Ordinary Council Meeting Minutes                                                            27 November 2018

 

MINUTES OF narrabri SHIRE council
Ordinary Council Meeting
HELD AT THE
Boggabri RSL Club Meeting Room,

77-79 Laidlaw Street, BOGGABRI NSW   2390
ON
Tuesday, 27 November 2018 AT 2.01pm

 

PRESENT:                 Cr Robert Kneale (Deputy Mayor), Cr Maxine Booby, Cr Ron Campbell, Cr Ron Campey, Cr Lloyd Finlay, Cr Ann Loder, Cr Annie McMahon, Cr Cameron Staines.

IN ATTENDANCE:     Stewart Todd (General Manager), Tan Vo (Acting Director Corporate Services), Darren Raeck (Director Infrastructure Delivery), Tony Meppem (Director Development and Economic Growth), Delece Hartnett (Minute Clerk), Tim McClellan (Financial Services Manager).

 

In the absence of the Mayor; the Deputy Mayor (Cr Kneale) assumed chairpersonship of the Meeting.

Proceedings of the meeting commenced at 2.01pm.

1            Opening Prayer by a Member of the Narrabri Minister’s Fraternal

Members and officers were upstanding for the opening prayer read by the Deputy Mayor, Cr Robert Kneale.

2            Acknowledgement of Country

The Deputy Mayor acknowledged the Traditional Owners of the land on which the Council met, the Kamilaroi people, and paid his respects to Elders past and present.

3            Apologies/Granting of Leave of Absences

Minute  251/2018  

Moved:       Cr Ron Campey               Seconded:       Cr Lloyd Finlay

That the apology from the Mayor, Cr Redding be acknowledged for the November 2018 Ordinary Council Meeting, held on Tuesday 27 November 2018.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:           Nil

carried 8/0

4            Declaration of Pecuniary and Non- Pecuniary Interests

Councillors are reminded of their obligation to declare their interest in any matters listed before them.

In considering your interest, you are reminded to include pecuniary, non-pecuniary and conflicts of interest as well as any other interest you perceive or may be perceived of you.

Councillors may declare an interest at the commencement of the meeting, or alternatively at any time during the meeting should any issue progress or arise that would warrant a declaration.

Councillors must state their reasons in declaring any type of interest.

 

COUNCILLOR

ITEM NUMBER

PECUNIARY/

NON-PECUNIARY

REASON

Cr R Campbell

12.1

Pecuniary

Business Contractor for Whitehaven Coal.

Cr Finlay

12.1                

Non Pecuniary - Significant

Currently leases property off Whitehaven Coal.

 

5            Items to be Considered in the Confidential (Public Excluded) Meeting

 Nil.

6            Public Forum and Presentations

Public Forum requests received to date:

·         Nil.

Presentation requests received to date:

1.      Crowe Horwath (Auditor)  - Ms Kylie Ellis, presenting the Annual Financial Statements.

7            Confirmation of Minutes

Motion  

Moved:       Cr Ann Loder                   Seconded:       Cr Ron Campbell

That the minutes of Ordinary Meeting of the Narrabri Shire Council held on 30 October 2018 comprising Minute Nos 228/2018 to 250/2018 as circularised be confirmed and signed as a correct record by the Mayor.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:           Nil

carried 8/0

 

 

8            Mayoral Minute

8.1         Mayoral Minute - Mayoral Appointments for October/November 2018

Minute  252/2018  

Moved:       Cr Maxine Booby            Seconded:       Cr Ron Campbell

That Council note the Mayoral Appointments for the period October/November 2018.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:           Nil

carried 8/0

 

9            Our Society

9.1         Access and Inclusion Advisory Committee

Minute  253/2018  

Moved:       Cr Cameron Staines        Seconded:       Cr Ron Campey

That Council:

1.   Appoint the following persons as members to the Access and Inclusion Committee, as individuals that identify as having a disability, have an understanding of disability related issues, or who care for someone with a disability:

a.   Kylie Mullen.

b.   Paul Robinson.

