender does not provide services currently provided by members of staff of a council.

Current Situation

Council has delegated to the General Manager the ability to determine tenders, under the following conditions:

1.    That the tender not be in excess of a total of $1,500,000 (ex GST); and

2.    That a cyclic report be submitted to Council on a three (3) monthly basis with information relating to tenders determined under the delegation.

The table below outlines the tenders determined under delegation for the reporting period:

Tender/Contract Description

Successful Tenderer

No. of Tenders

(Local Tenders)

Tender

Price

(ex GST)

1.

Contract 2018-19/15 – Cooma Road Shared Path

JLE Concreting Pty Ltd

1 (1)

$472,061.24

2.

Contract 2018-19/17 – Purchase of Eight (8) Four Wheel Drive Utilities

Max Orman Toyota

4 (2)

$435,626.40

3.

LGP 707-3 – Supply & Delivery of Compact Crawler Loader PSA Class 1250

Westrac Pty Ltd

5 (3)

$202,924.50

4.

LGP 707-3 – Supply & Delivery of Backhoe Loader PSA Class 5

WJ Matthews (Holdings) Pty Ltd

5 (3)

$173,195.00

Financial Implications

Nil.

Statutory and Policy Implications

Council previously conditionally delegated to the General Manager the ability to determine tenders. The conditions placed on the delegation were:

1.    The authority to determine tenders involving a total of receipts or expenditures not in excess of a total of $1,500,000 (ex GST) and in accordance with the Local Government Act, as amended; and

2.    That a cyclic report be submitted to Council on a three (3) monthly basis with information relating to these tenders.

This report fulfils the second condition of the delegation.

Consultation

External Consultation

Nil.

Internal Consultation

·    Tender Panel.


Ordinary Council Meeting Agenda                                   29 April 2019

12.8         Operational and Service Plan Quarterly Report - March 2019

File Number:                  

Responsible Officer:     Nicholas Ross, Executive Manager Human Resources

Author:                              Maree Bales, Business Process Officer

Attachments:                  1.        Quarterly Operational and Service Plan Report - March 2019 (under separate cover)  

 

Delivery Program Alignment

4. Leadership

Objective

4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.3 Report in a clear, concise manner that is easily understood

Executive Summary

Council’s Quarterly Operational and Service Plan Report provides the community with an update on Council’s progress in achieving its strategic objectives through specific actions, key performance measures and capital works projects. Quarterly Operational and Service Plan Reporting lets the community track each service of Council in regard to what that service is providing, at what cost and where works are occurring throughout the year. As at 31 March 2019, 85% of Council’s Operational Plan Actions were either Achieved or On Target to be achieved by the 30 June 2019.

 

 

Recommendation

That Council adopt the Quarterly Operational and Service Plan Report, as attached, detailing Council’s progress in meeting its actions, capital works and key performance measures for the March 2019 quarter.

 

Background

In 2009, the NSW Government introduced the new Integrated Planning and Reporting (IP&R) Framework. The IP&R framework recognises that most communities share similar aspirations: a safe, healthy and pleasant place to live, a sustainable environment, opportunities for social interaction, opportunities for education and employment, and reliable infrastructure. This framework allows NSW councils to draw their various plans together, understand how they interact and get the maximum leverage from their efforts by planning holistically and sustainably for the future.

Current Situation

This report presents the Council’s quarterly progress report against its Actions, Capital Works Program, and Key Performance Measures for each of its service areas, as established in the Council’s Integrated Planning and Reporting (IP&R) documents and related Service Plans.  Council’s Service Plans provide an in-depth strategic focus for all services of Council, defining exactly what each service is, what it provides, at what cost and where works are occurring. The community can analyse any of the individual Service Plans and ascertain what is being provided to the local community.

 

These Service Plans provide the community with key performance measures and a capital works program for each service area, that are measured in this report in terms of progress.

 

The attached March Quarterly Operational and Service Plan Report is Council’s progress for the third quarter of the 2018/2019 financial year. Please note that the financial reporting of progress against budget is included in the separate quarterly financial report.

 

From the March Quarterly Service Plan Report you will see that significant progress has been made towards achieving Council’s 2018/2019 activities.

 

Figure 1 – Progress by Theme and Action for March 2019 – Operational Plan Portal

 

Financial Implications

Nil.

Statutory and Policy Implications

Nil.

Consultation

External Consultation

Nil.

Internal Consultation

·    Executive Management.

·    Senior Management.