2.   Amend the Access and Inclusion Committee Terms of Reference; 4.1 Members, by removing the membership of two (2) individuals representing organisations that provide disability support and service delivery; due to no applications being received.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:           Nil

carried 8/0

 

10          Our Environment

10.1       Burning of Vegetation Policy

Minute  254/2018  

Moved:       Cr Cameron Staines        Seconded:       Cr Ron Campey

That Council adopt the Burning of Vegetation Policy; as attached to this report.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:           Nil

carried 8/0

 

11          Our Economy

11.1       Heavy Vehicle Bypass of Narrabri

Minute  255/2018  

Moved:       Cr Annie McMahon         Seconded:       Cr Maxine Booby

 

That Council work proactively with Road and Maritime Services (RMS) and Australian Rail Track Corporation (ARTC) with regards to the forward planning for a Newell Highway heavy vehicle bypass; with Councillors to receive monthly updates on the progress of discussions.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:           Nil

carried 8/0

 

At 2:57 pm, Cr Ron Campbell declared a non-pecuniary significant interest in Agenda item 12.1 - Vickery Mine Extension Project, and left the meeting.

Cr Lloyd Finlay declared a non-pecuniary significant interest in Agenda item 12.1 - Vickery Mine Extension Project, and left the meeting.

Director Development and Economic Growth Tony Meppem declared pecuniary interest in Agenda item 12.1 - Vickery Coal Mine Extension Project, and left the meeting.

 

 

12          Our Civic Leadership

12.1       Vickery Coal Mine Extension Project

MOTION

Moved:       Cr Cameron Staines

That Council defer this matter.

MOTION WAS WITHDRAWN BY THE MOVER

Minute  256/2018  

Moved:       Cr Annie McMahon         Seconded:       Cr Maxine Booby

1.   That Council note the update on the Vickery Coal Mine, Vickery Extension Project Public Hearing.

2.   That Council write to the Independent Planning Commission NSW and request:

a.   That the Independent Planning Commission NSW website be updated to identify Narrabri Shire Council as well as Gunnedah Shire Council as the Local Government areas within which the Vickery Coal Mine, Vickery Extension Project is proposed.

b.   That at least one (1) session of the Vickery Coal Mine, Vickery Extension Project Public Hearing be held in Boggabri.

c.   That suitable free transport be provided for residents of Boggabri and the wider Narrabri Shire to attend the Vickery Coal Mine, Vickery Extension Project Public Hearing in Gunnedah.

3.   That Council make a written submission to the Vickery Coal Mine, Vickery Extension Project Public Hearing.

4.   That Council note the update on submissions to the NSW Government on the Vickery Coal Mine, Vickery Extension Project.

5.   That Council endorse in principle that the objectives for a planning agreement associated with the Vickery Coal Mine, Vickery Extension Project are to:

a.   Meet the demands created by the Project for new public infrastructure, amenities and services;

b.   Secure off-site planning benefits for the wider community so that the Project delivers a net community benefit;

c.   Compensate for the loss of or damage to a public amenity, service, resource or asset by development through replacement, substitution, repair or regeneration.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campey, Ann Loder, Annie McMahon and Cameron Staines

Against:           Nil

carried 6/0

 

At 3:16 pm, Cr Ron Campbell, Cr Lloyd Finlay and Director Development and Economic Growth  returned to the meeting.

12.2       Notice of Motion - Re-naming of Lagoon Bridge, Wee Waa

Minute  257/2018  

Moved:       Cr Maxine Booby            Seconded:       Cr Lloyd Finlay

That the General Manager prepare a report, in alignment with the requirements of Council’s Naming Public Assets Policy, on the proposal to re-name “Lagoon Bridge”, Wee Waa to “Sweetman Bridge”.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay and Cameron Staines

Against:           Crs Ann Loder and Annie McMahon

carried 6/2

 

12.3       Narrabri Mardi Gras - Request for Suspension of Alcohol Free Zone

Minute  258/2018  

Moved:       Cr Ron Campbell             Seconded:       Cr Cameron Staines

That Council suspend the Alcohol Free Zone on Maitland Street between Lloyd Street and Doyle Street for the proposed area in front of the Crossroads Hotel, between the hours of 5:00PM to 9:00PM Thursday 20 December 2018, for the Narrabri Christmas Mardi Gras event. The remaining section of Maitland Street outside of the fenced area will remain an Alcohol Free Zone, for the Narrabri Christmas Mardi Gras event.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:           Nil

carried 8/0

 

At 3:24 pm, Cr Cameron Staines left the meeting.