Ordinary Council Meeting Agenda                                   29 April 2019

12.9         March Quarterly Budget Review

File Number:                  

Responsible Officer:     Lindsay Mason, Director Corporate Services

Author:                              Tim McClellan, Financial Services Manager

Attachments:                  1.        Quarterly Budget Review Statement - March 2019

2.        Capital Works Program - March 2019  

 

Delivery Program Alignment

 

4. Leadership

Objective

4.2 Decision making will ensure Council remains financially sustainable

Strategy

4.2.1 Maintain and improve Council's financial sustainability with a focus on core business

Executive Summary

This report is presented to Council quarterly to revise estimates of income and expenditure in accordance with clause 203 of the Local Government (General) Regulation 2005.

 

Recommendation

That Council adopt the Quarterly Budget Review Statement for the period ended 31 March 2019 as the revised Budget estimates for the year ended 30 June 2019 and the Operational Plan and Capital Works Plan be amended accordingly.

 

Background

The budget review statement is provided in two formats. The first being by type and reflective of how the end of year Income Statement is reported. The second being by activity as per Note 2a of the Annual Financial Statements.

Council’s Note 2a reflects the individual service plans that have been established as an additional reporting layer to the community.  Pages 3 to 6 of the attachment provide an additional level of the information from the summary that appears on page 2.

A capital budget review is included on page 7 of the Quarterly Budget Review Statement attached, also reflecting individual service plan capital expenditures.

Current Situation

This review is for the quarter ending 31 March 2019 and is attached for Council consideration.

Council’s December Review projected an Operating Result (excluding Capital Income) deficit of $1,789,000. The December Quarterly Budget Review, as presented, reflects a deterioration of $370,000, resulting in a budgeted deficit of $2,159,000. The budget result includes an adjustment down of $3,550,000 at the September Review in expectation of Council only receiving half of its annual Financial Assistance Grant income this year (untied grant funding). The Commonwealth Government prepaid the first two quarters of the 2018/19 allocation in June 2018 to improve their forwards estimates position.

Movements in the ‘Other than by QBRS’ column of the Income and Expenditure summaries on page 2 are adjustments arising from the conversion of the original budget from Council’s legacy system to its new finance platform. They are merely adjustments to better reflect the opening budget position as the new ledger structures settles in. They have no effect on the net operating result from all operations of the original budget.

Variations to the projected year end result as listed in the ‘Variations for this Mar Qtr’ on page 2 of the attached Quarterly Budget Review Statement are summarised by Directorate below:

Directorate

Variation

Budget Implication

Income

General Purpose Revenue

$0

No Change

Strategic Management & Governance

$0

No Change

Corporate Services

$106,000

Increase in Capital Income

Development & Economic Growth

$1,217,000

Increase in Operating Income

$415,000

Increase in Capital Income

Infrastructure Delivery

($9,785,000)

Decrease in Capital Income

Expenditure

Strategic Management & Governance

($120,000)

Increase in Expenditure

Corporate Services

($290,000)

Increase in Expenditure

Development & Economic Growth

($1,177,000)

Increase in Expenditure

Infrastructure Delivery

$0

No Change

 

Result (incl. Capital Income)

($9,634,000)

 

Result (excl. Capital Income)

($370,000)

Worse Net Operating Result

 

The capital budget on page 7 of Quarterly Budget Review Statement shows a net decrease in the expected cost of Capital Works of $16,502,000. The majority of this decrease can be attributed to multi-year capital works projects:

·    Culgoora Road Upgrade - $4.4m

·    Tarriaro Bridge - $1.86m

·    Numerous Kerb & Gutter projects - $800,000

·    Boggabri Sewerage Treatment Works Augmentation - $4.25m

·    Wee Waa Sewerage Treatment Works Augmentation - $2.3m

These capital works projects will continue into next financial year.

Financial Implications

The major variations (greater than $10,000) are detailed below:

Strategic Management & Governance Expenditure (net increase in expenditure of $120,000)

Strategic Management & Governance

·    $30,000 of administrative savings have been identified in Governance.

·    Projected expenditure has been increased by $250,000; following centralisation of a percentage of executive staff wages from across numerous cost centres to the strategic management service area, a contract payout and other minor Strategic Management budget adjustments such as software acquisitions.

Workforce Management

·    $100,000 of wages savings have been identified.

Corporate Services Revenue (net increase in capital income of $106,000)

Information Services

·    Received a capital grant of $105,505 for CCTV surveillance in the CBD upgrade. These funds are not expected to be spent by 30 June and have therefore been restricted for next year.

Corporate Services Expenditure (net increase in expenditure of $290,000)

Property Management

·    Allowing for the sale of 72-74 Gibbons Street Narrabri (expected loss on sale of asset circa $290,000).

Development and Economic Growth Revenue (net increase in operating income of $1,217,000)

Economic Development Services

·    Received an operating grant of $100,000 for the Industrial Hub Business Case and Master Plan.

·    Received operating grants for various projects under the Stronger Country Communities Fund (SCCF) ($243,798) and the Drought Communities Program (DCP) ($760,000).

·    Other operating grants received for Boggabri Golf Club Automated Watering System ($43,512), Edgeroi Roll of Honour ($10,000) and Shire Aboriginal Heritage Study ($20,000).

These operating grants are offset by corresponding expenditure budgets.

Swimming Pools

·    Received an insurance claim recovery of $39,941 for the Boggabri Pool.

Development and Economic Growth Revenue (net increase in capital income of $415,000)

Parks & Open Spaces

·    Received a number of capital grants for various projects under the Stronger Country Communities Fund (SCCF) and the Drought Communities Program (DCP).

These capital grants are offset by corresponding capital works expenditure budgets or will be transferred to external restrictions (unspent grant funds) if they are not spent by 30 June.

Development and Economic Growth Expenditure (net increase in expenditure of $1,177,000)

Economic Development Services

·    As referred to in the Economic Development operating income explanation – this is the corresponding grant expenditure.

Infrastructure Delivery Income (net decrease in capital income of $9,785,000)

Roads and Ancillary Services

·    $4,415,000 of grant income for Culgoora Road is now expected to be received in 2019/20 as the works extend into next year.

Sewerage Services

·    $4,245,000 of grant income for Boggabri Treatment Plant Augmentation is now expected to be received in 2019/20 as the works extend into next year.

·    $1,125,000 of grant income for Wee Waa Treatment Plant Augmentation is now expected to be received in 2019/20 as the works extend into next year.

Capital Expenditure Budget (net decrease in expenditure of $16,502,000)

There are a significant number of variances in the capital works program as Managers have critically reviewed what is likely to be achieved by 30 June and recommended deferment to the 2019/20 capital works program.

A complete list of the 2018/19 Capital Works Program movements are attached to this report. All adjustments made to capital works are also listed in individual service plan reviews with updated commentary, included in the Operational Plan Review (under a separate report).

Statutory and Policy Implications

A quarterly budget review is required under the Local Government (General) Regulation 2005, clause 203.

Consultation

External Consultation

Nil.

Internal Consultation

·    Executive and senior management.


Ordinary Council Meeting Agenda                                   29 April 2019

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Ordinary Council Meeting Agenda                                   29 April 2019

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Ordinary Council Meeting Agenda                                   29 April 2019

12.10      Draft Code of Meeting Practice

File Number:                  

Responsible Officer:     Lindsay Mason, Director Corporate Services

Author:                              Lindsay Mason, Director Corporate Services

Attachments:                  1.        Draft Code of Meeting Practice (2019) (under separate cover)  

 

Delivery Program Alignment

 

4. Leadership

Objective

4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.2 Ensure effective and sound local governance practice

 

 

Executive Summary

Council is required to adopt a new Code of Meeting Practice by the end of June 2019.

 

Recommendation

1.    That Council endorse the draft Code of Meeting Practice for Narrabri Shire Council.

2.    That Council place on exhibition the draft Code of Meeting Practice for Narrabri Shire Council for a minimum period of 28 days; and also call for and receive submissions from the public for 42 days from the first day of exhibition.

 

Background

Council is required to adopt a Code of Meeting Practice under Section 360 of the Local Government Act 1993. This Code applies to any Council or Council Committee meetings.

Current Situation

A new Model of Code of Meeting Practice was prescribed for all councils in NSW on 14 December 2018. Councils were required to adopt a new Code of Meeting Practice by the end of June 2019, which includes mandatory and subjective content, guided by the Local Government Act 1993, and practices specific to Narrabri Shire Council.

Financial Implications

Nil.

Statutory and Policy Implications

Section 360 Local Government Act 1993.

Consultation

External Consultation

·    Office of Local Government.

Internal Consultation

·    General Manager.

 


Ordinary Council Meeting Agenda                                   29 April 2019

12.11      Draft Code of Conduct

File Number:                  

Responsible Officer:     Lindsay Mason, Director Corporate Services

Author:                              Lindsay Mason, Director Corporate Services

Attachments:                  1.        Draft Code of Conduct (2019) (under separate cover)  

 

Delivery Program Alignment

 

4. Leadership

Objective

4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.2 Ensure effective and sound local governance practice

 

 

Executive Summary

Council is required to adopt a new Code of Conduct by the end of June 2019.