At 3:26 pm, Cr Cameron Staines returned to the meeting.

12.4       Code of Conduct Complaints Statistics

Minute  259/2018  

Moved:       Cr Ron Campey               Seconded:       Cr Annie McMahon

1.   That Council note the Code of Conduct Complaint Statistics for the period 1 September 2017 to 31 August 2018.

2.   That Council forward the Code of Conduct Complaint Statistics to the Office of Local Government.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Annie McMahon and Cameron Staines

Against:           Cr Ann Loder

carried 7/1

 

12.5       Investment Report - October 2018

Minute  260/2018  

Moved:       Cr Cameron Staines        Seconded:       Cr Ron Campbell

That Council note the Investment Report for October 2018.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:           Nil

carried 8/0

 

12.6       2017/2018 Annual Report

Minute  261/2018  

Moved:       Cr Maxine Booby            Seconded:       Cr Ron Campbell

That Council adopt the 2017/2018 Annual Report, as attached.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:           Nil

carried 8/0

 

12.7       2017/2018 Annual Financial Statements

Minute  262/2018  

Moved:       Cr Ron Campbell             Seconded:       Cr Annie McMahon

That Council note the 2017/2018 audited Annual Financial Statements.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:           Nil

carried 8/0

 

 

12.8       September Quarterly Budget Review

Minute  263/2018  

Moved:       Cr Maxine Booby            Seconded:       Cr Ron Campey

That Council adopt the Quarterly Budget Review Statement for the period ended 30 September 2018 as the revised Budget estimates for the year ended 30 June 2019 and the Operational Plan and Capital Works Plan be amended accordingly.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:           Nil

carried 8/0

 

12.9       Report of the Internal Audit and Risk Committee

Minute  264/2018  

Moved:       Cr Annie McMahon         Seconded:       Cr Ron Campbell

That Council adopt the Minutes of the Internal Audit and Risk Committee meeting held on 17 October 2018.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:           Nil

carried 8/0

 

12.10     Delegates Report - Country Mayors Association Meeting -
Friday 2 November 2018

Minute  265/2018  

Moved:       Cr Ann Loder                   Seconded:       Cr Maxine Booby

That Council note Mayor Reddings’ Delegate Report from the Country Mayors Association Ordinary Meeting and Annual General Meeting held in Sydney on Friday 2 November 2018.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:           Nil

carried 8/0

 

12.11     Delegates Report - Boggabri Coal Community Consultative Committee Extraordinary Meeting -  Wednesday 26 September 2018

Minute  266/2018  

Moved:       Cr Robert Kneale             Seconded:       Cr Cameron Staines

That Council note Cr Kneale’s Delegates Report from the Boggabri Coal Community Consultative Committee Extraordinary Meeting held on Friday 26 September 2018.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:           Nil

carried 8/0

 

12.12     Delegates Report - Vickery Coal Mine Community Consultative Committee Meeting - Thursday 4 October 2018

Minute  267/2018  

Moved:       Cr Cameron Staines        Seconded:       Cr Annie McMahon

That Council note Cr Staines’ Delegates Report from the Vickery Coal Mine Community Consultative Committee meeting held on Thursday 4 October 2018.

In Favour:        Crs Robert Kneale, Maxine Booby, Ron Campbell, Ron Campey, Lloyd Finlay, Ann Loder, Annie McMahon and Cameron Staines

Against:           Nil

carried 8/0

 

13          Confidential (Closed Council) Meeting 

Nil reports.

14          Meeting Closed

The Meeting closed at 3.39pm.

 

The minutes of this meeting are scheduled to be confirmed at the Ordinary Council Meeting held on 18 December 2018.

 

...................................................

CHAIRPERSON