 

Recommendation

1.    That Council endorse the draft Code of Conduct for Narrabri Shire Council.

2.    That Council place on exhibition the draft Code of Conduct for Narrabri Shire Council for a minimum period of 28 days; and also call for and receive submissions from the public for 42 days from the first day of exhibition.

 

Background

Council is required to have an adopted Code of Conduct under Section 440 of the Local Government Act 1993.

Current Situation

A new Model of Code of Conduct was prescribed for all councils in NSW on 14 December 2018. Councils are required to adopt a new Code of Conduct by the end of June 2019.

Financial Implications

Nil.

Statutory and Policy Implications

Section 440 Local Government Act 1993.

Consultation

External Consultation

·    Office Local Government.

Internal Consultation

·    General Manager.

 


Ordinary Council Meeting Agenda                                   29 April 2019

12.12      Draft 2019/2020 Operational Plan

File Number:                  

Responsible Officer:     Nicholas Ross, Executive Manager Human Resources

Author:                              Maree Bales, Business Process Officer

Attachments:                  1.        Draft 2019/2020 Operational Plan (under separate cover)

2.        Draft 2019/2020 Revenue Policy (under separate cover)

3.        Draft 2019/2020 Fees and Charges (under separate cover)

4.        Draft 2019/2020 Operational Budget (under separate cover)

5.        Draft 2019/2020 Capital Works Program (under separate cover)  

 

Delivery Program Alignment

 

4. Leadership

Objective

4.4 Our strategic goals will be achieved through transparent and accountable planning and reporting

Strategy

4.4.2 Ensure effective and sound local governance practice

 

 

Executive Summary

The attached draft Operational Plan 2019/2020 and its related financial appendices provides the public with a draft plan of Council’s strategic and business activities, spending, financial planning and fees and charges for the next financial year.

This incorporates Actions identified in the four-year Delivery Program, the draft Operational Budget, the draft Capital Works Program, the draft Revenue Policy and draft Fees and Charges for the 2019/2020 financial year.

Under the NSW Government’s Integrated Planning and Reporting Framework the draft Operational Plan must be publicly exhibited for 28 days prior to formal adoption.

This draft plan, once endorsed by Council, will be publicly exhibited with a process set up to receive public submissions and feedback. After consideration of submissions and feedback, the final plan will be prepared and presented to Council for consideration and adoption in June.

The Actions identified in the Operational Plan are a result of the pre-planning that exists in the Delivery Program, ensuring Council is focussing on the specific Actions marked as a priority for the 2019/2020 financial year in its longer-term strategic plan.

This plan marks the third Operational Plan from Council’s four-year Delivery Program 2017/2021.

There has been consultation with executive and senior management staff to ensure the plan represents the intended activities and priorities for the next financial year, as well as sound financial planning.

The draft Operational Plan was developed following significant community consultation, undertaken to develop the Community Strategic Plan 2017/2027.

There have been additional new Actions added that have been identified following the development of new relationships and activities in the current financial year.

A small number of Actions have been identified as needing to be ‘carried over’ from the current financial year (2018/2019) to allow more time for completion.

Please note the reference numbers for Actions in the draft Plan are subject to change in the final plan.

 

Recommendation

1.    That Council endorse the following draft documents for public exhibition for a minimum period of 28 days pursuant to the requirements of the Local Government Act 1993:

a.    Draft 2019/2020 Operational Plan.

b.   Draft 2019/2020 Revenue Policy.

c.    Draft 2019/2020 Fees and Charges.

d.   Draft 2019/2020 Operational Budget.

e.    Draft 2019/2020 Capital Works Program.

2.    That Council place on exhibition the draft documents (a. – e. above) for a period of at least 28 days, during the exhibition period call for and accept submissions from the public on the draft documents.

 

Background

All councils in NSW must have an annual Operational Plan, adopted before the beginning of each financial year, outlining the activities to be undertaken that year, as part of the four year Delivery Program under the Integrated Planning and Reporting framework.

In 2009, the NSW Government introduced a new integrated planning and reporting framework for NSW Local Government. This was embedded into the Local Government Act 1993 (“LG Act”). It includes the requirement to prepare a long-term Community Strategic Plan, along with a four-year Delivery Program, Operational Program and Resourcing Strategy.

Council’s suite of documents under the framework were adopted in June 2017, and these included:

·    Community Engagement Strategy 2017 – 2027.

·    Delivery Program 2017 – 2021.

·    Resourcing Strategy 2017 – 2021.

·    Operational Plan 2016 – 2017 (to be updated each financial year up to 2021).

The Integrated Planning and Reporting Framework and Operational Plan guidelines are pursuant to Sections 405 and 406 of the LG Act.

Current Situation

Under the LG Act, Council must prepare a draft Operational Plan incorporating Council’s draft Budget, Revenue Policy and Capital Works Program each financial year.

The draft 2019/2020 Operational Plan details the activities Council will undertake during the next financial year in order to meet Delivery Program objectives. The draft Operational Plan sets the priority areas of focus for Council; detailing the programs, actions and capital works that will be carried out. It also shows the public the draft budget for the coming financial year and Council’s proposed revenue policy and fees and charges.

Once the draft plan has been endorsed by Council, it will be publicly exhibited for a minimum of 28 days.

Financial Implications

This report proposes the public exhibition of the draft budget for 2019/2020 financial year. Council is not yet adopting the 2019/2020 budget.

Statutory and Policy Implications

Section 405 of the Local Government Act 1993 addresses the requirements and the process for the establishment, by a council, of an annual Operational Plan.

Section 406 identifies the guidelines councils are to follow to establish the Integrated Planning and Reporting Framework.

Consultation

External Consultation

If Council resolves to do so, external consultation will commence with the draft documents being placed on public exhibition for a minimum period of 28 days. Council will call for and accept submissions from the public on the draft documents for further consideration at the current scheduled Ordinary Council Meeting of 25 June 2019.

Internal Consultation

·    Executive and senior management (including additional Council staff).

 


Ordinary Council Meeting Agenda                                   29 April 2019

12.13      Sale of 72-74 Gibbons Street, Narrabri

File Number:                  

Responsible Officer:     Lindsay Mason, Director Corporate Services

Author:                              Tan Vo, Manager Property Services

Attachments:                  Nil

 

Delivery Program Alignment

 

4. Leadership

Objective

4.2 Decision making will ensure Council remains financially sustainable

Strategy

4.2.1 Maintain and improve Council's financial sustainability with a focus on core business

Executive Summary

Council at its meeting of 26 March 2019 resolved to sell 72-74 Gibbons Street, Narrabri to Nurruby Children’s Services Incorporated (Nurruby) for the price of $31,805.80.  To effect the sale, Council is required to pass a resolution authorising the affixing of Council’s common seal to any documents relating to this matter.

 

Recommendation

That Council authorise the affixing of Council’s common seal to any documents relating the sale of 72-74 Gibbons Street, Narrabri to Nurruby Children’s Services Incorporated for the price of $31,805.80.

 

Background

Council at its meeting of 26 March 2019 considered a report on this matter and resolved (Minute 063/2019):

“That Council sell the Council owned property of 72-74 Gibbons Street, Narrabri, to Nurruby Children’s Services Incorporated, for the price of the deposit that has currently been paid; $31,805.80.”

Current Situation

Council’s Solicitors, Webb and Boland Lawyers, have been instructed to make the necessary arrangements for completing the sale of the property as per Council’s resolution.

Nurruby and their Solicitors have been advised of Council’s resolution.

Financial Implications

This reports only deals with the authorisation of Council’s common seal, no financial implications are expected.

Statutory and Policy Implications

The affixing of Council’s common seal cannot be delegated under section 377 of the Local Government Act, 1993.  To enter into a contract and/or deed of agreement for the sale of land, Council is required to pass a resolution specifically authorising the affixing of Council’s common seal to documents relating to the matter.

Consultation

External Consultation

·    Council’s Solicitors, Webb and Boland Lawyers.

Internal Consultation

·    Nil.

    


Ordinary Council Meeting Minutes                             26 March 2019

13          Confidential (Closed Council) Meeting  

Recommendation

That Council move into Closed (Public Excluded) Meeting of Council and that the press and members of the public be asked to leave the room whilst Council considers the following items:

13.1         Industrial and Logistics Hub

This matter is considered to be confidential under Section 10A(2) - (d)(i) and (d)(ii) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and information that would, if disclosed, confer a commercial advantage on a competitor of the council.

13.2         2019 National Volunteer Week

This matter is considered to be confidential under Section 10A(2) - (a) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than councillors).

 

 

Recommendation

That Council move out of Closed (Public Excluded) Meeting and that the resolutions from the Closed (Public Excluded) Meeting be read out aloud.

 

 

14          Meeting Closed



[1] Source: www.asx.com.au